Agenda Packet May 19 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 19, 2014
9:00 am
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITIONS:
ITEM #1
Resolution of Appreciation for Retiree Harold “Hal” Oakley ….. Chairman Clayton
ITEM #2
Recognition of Person County Safety Banquet Award Recipients………. Heidi York
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of May 5, 2014
B. Budget Amendment #14
C. Tax Adjustments for April 2014
a. April 2014 Tax Releases
b. April 2014 NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
ITEM #4
Resolution Supporting the Remediation of Water Contamination
Related To Coal Combustion Waste and Removal of Coal
Combustion Waste …………………………………………………. Chairman Clayton
ITEM #5
Public Safety Communication System: Updated Feasibility
Study ………………………………………………………………………….. Sybil Tate
NEW BUSINESS:
ITEM #6
Uptown Development Update ……………………………………………. Abby Gentry
ITEM #7
Presentation of the Fiscal Year 2014-2015 Recommended Budget ……… Heidi York
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION (if desired by the Board)
RECESS until time specified on May 19, 2014 for a Budget Work Session
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Harold “Hal” Oakley has served the people of Person
County in his capacity as Telecommunication Technology
Supervisor at Person County 911 Communications; and
WHEREAS, Harold “Hal” Oakley has served the citizens of Person
County with honor, integrity, sincerity and dedication,
providing accurate, concise services for twenty and one-
half years, October 1993 – April 2014; and
WHEREAS, Harold “Hal” Oakley has earned the respect and
admiration of all who have known him and worked with him
throughout his career; and
WHEREAS, the County of Person recognizes the many contributions
Harold “Hal” Oakley has made to the County and offers
him sincere best wishes for his retirement.
NOW, THEREFORE, I, Jimmy B. Clayton, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Harold “Hal” Oakley for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this 19th day of May, 2014.
____________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
___________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: May 19, 2014
Agenda Title: Recognition of Person County Safety Banquet Award Recipients
Summary of Information:
The 29th Annual North Carolina Department of Labor Safety Banquet was held Thursday, April 24th
at the Old Country Club Steak House. Commissioner Berry and her team presented thirty-three
awards to safety conscious organizations.
The NC Department of Labor’s Safety Awards Program recognizes private and public firms
throughout the state that achieve and maintain good safety records. The program is designed to
stimulate interest in accident prevention and to promote safety in the workplace by providing an
incentive to employers and employees to maintain a safe and healthful workplace. To qualify for an
annual safety award, a firm must meet the following requirements:
• It must have had no fatalities at the site during the calendar year for which the award is given.
• It must have maintained either a perfect safety record for that year, or an incidence rate at
least 50 percent below the average for its particular industry group.
Person County Departments that were recognized are:
First Year
Person County Emergency Services
Third Consecutive Year
Person Industries, Person County Recycling Center
Fifteenth Year
Person County Finance and Taxation Departments
Person Industries, PI Main
Recommended Action: Recognize the staff of Person County Emergency Services, Person
Industries – Recycling Center, Finance Department, Tax Office and Person Industries – Main Facility
for a safe working environment.
Submitted By: County Manager, Heidi York
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 5, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 5, 2014 at 7:00 pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and asked Vice
Chairman Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Clayton stated the Sheriff has requested the Board to add the following
item to the agenda for a Bulletproof Vest Fiscal Year 2014 Federal Grant Application.
A motion was made by Vice Chairman Jeffers and carried 5-0 to add to the
agenda an item for Bulletproof Vest Fiscal Year 2014 Federal Grant Application.
Commissioner Newell requested the Board to add an item to the agenda for an
update related to the Coal Ash information.
A motion was made by Commissioner Newell and carried 5-0 to add to the
agenda an item for a Coal Ash information update.
Chairman Clayton stated staff has requested a Closed Session to consider the
acquisition or lease of real property be added to the agenda.
A motion was made by Vice Chairman Jeffers and carried 5-0 to add a Closed
Session to the agenda to consider the acquisition or lease of real property.
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda as adjusted.
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PUBLIC HEARING:
REQUEST BY PSNC ENERGY FOR A SPECIAL USE PERMIT TO UPGRADE
AN EXISTING COMPRESSOR SITE ON BILLY HICKS ROAD, TAX MAP A62
PARCEL 82, ROXBORO TOWNSHIP:
A motion was made by Vice Chairman Jeffers and carried 5-0 to open the duly
advertised public hearing for a request by PSNC Energy for a Special Use Permit to
upgrade an Existing Compressor Site on Billy Hicks Road, Tax Map A62 Parcel 82,
Roxboro Township.
The public hearing set to hear a request by PSNC Energy for a Special Use Permit
to upgrade an Existing Compressor Site on Billy Hicks Road, Tax Map A62 Parcel 82,
Roxboro Township required a quasi-judicial zoning decision whereby witnesses are to be
sworn in and subject to cross examination, no ex parte communication and requires
findings of fact. Chairman Clayton administered the Oath of Sworn Testimony to the
following individuals who would offer testimony during the public hearing:
Aaron Holland, Reid Crane, Chris Norcross, Whitney Waldrop and Stuart Gilbert
City/County Planning Director, Aaron Holland stated the County received a
request by PSNC Energy for a Special Use Permit for Tax Map A62 Parcel 82 to
upgrade an existing compressor site on Billy Hicks Road (SR 1704), Roxboro
Township. The property consists of 13.18 acres with an existing single Solar Saturn
compressor and a control building. Mr. Holland stated the old buildings and
equipment will be removed and replaced with two compressor buildings, a control
room and a gas cooler.
Mr. Holland noted the site located on Billy Hicks Road is within the Falls Lake
Development watershed and the plans require stormwater facilities. Mr. Holland
further noted the stormwater plan has been reviewed by the County’s consultant and
has been approved.
Mr. Holland told the Board of Commissioners that the Planning Board staff
recommended, if approved, the following conditions to be included:
1. Applicant to obtain an Environmental Health Permit, a Zoning Permit and a
Building Permit from the County.
2. Applicant to show that they have sewer available from the City of Roxboro.
3. Applicant to obtain a floodplain development permit from the County for the
proposed impacts within the floodplain. Provide documentation from the adjacent
property owner that allows the proposed offsite construction.
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4. Provide an approved O&M Manual. Manual to specify the frequency of routine
inspections.
