Agenda Packet June 16 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
June 16, 2014
9:00 am
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITIONS:
ITEM #1
Resolution of Appreciation for County Retirees …………………. Chairman Clayton
** Malinda Davis and Flora Villines **
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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ITEM #2
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of May 19, 2014
B. Approval of Minutes of May 27, 2014
C. Budget Amendment #15
D. Budget Amendment #16
E. Budget Transfer dated June 2, 2014
F. Tax Adjustments for the month of May 2014
a. May 2014 tax releases
b. May 2014 NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
ITEM #3
Resolution for a Moratorium on Coal Ash Waste
Transfer to our Municipal Solid Waste Landfill …………….. Commissioner Blalock
NEW BUSINESS:
ITEM #4
USDA StrikeForce Initiatives …………………………………………... Charity Silver
ITEM #5
Home & Community Care Block Grant Funding 2014-2015 ……… Maynell Harper
ITEM #6
Kirby Rebirth: Upstairs – Uptown Project ……………………... Dr. Walter Bartlett
ITEM #7
New EMS Medical Director Contract …………………………………………Wes Lail
ITEM #8
Person County Recycling Center and Various Roofing
Improvements Capital Project Ordinance ………………………… Amy Wehrenberg
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ITEM #9
Appointments to Boards and Committees ……………………………. Brenda Reaves
A. ABC Board
B. Board of Adjustment
C. Board of Health
D. Economic Development Commission
E. Environmental Issues Advisory Committee
F. Home Health and Hospice Advisory Committee
G. Industrial Facilities and Pollution Control Financing Authority
H. Juvenile Crime Prevention Council
I. Library Advisory Board
J. Person-Caswell Lake Authority
K. Piedmont Community College Board of Trustees
L. Planning Board
M. Recreation Advisory Board
N. Region K Aging Advisory
O. Voluntary Agricultural District Board
P. Work Force Development Board
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION
Closed Session #1 to enter into Closed Session per General Statute 143-318.11(a)(5)
to consider the acquisition or lease of real property with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate,
General Services Director, Ray Foushee and Arts, Parks & Recreation Director,
John Hill.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Malinda Davis has served the people of Person County
during her tenure as a Senior Administrative Support
Specialist in the Soil & Water Department; and
WHEREAS, Malinda Davis has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for twenty-five years, June 1989
– June 2014; and
WHEREAS, Malinda Davis has earned the respect and admiration of all
who have known her and worked with her throughout her
career; and
WHEREAS, the County of Person recognizes the many contributions
Malinda Davis has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, Jimmy B. Clayton, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Malinda Davis for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 16th day of June, 2014.
____________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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RESOLUTION OF APPRECIATION
WHEREAS, Flora Villines has served the people of Person County
during her tenure working for Person County as a Transit
Specialist with the Person Area Transportation System
(PATS); and
WHEREAS, Flora Villines has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for fifteen years, July, 1999 –
June, 2014; and
WHEREAS, Flora Villines has earned the respect and admiration of all
who have known her and worked with her throughout her
career; and
WHEREAS, the County of Person recognizes the many contributions
Flora Villines has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, Jimmy B. Clayton, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Flora Villines for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 16th day of June, 2014.
____________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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May 19, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 19, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 19, 2014 at 9:00 am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and the Pledge of
Allegiance. Commissioner Puryear was present via telephone conference call due to a
recent surgery and Vice Chairman Jeffers was absent until 10:08 am.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Clayton requested consideration that Tanya Evans and Greg Duhon be
added as speakers during item #4 for a Resolution supporting the remediation of water
contamination related to coal combustion waste and removal of coal combustion waste.
A motion was made by Commissioner Blalock and carried 4-0 to add Tanya
Evans and Greg Duhon as speakers during item #4 for a Resolution supporting the
remediation of water contamination related to coal combustion waste and removal of coal
combustion waste.
Chairman Clayton requested an item be added to the agenda for a
recommendation from the Economic Development Commission following the Uptown
Development Update.
A motion was made by Commissioner Blalock and carried 4-0 to add an item to
the agenda for a recommendation from the Economic Development Commission
following the Uptown Development Update.
A motion was made by Commissioner Newell and carried 4-0 to approve the
agenda as adjusted.
RECOGNITIONS:
RESOLUTION OF APPRECIATION FOR RETIREE HAROLD “HAL”
OAKLEY:
Chairman Clayton read and presented a Resolution of Appreciation to Person
County retiree, Harold “Hal” Oakley.
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RECOGNITION OF PERSON COUNTY SAFETY BANQUET AWARD
RECIPIENTS:
County Manager, Heidi York told the group the 29th Annual NC Department of
Labor Safety Banquet was held Thursday, April 24th at the Old Country Club Steak
House. NC Department of Labor Commissioner Berry and her team presented thirty-
three awards to safety conscious county organizations.
The NC Department of Labor’s Safety Awards Program recognizes private and
public firms throughout the state that achieve and maintain good safety records. The
program is designed to stimulate interest in accident prevention and to promote safety in
the workplace by providing an incentive to employers and employees to maintain a safe
and healthful workplace. To qualify for an annual safety award, a firm must meet the
following requirements:
• It must have had no fatalities at the site during the calendar year for which
the award is given.
• It must have maintained either a perfect safety record for that year, or an
incidence rate at least 50 percent below the average for its particular
industry group.
Person County Departments that were recognized are:
First Year
Person County Emergency Services
Third Consecutive Year
Person Industries, Person County Recycling Center
Fifteenth Year
Person County Finance and Taxation Departments
Person Industries, PI Main
Ms. York and Board members recognized the staff of Person County Emergency
Services, Person Industries – Recycling Center, Finance Department, Tax Office and
Person Industries – Main Facility that were present on behalf of each department for a
safe working environment.
INFORMAL COMMENTS:
There were no comments from the public.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Blalock and carried 4-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of May 5, 2014
B. Budget Amendment #14
C. Tax Adjustments for April 2014
a. April 2014 Tax Releases
b. April 2014 NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
RESOLUTION SUPPORTING THE REMEDIATION OF WATER
CONTAMINATION RELATED TO COAL COMBUSTION WASTE AND
REMOVAL OF COAL COMBUSTION WASTE:
At the Board’s April 21, 2014 meeting, it was the consensus of the Board to table
action on the Resolution supporting the Remediation of Water Contamination related to
Coal Combustion Waste and removal of Coal Combustion Waste until after the joint
session meeting with the City of Roxboro on May 8, 2014 to allow the information
session to be held related to the Dan River spill. The Resolution supporting the
Remediation of Water Contamination related to Coal Combustion Waste and removal of
Coal Combustion Waste was adopted by the Kerr Tar Council of Government (COG)
Board of Directors at their April 24, 2014 meeting. The resolution was provided by the
Dan River Association to the COG and that COG staff had passed the resolution to the
member governments for each governing body to consider adopting. Commissioner
Blalock provided input and added the last whereas statement in the resolution before the
Board of Commissioners.
Ms. Tanya Evans, District Manager for Duke Energy, who was added to the
agenda to speak on this item, told the Board the Dan River Basin Association and the
COG adopted the Resolution supporting the Remediation of Water Contamination related
to Coal Combustion Waste and removal of Coal Combustion Waste without expert
presentations and accurate data to substantiate the facts outlined within the resolution.
Ms. Evans stated there are not 13 coal combustion waste impoundments but six coal ash
basins. The resolution referred to toxicants however Ms. Evans stated that less than 1%
of the coal ash is heavy metal reiterating the Environmental Protection Agency (EPA) has
deemed coal ash as a non-hazardous waste that is permitted into municipal landfills. Ms.
Evans stated the 82,000 tons of coal combustion waste should be 39,000 tons and that
$1.5B estimated damage is not economically correct noting Duke Energy’s shareholders
will bear all costs in rectifying the issue. Ms. Evans stated remediation began
immediately and Duke Energy has been working with the state Department of
Environmental & Natural Resources (DENR) and EPA with dredging to remove the coal
ash deposits as well as removal of coal combustion waste away from the Dan River and
any other sources of drinking water.
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Ms. Evans illustrated through handouts how retired ash basins are being used, i.e.
dense forests and a wildlife refuge (located in central NC and retired in the 70’s with
monitoring) noting the resolution before the Board would provide that the trees and land
will be taken away to allow permanent storage elsewhere. Ms. Evans reminded the group
that she went on record on May 8, 2014 stating Duke Energy would do what it takes to
make it right.
Mr. Greg Duhon, Upper Piedmont Landfill Manager, asked the Board to consider
the special waste definition noting coal ash is allowed by regulated policy of the EPA.
Mr. Duhon noted liability of any such material into the landfill would still remain in the
responsible owner, in this case, Duke Energy, to which the Upper Piedmont, a private
owned facility would remediate should the need arise. Mr. Duhon stated water and air
sampling is still performed and will continue to be done even if down-the-road the
landfill were to close.
Commissioner Blalock, before the meeting, placed a draft Resolution for a
Moratorium on Coal Ash transfer to Municipal Solid Waste Landfills at each
commissioner’s seat for consideration in lieu of the Resolution supporting the
Remediation of Water Contamination related to Coal Combustion Waste and removal of
Coal Combustion Waste. The text for the proposed resolution follows:
RESOLUTION FOR A MORATORIUM ON COAL ASH TRANSFER TO
MUNICIPAL SOLID WASTE LANDFILLS
WHEREAS, coal combustion waste contains toxicants such as arsenic, lead,
mercury, cadmium, chromium, and selenium, and the toxicants in coal
combustion waste are linked to cancer and neurological damage in humans,
as well as harm to wildlife, especially water-dwelling species; and
WHEREAS, on February 2, 2014 thousands of tons of coal combustion
waste and millions of gallons of contaminated water spilled into the Dan
River and the Dan River Power Station near the City of Eden, and
WHEREAS, coal ash is a special waste not fit for municipal solid waste
landfills and should be put in a protected structure on Duke Energy
property, thereby preventing the transfer of liability from private to public
entities; and
WHEREAS, on January 29, 2014 the United States Department of Justice
lodged a consent decree with the U.S. District Court for the District of
Columbia that requires the US Environmental Protection Agency to publish
a final rule addressing the disposal of coal ash by Dec. 19, 2014;
NOW, THEREFORE, BE IT RESOLVED, that no coal combustion waste be
placed in any Person County municipal solid waste landfill before the
Unites States Environmental Protection Agency shall have published in the
federal register the final coal combustion residuals rule.
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BE IT KNOWN that the Person County Board of Commissioners members
were present on this day of _________, and the foregoing Resolution was
duly adopted by a vote of the members, and that said Resolution has been
duly recorded in the Board minutes and is in full force and effect.
Commissioner Blalock requested Board consideration to adopt the resolution for a
moratorium until such time a ruling is made by EPA. The expected date for a ruling is
December 19, 2014 and Commissioner Blalock stated the fact EPA has taken such a long
time in publishing a ruling is detrimental to the air and water environment and the health
of citizens in Person County.
County Attorney, Ron Aycock addressed the contractual issues related to the
proposed Resolution for a moratorium on coal ash transfer to municipal solid waste
landfills noting by adopting such resolution would initiate a ban on moving coal
combustion products to the landfill. Mr. Aycock said the county could make a request
(not mandate) for the landfill to exclude acceptance of a material that falls within the
category of other wastes that may put at risk or danger to the environment until an
examination takes place to verify if a danger or risk to the environment is present and/or
until the EPA makes a ruling addressing the disposal of coal ash. Mr. Aycock further
noted the coal ash from the Dan River is being sent to the landfill under permitted,
regulatory provision outlined by the state.
Commissioner Puryear stated consideration to table action due to the fact the
proposed resolution was not in the Board packet and the Board members have not had
sufficient time to review.
Commissioner Newell asked to revise his comments at the Board’s November 8,
2013 meeting noting since that time, his analysis is that coal ash has been around here
forever granted the situation in Danville appeared to be a catastrophic event but to his
knowledge, no one has been injured, in fact, the current water levels in his opinion would
not even mandate the clean-up. Commissioner Newell continued by stating that Duke
Energy is being asked to stop a certain part of the business and he is unsure if the Board
has enough facts to make that demand and did not want the Board to act on emotion.
Commissioner Newell wondered if anyone would have made a statement if the ash pond
was being cleaned up and the spill had not taken place. Commissioner Newell added
there is no proof that the material is hazardous, even though the material has hazardous
content which has been here since the beginning of time and he has not heard of anyone
dying from coal ash. Commissioner Newell stated he still feels that coal ash should be
stored on the company’s own property to which the County has licensed them to put coal
ash in their own landfill.
A motion was made by Commissioner Newell and carried 5-0 to table action
related to the Resolution for a moratorium on coal ash transfer to municipal solid waste
landfills.
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Mr. Duhon clarified the EPA ruling is predicated upon the fact that the guidelines
set forth in 40CFR Section 261.4 lists coal ash as being excluded from the hazardous
waste list noting EPA has been asked to review is whether or not required analysis of the
material rather than to assume that is non-hazardous. By the current regulations, Mr.
Duhon stated Upper Piedmont Environmental is fully within its rights and regulatory
guidelines to accept coal ash from energy production without any sort of documentation.
Mr. Duhon added EPA is considering the requirement of analytical data to determine
toxicity levels.
PUBLIC SAFETY COMMUNICATION SYSTEM: UPDATED FEASIBILITY
STUDY:
Assistant County Manager, Sybil Tate reminded the Board that on April 21, 2014,
the Board funded an upgrade to the feasibility study to investigate two additional options
for moving forward with the public safety communication/broadband project. The
feasibility study includes the annual cost, total cost and timeline for two additional
options for constructing public safety towers.
Mr. Frank Marum, Partner of TSS Partners provided the Board with a
presentation for the updated feasibility study options as follows:
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County Manager, Heidi York stated Option 3 (1 tower per year) limits the ability
to finance the project. Ms. York noted no funding was included in the Recommended
Budget with an adjustment possibly needed once the Board determines its preference for
the project.
Commissioner Puryear stated his preference with Option 2 (2 towers per year).
It was the consensus of the group to continue discussion on this item during a
budget work session.
NEW BUSINESS:
UPTOWN DEVELOPMENT UPDATE:
Abby Gentry, Director of Uptown Development and Roxboro Development
Group reminded the group that through the collaborative efforts of the City of Roxboro
and Person County, the Uptown Development Director position was created in 2012 to
focus on the economic development and historic preservation needs of Uptown Roxboro
by working alongside the North Carolina Main Street program, the Roxboro
Development Group, the City of Roxboro, and Person County. This was the first Uptown
Development Update to the County Commissioners since the position of Uptown
Development Director was filled in December of 2012. Ms. Gentry stated the updates
will be scheduled quarterly to ensure the County Commissioners are aware of
developments occurring in Uptown Roxboro.
The updates will include but are not limited to: beautification efforts, previous
event statistics, future event plans, building activity, business activity, statistical
information, and project development.
Ms. Gentry gave the Board an update through the following presentation:
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ECONOMIC DEVELOPMENT COMMISSION RECOMMENDATIONS:
Chairman Clayton stated he requested this item be added to the agenda at the
request of the Economic Development Commission (EDC) who met last week and
discussed and voted unanimously to recommend to the Board of Commissioners the
following changes in the membership.
1. To allow the County Manager and the City Manager to serve as “ex officio”
members in order to open up two additional voting seats. One of these seats
would be appointed by the City Council, the other seat would be appointed by the
Commissioners,
2. To allow the Chairman of both the Roxboro Development Group and Chamber of
Commerce Boards the opportunity to choose an alternate from their executive
board to serve on the EDC for their term, and
3. To allow the seat currently assigned to the Director of the Piedmont Community
College Small Business Center to be held by the Piedmont Community College’s
Dean of Corporate and Occupational Training.
Chairman Clayton noted the EDC was limited by general statute to nine members.
Economic Development Director, Stuart Gilbert added the recommended changes
resulted from discussion to have more community representatives. Mr. Gilbert said the
EDC had also discussed giving voting privileges to the City and County Managers to act
in the absence of the Mayor and Chairman of the Board of Commissioners.
Commissioner Puryear asked if any members of the EDC were compensated for
their service. Chairman Clayton and County Manager, Heidi York stated no
compensation is extended to any member of EDC. Commissioner Puryear asked the
County Attorney if he had a conflict with this item. County Attorney, Ron Aycock stated
Commissioner Puryear did not have any conflict of interest participating in the discussion
or action of this item before the Commissioners.
Vice Chairman Jeffers requested the following changes to the EDC’s
recommendation for membership and asked staff to bring back an amended resolution:
• The seat held by the Person County Manager be changed to a County
appointed representative of a county business,
• The seat held by the City of Roxboro City Manager be changed to a City
appointed representative of a city business, and
• The seat held by the Director, Piedmont Community Small Business Center,
recommended to be held by the Dean of Corporate and Occupational Training
serve as “ex officio” and to change the seat to a member at-large seat.
• There were no further changes to the EDC recommendation for the elected
Chairman of both the Roxboro Chamber of Commerce and Roxboro
Development Group to choose an alternate from their respective executive
board to serve on the EDC for his/her term or for the City and County
Managers to serve “ex officio” without voting authority.
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Mr. Aycock suggested the Board allow staff to revise the wording for an amended
resolution based on the Board’s policy decision and bring back to the Board to confirm.
A motion was made by Vice Chairman Jeffers, and carried 5-0 to recommend
the following changes in the Economic Development Board’s membership and to have
staff to amend the Resolution Reconstructing the membership of the Person County
Economic Development Board and bring back to the Board’s next meeting:
• The seat held by the Person County Manager be changed to a County
appointed representative of a county business,
• The seat held by the City of Roxboro City Manager be changed to a City
appointed representative of a city business,
• The seat held by the Director, Piedmont Community Small Business Center,
recommended to be held by the Dean of Corporate and Occupational Training
serve as “ex officio” and to change the seat to a member at-large seat
appointed by the County, and
• To allow the elected Chairman of both the Roxboro Chamber of Commerce
and Roxboro Development Group to have the opportunity for his/her term to
choose an alternate from their respective executive board to serve on the EDC.
As recommended by EDC, the City Manager and County Manager would serve
“ex officio” without voting authority.
PRESENTATION OF THE FISCAL YEAR 2014-2015 RECOMMENDED
BUDGET:
County Manager, Heidi York stated North Carolina General Statutes require that
on or before June 1, the manager present her recommended budget for the next fiscal year
to the Board of Commissioners.
Ms. York noted the Recommended Budget maintains the current tax rate and
makes strides toward restoration of fund balance. Highlights include:
• Reduced fund balance allocation by $77,877
• Reduced CIP funding by $942,710
• Senior Rec Center funding is in a project fund, which is set aside for that
project
• Public Safety Communication funding can be pulled from FY15
contingency, or if timing allows, funding could be pulled from current
year contingency…it will likely be financed, so a reimbursement of the
funds is possible
• Small increases to education budget: Person County Schools
approximately .5% and Piedmont Community College approximately 1%.
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Ms. York provided the Board with an overview of the Fiscal Year 2014-2015
Recommend Budget through the following presentation:
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Ms. York estimated an additional $19,000 in revenues for FY15.
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Debt Service ratio is calculated as annual debt service divided by total expenses.
o a loss of $95M for FY15
o FY14 was the reval year, tax year for reval was 2013
o These represent budgeted numbers for property tax base
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Ms. York stated for the 8th consecutive year, the tax rate remains at .70 per $100
valuation.
Ms. York recommended appropriations from Fund Balance to be halted with other
alternative revenue sources pursued by either a tax rate increase or substantial reductions
in spending.
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The General Fund provides for services funded through property tax dollars
which had a decrease in revenues and an increase in expenditures. Adjusting collection
rate by quarter percentage provides additional $70,000. A decrease in revenues due to
the exclusion of one-time bonus in motor vehicle collections from the State’s new Tax &
Tag together program which gave the County 16 months of collections over a 12 month
period. There is some growth in tax base due to investments (Eaton & GKN $577K).
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$85M in tax base growth (+$577,150, primarily from Eaton and GKN
investments), higher than estimated DMV revenues (+$188,946) and an increase in the
collection rate from 97% to 97.25% (+$69,300) helped bring the net loss down to
$386,804 instead of the full $776,675. The Tax and Tag revenues are estimated using a
collection rate of 99% in FY15.
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Ms. York stated the stormwater fees will remain flat $239,000.
Ms. York noted the new merit pay system in its first year of implementation
caused increases in all salary lines. This was exempted in the flat spending requirement.
Ms. York reminded the Board approved 10.2 positions in the current fiscal year.
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Ms. York stated the City of Roxboro’s increase was 2% or $7,333 for FY15 for a
total contract of $373,964 for FY15.
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Ms. York stated Person County is 80th out of 100 counties for highest pupil
funding. Dare County funds the most per pupil with $6,516 per pupil, Orange is next with
$5,562 per pupil. Person County is on par with Avery, Macon and Currituck Counties
with each funding approximately $2,800 per pupil. Since 2008, ADM has decreased by
14.81%, while the county’s current expense allotment has increased by 6.59%.
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Ms. York noted RTRP dues increased by $8,000; Person County’s dues are
$12,000 annually; .30 per capita.
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Employee compensation is one area that over the past several fiscal years has
been hit heavily as a means of balancing the budget in the midst of declining revenues
and increased demands on services which has created not only morale issues, but also
impacted new recruitment.
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Ms. York recognized and thanked the Budget Team: Amy Wehrenberg, Laura
Jensen, Sybil Tate, Russell Jones and Angie Warren. Ms. York thanked the Board
members for meeting with her individually to preview the Recommended Budget.
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Vice Chairman Jeffers requested information from Person County Schools
Superintendent, present in the audience; the amount in the School’s Fund Balance and
what percentage of that balance does it represent the county budget.
CHAIRMAN’S & COMMISSIONER REPORT:
Neither Chairman Clayton nor any member of the Board had a report.
MANAGER’S REPORT:
County Manager, Heidi York introduced Mr. Adam Decker, MPA student at UNC
Chapel Hill who also is in the military who will be sponsored by the US Army to intern
this summer with Person County.
Chairman Clayton announced a brief recess at 11:30 am prior to the budget work
session.
BUDGET WORK SESSION:
Chairman Clayton called the recessed meeting to order for the purpose of a
budget work session at 11:45 am.
County Manager, Heidi York opened the floor at the budget work session for the
Board to ask questions. Vice Chairman Jeffers suggested the Board discuss Health
Insurance.
Ms. York stated initially Coventry gave Person County a renewal proposal with a
21% increase to which Person County decided to go out for bids. After going out for bid,
Coventry came back with a 13% increase and the League of Municipalities bid with a
5.3% increase. Ms. York stated her Recommended Budget went with the lower bid due
to the difference costing the County an additional $132,272.
Commissioner Newell asked about the cost sharing from Coventry. Ms. York
explained the County may receive a savings if the loss ratio is under 86% for the year.
Ms. York stated there was no guarantee to receive noting historical data has the County
over 100%.
Commissioner Newell also asked about the discounts both Coventry and the
League offer providers on billable claims. The discount Coventry offered is 60.5%
compared to 45.4% by the League.
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Mr. Phillip Allen, Broker on behalf of Person County for health benefits (along
with Bryan Bickley of Scott Insurance, who was unable to attend the Board meeting),
stated he and Coventry had given the League data to bid insurance services that mirror
the current plan noting the negotiation process has Person County as the beneficiary. Mr.
Allen provided savings data of over $1M for the five years prior to Ms. York as the
County Manager and over $1.5M during the five years as County Manager. Mr. Allen
told the Board Coventry offered Person County the best carrier, best broker and
professional services through Scott Insurance and select partners. Mr. Allen confirmed
the Coventry proposal has been updated to only an 8% increase over the current plan
($65,000 over current premium) and recommended the Board to go with the carrier with
the deepest discounts if concerned about claims.
Commissioner Blalock advocated for wellness initiatives and asked Mr. Allen if
Coventry could provide employee access to health and fitness gyms at no costs. Mr.
Allen stated he would check on a fitness incentive.
A motion was made by Commissioner Newell, and carried 3-2 to remain with
Coventry for health benefits for Fiscal Year 2014-2015. Vice Chairman Jeffers and
Commissioners Puryear and Newell voted in favor of the motion. Chairman Clayton and
Commissioner Blalock voted against the motion.
The Board elected to discuss the Sheriff’s Office food and services contract for
inmates next. Vice Chairman Jeffers noted the Recommended Budget shows an increase
of about $93,000 over the $115,900 increase in that contract last year which takes it up to
over $571,500. Vice Chairman Jeffers stated his desire to have the contract bid out and
wondered if the local hospital and/or nursing home would be interested in providing a
quote.
Sheriff Jones explained when the last five-year contract ended, he spoke with
individuals interested but when he explained the other services included in the contract,
and they were no longer interested. Sheriff Jones stated the Jail requires 7,000 more
meals currently over last year and noted the contract also includes canteen, phone cards,
laundry, supplies, and equipment provisions. Sheriff Jones said the $2.90 cost per meal
has remained flat the last several years and his average number of inmates is 120 daily.
Finance Director, Amy Wehrenberg stated the County receives revenue from the
phone cards and concessions to the amount of $25,000.
Ms. York stated she would contact the local hospital and nursing home to inquire
of their interest in providing a proposal for consideration.
The Board then discussed the Person County School budget. Superintendent Dan
Holloman was present at the budget work session and commented the School’s Fund
Balance is $781,500 which represents 8.6% of the county appropriation.
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May 19, 2014
39
Ms. York stated the Recommended Budget included an appropriation of $24,000
for teacher supplements to which she took into account the Governor’s recommendation.
To fulfill the teacher (certified) supplement from the Schools’ the appropriation would be
at $60,783. Ms. York noted she did not include in the Recommended Budget any
funding for the initial supplement for classified school’s staff ($146,200) nor the
principals’ supplement request ($13,770). Ms. York further noted the total supplement
requests for all categories not recommended in the Manager’s Budget totaled $196,440.