5. Provide a surety bond in the amount of 125% of the construction cost of the Best
Management Practice (BMP).
6. Access Easement and Management easement and plat to be executed and recorded.
7. Prior to construction of the bioretention device, a soil test of the bioretention filter
media shall be reviewed and approved by the Engineer of record with a copy sent
to the stormwater administrator for approval.
8. Perform an infiltration test at the completion of the bioretention BMP. Provide a
copy of the results to the stormwater administrator.
9. Annual maintenance inspection and report required. The owner of the permitted
structural stormwater BMP/control shall annually submit a maintenance and
inspection report for each BMP to the stormwater administrator. Annual
inspections shall begin within one year of the recordation of any deed showing
stormwater BMP Control structures.
10. No development or redevelopment (land disturbance) shall occur until a
Stormwater Management Permit is issued.
11. Impacts to wetlands or streams may require a 404 permit from the Army Corps
of Engineers and a 401 permit from NCDENR.
12. Obtain all required local, State and Federal Permits.
Mr. Holland stated the Board also needs to address the findings of fact in
Section 74-4 of the Ordinance and whether the request is in keeping with the
comprehensive plan. Section 74-4 states “On receiving the recommendation of the
Planning Board, the County Commissioners shall consider the application and said
recommendation and may grant or deny the Special Use Permit requested. The Special
Use Permit, if granted, shall include such approved plans as may be required. In
granting the permit, the County Commissioners shall find:
1. that the use will not materially endanger the public health or safety if located
where proposed and developed according to the plan as submitted and approved.
2. that the use meets all required conditions and specifications.
3. that the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity, and
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4. that the location and character of the use if developed according to the plan
as submitted and approved will be in harmony with the area in which it is to be located
and in general conformity with the comprehensive plan”.
Mr. Holland stated the Planning Board held a Public Hearing on April 10, 2014
and voted 5 to 0 to recommend approval with the conditions listed, that the facility
was existing so it meets the findings of fact, that it was in keeping with the
comprehensive plan and will be an improvement over the existing facility.
Vice Chairman Jeffers asked Mr. Holland if the annual maintenance inspection
and report for the BMPs (one of the recommended conditions) was a requirement of the
Person County Stormwater Ordinance or if it is a state requirement. Mr. Holland stated
the annual maintenance inspection and report is a minimum state requirement and listed
in the Person County Stormwater Ordinance as well.
Commissioner Blalock asked Mr. Holland if the neighbors were made aware of
the request. Mr. Holland answered affirmatively noting there was one neighbor that
attended the Planning Board Public Hearing who had received a letter and once the
request was explained, they were OK with it.
Mr. Reid Crane of 118 Tuska Hills Drive, Holly Springs and PSNC Energy
employee, Mr. Chris Norcross of 107 Sunshine Crest Court, Apex, and PSNC Energy
employee, Ms. Whitney Waldrop of 800 Gaston Road, Gastonia and PSNC Energy
employee and Mr. Stuart Gilbert, Person County’s Economic Development Director did
not present any testimony to the Board of Commissioners, all stating they were available
for any questions as proponents of the request by PSNC Energy for a Special Use Permit
to upgrade an Existing Compressor Site on Billy Hicks Road, Tax Map A62 Parcel 82,
Roxboro Township.
There were no individuals to address the Board of Commissioners in opposition to
the request by PSNC Energy for a Special Use Permit to upgrade an Existing Compressor
Site on Billy Hicks Road, Tax Map A62 Parcel 82, Roxboro Township.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request by PSNC Energy for a Special Use Permit to upgrade an Existing
Compressor Site on Billy Hicks Road, Tax Map A62 Parcel 82, Roxboro Township.
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CONSIDERATION TO GRANT OR DENY REQUEST BY PSNC ENERGY FOR
A SPECIAL USE PERMIT TO UPGRADE AN EXISTING COMPRESSOR SITE
ON BILLY HICKS ROAD, TAX MAP A62 PARCEL 82, ROXBORO
TOWNSHIP:
A motion was made by Commissioner Newell and carried 5-0 to approve the
request by PSNC Energy for a Special Use Permit to upgrade an Existing Compressor
Site on Billy Hicks Road, Tax Map A62 Parcel 82, Roxboro Township with the
conditions listed below, and that the facility was existing so it meets the findings of
fact, that it was in keeping with the comprehensive plan and will be an improvement
over the existing facility. The conditions approved with the granted Special Use
Permit are:
1. Applicant to obtain an Environmental Health Permit, a Zoning Permit and a
Building Permit from the County.
2. Applicant to show that they have sewer available from the City of Roxboro.
3. Applicant to obtain a floodplain development permit from the County for the
proposed impacts within the floodplain. Provide documentation from the adjacent
property owner that allows the proposed offsite construction.
4. Provide an approved O&M Manual. Manual to specify the frequency of routine
inspections.
5. Provide a surety bond in the amount of 125% of the construction cost of the Best
Management Practice (BMP).
6. Access Easement and Management easement and plat to be executed and recorded.
7. Prior to construction of the bioretention device, a soil test of the bioretention filter
media shall be reviewed and approved by the Engineer of record with a copy sent
to the stormwater administrator for approval.
8. Perform an infiltration test at the completion of the bioretention BMP. Provide a
copy of the results to the stormwater administrator.
9. Annual maintenance inspection and report required. The owner of the permitted
structural stormwater BMP/control shall annually submit a maintenance and
inspection report for each BMP to the stormwater administrator. Annual
inspections shall begin within one year of the recordation of any deed showing
stormwater BMP Control structures.
10. No development or redevelopment (land disturbance) shall occur until a
Stormwater Management Permit is issued.
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11. Impacts to wetlands or streams may require a 404 permit from the Army Corps
of Engineers and a 401 permit from NCDENR.
12. Obtain all required local, State and Federal Permits.
INFORMAL COMMENTS:
Chairman Clayton explained the Informal Comments section on the agenda noting
it is not the policy of the Board to ask questions or address comments made by
individuals, but to take the comments under advisement. Chairman Clayton stated should
a topic need further discussion by the Board, a commissioner can place the item on the
agenda.
The following individual appeared before the Board to make informal comments:
Mr. Kenny Rickman of 3936 Allensville Road, Roxboro thanked the veterans in
the audience for their service and proceeded to recount his personal experience of being a
victim of being hit by a drunk driver on September 17, 1981. Mr. Rickman pointed his
comments to Commissioner Puryear noting his disappointment and loss of trust as an
elected official.