Mr. Holloman clarified as the ADM is declining for traditional schools; the ADM
follows each child in charter schools as well. Approximately 4,600 students are enrolled
in traditional public schools and 1,000 participate in charter schools. Mr. Holloman the
ADM appropriation to charter schools is between $1.7M to $1.8M. Mr. Holloman stated
the state has not funded any technology requests the last two fiscal years and the
technology funds retained by the schools are carried-over from year to year.
The Board next discussed fire services. Commissioner Blalock asked the group if
a fire tax would be more appropriate than a county appropriation. Vice Chairman Jeffers
stated the county developed a formula last year based on call volume data but that was
not used in the Recommended Budget. Ms. York noted the intention to alternate funding
increases between the City of Roxboro and the volunteer fire departments (VFD) every
two years. Ms. York stated she would bring back options to fund the VFDs based on call
volume and a flat 2%.
The Board proceeded to discuss the vehicles recommended for replacement.
Commissioner Newell asked if the vehicles recommended for replacement could be
skipped for next year. Ms. York stated the ambulances are on annual rotation and that
option was skipped in the current budget year with two due for replacement next year.
Ms. York noted the Sheriff requested eight vehicle replacements and she recommended
seven due to mileage and age of the vehicles. Commissioner Puryear requested a report
justifying the replacement of the recommended vehicles that included mileage and
maintenance history.
Vice Chairman Jeffers suggested a fleet contract for maintenance and service for
the county.
Commissioner Newell asked about staffing in the Inspections Department as an
example for the Manger to justify the number of employees to match the workload.
Vice Chairman Jeffers requested more information related to the Kirby sound
equipment purchase versus renting.
Other topics up for discussion include funding requests for Personality, Drug
Court, Person County Partnership for Children and the employee’s compensation study.
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May 19, 2014
40
Commissioner Blalock advocated for departments to do what is necessary to save
money.
Commissioner Puryear asked for more information on overtime and good
management to lower overtime costs for those departments that went over their budgeted
appropriation.
Commissioner Puryear asked if NC FAST was necessary to implement. Ms. York
told the group NC FAST is mandated by the state and the Governor is recommending
more positions to support the program.
RECESS:
A motion was made by Commissioner Blalock, and carried 5-0 to recess the
meeting at 1:45 pm until May 27, 2014 at 2:00 pm for the purposed of a budget work
session.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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May 27, 2014
1
PERSON COUNTY BOARD OF COMMISSIONERS MAY 27, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Tuesday, May 27, 2014 at 2:00 pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose of a budget work session.
Chairman Clayton called the recessed meeting to order.
County Manager, Heidi York presented the following items for discussion:
Follow-up Information from May 19th work session Heidi York
DSS Funding Carlton Paylor
Person Industries & Recycling Center Funding Becky Clayton
Unified Development Ordinance Sybil Tate
Broadband/Public Safety Communication Towers Sybil Tate
Recap of Adjustments Made to Recommended Budget Amy Wehrenberg
FOLLOW-UP INFORMATION FROM MAY 19TH WORK SESSION:
County Manager, Heidi York provided a memorandum for follow-up information
for the Fiscal Year 2014-2015 budget work session held by the Board on May 19, 2014.
Ms. York highlighted the memo with the Board of Commissioners.
1. Sheriff food service contract: explore whether the Hospital and/or Roxboro
Nursing Facility are interested in providing meals to jail inmates and whether their
rate would be competitive. (Vice Chairman Jeffers)
Both the Roxboro Nursing Center and Person Memorial Hospital were contacted
regarding their potential interest in providing meals at the Detention Center. Ms. York
spoke with Ms. Angela Wallace and Ms. Jill Strickland of Roxboro Nursing Center. The
ladies stated that they did not have the staffing or the resources to provide meals at the
amount and frequency needed. Ms. York explained that the contract may allow for their
expansion of staff and resources but they clearly were not interested in talking further.
Person Memorial Hospital explained that their food services are outsourced to
Sodexo and that they did not have any interest in providing meals to inmates, but they
would also talk with the vendor. They called back and confirmed that they were not
interested in expanding into inmate meals.
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May 27, 2014
2
2. School Funding: provide the cost for a 2% increase for all employees (certified
teachers, classified staff and principals). (Vice Chairman Jeffers)
Personnel FY14
Adopted
FY15
Requested
FY15
Recommended
Inc/Dec
from FY14
Adopted
Certified
Teachers
Supplements
$1,215,650 $1,276,433 $1,239,963 $24,313
Classified
Supplements
$0 $146,200 $0 $0
Principal
Supplements
$180,000 $191,000 $180,000 $0
TOTAL $24,313
An additional $196,440 would be needed to fully fund the school’s supplement request.
Personnel Remaining Amount to be Funded
Certified Teachers
Supplements
$36,470
Classified Supplements $146,200
Principal Supplements $13,770
TOTAL $196,440
Ms. York explained the School’s request for operating capital (not eligible for the
Capital Improvement Plan) at $523,100 to which the Manager’s Recommended Budget at
$475,300 reflected one activity bus being funded versus the two requested and the
addition of $40,000 for the Helena emergency access driveway project.
3. Volunteer Fire Departments: bring back the amounts for a 2% increase for all
districts as well as the call volume funding formula that was implemented for
FY14. (Vice Chairman Jeffers)
Ms. York stated the Manager’s Recommended Budget reflected a flat budget for
the Volunteer Fire Departments (VFD) noting the intention to alternate the 2% increase
based on call volume for fire services with the City of Roxboro Fire Department.
The tables below provide options for distributing a 2% increase.
• Table 1 shows the 2% increase distributed evenly to each VFD.
• Table 2 shows the 2% increase distributed by call volume.
• Table 3 shows the 2% increase redistributed based on call volume.
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May 27, 2014
3
Table 1. 2% Increase distributed evenly to each VFD
FY14 FY15 Rec. 2% increase Total
Allensville $ 43,533 $ 43,533 $ 871 $ 44,404
Ceffo $ 87,046 $ 87,046 $ 1,741 $ 88,787
Hurdle Mills $ 87,073 $ 87,073 $ 1,741 $ 88,815
Moriah $ 86,956 $ 86,956 $ 1,739 $ 88,695
Semora $ 13,958 $ 13,958 $ 279 $ 14,237
Timberlake $ 45,107 $ 45,107 $ 902 $ 46,009
Triple Springs $ 43,551 $ 43,551 $ 871 $ 44,422
Woodsdale $ 43,401 $ 64,826* $ 1,297 $ 66,123
Rescue $ 44,106 $ 44,106 $ 882 $ 44,988
TOTAL $ 494,731 $ 516,156 $ 10,323 $ 526,479
*6 months of funding for an additional station +$21,425 contingent upon state certification
Table 2. 2% Increase distributed based on call volume
VFD FY14 FY15 Rec.
Call
Volume
FY13
% of
total
calls
Amount
of
increase TOTAL
Allensville $ 43,533 $ 43,533 148 6.66% $ 688 $ 44,221
Ceffo $ 87,046 $ 87,046 277 12.47% $ 1,287 $ 88,334
Hurdle
Mills $ 87,073 $ 87,073 307 13.82% $ 1,427 $ 88,500
Moriah $ 86,956 $ 86,956 300 13.51% $ 1,394 $ 88,350
Semora $ 13,958 $ 13,958 54 2.43% $ 251 $ 14,209
Timberlake $ 45,107 $ 45,107 538 24.22% $ 2,501 $ 47,608
Triple
Springs $ 43,551 $ 43,551 181 8.15% $ 841 $ 44,392
Woodsdale $ 43,401 $ 64,826* 153 6.89% $ 711 $ 65,537
Rescue $ 44,106 $ 44,106 263 11.84% $ 1,222 $ 45,328
TOTAL $ 494,731 $ 516,156 2,221 100.00% $ 10,323
$526,479
*6 months of funding for an additional station +$21,425 contingent upon state certification
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May 27, 2014
4
Table 3. 2% redistributed based on call volume
FY09
Base
Call
Volume
FY13
% of total
calls
Amount of
increase TOTAL Variance FY14
Allensville $42,850 148 6.66% $646 $43,496 $ (36)
Cefo $85,700 277 12.47% $1,210 $86,910 $ (136)
Hurdle Mills $85,700 307 13.82% $1,341 $87,041 $ (32)
Moriah $85,700 300 13.51% $1,310 $87,010 $ 55
Semora $13,680 54 2.43% $236 $13,916 $ (42)
Timberlake $42,850 538 24.22% $2,350 $45,200 $ 93
Triple
Springs $42,850 181 8.15% $791 $43,641 $ 90
Woodsdale $64,275* 153 6.89% $668 $64,943 $ 21,543
Rescue $42,850 263 11.84% $1,149 $43,999 $(107)
TOTAL $485,030 2221 100.00% $9,701 $516,156
*6 months of funding for an additional station +$21,425 contingent upon state certification
4. City Fire Contract: how many trucks does the City operate and what are their
staffing levels? (Commissioner Blalock)
• Station One: 3 FT people, M-F from 8:00 – 5:00; Vehicles: Confined Space
Rescue, Truck and Trailer, Engine One, Rehab Trailer, Fire Investigation
Vehicle
• Station Two: 3 FT people, 24 hrs per day; Vehicles: Ladder One and Engine
Two
• Station Three: 3 FT people, 24 hrs per day.; Vehicles: Engine Three and
Engine Four
Ms. York reported this information is provided by the City’s Chief Torain. The
contract calls for 3 people and an engine from Roxboro on structure fires. Chief Torain
provided that an average have 8-12 people are on scene from Roxboro. The City has a 7-
person Fire Investigation Team, which were recognized as Fire Investigators of the Year
from the state fire organization, and 11-person Firefighter Honor Guard. Also, the City
has a Confined Space Team that provides confine space rescue for most of the industry in
Person County and is the name team for the county when they go into a confine space.
Additional the City has a Smoke House that is staffed with at least 2 people when it goes
into the county and outside the county.
Commissioner Blalock requested the call volume data for the City Fire Dept.
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May 27, 2014
5
5. Vehicles:
a) Provide make, mileage, vehicles to be rotated and vehicles to be purchased, as
well as the criteria. (Commissioner Newell)
Dept. Old
Vehicle
Mileage New
Vehicle
Cost of
replacement
Sheriff 2000 Ford
Van
106,129 Dodge
Charger
$26,500
Sheriff 2009 Ford
Explorer
93,623 Dodge
Charger
$26,500
Sheriff 2009 Ford
Explorer
99,763 Dodge
Charger
$26,500
Sheriff 2004 Ford
Crown
106,896 Dodge
Charger
$26,500
Sheriff 2006
Dodge
Magnum
94,707 Dodge
Charger
$26,500
Sheriff 2006 Ford
Crown
92,503 Dodge
Charger
$26,500
Sheriff 2006 Ford
Crown
99,451 Dodge
Charger
$26,500
DSS 2004 Ford
Taurus
100,879 4x4 Ford
Explorer
$31,930
EMS 2008
Ambulance
144,459 Dodge/Ford
Amb.
$190,000
Animal
Services
2007 Ford
F-150
105,169 4x4 Ford F-
150
$28,000
P&R (Mayo) 2004 Ford
F-150
123,198 4x4 Ford F-
150
$27,000
PATS (90%
reimburseable)
2006 Ford
Van
152,310 Van $47,925
PATS (90%
reimburseable)
2008 Light
Transit
Vehicle
164,533 Light
Transport
Vehicle
$57,082
TOTAL $567,437
The Vehicle Replacement Policy was provided noting the suggested replacement
criteria as follows:
Vehicle Description Maximum Mileage
Sheriff Patrol/Pursuit Vehicles 90,000
Sheriff Admin Vehicles 100,000
Ambulances 250,000
Trucks/Vans/Utility Vehicles 100,000
Cars – Normal Use 125,000
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May 27, 2014
6
Commissioner Newell questioned why the ambulance was being recommended
when it did not meet the maximum mileage criteria. Ms. York, Mr. Wes Lail, Emergency
Management Director and Mr. Greg White, EMS Operations Manager explained the
annual rotation program for the ambulances was skipped this fiscal year and the
recommended ambulances were based on mileage and maintenance issues.
Commissioner Puryear suggested extending the maximum mileage criteria for
trucks/vans/utility vehicles to 125,000.
Finance Director, Amy Wehrenberg illustrated the PATS reimbursable costs
shown as revenue in the General Fund revenue budget.
Commissioner Newell asked Ms. Wehrenberg for vehicle maintenance reports for
the last five years. Sheriff Dewey Jones provided maintenance reports for a few of the
Sheriff’s Office fleet for information noting the more mileage, the more maintenance
costs associated.
Ms. York stated the county has a total fleet of 150 vehicles.
Ms. York noted if vehicle replacements are deferred, departments will need to
increase their vehicle maintenance lines as follows (Total $9,500):
• Sheriff (7): $5,000
• Mayo (1): $1,000
• DSS (1): $2,000
• Animal Services (1): $1,500
b) Provide information on efforts to bid out maintenance service of vehicles (Vice
Chairman Jeffers)
In 2012, consolidating vehicle maintenance with a single provider was explored.
Informal requests for interests were made with local garages/repair shops. Most did not
have the capacity to service the county’s fleet of approximately 150 vehicles. They did
not want to displace their current customers. The County explored the idea with the City
of Roxboro and while they were interested in consolidating vehicle maintenance, in order
to accommodate the county fleet, the county would need to build an additional bay and
hire additional staff. This negated any savings to be generated. The County has analyzed
the county’s fleet maintenance costs intensively since 2004 and are currently averaging
around $100,000 per year on maintenance (mostly oil changes and tires). These services
are performed by local garages, whichever can accommodate the needs at the time. The
prices are competitive across all service providers.
Commissioner Newell questioned the average cost of $100,000 noting between
the Sheriff’s Office and the PATS’ budgets $140,000 was budgeted, and a total of
$235,000 in the Recommended Budget. Ms. Wehrenberg and Ms. York explained the
average was based on a five-year report noting factors, such as, hail damage, that are
reimbursable by insurance will often inflate the data on the expenditure side when there is
a revenue.
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May 27, 2014
7
c) Provide details about the ambulance purchase (Vice Chairman Jeffers)
The request is for a full replacement ambulance—not a remount. A remount was
done just prior to my arrival. Mr. White is requesting to replace EMS -8 and is convinced
he can get a new replacement ambulance in the $190,000 range by going with a Dodge or
Ford chassis versus the Freightliner as has been the practice in the past. A Freightliner
chassis would put the amount well over $200,000 (as evidenced by the most recent
ambulance purchase). While a remount does afford some cost savings, one must consider
that a remount is not a new ambulance; any problems experienced previously with the old
box (e.g. electronics, seals, etc.) are transferred to a new chassis. Listed below is
information concerning the ambulances Mr. White is considering for replacement. He
would like to replace EMS-8 due to air ride suspension issues.
EMS-8 Chevy 2008 Model 144,459 miles to date
EMS-9 Chevy 2008 Model 148,741 miles to date
Technically, these two ambulances are listed as reserve units, but they are
constantly used for 4th out and 5th out calls. Also, they are frequently used to fill-in for the
three frontline units when repairs or other maintenance are required. Essentially, all five
units must be frontline ready. The older the vehicle and the more miles accrued, the more
maintenance required.
Vice Chairman Jeffers requested call volume data (pre-WASS to present) for
Basic Life Service (BLS) and Advanced Life Service (ALS) provided by both EMS and
WASS. Vice Chairman Jeffers suggested any BLS calls be transferred to WASS to leave
available the county units for ALS calls to decrease county expenses.
Commissioner Newell asked about the quality and pricing difference related to
the Dodge, Ford and Freightliner chassis. Mr. Lail and Mr. White stated the Freightliner,
or referred as International if a heavier chassis and more expensive noting the Dodge and
Ford are pretty comparable and provide a better ride for the patient as well as travel on
curvy roads better.
6. Sheriff’s Office: are they evaluating ways to reduce vehicle mileage?
(Commissioner Blalock)
The Sheriff’s office responded to 18,385 calls for service from May 1, 2013 to
May 1, 2014. During this same time frame there were 2,367 incident reports taken which
most required follow-up investigations the remaining calls were calls for service (911
hang ups, alarms, suspicious activity etc.) and during this time frame we made 3,259
arrests. The Sheriff’s Office is also responsible for transports of inmates and the
transports of mental patients. Within the last 12 months, 169 inmates and 157 mental
patients logging in around 41,631+ miles were transported.
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May 27, 2014
8
The Sheriff evaluates the call volume for many different reasons; one is for
staffing and officer assignments as well as study the time of day the most calls come in,
the day of week, and the locations. With these results, staffing is done to reduce response
time and distance. The Sheriff’s Office answers different types of calls where more than
one officer needs to respond (Domestic violence, mental patient, shots fired etc.) Also an
average miles driven analysis for all vehicles was completed and the average is 15,625
miles per year. Marked patrol cars average more with investigators and SRO much lower.
Sheriff Jones noted vehicles are rotated among staff for lesser use to lessen mileage and
maintenance issues.
7. Overtime Costs: Provide the overtime cost data; would like to see trend over last 3-4
years (Commissioner Puryear)
Ms. York stated staff had accurately classified positions according to the Fair
Labor Standards Acts to designate exempt employees. Sheriff Jones stated he is allowed
to work a 42-hour work week and gives comp time in lieu of paying over time.
Fiscal Year 2010-11 2011-12 2012-13
Est
2013-14
Rec
2014-15
Elections
357.80
-
3,939.07
-
-
Sheriff (& Deputy
Reserves)
31,057.62
34,165.20
39,011.47
37,629.69
40,000
Jail
18,829.35
26,969.45
21,445.78
12,193.85
25,000
Judicial
1,716.90
3,177.09
2,834.43
3,883.52
3,000
Telecommunications
29,744.31
16,457.87
20,972.70
22,460.67
40,000
EMS
98,877.67
112,283.39
152,127.58
100,992.99
125,000
Animal Services
-
-
-
216.52
-
PATS-Operations
4,151.59
3,924.06
2,712.45
693.34
2,000
Recreation, Arts &
Parks
241.72
89.25
-
-
-
Public Health
1,161.08
720.47
-
857.01
8,000
DSS
18,879.74
18,949.59
31.76
740.53
-
TOTAL
205,017.78
216,736.37
243,075.24
179,668.12
243,000
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May 27, 2014
9
8. Kirby Sound Equipment: clarify what the $22,000 will be purchasing (Vice
Chairman Jeffers)
In FY13, the Board allocated $17,000 to upgrade the sound equipment which paid
for replacement speakers and an intercom system.
At the March 17th Board meeting, the Arts Council requested that the county
match their contribution of $4,510 with $22,865 to upgrade the sound equipment and add
additional sound paneling. Below are the items that will be purchased:
ITEM COST
Acoustic sound
panels
$9,989
Sound Board $3,368
Drive rack $718
Speakers (sub
woofers)
$2,176
Pick-up (amplifier) $1,048
Headset $7,076
Microphones and
Misc.
$3,000
TOTAL $27,375
Vice Chairman Jeffers stated he wanted to review the meeting video to review the
renting equipment versus purchase.
Assistant Finance Director, Laura Jensen asked the group to replace pages 109-110 in
the Recommended Budget books noting an error was made on page 110 impacting the
Revenues (Summary) section only. Ms. Jensen further noted the Capital expenditure
item listed as $22,685 should read $22,865 which would impact the budget $180 to be
funded.
9. Inspections Department: provide information on the staffing levels and workload
data for the Inspectors (Commissioner Newell)
In Sept. 2012, the Person County Inspections department was evaluated by the
Building Code Effectiveness Grading Schedule (BCEGS). Part of the evaluation included
a review of staffing levels. The BCEGS uses the benchmark of 10 inspections per day per
full-time inspector.
Using the BCEGS methodology, Person County inspectors currently average 11.9
inspections per inspector/day in FY14. Currently there are five inspectors plus one fire
inspector.
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May 27, 2014
10
10. Mental Health Funding – What are the statutory requirements for local funds
being sent to Cardinal Innovations (Commissioner Blalock)?
Recommended funding for Mental Health for FY15 is $312,634. All of these
funds are recommended to go to Cardinal Innovations. The General Statute that governs
mental health funding is § 122C-115 - Duties of counties; appropriation and allocation of
funds by counties and cities:
(d) Except as otherwise provided in this subsection, counties shall not reduce
county appropriations and expenditures for current operations and ongoing
programs and services of area authorities or county programs because of the
availability of State-allocated funds, fees, capitation amounts, or fund balance to
the area authority or county program. Counties may reduce county appropriations
by the amount previously appropriated by the county for one-time, nonrecurring
special needs of the area authority or county program.
DSS FUNDING:
DSS Director, Carlton Paylor was available to answer questions from Board
members related to revenues and expenditures as federal, state or local pass-through
funding. Ms. York noted the increase in Fund 10 by $469,000 is due to revenues
decreasing. The increases in full-time and contracted services are due to the NC FAST
program challenges that are mandated by the state.
Commissioner Newell asked how many years are left on the facility lease. Ms.
Jensen stated the lease date was in effect in 2004 for 20-years, therefore 10 more years
remain on the lease. An increase in the lease amount by $9,000 annual will impact the
budget process next fiscal year. The current annual lease payment is approximately
$85,000.
PERSON INDUSTRIES & RECYCLING CENTER FUNDING:
PI Director, Becky Clayton was asked by Commissioner Puryear to explain the
increase in the temporary employee budget. Ms. Clayton stated PI is experiencing an
increase in community contracts and temporary employees are hired to meet the
commitment, in particular, the contract with Eaton Corp.
UNIFIED DEVELOPMENT ORDINANCE:
County Manager, Heidi York provided the Board with the pros and cons of a
Unified Development Ordinance (UDO) noting both the City and County would maintain
separate ordinances, and not a combined ordinance as originally presented. Ms. York
noted the new Planning Director recently hired would be able to provide insight to the
process and review if the county decides to transition to such. The Manager did not
include any funding for a UDO in her Recommended Budget.
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May 27, 2014
11
The City plans to include subdivision, zoning and flood plain regulations. The County
could include the same regulations.
Pros Cons
• Updates ordinances (current zoning
ordinance was written in 1991)
• Reduces inconsistencies
• Puts City and County ordinances into
one document/location
• Possible cost savings
• If multiple jurisdictions are involved, a
UDO can provide consistency between
jurisdictions, providing clarity and
consistency for the development
community.
• Cost (estimated at $30,000 for FY15)
• Organizational structure of the
Planning departments does not reflect
a joint UDO
• Authority structure (ie. City, County,
Planning Boards) does not reflect a
joint UDO
• For multi-jurisdictional UDOs, there
may not be agreement across
municipalities on development issues,
reducing some of the anticipated
consistency. Once an ordinance is in
place, the ordinances may change over
time, and uniformity will be lost, if a
process is not in place for regular
communication and action on zoning
text changes.
It was the consensus of the Board to not include any funding in the budget for a
Unified Development Ordinance.
Commissioner Puryear asked about an office for the City Planner, Aaron Holland.
Ms. York stated Mr. Holland will remain in the county building.
BROADBAND/PUBLIC SAFETY COMMUNI CATION TOWERS:
Assistant County Manager, Sybil Tate recapped the information shared by the
consultant at the last Board meeting as follows:
Option Total Cost Timeline
4 towers $4,170,000 28 months
2 towers/year $4,259,000 43 months
1 tower/year $4,432,000 68 months
Priority order:
• #1 Woodland*
• #2 Bushy Fork
• #3 Mt Tirzah
• #4 Bethel Hill
*The State has expressed the most interest in partnering with the county on the
Woodland tower location; however, the State cannot commit to moving forward until
their funding is secured. The State has indicated that it could be as late as March 2015
before they can make a commitment.
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May 27, 2014
12
Ms. Tate asked if the Board wished to delay making a decision until the State
funding is determined. Vice Chairman Jeffers asked the Finance Director to address the
Board about financing the communication towers. Ms. Wehrenberg told the group the
best option is to finance all four towers at one time noting the closing for such financing
would take place in Fiscal Year 2016 with the first debt payment due in Fiscal Year 2017
noting County will be losing quite a bit of debt at that same time. Ms. Wehrenberg
recommended proceeding with the environment studies for all four locations which
would take approximately nine months, after which time a Request for Proposal (RFP)
will be released for the construction and the financing would follow the award. Ms.
Wehrenberg stated a Reimbursement Resolution for this project would come before the
Board to adopt so that the County could be reimbursed for any funds spent prior to the
financing. Ms. Tate added if the Board would like to proceed with the environmental
studies, $100,000 would need to be budgeted in Fiscal Year 2015.
It was the consensus of the Board for staff to budget and proceed to have the
environmental studies completed on all four locations and the Board did not want to
delay the project until the State secures funding to potentially partner for the Woodland
site.
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May 27, 2014
13
RECAP OF ADJUSTMENTS MADE TO RECOMMENDED BUDGET:
Finance Director, Amy Wehrenberg noted few adjustments have been made to the
Recommended Budget. Ms. York stated the health insurance revision of taking out the
vision benefit of the hardware allowance resulted in the only $30,000 impact on the
Recommended Budget and not $65,000 as originally presented. Ms. Wehrenberg added
there are other minor adjustments, i.e. DSS revenue budget, Kirby capital correction, etc.
Commissioner Newell noted two requests not yet discussed: 1) $10,000 request
from Judge Galloway for Drug Court and 2) Person County Partnership for Children.
Vice Chairman Jeffers added his support to fund the Imagination Library through
Partnership for Children at $1 per child served through the program. Ms. York stated she
would find out how many children are in the program for the next work session.
Ms. York reminded the Board the Budget Public Hearing is scheduled for
Monday, June 2, 2014 at 7:00 pm in Auditorium with the next Budget work session
scheduled for Tuesday, June 3, 2014 at 2:00 pm in Board Room.
Vice Chairman Jeffers stated County Assembly Day is May 28, 2014 noting
details from the Senate’s recommended budget will be disclosed and any such impacts
for counties.