Mr. Rickman asked Commissioner Puryear to resign from his position as a
commissioner.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of April 7, 2014
B. Approval of Minutes of April 21, 2014
C. CDBG Monthly Reporting for the month of April 2014
D. CDBG Scattered Site Bid Tabulation for 60 Lester Burch Road
UNFINISHED BUSINESS:
APPOINTMENT TO THE PLANNING BOARD:
Clerk to the Board, Brenda Reaves said as a follow-up to the April 7, 2014
Board’s meeting related to appointment of board and committee members, the County
Manager reported on the attendance record of Mr. Robert Allen (interested citizen
requesting appointment on the Planning Board) via weekly email as requested by
Chairman Clayton. Ms. Reaves requested Board direction related to the citizen
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application of interest for the Planning Board. Ms. Reaves asked if the Board required
additional information or if the Board would like to proceed to schedule an informal
interview with Mr. Robert Allen or if the Board desired to waive the informal interview
process to proceed to nominate for appointment.
Ms. Reaves confirmed that Mr. Allen is currently serving on the following county
appointed boards:
• Industrial Facilities & Pollution Control Financing Authority (Bonding Authority)
Appointed 7/5/11 with a term to 6/30/17
• Region K Aging Advisory Council
Appointed 7/5/11 with a term to 12/31/14
Ms. Reaves stated there is one current vacancy with an unexpired term to June 30,
2015 but requested Board consideration to appoint Mr. Allen for a full three-year term as
recommended by the City/County Planning Director in lieu of the one-year unexpired
term.
A motion was made by Vice Chairman Jeffers and carried 5-0 to appoint Mr.
Robert Allen to the Planning Board for a three-year term and to allow him to continue
serving on the Industrial Facilities & Pollution Control Financing Authority and the
Region K Aging Advisory Council.
NEW BUSINESS:
PERSON COUNTY PROCLAMATION, PURPLE HEART COUNTY:
Veterans Services Officer, Richard Vining introduced Mr. Jesse G. Torres,
Adjutant of the Al Meyer Chapter 637 of the Military Order of the Purple Heart.
The Military Order of the Purple Heart (MOPH) of the USA has initiated an
Americanism project to have all counties and cities be designated a "Purple Heart"
County or City through the issuance of a Proclamation. There are twelve Chapters
currently engaged in the project in North Carolina. The Military Order of the Purple
Heart is comprised of men and women who were wounded in combat with membership
including veterans of World War II, Korea, Vietnam, Desert Storm, Iraq and Afghanistan
conflicts.
A motion was made by Commissioner Newell and carried 5-0 to adopt the
Person County Proclamation, Purple Heart County as presented.
Chairman Clayton read the Person County Proclamation, Purple Heart County
and presented to Mr. Torres.
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Commissioner Blalock informed the veterans in the audience of a dinner provided
by the Bushy Fork Grange scheduled for Friday, May 9, 2014 in honor of Person County
veterans.
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PERSON COUNTY VETERAN’S PARK:
Mr. Richard Vining, President, Person Veterans Council reminded the Board that
the Person Veterans Council has completed the design of the proposed Person County
Veterans Park and has selected two sites in the county as proposed sites for the park. The
idea of a veteran’s park was originally introduced to the Board at the October meeting
when introducing the newly formed council. Mr. Vining introduced Mr. Doug Robinson,
the American Legion representative on the Person Veterans Council to outline a
presentation on the park that will include site selections, the park design concept, park
construction, and preliminary cost estimates/funding sources.
Mr. Robinson stated there are over 3,000 veterans in Person County and
proceeded to share the following presentation with the Board.
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Mr. Robinson stated both proposed sites are in R-1 zoning; therefore it is not a use
by right but permitted with a conditional use permit.
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Mr. Robinson stated the preferred site is the lot adjacent to the County Office
Building with the alternate site on the Person County Museum Complex (former Tillman
House site).
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Mr. Robinson noted the events held at the Veteran’s Park would be scheduled on
a holiday or on weekends when county offices are closed and the parking lot(s) are
available.
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Mr. Robinson stated no fundraising efforts have begun noting the first step is the
presentations to the Board of Commissioners and Roxboro City Council to determine a
site. Once a site is determined an application will be submitted to the City Board of
Adjustment for a conditional use permit.
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Mr. Robinson requested the Board to grant the Person County Veteran’s Council
permission to construct a Veteran’s Park at the preferred site, the lot adjacent to the
County Office Building.
Commissioner Puryear asked if the desired site would remain Person County
property or would it require deeding to the Council. Mr. Robinson stated the property
would remain with the County with a lease to the Veterans Council. Commissioner
Newell asked about the maintenance on the site. Mr. Robinson stated the lighting for the
flags will be through solar power with day-to-day flags upkeep by the veterans and other
grounds maintenance with the County.
Vice Chairman Jeffers asked if the Veterans Council would be requesting any
other funds from the County other than in-kind. Mr. Robinson stated the Council did not
intend to ask the County for any funds. Vice Chairman Jeffers inquired about the
timeframe for completion of the park. Mr. Robinson stated the timeframe would depend
on obtaining the conditional use permit which he estimated around July or August, at
which time, fundraising would begin for the project. Mr. Robinson stated the project
would be completed in incremental stages so that each stage would be funded and
completed without the worry of an un-finished stage.
A motion was made by Commissioner Blalock and carried 5-0 to grant the
Person County Veteran’s Council permission to construct a Veteran’s Park on the lot
adjacent to the County Office Building.
Vice Chairman Jeffers suggested the Veteran’s Council include the Girl and Boy
Scouts in the park concept. Mr. Robinson stated the Council had plans to approach the
Roxboro Garden Club as a project as well.
PERSON COUNTY JUVENILE CRIME PREVENTION COUNCIL FUNDING
RECOMMENDATIONS FOR FISCAL YEAR 2014-2015:
John Hill, Juvenile Crime Prevention Council (JCPC) member and current
Chairperson presented to the Board the Council’s Funding Recommendation for Fiscal
Year 2014-2015.