58
May 27, 2014
14
ADJOURNMENT:
A motion was made by Commissioner Puryear, and carried 5-0 to adjourn the
meeting at 4:21pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
59
Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 30,551
Public Safety 6,160
Culture and Recreation 4,250
Human Services 30,923
REVENUES General Fund
Intergovernmental Revenues 35,593
Charges for Services 50
Other Revenues 36,241
Explanation:
BUDGET AMENDMENT
Increased collection of employee wellness gym fees ($50); recognize revenue generated from fleet sales
($30,400); recognize revenue generated by the morale committee ($101); increased JCPC funding allocated for
Roots and Wings program ($4,820); receipt of donations for the United Way Great Summer Camp ($1,340);
receipt of donation to recreation for playground equipment ($3,750); receipt of donation to library for
programming needs ($500); increases to DSS intergovernmental grants ($30,773); donation to DSS for
miscellanous client assistance ($150).
Budget Amendment 1560
Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Transfers to Other Funds 60,001
REVENUES General Fund
Transfers from Other Funds 912,205
Fund Balance Appropriation (852,204)
EXPENDITURES PCRC and Various Roofing Improvements Capital Project
PCRC Purchase and Renovation 262,700
Re-Roofing Facilities 1,132,191
Issuance Costs 60,000
Transfer to General Fund 912,205
REVENUES PCRC and Various Roofing Improvements Capital Project
Debt Financing Proceeds 2,307,095
Transfer from General Fund 60,001
Explanation:
BUDGET AMENDMENT
Reflecting the budgetary changes set forth by the proposed adoption of the Person County Recycling Center and
Various Roofing Improvements Capital Project Ordinance.
Budget Amendment 1661
Date of Transfer: 6/2/14
Department Name Amount
Incr / (Decr)
EXPENDITURES Person Industries
Human Services (2,000)
Environmental Protection 2,000
Explanation:
BUDGET TRANSFER
Per the FY 2013-14 budget ordinance, the Board of County Commissioners is notified that $2,000 was
transferred between functions from Person Industries to the Person Industries Material Recovery Facilty for the
purchase of baler wire.
Budget Transfer62
AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: Tax Adjustments for May 2014
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds.
1. May 2014 tax releases.
2. May 2014 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept release report and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
63
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06092014 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
4997747152013 PAYLOR CASSANDRA DEAN COMPASS LATITUDE 4X4 MP
499774715 81073 -67.79 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -67.79 15953R 3699 MP 05122014
-62.56-50 0.00 0.00 -62.56__________ -130.35 REASON:TAG TURNED IN VEHICLE SOLD
4945842882013 SMALLS MARILYN CASH JETTA GL 4S
494584288 84539 -43.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -43.36 15954R 3703 MP 05142014 REASON:GAINED 5 MONTHS
15828 3012013 JONES WILLIS B & LISA H H/L
15828 301 11866 -207.30 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -207.30 15202R 3704 CW 05152014
-186.56-50 0.00 0.00 -186.56__________ -393.86 REASON:HOUSE BURNED PRIOR TO JANUARY 1, 2013
15828 1112011 JONES WILLIS B & LISA H H/L
15828 111 52059 -26.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.32 15204R 3705 CW 05152014 -23.08-50 0.00 0.00 -23.08__________ -49.40 REASON:HOUSE RAZED BY FIRE APRIL 20, 2010
15828 1112011 JONES WILLIS B & LISA H H/L 15828 111 52059 26.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 26.32 15204R 3706 CW 05152014 23.08-50 0.00 0.00 23.08__________ 49.40
REASON:TO MAKE CORRECTION ON AMOUNT TO BE RELEASED
15828 1112011 JONES WILLIS B & LISA H H/L 15828 111 52059 -160.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -160.72 15204R 3707 CW 05152014 -140.97-50 0.00 0.00 -140.97__________
-301.69
REASON:HOUSE RAZED BY FIRE APRIL 20, 2010
15828 1122012 JONES WILLIS B & LISA H H/L 15828 112 61544 -160.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -160.72 15205R 3708 CW 05152014
-140.97-50 0.00 0.00 -140.97__________
-301.69 REASON:HOUSE RAZED BY FIRE APRIL 20, 2010
1787 1122012 LONG THERESA OAKLEY PICKUP F150 X CAB 1/2 TK
1787 112 60660 -3.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -3.04 15955R 3720 MP 05162014
-2.67-50 0.00 0.00 -2.67__________ -5.71 REASON:TAG TURNED IN VEHICLE SOLD
8124 1112011 EANES OIL COMPANY BUSINESS PERSONAL
8124 111 51814 -1177.55 0.00- 0 0.00- 0 0.00 -117.75 -301.03 0.00 -1596.33 15206R 3722 RH 05202014 -1032.88-50 -103.29 -264.04 -1400.21__________ -2996.54 REASON:BUSINESS CLOSED IN 2009
8124 1112011 EANES OIL COMPANY BUSINESS PERSONAL 8124 111 51814 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15206R 3723 RH 05202014 REASON:BUSINESS CLOSED IN 2009
8124 1122012 EANES OIL COMPANY BUSINESS PERSONAL
8124 112 61054 -1158.70 0.00- 0 0.00- 0 0.00 0.00 -162.19 0.00 -1320.89 15207R 3724 RH 05202014 -1016.34-50 0.00 -142.27 -1158.61__________ -2479.50 REASON:BUSINESS CLOSED IN 2009
8124 1012013 EANES OIL COMPANY BUSINESS PERSONAL 8124 101 41745 -1151.96 0.00- 0 0.00- 0 0.00 -115.19 -63.36 0.00 -1330.51 15208R 3725 RH 05202014 -1036.76-50 -103.68 -57.03 -1197.47__________ -2527.98
REASON:BUSINESS CLOSED IN 2009
32013 3012013 PAYLOR HATTIE SUE 119 & 72/100 AC FARM 32013 301 2811 -3257.05 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -3257.05 15209R 3729 CW 05282014 REASON:RELEASED 465,293 PER PROPERTY TAX COMMISSION
5485126642013 RUSSETT CHASTITY ANN P UP RAM CLUB 1/2 TON TK
548512664 82915 -13.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -13.07 15956R 3730 RH 05302014 REASON:TURN TAG IN SOLD FOR JUNK 64
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06092014 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
5461847132013 HILL BRITTANY DIANNA ESCAPE XLS 2WD MP
546184713 81071 -51.87 0.00- 0 0.00- 0 0.00 0.00 -5.14 0.00 -57.01 15957R 3731 MP 05302014
-56.68-50 0.00 -5.61 -62.29__________ -119.30 REASON:RELEASE TO GRANVILLE
37438 1072007 BRADSHER STEPHNIE RENEE GRAND PRIX SE 4S
37438 107 43824 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2007R 3732 SRJ 05302014 -0.02-50 0.00 0.00 -0.02__________ -0.02 REASON:UNDER ONE DOLLAR
39843 1102010 TINGEN BRITTANY NICOLE PERSONAL 39843 110 48466 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2010R 3733 SRJ 05302014 -0.07-50 0.00 0.00 -0.07__________ -0.13
REASON:UNDER ONE DOLLAR
585 1112011 LYNCH WENDELL TRENT PICKUP X CAB 4WD 1/2 TTK 585 111 51049 -0.61 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.61 2011R 3734 SRJ 05302014 REASON:UNDER ONE DOLLAR
37567 1122012 FULLER KEISHA RENEE SENTRA 4S 37567 112 55890 -0.48 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.48 2012R 3735 SRJ 05302014 -0.50-50 0.00 0.00 -0.50__________ -0.98
REASON:UNDER ONE DOLLAR
56778 1122012 JENNETTE KRISTINA LEA PICKUP F150 SUPERCREW TK 56778 112 58064 -0.34 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.34 2012R 3736 SRJ 05302014 REASON:UNDER ONE DOLLAR
47764 1122012 MOTORPLEX INC 5 & 28/100 AC VACANT 47764 112 61107 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2012R 3737 SRJ 05302014 REASON:UNDER ONE DOLLAR
59563 1122012 RICHARDSON TIFFANY YVETTE BLAZER 4DR 4X4 MP
59563 112 55692 -0.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.32 2012R 3738 SRJ 05302014 REASON:UNDER ONE DOLLAR
2113138722013 ALLEN DENNIS MORRIS JOURNEY SXT MP
211313872 80230 -0.69 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.69 2013R 3739 SRJ 05302014
REASON:UNDER ONE DOLLAR
56682 2012013 ASHBY JOSEPH PERSONAL/SW ON A64 490 56682 201 36604 -0.39 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.39 2013R 3740 SRJ 05302014
REASON:UNDER ONE DOLLAR
5630331322013 BABOT CARLOS MANUEL JR YUKON 2DR 4X4 MP 563033132 64336 -0.68 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.68 2013R 3741 SRJ 05302014 REASON:UNDER ONE DOLLAR
5396844112013 BASS JERRY MINOR PASSAT GLX 4S 539684411 70165 -0.44 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.44 2013R 3742 SRJ 05302014 -0.55-50 0.00 0.00 -0.55__________ -0.99
REASON:UNDER ONE DOLLAR
55396 3012013 BETTERTON LEWIS DEANA RIDGEFIELD/DW&L 55396 301 19172 -0.23 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.24 2013R 3743 SRJ 05302014 REASON:UNDER ONE DOLLAR
1691 3012013 BLACKWELL WILLIAM & LOIS 5 & 2/100 ACRES 1691 301 5151 -0.36 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.39 2013R 3744 SRJ 05302014 REASON:UNDER ONE DOLLAR
48566 3012013 FRANKLIN GARNEL WADE & F FLYNN 10&05AC/B2/SWR
48566 301 24162 -0.22 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.25 2013R 3745 SRJ 05302014
REASON:UNDER ONE DOLLAR
2611422812013 HARRISON DOSSIE MAE FRONTIER XE KING CAB 4TK
261142281 82532 -0.18 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.18 2013R 3746 SRJ 05302014
-0.24-50 0.00 0.00 -0.24__________
-0.42 REASON:UNDER ONE DOLLAR 65
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06092014 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
15603 3012013 HUSKETH LARRY W & GERALYN W SLEEPY HOLLOW/LT35/VL
15603 301 17267 -0.23 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.25 2013R 3747 SRJ 05302014
REASON:UNDER ONE DOLLAR
21576 9012013 JEHOVAHS WITNESS TRUSTEES RELIGIOUS 21576 901 8730 0.00 0.00- 0 -0.54-30 0.00 0.00 0.00 0.00 -0.54 2013R 3748 SRJ 05302014
REASON:UNDER ONE DOLLAR
54688 2012013 KIRBY WILLS TRUCKING & TRACTOR PERS/1997 UTILITY TRLR 54688 201 39662 -0.47 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.47 2013R 3749 SRJ 05302014 REASON:UNDER ONE DOLLAR
35737 3012013 LESTER MELVIN DEAN 1 ACRE/H&L 35737 301 12104 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2013R 3750 SRJ 05302014 REASON:UNDER ONE DOLLAR
4118922702013 MATHERLY PAUL EUGENE 626 4S
411892270 68024 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2013R 3751 SRJ 05302014 REASON:UNDER ONE DOLLAR
28459 3012013 NELSON ANDREW LEE 1 & 72/100 ACRES & HOUSE
28459 301 21106 -0.24 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.25 2013R 3752 SRJ 05302014
REASON:UNDER ONE DOLLAR
1526945802013 PALMER BRADLEE DEVON LACROSSE CXL 4S 152694580 84831 -0.68 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.68 2013R 3753 SRJ 05302014
REASON:UNDER ONE DOLLAR
1093 3012013 PARSONS BETTY M 2 & 34/100 AC & HOUSE 1093 301 8336 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2013R 3754 SRJ 05302014 REASON:UNDER ONE DOLLAR
37293 2012013 PAYLOR VIRGINIA PER/SW/LT 4/LEHEIGH 37293 201 35772 -0.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.42 2013R 3755 SRJ 05302014 -0.39-50 0.00 0.00 -0.39__________ -0.81
REASON:UNDER ONE DOLLAR
14566 3012013 SARAFIAN SUZANNE NEWTON 1 & 1/100 ACRES 14566 301 6829 -0.85 0.00- 0 -0.04-30 0.00 0.00 0.00 0.00 -0.89 2013R 3756 SRJ 05302014 REASON:UNDER ONE DOLLAR
5312418492013 SATTERFIELD MILDRED CONCORDE LXI 4S 531241849 73796 -0.24 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.24 2013R 3757 SRJ 05302014 -0.29-50 0.00 0.00 -0.29__________ -0.53
REASON:UNDER ONE DOLLAR
1521348452013 SEAMONS RANDY DEAN CALIBER SXT 4S 152134845 85096 -0.67 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.67 2013R 3758 SRJ 05302014 REASON:UNDER ONE DOLLAR
6308520892013 SOLOMON CLYDE ANTHONY PICKUP F250 3/4 TON TK 630852089 74036 -0.09 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.09 2013R 3759 SRJ 05302014 -0.16-50 0.00 0.00 -0.16__________ -0.25
REASON:UNDER ONE DOLLAR
6332136392013 STREET LEA TONYA YVETTE CR V EX 4WD MP 633213639 79997 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 3760 SRJ 05302014 -0.02-50 0.00 0.00 -0.02__________
-0.03
REASON:UNDER ONE DOLLAR
9223 3022013 MOORE CLARICE CLAYTON LIFE EST 64 ACRES 9223 302 4645 -602.15 0.00- 0 -28.00-30 0.00 0.00 0.00 0.00 -630.15 15210R 3761 CW 06022014
REASON:TAKEN OUT OF PUV BY MISTAKE FOR 2013
6128847202013 PAGE WHITNEY LEA GS300 4S 612884720 76667 -11.85 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -11.85 15958R 3775 MP 06042014 REASON:TAG TURNED IN VEHICLE SOLD
66
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06092014 PAGE: 4
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 3775 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 05062014->06062014 0 PAYMENTS 0 DISC/CORR 46 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -8076.40 8076.40 8076.40LATE LISTING 0.00 0.00 -232.94 232.94 232.94
DOG 0.00 0.00 0.00 0.00 0.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -28.70 28.70 28.70 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -8338.04 8338.04 8338.04
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -531.72 531.72 531.72LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -8869.76 8869.76 8869.76
50 CITY OF ROXBORO 0.00 0.00 -3678.63 3678.63 3678.63LATE LISTING 0.00 0.00 -206.97 206.97 206.97 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -3885.60 3885.60 3885.60
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -468.95 468.95 468.95 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -4354.55 4354.55 4354.55
TOTAL TAXES 0.00 0.00 -12223.64 12223.64 12223.64TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -1000.67 1000.67 1000.67
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -13224.31 13224.31 13224.31
67
NameAddress 2 Address 3Bill # Plate Number Status Transaction #Refund Description Refund ReasonCreate DateTax JurisdictionChange Interest ChangeTotal Change01($28.19) $0.00 ($28.19)Refund $28.1901($10.01) $0.00 ($10.01)Refund $10.0101($20.53) $0.00 ($20.53)Refund $20.5301($9.55) $0.00 ($9.55)Refund $9.5501($96.02) $0.00 ($96.02)Refund $96.0201($17.34) ($0.87) ($18.21)50($15.61) ($0.78) ($16.39)50$0.00 $0.00 $0.00Refund $34.6001($39.53) $0.00 ($39.53)50($35.58) $0.00 ($35.58)50$0.00 $0.00 $0.00Refund $75.1101($16.39) $0.00 ($16.39)Refund $16.3901($29.54) ($1.48) ($31.02)50($26.59) ($1.33) ($27.92)Refund $58.9401($10.85) $0.00 ($10.85)Refund $10.8501($118.00) $0.00 ($118.00)Refund $118.0001($91.00) $0.00 ($91.00)50($81.90) $0.00 ($81.90)50$0.00 $0.00 $0.00Refund $172.9001($191.33) $0.00 ($191.33)Refund $191.3301($73.98) $0.00 ($73.98)Refund $73.9801($7.42) $0.00 ($7.42)Refund $7.4201($46.37) $0.00 ($46.37)Refund $46.3701($7.28) $0.00 ($7.28)Refund $7.2801($3.50) $0.00 ($3.50)Refund $3.5001($61.78) $0.00 ($61.78)Refund $61.7801($24.67) ($1.24) ($25.91)Refund $25.9101($32.43) $0.00 ($32.43)50($29.19) $0.00 ($29.19)50$0.00 $0.00 $0.00Refund $61.6201($16.71) ($0.83) ($17.54)TaxTaxTaxVehicle FeeRENNIS CLIFTON 126 LESTER BURCH RD ROXBORO, NC 27574Proration 0005936872 ZZD5026 AUTHORIZED 5447772 Refund Generated due to proration on Bill Vehicle Sold 05/19/2014RANDY THOMAS HALL,JR 143 CLAYTON ST ROXBORO, NC 27573Proration 0008896009 CBK6225 AUTHORIZED 15451728 Refund Generated due to proration on Bill #0008896009-2013-2013-0000-00Vehicle Sold 05/08/2014TaxMILES MCCAULEY THOMASSON 1244 PINESBOROUGH ESTATES ROAD SEMORA, NC 27343Proration 0009232616 ZXZ7208 AUTHORIZED 5487769 Refund Generated due to proration on Bill #0009232616-2013-Vehicle Sold 05/20/2014TaxMICHAEL TODD BRANDON 1437 BROOKS DAIRY RD ROXBORO, NC 27574Adjustment < $1000020561182 BZ83759 AUTHORIZED 5517095 Refund Generated due to adjustment on Bill #0020561182-2013-Over Assessment05/21/2014TaxMARK ERIK MEIJER 2121 ALLENSVILLE RD ROXBORO, NC 27574Adjustment < $1000016183107 BP83337 AUTHORIZED 5447809 Refund Generated due to adjustment on Bill #0016183107-2013-Over Assessment05/19/2014TaxVehicle Totalled05/27/2014TaxMARK ERIK MEIJER 2121 ALLENSVILLE RD ROXBORO, NC 27574Adjustment < $1000016180127 BP83338 AUTHORIZED 5447815 Refund Generated due to adjustment on Bill #0016180127-2013-Over Assessment05/19/20140005946288 AAZ9189 AUTHORIZED 5619499 Refund Generated due to proration on Bill #0005946288-2013-LUCI SATTERFIELD WARREN 1606 VIRGILINA RD ROXBORO, NC 27573ProrationJOHN KEITH GARRETT 2240 PIXLEY PRITCHARD RD TIMBERLAKE, NC 27583Proration 0005954494 XSA6374 AUTHORIZED 5928891 Refund Generated due to proration on Bill #0005954494-2013-Vehicle Sold 06/06/2014TaxTaxJACQUELINE ANNETTE TURRENTINE PO BOX 71652 DURHAM, NC 27722Proration 0020331176 ACB1642 AUTHORIZED 5723664 Refund Generated due to proration on Bill #0020331176-2013-2013-0000-00Tag Surrender05/30/2014TaxTaxTaxVehicle FeeHELEN JEAN HUBLER 567 CRYSTAL FOREST DR SEMORA, NC 27343Proration 0020640987 BDX8778 PENDING 5894291 Refund Generated due to proration on Bill #0020640987-2013-Vehicle Sold 06/05/2014Vehicle Sold 05/07/2014TaxGREGORY NATHAN DRAKE 140 FLAT RIVER CHURCH RD ROXBORO, NC 27574Adjustment >= $1000020524953 ACA7422 AUTHORIZED 16858410 Refund Generated due to adjustment on Bill #0020524953-2013-2013-0000-00Over Assessment05/27/20140016181204 WIKIDWGN AUTHORIZED 5118731 Refund Generated due to proration on Bill #0016181204-2013-GREGORY KENNETH SLADE 1467 DINK ASHLEY RD TIMBERLAKE, NC 27583ProrationTaxGAIL SUZANNE RAMEE 7324 DUNSANY CT WAKE FOREST, NC 27587Adjustment < $1000016182940 AR83349 AUTHORIZED 5270921 Refund Generated due to adjustment on Bill #0016182940-2013-Over Assessment05/13/2014DOUGLAS DONALD BOWMAN 844 PINESBOROUGH ESTATES RD SEMORA, NC 27343Adjustment < $1000020583736 BT72197 AUTHORIZED 11034178 Refund Generated due to adjustment on Bill #0020583736-2013-2013-0000-00Over Assessment05/21/2014TaxTaxOver Assessment06/06/2014Tax0019108938 XZE4850 AUTHORIZED 5928792 Refund Generated due to adjustment on Bill #0019108938-2013-DAVID WAYNE JONES 322 WATER FRONT LN TIMBERLAKE, NC 27583Adjustment < $100Vehicle Totalled05/15/2014TaxTaxVehicle Fee0016178242 AJS1739 AUTHORIZED 16060257 Refund Generated due to proration on Bill #0016178242-2013-2013-0000-00CYNTHIA MARIE BASS-GOOCH PO BOX 3376 ROXBORO, NC 27573ProrationVehicle FeeTaxCHRISTOPHER BLAKE THOMPSON 1809 HICKS CIR ROXBORO, NC 27573Adjustment < $1000010223923 ADN1036 AUTHORIZED 16343250 Refund Generated due to adjustment on Bill #0010223923-2013-2013-0000-00Over Assessment05/19/2014TaxTaxOver Assessment05/07/2014TaxCARL BERKLEY JONES,JR 2400 CATES MILL RD ROXBORO, NC 27574Proration 0005950153 AJZ8238 AUTHORIZED 5487814 Refund Generated due to proration on Bill #0005950153-2013-Vehicle Sold 05/20/20140020442146 BCUBSM AUTHORIZED 5118634 Refund Generated due to adjustment on Bill #0020442146-2013-BRIAN WAYNE THOMPSON 367 CHARLIE READE RD TIMBERLAKE, NC 27583Adjustment < $100TaxBRIAN CARSON PENDLETON 195 ANTIOCH ACRES DR TIMBERLAKE, NC 27583Proration 0016169314 XSA7223 AUTHORIZED 5447883 Refund Generated due to proration on Bill #0016169314-2013-Vehicle Sold 05/19/2014TaxBOBBY LEE GARRETT 2632 LUCY GARRETT RD ROXBORO, NC 27574Proration 0005964376 TYD5672 AUTHORIZED 5928893 Refund Generated due to proration on Bill #0005964376-2012-Vehicle Sold 06/06/2014Vehicle Sold 05/20/2014Tax0005969150 XSA6379 AUTHORIZED 5487786 Refund Generated due to proration on Bill #0005969150-2013-BENJAMIN MOORE,JR 165 COMMUNITY VALE RD ROXBORO, NC 27573ProrationNorth Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 6/9/2014 9:25:55 AMAddress 1Refund TypeLevy Type Page 1 of 368
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 6/9/2014 9:25:55 AMRefund $17.5401 ($25.58) $0.00 ($25.58)Refund $25.5801 ($68.95) $0.00 ($68.95)Refund $68.9501 ($7.56) $0.00 ($7.56)Refund $7.5601 ($7.64) $0.00 ($7.64)Refund $7.6401 ($48.61) $0.00 ($48.61)Refund $48.6101 ($68.72) $0.00 ($68.72)Refund $68.7201 ($2.83) $0.00 ($2.83)Refund $2.8301 ($26.09) $0.00 ($26.09)Refund $26.0901 ($24.34) $0.00 ($24.34)50 ($21.90) $0.00 ($21.90)50 $0.00 $0.00 $0.00Refund $46.24TaxTaxVehicle FeeWILLIAM HERNANDO RODRIGUEZ 609 N MAIN ST ROXBORO, NC 27573Proration 0005934978 AKS5264 AUTHORIZED 17786511 Refund Generated due to proration on Bill #0005934978-2013-2013-0000-00Vehicle Sold 06/06/2014TaxVehicle Sold 05/06/2014TaxVALERIE LAWSON MCCULLUM 231 N PARK DR ROXBORO, NC 27573Proration 0016176104 SSZ9745 AUTHORIZED 5859505 Refund Generated due to proration on Bill #0016176104-2013-Vehicle Sold 06/04/20140005932486 YYK8888 AUTHORIZED 5083954 Refund Generated due to proration on Bill #0005932486-2012-TONI ELLIXSON MCCRAY 325 PUNCH HILL FARM RD ROUGEMONT, NC 27572ProrationTOMMY LAWRENCE ELECTRICALC PO BOX 641 ROXBORO, NC 27573Proration 0016177913 XSA7926 AUTHORIZED 5781392 Refund Generated due to proration on Bill #0016177913-2013-Tag Surrender06/03/2014TaxTaxTHOMAS IRVIN HUMPHRIES 750 THEE HESTER RD ROXBORO, NC 27574Proration 0008480241 WZ7909 AUTHORIZED 5859304 Refund Generated due to proration on Bill #0008480241-2013-Vehicle Sold 06/04/2014TaxVehicle Sold 05/12/2014TaxTHOMAS DANIEL OAKLEY 180 MILLER RD TIMBERLAKE, NC 27583Proration 0016169688 XWH6163 AUTHORIZED 5235076 Refund Generated due to proration on Bill #0016169688-2013-Vehicle Sold 05/12/20140009365058 AJR9200 AUTHORIZED 5235010 Refund Generated due to proration on Bill #0009365058-2013-THOMAS DANIEL OAKLEY 180 MILLER RD TIMBERLAKE, NC 27583ProrationVehicle Sold 06/04/2014Tax0020189217 WWR5247 AUTHORIZED 5859228 Refund Generated due to proration on Bill #0020189217-2013-ROBERT EVANS SIMONS 636 HILLHAVEN TER ROXBORO, NC 27573ProrationRICHMOND LAWRENCE SMITH PO BOX 1251 ROXBORO, NC 27573Adjustment < $1000016168230 BK86523 AUTHORIZED 5859357 Refund Generated due to adjustment on Bill #0016168230-2013-Over Assessment06/04/2014TaxCLIFTON STREET,JRBURCH RDNC 27574to proration on Bill #0005936872-2013- Page 1 of 369
AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: Resolution for a Moratorium on Coal Ash Waste Transfer to our
Municipal Solid Waste Landfill
Summary of Information:
On May 19, 2014 the coal ash resolution was tabled. I am presenting a new resolution that excludes
the Dan River cleanup since it is already in progress and will be nearing completion by the time this
is on the board's agenda.
This resolution asks that no coal ash from Duke Energy lagoons and ponds be brought to the Person
County landfill, thereby, transferring environmental and health problems to the citizens. It is a
request for them to retain the ash on their property.