Mr. Hill stated each year, funding is made available through the North Carolina
Department of Public Safety / Division of Juvenile Justice to Person County and its JCPC
to be utilized to address the needs of youth at-risk for delinquency as well as adjudicated
undisciplined and delinquent youth in Person County. The funding comes in the form of a
county allocation. All 100 counties in the State of North Carolina are allocated funds
based on the population of youth in the county between the ages of 10 and 17. Person
County receives $123,213 in its allocation from the North Carolina Department of
Juvenile Justice and Delinquency Prevention.
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Annually, the JCPC conducts a planning process which includes an array of
legislated tasks: a review of the community risk factors and the risk levels of youth in the
community; an assessment of the needs of the target populations; a review of the service
resources available to address those needs; the identification of service gaps; and the
strategic development of a plan to structure a seamless continuum of service
programming to address the target population needs. As part of the development of the
needed services identified in the continuum, there is a request for proposal process (RFP)
that is completed by the JCPC. Non-profits and government entities may apply for the
opportunity to provide services per the guidelines of the RFP. The JCPC reviews all
requests and award is made to service providers to address service needs identified by the
JCPC. The JCPC makes its recommendation of expenditure of the allocation and presents
its written annual planning documents to the Person County Board of County
Commissioners for its approval. The JCPC performs this function as an extension of the
County Commission Board in its fulfillment of the legislated duties imposed upon them
through general statute. Additionally, on an on-going basis, the JCPC evaluates the
performance of its funded programs by annually monitoring each program through on-
site visits and also monthly through program reporting at the local monthly JCPC
meetings. The JCPC is also charged with the tasks of increasing public awareness of the
causes of delinquency, addressing strategies to intervene and appropriately respond to
and treat the needs of juveniles while at the same time reducing juvenile recidivism. The
JCPC stands ready to respond to the changing needs of youth and service delivery in the
community.
Mr. Hill stated the Person County Juvenile Crime Prevention Council met on
April 9, 2014 and unanimously voted to approve the DJJ allocation to be distributed in
the following manner for the 2014-2015 fiscal year with a specific alternate request that if
the Person County Board of Commissioners choose not to fund any one program provider
that the remaining request be granted and divided between all other program providers
Determined by the Person County Juvenile Crime Prevention Council.
Mr. Hill noted the Administrative Fund is used to fund not only the administrative
duties and supplies, but also for outreach programs, such as the G.R.E.A.T. Program.
Mr. Hill stated there was one Program application withdrawn by the Warriors
Program of Hillsborough. Vice Chairman Jeffers requested for JCPC to provide to the
Board of Commissioners in the future information for the all requests/applications
received for JCPC funding consideration and recommendation to the Board of
Commissioners.
Mr. Hill provided the Fiscal Year 2014-2015 Funding Recommendations to the
Board from its JCPC Council noting the county cash match applies to county programs
only.
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2014-2015 Recommendation from Person County JCPC Council
Program DJJDP Funds County Cash Requested
4-H YES $90,000 $23,307
Roots & Wings Parenting Program $12,000 $ 0
Roots & Wings Parenting/Mentoring Program $ 8,000 $ 0
G.R.E.A.T Program (Sheriffs Dept) $ 0 $ 0
Central Children’s Home $ 0 $ 0
Administrative Fund $ 13,213 $ 0
Total $123,213 $23,307
County Manager, Heidi York stated if the JCPC Funding Recommendation is
accepted by the Board, the county matching funds are budgeted in the upcoming fiscal
year 2014-2015 budget.
A motion was made by Commissioner Newell and carried 5-0 to accept the
Fiscal Year 2014-2015 Funding Recommendation from the Juvenile Crime Prevention
Council as presented and to budget for the county cash match of $23,307 in the fiscal
year 2014-2015 budget.
NC ASSOCIATION OF COUNTY COMMISSIONERS’ LEGISLATIVE VIDEO
UPDATE:
County Manager, Heidi York stated the NC Association of County
Commissioners requested the legislative video update be placed on the Board’s agenda
prior to the first day of the Legislative Session which begins on May 14, 2014. The
legislative video update contains a preview of the upcoming legislative session,
information about our Annual Conference and County Assembly Day, and a report on
legal cases impacting counties.
BULLETPROOF VEST FISCAL YEAR 2014 FEDERAL GRANT APPLICATION
ANNOUNCEMENT:
Captain Kevin Crabtree stated the Sheriff’s Office wanted approval from the
Board of Commissioners to submit a federal grant application for the 2014 Bulletproof
Vest Grant noting the grant requires a 50/50 local match which is estimated at $12,000
over the next two fiscal years. Captain Crabtree stated the intention to use the drug
forfeiture funds as the source for the local matching funds required. Captain Crabtree
explained to the Board how the Sheriff’s Office replaces bulletproof vests on an annual
basis through the same grant noting the life of a bulletproof vest is estimated at five
years. The Sheriff’s Office rotates the replacement of approximately 12-24 bulletproof
vests each year noting the intent is to replace the Special Response Team’s vests in the
upcoming fiscal year if the grant application is awarded.
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Captain Crabtree requested the Board’s approval for the Sheriff’s Office to submit
an application for the 2014 Bulletproof Vest Grant for federal funding with the
understanding if Person County is awarded the grant, a local match of up to $12,000 will
be required using the drug forfeiture funds as the source to provide the local match.
A motion was made by Vice Chairman Jeffers, and carried 5-0 to approve the
Sheriff’s Office to submit an application for the 2014 Bulletproof Vest Grant for federal
funding with the understanding if Person County is awarded the grant, a local match of
up to $12,000 will be required using the drug forfeiture funds as the source to provide the
local match.
COAL ASH INFORMATION UPDATE:
County Manager, Heidi York informed the Board that Duke Energy
representative, Tanya Evans had revised the amount of material Duke Energy has shipped
and is planning to send to the Person County landfill. Ms. York stated Ms. Evans’ update
noted 238 tons of material has been shipped to the landfill with another 15 tons remaining
to be shipped. The total material planned to be shipped to the landfill is at 253 tons. Ms.
York noted Ms. Evan’s update included the official material testing results which in
summary indicate a low level of metals found in the material, not necessarily from the
coal ash and well within the state requirements per the site permit provisions.
Commissioner Newell asked if the County Attorney had verified the material was
permitted to go in the county landfill. County Attorney, Ron Aycock stated affirmatively
noting he had reviewed both the landfill contract and the Environmental Protection
Agency (EPA) regulations to which coal ash is specifically mentioned as a permitted
material by EPA and the contract provides for acceptance of solid waste as defined by
EPA.