A review of Granville County's action on their coal ash and fracking resolutions will also be given.
For information, I have included a summary of the four bills that are in the NC Legislature.
Recommended Action: Board Approval and a copy sent to Senator Mike Woodard and
Representative Winkie Wilkins
Submitted By: Commissioner Frances Blalock
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RESOLUTION FOR A MORATORIUM ON COAL ASH WASTE TRANSFER TO OUR
MUNICIPAL SOLID WASTE LANDFILL
WHEREAS, coal combustion waste contains toxicants such as arsenic, lead, mercury, cadmium,
chromium, and selenium, and the toxicants in coal combustion waste are linked to cancer and
neurological damage in humans, as well as harm to wildlife, especially water-dwelling species; and
WHEREAS, on February 2, 2014 thousands of tons of coal combustion waste and millions of gallons of
contaminated water spilled into the Dan River and the Dan River Power Station near the City of Eden
necessitating cleanup and spurring Duke Energy to contract 2500 plus tons of coals ash material to be
brought to a Person County community exposing it to increased danger of air, water and land
contamination; and
WHEREAS, because the EPA is treating this event as a SUPERFUND and is overseeing the cleanup
under its provisions underscores the seriousness of this matter; and
WHEREAS, a modern sanitary landfill should not be a dump; but an engineered facility used for
disposing of solid wastes on land without creating nuisances or hazards to public health or safety; and
WHEREAS, coal ash is a unique waste with many toxicants, it should be labeled as such and put in
protected structures or areas on the producer's property, thereby preventing the exacerbation of health
concerns that already exist in the community that houses the municipal solid waste landfill; and
WHEREAS, on January 29, 2014 the United States Department of Justice lodged a consent decree with
the U.S. District Court for the District of Columbia that requires the US Environmental Protection
Agency to publish a final rule addressing the disposal of coal ash by December 19, 2014.
NOTWITHSTANDING THAT ACTION IS UNDERWAY AT DAN RIVER, BE IT RESOLVED, that
no additional coal combustion waste be placed in the Person County municipal solid landfill following the
extant cleanup in the Dan River by Duke Energy and no movement of coal ash from coal ash ponds and
lagoons near waterways be brought to the same municipal waste landfill. Regardless of the EPA ruling in
December, all future remediation of coal ash waste disposal shall be the responsibility of the producer on
their own property.
BE IT KNOWN that the members of Person County Board of Commissioners were present on this day,
the 16th day of June, and support this resolution.
____________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: USDA StrikeForce Initiatives
Summary of Information: In 2010, USDA Secretary of Agriculture Tom Vilsack launched the
StrikeForce Initiative for Rural Growth and Opportunity. This initiative aims to provide intensive
care for rural areas with persistent, concentrated poverty. These areas are selected based on census
data identifying the county as having persistent poverty of more than 20%. Person County meets
these guidelines and has been selected as a StrikeForce county. Through this initiative, USDA
agencies (Farm Service Agency, Natural Resource Conservation Service, Rural Development, &
Risk Management) aim to partner with and educate local governments, community organizations,
and faith based organizations about using USDA programs to improve their counties economically.
Recommended Action: Present information about StrikeForce, ways local government and
community organizations can benefit from initiative, and encourage partnership and participation.
Promote upcoming StrikeForce meetings.
Submitted By: Charity Silver, County Executive Director, USDA-Farm Service Agency
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AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: Home & Community Care Block Grant (HCCBG) Funding 2014-2015
Summary of Information: Person County HCCBG Committee elected funding to proceed as
attached on form 731 county funding summary. Person County Senior Center with a total of
$290,000 allocated between Congregate and Home Delivered Nutrition, Transportation, In-Home
Aide, and Operations; Person County Department of Social Services with a total of $33,076
allocated for In-Home Aide services; and Generations Adult Day Care with a total of $4,500
allocated for Adult Day Care. Total HCCBG funding for Person County is $327,576.
Recommended Action: Approval of the HCCBG Committee’s funding allocation for 2014-2015
with acceptance of HCCBG funding for Person County.
Submitted By: Maynell Harper, Interim Aging Services Director
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AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: Kirby Rebirth: Upstairs-Uptown Project
Summary of Information: The Kirby Rebirth: Upstairs-Uptown project is moving from the
planning phase into the construction phase, however, before construction begins a contract must be
signed between Person County and Legacy Builders. The total cost of the contract is $469,119 and
includes the complete renovation of the second floor of the Kirby Cultural Arts Complex as
illustrated in the attached floor diagram. Piedmont Community College, in partnership with Person
County Recreation Arts & Parks and Person County Arts Council, has raised $312,500 through
generous community contributions. This amount does not include a $40,000 commitment by Person
County that was disbursed for architectural costs.
There remains $156,619 that the three partners, PCC, PC Arts & Parks, and PC Arts Council, will
need to raise to complete the project. Knowing this, the partners will continue to work diligently to
raise these funds. We are confident that the Person County community will continue to invest in this
restoration project in an effort to ensure a successful and complete renovation.
The contract amounts noted above are current estimates provided by Legacy Builders. In an effort to
provide a complete and final contract to Person County Commissioners, a meeting is scheduled for
Wednesday, June 11 between various partners, including representatives from: Person County,
Legacy Builders, and PCC.
Recommended Action: The partners of this project are requesting that the Person County
Commissioners:
1. Temporarily use County funds for the remaining $156,619 so that the contract with Legacy
Builders can be initiated with the understanding that the partners of this project will work
diligently to secure these funds through donations.
2. Allow the partners to develop and implement the process and procedures necessary to
establish naming rights for various second floor rooms of the Kirby Cultural Arts Complex to
assist in raising the remaining funds for this project.
Submitted By: Dr. Walter C. Bartlett, President, Piedmont Community College
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AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: New EMS Medical Director Contract
Summary of Information: Due to the recent relocation of the current medical director to Guilford
County and the desire by Person County EMS administration to maintain a more readily available
and local medical director, Dr. Danny M. Phillips has been approached for this role. Dr. Phillips is
interested in serving as the new EMS medical director, and a general overview of his responsibilities
are as follows:
1. Training and instructional courses for ambulance and emergency medical personnel of The EMS
System.
2. Medical advice to ambulance and emergency personnel of The EMS System.
3. Perform the duties and responsibilities listed for a Medical Director as enumerated in the title 10-
Department of Health and Human Resources, Chapter 3 Facility Services, Sub-Chapter 3D Office of
Emergency Medical Services regulations Section .2801Medical Oversight.
Recommended Action: Approve contract as recommended by staff
Submitted By: Wes Lail, Emergency Services Director
91
NORTH CAROLINA)
PERSON COUNTY)
AGREEMENT
THIS AGREEMENT is made and entered into this 1st day of July, 2014, by and between Person County, North
Carolina ("The EMS System"), party of the first part and Danny M. Phillips, MD “DMP” party of the second
part. This agreement supersedes all previous agreements before the parties and related subject matter.
WITNESSETH
For the purpose and subject to the terms and conditions hereinafter set forth, the EMS System hereby contracts
with DMP for the services to The EMS System in accordance with the terms of this Agreement.
I.
The services to be performed by DMP shall be as follows:
1. Training and instructional courses for ambulance and emergency medical personnel of the EMS
System.
2. Medical advice to ambulance and emergency personnel of the EMS System.
2. Perform the duties and responsibilities listed for a Medical Director as enumerated in the title
10- Department of Health and Human Resources, Chapter 3 Facility Services, Sub-Chapter 3D
Office of Emergency Medical Services regulations Section .2801 Medical Oversight.
II.
The services of DMP shall begin on July 1, 2014 and shall be provided until June 30, 2016; provided that either
party shall have the right to terminate this Agreement for services upon-thirty (30) days-notice in writing to the
other party. At the end of the first term, the Agreement shall be automatically renewed for additional one- year
term (s) unless either party provides thirty {30) days prior written notice to terminate. In the event that the
Agreement is terminated, all amounts for each year shall be prorated based upon the length of service in the fiscal
year.
Ill.
As full compensation for DMP's services the EMS System agrees to pay DMP the sum of $15,000 annually and the
cost of automobile mileage Incurred when performing medical director related duties. The EMS System also
agrees to pay for travel to one Medical Director’s workshop per year as mandated by the North Carolina Office of
Emergency Medical Services.
Medical Direction services will be provided by the qualified personnel, DMP, as dictated by the North Carolina
Office of Emergency Medical Services.
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The county will provide...
• Payment of $15,000 per year (in monthly installments) and reimbursement for travel via
personally owned vehicle at the standard county rate for activity related to medical director
related duties.
• Necessary patient care and system performance information and administrative support to
perform the medical director oversight duties as specified. ·
• Personal protective gear and communications equipment (e.g. radio) to allow field
r esponse and communication with The EMS System in the field.
IV.
DMP shall bill the EMS System for services rendered during the preceding thirty (30) days. The EMS System 1 shall pay all such bills within the following ten (10).
DMP shall operate as an independent contractor. Each party the "Indemnifying Party" to the extent
permitted by law, agrees to hold the other harmless from and against any and all third party claims, expenses
(including attorney fees), co st or liability for the negligent acts or omissions of the Indemnifying Party, its
employees, and officers and agents.
DMP shall not be treated as an employee of The EMS System with respect to the services performed hereunder
for federal or state tax, unemployment or worker's compensation purposes. DMP understands that neither federal,
nor state, nor shall payroll tax of any kind be withheld or paid by The EMS System on behalf of DMP. DMP is
fully responsible for the payment of any and all taxes arising from the payment of monies under this agreement.
DMP shall not be treated as an employee of The EMS System with respect to the services performed
hereunder for purposes of eligibility for, or participation in, and employee pension, health, or other
fringe benefit plan of the EMS System
The EMS System shall not be liable to DMP for any expenses paid or incurred unless otherwise agreed in
writing.
The EMS System will maintain, at its sole expense general and professional liability insurance coverage against
suits and claims arising out of the acts or omissions of The EMS System, its employees, officers and agents. This
insurance coverage shall have limits of not less than $1,000,000 per claim, $3,000,000 in the aggregate. The EMS
System will notify D M P i mmediately of any adverse change in insurance coverage.
DMP shall provide and maintain, at its sole expense, the following insurance coverage:
A. Professional Liability Insurance: DMP shall maintain professional malpractice liability insurance coverage
against lawsuits and claims arising out of the acts or omissions. This insurance coverage shall have limits of not
less than $1,000,000 per claim.
B. Other Insurance Requirements: D M P shall:
1. Prior to commencement of services, furnish The EMS System with properly executed certificates of
insurance which shall clearly evidence all insurance required in this section and provide that such
insurance shall not be cancelled, allowed to expire, or be materially reduced in coverage except on thirty
(30) days prior written notice to The EMS System.
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2. Provide certified copies of endorsements and policies, if requested by The EMS System, in lieu
of or in addition to certificates of insurance.
3. Replace certificates, policies, and endorsements for any such insurance expiring prior to
completion of the services.
4. Maintain such ·insurance from the time services commence until services are completed.
5. Place such insurance with insurers authorized to do business in North Carolina and having A.M.
Best Company ratings of not less than A: VII or an equivalent program of self-insurance. Any
alternatives to these requirements shall require written approval of The EMS System's Risk
Manager.
DMP cannot execute authority to enter into contracts or agreements on behalf of The EMS System.
DMP declares that it has complied with all federal, state and local laws regarding business permits,
certificates and licenses they may be required to carry out the services to be performed under this
agreement.
This Agreement is governed by the laws of North Carolina except that provisions relating to choice of law
do not apply.
IN WITNESS WHEREOF, The EMS System and DMP have set their hands and seals as of the day and year
first written above.
PERSON COUNTY, NORTH CAROLINA
BY:___________________________
Jimmy B. Clayton, Chairman
Board of Commissioners
Attest
BY:___________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
(SEAL) BY:_____________________________
Danny M. Phillips, MD
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--I
NORTH CAROLINA)
PERSON COUNTY )
AGREEMENT
I THIS AGREEMENT is made and entered into this l,t day of July, 2011, by and between Person County, North
Carolina (tiThe EMS System"), party of the first part and Wake Forest University Baptist Medical Center, on behalf
of its Department of Emergency Medicine e'WFUBMC"), party of the second part. This agreement supersedes all
previous agreements before the parties and related subject matter.
WITNESSETH
For the purpose and subject to the terms and conditions hereinafter set forth, The EMS System hereby contracts
with WFUBMC for the services of the Provider (defined herein), and WFUBMC and the Provider agree to provide
the services to The EMS System in accordance with the terms of this Agreement.
I.
The services to be performed by the Provider shall be as follows:
1. Training and instructional courses for ambulance and emergency medical personnel of The EMS
System.
2. Medical advice to ambulance and emergency personnel ofThe EMS System.
3. Perform the duties and responsibilities listed for a Medical Director as enumerated in the title 10-
Department of Health and Human Resources, Chapter 3 Facility Services, Sub-Chapter 3D Office of
Emergency Medical Services regulations Section .2801 Medical Oversight.
II.