Commissioner Newell questioned if the following section of the current County
Agreement with Upper Piedmont could be used to contest the acceptance of any material
that poses a risk to the environment:
1.11 Excluded Waste:
Highly flammable substances, Hazardous Waste, liquid wastes, certain pathological and
biological wastes, explosives, radioactive materials, or any other waste excluded by any
applicable Environmental Law or excluded by any of the terms and conditions of any
permits, licenses or approvals obtained with respect to Upper Piedmont's operation of the
New Landfill. This term shall also include such other waste material (excluding Solid
Waste) which Upper Piedmont or the County finds, in their discretion, following
analysis, the results of which shall be made available to the other party, to pose an
unreasonable risk or danger to the operation or safety of the New Landfill or the
environment due to the chemical or physical characteristics of such waste.
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Mr. Aycock stated the County could contest that the insertion of material does not
meet the standard but in his opinion, it would be hard to prevail due to specific
definitions defining the solid waste as a non-hazardous meeting the regulations.
Commissioner Blalock noted there will be a time for questions at the
informational meeting on Thursday night at the joint meeting. Commissioner Blalock
stated EPA is slated to make a definitive statement related to coal ash later this year.
CHAIRMAN’S REPORT:
Chairman Clayton had no report.
MANAGER’S REPORT:
County Manager, Heidi York reminded the Board of their joint session meeting
with Roxboro City Council on Thursday, May 8, 2014 at 6:00 pm in the County
Auditorium.
COMMISSIONER REPORT/COMMENTS:
Commissioner Newell had no report.
Commissioner Blalock reported on her classroom visit with approximately 50
Person High School students to which she asked the students complete a survey of county
priorities noting the results indicated 1) jobs, 2) safety, and 3) education as the top three
priorities.
Commissioner Puryear reminded the Board that he would be absent at the Board’s
next meeting due to having major surgery noting his intention to participate in the work
sessions by telephone conference call from the hospital or from his home during his
recovery.
Vice Chairman Jeffers commented on recent opportunities he had with students at
the Library, Person High School and North Elementary.
27
May 5, 2014
24
CLOSED SESSION(S):
Closed Session #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease
of real property at 8:20 pm with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, and IT Director, Gary Latta.
Chairman Clayton called the Closed Session to order at 8:21 pm.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 8:41 pm.
RECESS:
A motion was made by Commissioner Newell, and carried 5-0 to recess the
meeting at 8:41 pm until 6:00 pm on May 8, 2014 in the County Auditorium for a joint
meeting with Roxboro City Council.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
28
Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 1,300
Human Services 125,662
Contingency (930)
Transfers to Other Funds 1,475
REVENUES General Fund
Intergovernmental Revenues 125,662
Other Revenues 1,300
Transfers from Other Funds 545
EXPENDITURES PCRC and Reroofing
County-PCRC Building Expenses 1,475
REVENUES PCRC and Reroofing
Transfer from General Fund 1,475
EXPENDITURES Courthouse Renovation and Roofing
County-Courthouse Building Construction (508)
Transfer to General Fund 545
REVENUES Courthouse Renovation and Roofing
Interest Earnings 37
Explanation:
BUDGET AMENDMENT
Receipt of donation to VIP program for supplies ($300); receipt of donation to 4-H YES program for supplies
($900); receipt of donation to EMS for car seat purchases ($100); amend DSS budget due to changes in state
funding authorizations ($125,662); receipt of insurance proceeds for damage to vehicle for Person Industries
($3,520); transfer remaining funds from completed Courthouse and Roofing Project Fund to General Fund
($545); and transfer from undesignated contingency to Recycling Building Renovation & Roofing Project to cover
right of way application fee for Bromma building and roofing assessment of recycling building ($1,475) and
appropriating available interest earnings ($37)
Budget Amendment 1429
AGENDA ABSTRACT
Meeting Date: May 19, 2014
Agenda Title: Tax Adjustments for April 2014
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds.
1. April 2014 tax releases.
2. April 2014 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept release report and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
30
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 05082014 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
6313442052013 WILEY RITA PAIGE GRAND PRIX GT SEDAN 4S
631344205 76152 -8.92 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -8.92 15943R 3615 MP 04142014
-7.83-50 0.00 0.00 -7.83__________ -16.75 REASON:TAG TURNED IN VEHICLE SOLD
5912841812013 DUNKLEY RONALD ELLIS JR PICKUP F150 4X4 X CAB TK
591284181 69935 -36.54 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -36.54 15944R 3616 CW 04142014 REASON:SOLD VEH TURNED IN TAG
5801514682013 ROGERS RODNEY RAY FUSION SEL V6 4S
580151468 89482 -67.62 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -67.62 15945R 3617 MP 04142014
REASON:TAG TURNED IN VEHICLE SOLD
5434812832013 PAINTER CAROL BASS MAXIMA 4S 543481283 81534 -3.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -3.38 15946R 3619 MP 04152014
-3.04-50 0.00 0.00 -3.04__________
-6.42 REASON:TAG TURNED IN VEHICLE SOLD
9738 1122012 MANGUM DONALD BERNARD LS V8 4S
9738 112 60079 -7.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -7.70 15947R 3620 MP 04152014
-6.76-50 0.00 0.00 -6.76__________ -14.46 REASON:TAG TURNED IN VEHICLE SOLD
569335582013 CASH MELVIN CAMRY 4S
56933558 87697 -52.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -52.32 15948R 3644 MP 04292014 REASON:TAG TURNED IN VEHICLE SOLD
43025 1032003 GRADY DANA MICHELLE GRAND AM SE 4S
43025 103 42304 -0.24 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.24 2003R 3645 SRJ 04292014
REASON:UNDER ONE DOLLAR
39319 1072007 RICHMOND NORRIS LEE ACCORD LX 4S 39319 107 44169 -0.16 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.16 2007R 3646 SRJ 04292014
-0.25-50 0.00 0.00 -0.25__________
-0.41 REASON:UNDER ONE DOLLAR
53615 1072007 TUCK SHERMARE DORENE VAN VOYAGER VN
53615 107 44241 -0.50 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.50 2007R 3647 SRJ 04292014
REASON:UNDER ONE DOLLAR
54436 1082008 TRAMMELL JOHN RANDOLPH TRAILBLAZER EXT 2WD MP 54436 108 44646 -0.63 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.63 2008R 3648 SRJ 04292014
REASON:UNDER ONE DOLLAR
56563 1102010 POWELL BRITTANY DENICE P UP RAM C CAB 1/2 TN TK 56563 110 48347 -0.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.38 2010R 3649 SRJ 04292014 REASON:UNDER ONE DOLLAR
59429 1112011 CHANCE JAMES CRAVEN PICKUP X CAB 4WD 1/2 TTK 59429 111 50839 -0.54 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.54 2011R 3650 SRJ 04292014 REASON:UNDER ONE DOLLAR
29041 1112011 HOLLOWAY LENA FELICIA 525I AUTO 4S
29041 111 50733 -0.45 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.45 2011R 3651 SRJ 04292014 REASON:UNDER ONE DOLLAR
56236 1112011 YERRICK CARL WILLIAM XL883 SPORTSTER MC
56236 111 50845 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2011R 3652 SRJ 04292014
REASON:UNDER ONE DOLLAR
7290 1122012 RAMSEY LILLIAN ESTATE FOREST HILL/LT3/H&L 7290 112 61383 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2012R 3653 SRJ 04292014
REASON:UNDER ONE DOLLAR
61255 1122012 ROBINSON SABRENA RENEE GRAND AM SE 4S 61255 112 54600 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2012R 3654 SRJ 04292014 -0.35-50 0.00 0.00 -0.35__________
-0.60
REASON:UNDER ONE DOLLAR
63863 02013 ARMSTRONG JOSHUA VANCE 2012 DODGE RAM 1500 TK 63863 0 35352 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2013R 3655 SRJ 04292014
REASON:UNDER ONE DOLLAR
31
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 05082014 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
4811343832013 BARBEE WILLIAM WAYNE PICKUP F150 CREW 4X4 TK
481134383 70137 -0.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.72 2013R 3656 SRJ 04292014
REASON:UNDER ONE DOLLAR
729110702013 DOMAN KIMBERLY MINSHALL TOWN CAR SIGNATURE 4S 72911070 89635 -0.75 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.75 2013R 3657 SRJ 04292014
REASON:UNDER ONE DOLLAR
30980 3012013 FIELDS MICHAEL S & RENEE S FOREST SHORES/PA/LB/DW&L 30980 301 1945 -0.24 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.25 2013R 3658 SRJ 04292014 REASON:UNDER ONE DOLLAR
10999 3012013 FOLTZ RICHARD J & CINDY L 9&1/2 AC/DW&L 10999 301 5566 -0.04 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.05 2013R 3659 SRJ 04292014 REASON:UNDER ONE DOLLAR
350149922013 GENTRY CECIL LYNN IS250 AWD 4S
35014992 76939 -0.17 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.17 2013R 3660 SRJ 04292014 REASON:UNDER ONE DOLLAR
502427232013 GONZALEZ LUIS HERNANDEZ PICKUP S10 X CAB 1/2 TTK
50242723 79081 -0.39 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.39 2013R 3661 SRJ 04292014
-0.50-50 0.00 0.00 -0.50__________ -0.89 REASON:UNDER ONE DOLLAR
19709 3022013 HAZEL JOE ROBERT & DONNA C 2 ACRES/SW PERSONAL
19709 302 21905 -0.03 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.04 2013R 3662 SRJ 04292014 REASON:UNDER ONE DOLLAR
19350 1012013 JIMMYS TAX SERVICE BUSINESS PERSONAL
19350 101 39409 -0.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.42 2013R 3663 SRJ 04292014
-0.39-50 0.00 0.00 -0.39__________ -0.81 REASON:UNDER ONE DOLLAR
1908539572013 KEIZER HANS HANK ION 2 4S
190853957 88096 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2013R 3664 SRJ 04292014 REASON:UNDER ONE DOLLAR
24412 3012013 KING BETTY J LIFE ESTATE 66/100 ACRE
24412 301 21563 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2013R 3665 SRJ 04292014
REASON:UNDER ONE DOLLAR
27882 2012013 MCBROOM CATHERINE RENAY PERSONAL/BOAT 27882 201 35627 -0.08 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.08 2013R 3666 SRJ 04292014
REASON:UNDER ONE DOLLAR
8296 3012013 NICHOLSON ERIC JOHNSON FOREST SHORES/PHA/TR9/H& 8296 301 2038 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2013R 3667 SRJ 04292014 REASON:UNDER ONE DOLLAR
4133044662013 OAKLEY CHAD STERLING CARAVAN GRAND SXT/ANNVVN 413304466 80824 -0.87 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.87 2013R 3668 SRJ 04292014 REASON:UNDER ONE DOLLAR
4323841652013 PAYLOR ANTONIO CHEROKEE GRAND LARED 4MP