The services of the Provider shall begin on July 1, 2011 and shall be provided until June 30, 2013; provided that
either party shall have the right to terminate this Agreement for services upon-thirty (30) days notice in writing to
the other party. At the end of the first term, the Agreement shall be automatically renewed for additional one-
year term (s) unless either party provides thirty (30) days prior written notice to terminate. In the event that the
Agreement is terminated, all amounts for each year shall be prorated based upon the length of service in the fiscal
year.
III.
As full compensation for the Provider's services, The EMS System agrees to pay WFUBMC the sum of $15,000
annually and the cost of automobile mileage Incurred when performing medical director related duties. This
amount will cover the services of medical direction and will also cover additional costs of resources at WFUBMC
including lectures, the high fidelity simulator, and cadavers for teaching labs. These educational resources offered
as part of this contact are meant to compliment and not replace the continuing education already offered by
Person County EMS.
Medical Direction services will be provided by qualified WFUBMC personnel: Dr. Michael Ghim, MD (the "Medical
Director") and James C. Johnson, III, MPAS, PA-C (the "Assistant Medical Director") hereinafter collectively referred
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11-092/99359vl/IOOI43
/
95
to as the "Provider." Dr. Michael Ghim, MD, MPH will serve as Medical Director for all activity within The EMS
System.
The county will provide ...
•
•
•
Payment of $15,000 per year and reimbursement for travel via personally owned vehicle at
the standard county rate for activity related to medical director related duties.
Nec~ssary patient care and system performance information and administrative support to
perform the medical director oversight duties as specified. .
Pers I nal protective gear and communications equipment (radio, cellular phone) to allow
field esponse and communication with The EMS System in the field.
IV.
WFUBMC shall bill The EM I System for services rendered during the preceding thirty (30) days. The EMS System
shall pay all such bills Withil the following ten (10).
WFUBMC shall operate as n independent contractor. Each party the "Indemnifying Party" to the extent
permitted by law, agrees to hold the other harmless from and against any and all third party claims, expenses
(including attorney fees), c st or liability for the negligent acts or omissions of the Indemnifying Party, its
employees, and officers and agents.
The Provider shall not be tr±1 ated as an employee of The EMS System with respect to the services performed
hereunder for federal or st te tax, unemployment or worker's compensation purposes. WFUBMC understands that
neither federal, nor state, n r payroll tax of any kind shall be withheld or paid by The EMS System on behalf of the
WFUBMC or its employees. WFUBMC is fully responsible for the payment of any and all taxes arising from the
payment of monies under t I is agreement.
The Provider shall not be tr~ated as an employee of The EMS System with respect to the services performed
hereunder for purposes of ligibility for, or participation in, and employee pension, health, or other fringe benefit
plan of The EMS System.
The EMS System shall not bl liable to WFUBMC for any expenses paid or incurred by the Provider unless otherwise
agreed in writing.
The EMS System will mainta n, at its sole expense general and professional liability insurance coverage against
suits and claims arising out of the acts or omissions of The EMS System, its employees, officers and agents. This
insurance coverage shall haJe limits of not less than $1,000,000 per claim, $3,000,000 in the aggregate. The EMS
System will notify WFUBMc limmediatelY of any adverse change in insurance coverage.
WFUBMC shall provide and maintain, at its sole expense, the following insurance coverage:
A. Professional Liability Insu ance: WFUBMC shall maintain professional malpractice liability insurance coverage
against lawsuits and claims riSing out of the acts or omissions of the Provider. This insurance coverage shall have
limits of not less than $1,00 (00 per claim.
B. Other Insurance Requirel ents: WFUBMC shall:
1. Prior to commencement of services, furnish The EMS System with properly executed certificates of
insurance which shJ~1 clearly evidence all insurance required in this section and provide that such
insurance shall not l e cancelled, allowed to expire, or be materially reduced in coverage except on thirty
(30) days prior writ en notice to The EMS System.
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11-092/99359vl
96
2. Provide certifid copies of endorsements and policies, if requested by The EMS System, in lieu of or in
addition to certifib tes of insurance.
3. Replace certifJ ates, policies, and endorsements for any such insurance expiring prior to completion of
the services. I
4. Maintain such 'nsurance from the time services commence until services are completed.
5. Place such insurance with insurers authorized to do business in North Carolina and having A.M. Best
Company ratings ~f not less than A: VII or an equivalent program of self insurance. Any alternatives to
these requirements shall require written approval of The EMS System's Risk Manager.
Neither WFUBMC nor the Jrovider has authority to enter into contracts or agreements on behalf of The EMS
System.
WFUBMC declares that it h s complied with all federal, state and local laws regarding business permits, certificates
and licenses they may be rJquired to carry out the services to be performed under this agreement.
This Agreement is governe by the laws of North Carolina except that provisions relating to choice of law do not
apply.
IN WITNESS WHEREOF, The EMS System and WFUBMC have set their hands and seals as of the day and year first
written above.
Brenda B. Reaves Clerk to the Board
(SEAL)
11-092/99359vl
PERSON COUNTY, NORTH CAROLINA
airman
of Commissioners
WAKE FOREST UNIVERSITY BAPTIST MEDICAL CENTER = t~~~\~
By: ____________ _
Thomas & Sibert, MD, MBA
President & COO of the Health System
AGREEDIO, I~ ~~~~I~m=,~~--~--
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AGENDA ABSTRACT
Meeting date:
June 16, 2014
Agenda Title:
“Person County Recycling Center and Various Roofing Improvements Capital
Project Ordinance”
Summary of Information:
Finance Director is presenting a Capital Project Ordinance for the purchase,
renovation and re-roofing of the existing Person County Recycling Center, and
other re-roofing construction for the Kirby Civic Auditorium and Earl Bradsher
Preschool. The approval of this Ordinance allows for the creation of this Project
on the County's books and lists the revenues and expenditures associated with this
project. The Board has given direction as part of their adopted Capital
Improvement Plan in April 2014 to fund the expenditures associated with this
project with debt proceeds and other funding sources as listed on the ordinance,
including a contingency budget of $30,000 to account for any unforeseen related
costs. The total loan financing for this Project is estimated to be $2,307,095.
The fund balance appropriation for the purchase of the Person County Recycling
Center took place in April 2014 for almost $853,000. The additional amount
needed currently from fund balance to cover initial engineering costs for the
Recycling Center improvements and roofing construction until proceeds are
secured totals $60,000. Once loan proceeds are received, a transfer for $912,205
will be posted back to the General Fund.
Recommended Action:
To approve the “Person County Recycling Center and Various Roofing
Improvements Capital Project Ordinance”.
Submitted By:
Amy Wehrenberg, Finance Director
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PERSON COUNTY RECYCLING CENTER
AND VARIOUS ROOFING IMPROVEMENTS
CAPITAL PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina, that, pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted:
Section 1 The project authorized is the purchase and renovation of current existing facilities associated with the
Person County Recycling Center and re-roofing construction for various county and school buildings (the "Project").
The Project is proposed to be financed by an installment financing under G. S. 160A-20 in addition to funds
provided by Person County, the state and any other revenues that may become available, with the exception of
$30,000 for contingency from the General Fund for possible project bid overages and any other unforeseen costs.
Section 2 The officers of this unit are hereby directed to proceed with the capital project within the terms of the
financing resolution and the budget contained herein.
Section 3 The following amounts are appropriated for the project:
Person County Recycling Center (“PCRC”):
Purchase of building/property ................................................... $ 852,704
Necessary Upfit/Repairs for PCRC .............................................. 231,096
Engineering Fees ......................................................................... 9,500
Re-Roofing Facilities:
PCRC ............................................................................................ 253,200
Kirby Civic Auditorium ................................................................ 309,070
Earl Bradsher Preschool .............................................................. 498,780
Engineering Fees ......................................................................... 94,220
Issuance Costs ................................................................................. 60,000
Contingency ..................................................................................... 30,000
Transfer to General Fund ................................................................ 912,205
Total ............................................................................................... $ 3,250,775
Section 4 The following revenues are anticipated to be available to complete this project:
Debt Financing Proceeds ................................................................. $ 2,307,095
Transfer from Capital Improvement Project Fund .......................... 30,000
Transfer from General Fund ............................................................ 913,680
Total ............................................................................................... $ 3,250,775
Section 5 The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific
detailed accounting records to satisfy the requirements of any and all applicable requirements of North Carolina
General Statutes. The terms of the financing resolution also shall be met.
Section 6 Funds may be advanced from the General Fund for the purpose of making payments as due. Any such
advances made prior to the securing of adequate financing is intended to be reimbursed from the proceeds from the
financing. Reimbursement requests should be made to the financing institution in an orderly and timely manner.
Section 7 The Finance Director is directed to report periodically on the financial status of each project element in
Section 3 and on the total revenues received or claimed.
Section 8 The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this
capital project periodically to the Board.
Section 9 Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the
Budget Officer and the Finance Director for direction in carrying out this project.
Adopted this 16th day of June 2014
__________________________________ __________________________________
Jimmy B. Clayton, Chairman Brenda B. Reaves
Person County Board of Commissioners Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: June 16, 2014
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following boards,
commissions, authorities, and committees through advertisement in the Courier-Times May 14, 2014 edition
with notice to submit applications by June 3, 2014. Attached are citizen applications for consideration for
appointment received for current vacancies on county boards and committees.
The highlighted boards below denote a competitive board and is eligible for the informal interview process, if
the Board so desires. If the informal interview process if deemed appropriate by the Board, direct the Clerk to
organize and inform the applicants of such competitive boards of the scheduled date set by the Board. Should
the informal interview process be waived or not deemed appropriate at this time, I would ask the Board to
nominate for appointment as requested for the non-competitive boards and committees.
- ABC Board
3-Year Term: 1 position available
1) R.D. “Danny” Bumpass, Jr. requests appointment
2) Barnabas Jay requests appointment
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 1 position available
- Board of Adjustment
3-Year Term: 2 positions available as well as 1 position for an alternate
1) Lois Winstead requests reappointment
2) Ronald Perkins requests reappointment
- Board of Health
3-Year Term: 1 position each representing:
a pharmacist,
1) Ted Michie requests appointment
an engineer and
1) Steven Bailey requests reappointment
general public
1) Gracie Napier requests appointment
2) Leon Martin requests reappointment
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- Economic Development Commission
3-Year Term:
2 positions available for member-at-large and 1 position for a representative of a business with a presence in
Person County
1) Ernest B. Wood, Jr. requests appointment
2) Kenneth Perry requests appointment
3) Randy Reynolds requests appointment
- Environmental Issues Advisory Committee
2-Year/3-Year Term Staggered; 1 position available for each of the County’s nine townships
Person County Townships:
Allensville
1) Jason Torian requests appointment
Bushy Fork
1) Curtis E. (Gene) Moore requests appointment
Cunningham
1) Julie Reynolds requests appointment
Flat River
1) Jerry Ball requests appointment
2) Lisa Whitfield-Jacobs requests appointment
Holloway
1) Donald Long requests appointment
Mt. Tirzah
1) Kenneth Hill requests appointment
Olive Hill
1) Sandy Pleasant requests appointment
Roxboro
1) Leigh Woodall, Jr. requests appointment
2) William Burwell, Jr. requests appointment
Woodsdale
1) No applications to date
- Home Health and Hospice Advisory Committee
3-Year Term: 1 position representing the Health Department
1) Leigh Ann Creson requests reappointment
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term; 3 positions available
1) Rhonda Haynes requests appointment
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- Juvenile Crime Prevention Council
1-Year Initial Term; 2-Year Reappointment
1 position available for:
a member of the business community and
an individual under the age of 21.
1) Anderson Clayton requests reappointment
2-Year Term:
4 citizens-at-large positions,
1) Margaret Bradsher requests reappointment
a position for the Chief of Police or designee,
the District Attorney or designee.
- Library Advisory Board
3-Year Term; 2 positions available
1) Rhonda Haynes requests appointment
- Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 2 positions available
- Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Whit Wyant requests appointment
2) William C. Bullock requests reappointment
- Piedmont Community College Board of Trustees
4-Year Term; 1 position available
1) Maggie Whitt requests reappointment
2) Barnabas Jay requests appointment
- Planning Board
3-Year Term: 1 position available
1) Kenneth Montgomery requests reappointment
- Recreation Advisory Board
3-Year Term: 2 positions available
1) Johnny Lunsford requests reappointment
2) Froncello Bumpass requests reappointment
3) Rhonda Haynes requests appointment
- Region K Aging Advisory
3-Year Term: 3 positions available
1) Susan Naylor requests appointment
COG staff recommended term to 12/31/16
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- Voluntary Agricultural District Board
3-Year Term: positions available to represent:
Bushy Fork: Michael Clayton requests reappointment
Flat River: Ronald Foushee requests reappointment
Mt. Tirzah: Pete Thomas requests reappointment
Farm Bureau: Coleman Whitfield requests reappointment
Grange: Norman Boyette requests appointment
- Work Force Development Board
1-Year Initial Term; 2-Year Reappointment:
2 positions available representing private industry,
1) Derrick Sims requests reappointment
1 position available for a member or an officer of organized labor, and
1 position available representing healthcare
1) Eva McDougal requests reappointment
1 position available representing the community college/education
1) Dr. Walter Bartlett requests reappointment
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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