432384165 84416 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2013R 3669 SRJ 04292014 REASON:UNDER ONE DOLLAR
12699 3012013 POTTS FRANKLIN R J & DIANE L/E PLEASANT VALLEY/TR27/SWR
12699 301 22763 -0.03 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.04 2013R 3670 SRJ 04292014
REASON:UNDER ONE DOLLAR
7290 3012013 RAMSEY LILLIAN ESTATE FOREST HILL/LT3/H&L 7290 301 8412 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2013R 3671 SRJ 04292014
REASON:UNDER ONE DOLLAR
2164332192013 ROUSON TONY VAN JR DEVILLE 4S 216433219 64423 -0.19 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.19 2013R 3672 SRJ 04292014 -0.30-50 0.00 0.00 -0.30__________
-0.49
REASON:UNDER ONE DOLLAR
4460446262013 SPENCER STEVEN SCOTT MEDIAN VALUE 4S 446044626 88765 -0.23 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.23 2013R 3673 SRJ 04292014
REASON:UNDER ONE DOLLAR
32
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 05082014 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
4594533562013 STAFFORD ROBERT SAMUEL AVALANCHE 1500 4X4 TK
459453356 79714 -0.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.91 2013R 3674 SRJ 04292014
REASON:UNDER ONE DOLLAR
14662 3022013 UPPERMAN DELLA WINSTEAD 8&66/100AC/TRACT 5 14662 302 25322 -0.87 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.90 2013R 3675 SRJ 04292014
REASON:UNDER ONE DOLLAR
64000 1012013 VIKING CRUSHERS LLC BUSINESS PERSONAL 64000 101 41033 -0.53 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.53 2013R 3676 SRJ 04292014 REASON:UNDER ONE DOLLAR
5926031492013 WALTERS MALLORY PAIGE XD 4S 592603149 79507 -0.65 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.65 2013R 3677 SRJ 04292014 REASON:UNDER ONE DOLLAR
4223822452013 WILBORN SUSIE LAPPIN PICKUP F150 SUPERCREW TK
422382245 82496 -0.43 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.43 2013R 3678 SRJ 04292014 REASON:UNDER ONE DOLLAR
8047 3012013 WILLIAMS ANNIE A 1&4/10AC/DW&L
8047 301 11250 -0.24 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.25 2013R 3679 SRJ 04292014
REASON:UNDER ONE DOLLAR
505825942013 WILSON DEWEY BRYANT SUBURBAN 1/2 TON 4WD SW 50582594 82845 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 3680 SRJ 04292014
REASON:UNDER ONE DOLLAR
57166 3032013 WINSPEAR DENNIS R POINTE MAYO/LT15/VL 57166 303 19718 -0.29 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.30 2013R 3681 SRJ 04292014 REASON:UNDER ONE DOLLAR
11868 1082008 GREEN BARRY J & APRIL S CARVERDAILE/PH5/LT11/H&L 11868 108 45232 -32.55 0.00- 0 0.00- 0 0.00 0.00 -2.55 0.00 -35.10 6350R 3682 BSG 04302014 REASON:BANKRUPTCY DISCHARGE 4/30/14
818115692013 SMITH RONALD KENT CAMARO 2S
81811569 67323 -4.30 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -4.30 15949R 3683 MP 04302014 REASON:TAG TURNED IN VEHICLE SOLD
99402 3012013 MORGAN ALEXANDER R 9 & 60/100 ACRES
99402 301 25195 -17.45 0.00- 0 -8.00-30 0.00 0.00 0.00 0.00 -25.45 15203R 3684 RH 05012014
REASON:STORAGE BLDG REMOVED PER RUSSELL
3102846532013 CARVER WILLIAM DOUGLAS GRAND PRIX GT SEDAN 4S 310284653 81011 -3.43 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -3.43 15950R 3686 RH 05022014
REASON:TURN IN TAG SOLD VEH
6296648922013 SANFORD ALIYAH NICOLE AVENGER SE/BASE 4S 629664892 70646 -81.15 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -81.15 15951R 3687 RH 05022014 -71.19-50 0.00 0.00 -71.19__________
-152.34
REASON:TAG TURN IN SOLD VEH
24412 3012013 KING BETTY J LIFE ESTATE 66/100 ACRE 24412 301 21563 0.01 0.00- 0 0.01-30 0.00 0.00 0.00 0.00 0.02 2013R 3688 BSG 05052014
REASON:PAYMENT RECD
33
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 05082014 PAGE: 4
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 3690 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 04122014->99992027 0 PAYMENTS 0 DISC/CORR 49 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -327.40 327.40 327.40LATE LISTING 0.00 0.00 0.00 0.00 0.00
DOG 0.00 0.00 0.00 0.00 0.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -8.11 8.11 8.11 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -335.51 335.51 335.51
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -2.55 2.55 2.55LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -338.06 338.06 338.06
50 CITY OF ROXBORO 0.00 0.00 -90.61 90.61 90.61LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -90.61 90.61 90.61
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -90.61 90.61 90.61
TOTAL TAXES 0.00 0.00 -426.12 426.12 426.12TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -2.55 2.55 2.55
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -428.67 428.67 428.67
34
NameAddress 2 Address 3Bill # Plate Number Status Transaction #Refund Description Refund ReasonCreate DateTax JurisdictionChange Interest ChangeTotal Change01($41.30) $0.00 ($41.30)50($37.17) $0.00 ($37.17)50$0.00 $0.00 $0.00Refund $78.4701($7.41) ($0.37) ($7.78)50($6.67) ($0.33) ($7.00)50$0.00 $0.00 $0.00Refund $14.7801($9.55) $0.00 ($9.55)Refund $9.5501($95.90) $0.00 ($95.90)Refund $95.9001($27.44) $0.00 ($27.44)Refund $27.4401($10.50) $0.00 ($10.50)Refund $10.5001($94.08) $0.00 ($94.08)Refund $94.0801($63.14) $0.00 ($63.14)Refund $63.1401($4.20) $0.00 ($4.20)Refund $4.2001($21.07) $0.00 ($21.07)Refund $21.0701($118.00) $0.00 ($118.00)Refund $118.0001($8.17) $0.00 ($8.17)50($7.16) $0.00 ($7.16)50$0.00 $0.00 $0.00Refund $15.3301($31.50) ($1.57) ($33.07)Refund $33.0701($3.31) $0.00 ($3.31)Refund $3.3101($22.89) $0.00 ($22.89)Refund $22.8901($21.17) $0.00 ($21.17)Refund $21.1701($11.71) ($0.59) ($12.30)50($10.54) ($0.52) ($11.06)50$0.00 $0.00 $0.00Refund $23.3601$0.00 $0.00 $0.0050($162.29) $0.00 ($162.29)50($10.00) $0.00 ($10.00)Refund $172.2901($94.29) $0.00 ($94.29)Refund $94.2901($10.32) $0.00 ($10.32)Vehicle Sold 04/29/2014Tax0016177561 VRK2629 AUTHORIZED 4896154 Refund Generated due to proration on Bill THOMAS JAMES 44 OAK HILL DR ROUGEMONT, NC 27572ProrationTHERESA LYNN LONG 787 DENNYS STORE RD ROXBORO, NC 27574Adjustment < $1000019688714 AJR9699 AUTHORIZED 4960607 Refund Generated due to adjustment on Bill #0019688714-2013-Sold/Traded 05/01/2014TaxVehicle FeeVehicle FeePATRICIA GAYLE PICKARD 313 TARRAGON TRL WENDELL, NC 27591Adjustment >= $1000020092611 3369PF AUTHORIZED 13678713 Refund Generated due to adjustment on Bill #0020092611-2013-2013-0000Situs error 04/15/2014TaxTaxPAMELA ANN BARTH 609 CHUB LAKE ST ROXBORO, NC 27573Proration 0005966732 ZZD4686 AUTHORIZED 14687673 Refund Generated due to proration on Bill #0005966732-2013-2013-0000-00Vehicle Sold 04/29/2014TaxTaxTaxMERRILL ANTHONY JAY 1337 ALLENSVILLE RD ROXBORO, NC 27574Proration 0016175928 AJS1809 AUTHORIZED 4818954 Refund Generated due to proration on Bill #0016175928-2013-Vehicle Sold 04/25/2014TaxKRISTA LYN ZIMMER 275 GREEN MEADOW LN ROXBORO, NC 27574Adjustment < $1000016168483 BKZ2838 AUTHORIZED 4960603 Refund Generated due to adjustment on Bill #0016168483-2013-Sold/Traded 05/01/2014TaxKIMBERLY ANN BOWEN 86 MORGAN TRL TIMBERLAKE, NC 27583Proration 0009482661 PXY4360 AUTHORIZED 4960613 Refund Generated due to proration on Bill #0009482661-2013-Vehicle Sold 05/01/2014TaxTaxTaxVehicle FeeJERRY DEAN BALDWIN 200 DI BONA LN TIMBERLAKE, NC 27583Adjustment < $1000016168274 45157 AUTHORIZED 4818918 Refund Generated due to adjustment on Bill #0016168274-2013-Adjustment 04/25/2014JEFFREY CRAIG CLAYTON 6507 BAHAMA RD ROUGEMONT, NC 27572Proration 0008649462 WE8198 AUTHORIZED 14456850 Refund Generated due to proration on Bill #0008649462-2012-2012-0000-00Vehicle Sold 04/25/2014TaxGREGORY KENNETH SLADE 1467 DINK ASHLEY RD TIMBERLAKE, NC 27583Proration 0016181204 WIKIDWGN AUTHORIZED 5118731 Refund Generated due to proration on Bill #0016181204-2013-2013-0000-00Vehicle Sold 05/07/2014TaxGRANT JUDSON DAVIS 225 BADGER CIR ROXBORO, NC 27573Adjustment < $1000016179954 MVC3583 AUTHORIZED 4960604 Refund Generated due to adjustment on Bill #0016179954-2013-2013-0000-00Sold/Traded 05/01/2014Vehicle Sold 05/01/2014Tax0005960106 RRK7890 AUTHORIZED 4960632 Refund Generated due to proration on Bill #0005960106-2013-2013-0000-00ETHEL LEE HICKS 2069 ENON RD OXFORD, NC 27565ProrationTaxDOUGLAS DONALD BOWMAN 844 PINESBOROUGH ESTATES RD SEMORA, NC 27343Proration 0005969605 XPT2532 AUTHORIZED 4510087 Refund Generated due to proration on Bill #0005969605-2013-2013-0000-00Vehicle Sold 04/14/2014DONALD SIDNEY WADE 4373 BURLINGTON RD ROXBORO, NC 27574Proration 0005971957 VRK1310 AUTHORIZED 4896186 Refund Generated due to proration on Bill #0005971957-2013-2013-0000-00Vehicle Sold 04/29/2014TaxSold/Traded 05/01/2014Tax0020128755 ZVP2167 AUTHORIZED 4960605 Refund Generated due to adjustment on Bill #0020128755-2013-DELORIS HARRIS ROACH 76 ROCK FARM RD ROXBORO, NC 27574Adjustment < $100DBCI LLC 102 SCOTLAND PL ROXBORO, NC 27573Adjustment < $1000020415936 BS26170 AUTHORIZED 5046763 Refund Generated due to adjustment on Bill #0020415936-2013-Over Assessment05/05/2014TaxCOREY DAVIS CONSTRUCTIONINC 1711 BESSIE DANIEL RD ROXBORO, NC 27574Proration 0005945092 ZZP9200 AUTHORIZED 4559597 Refund Generated due to proration on Bill #0005945092-2013-2013-0000-00Vehicle Totalled04/15/2014TaxOver Assessment05/07/2014Tax0020442146 BCUBSM AUTHORIZED 5118634 Refund Generated due to adjustment on Bill #0020442146-2013-2013-0000-00BRIAN WAYNE THOMPSON 367 CHARLIE READE RD TIMBERLAKE, NC 27583Adjustment < $100Vehicle Sold 05/01/2014TaxTaxVehicle Fee0016169691 AJS1631 AUTHORIZED 14881872 Refund Generated due to proration on Bill #0016169691-2013-2013-0000-00BOBBY GENE LONG,II 409 REAMS AVE ROXBORO, NC 27573ProrationVehicle Sold 04/25/2014TaxTaxVehicle Fee0016184306 NWR9104 AUTHORIZED 14456883 Refund Generated due to proration on Bill #0016184306-2013-2013-0000-00BETTY DAVIS PARHAM 320 READE DR ROXBORO, NC 27573ProrationNorth Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 5/8/2014 8:38:43 AMAddress 1Refund TypeLevy Type Page 1 of 335
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 5/8/2014 8:38:43 AMRefund $10.3201 ($31.27) $0.00 ($31.27)Refund $31.2701 ($2.83) $0.00 ($2.83)Refund $2.8301 ($125.86) $0.00 ($125.86)Refund $125.8601 ($29.50) $0.00 ($29.50)Refund $29.50Over Assessment04/14/2014Tax0016179676 CA87426 AUTHORIZED 4510092 Refund Generated due to adjustment on Bill #0016179676-2013-WESLEY LEROY WOMELDORF 159 JACOB CT TIMBERLAKE, NC 27583Adjustment < $100Sold/Traded 05/01/2014 Tax0019833003 CES2491 AUTHORIZED 4960606 Refund Generated due to adjustment on Bill #0019833003-2013-VICTOR MAURICE DAVIS 903 CHUB LAKE RD ROXBORO, NC 27573Adjustment >= $100TaxTONI ELLIXSON MCCRAY 325 PUNCH HILL FARM RD ROUGEMONT, NC 27572Proration 0005932486 YYK8888 AUTHORIZED 5083954 Refund Generated due to proration on Bill #0005932486-2012-Vehicle Sold 05/06/2014TaxTIMOTHY JOE NORTON 57 TARHEEL LN SEMORA, NC 27343Proration 0005949639 VNR4774 AUTHORIZED 4748906 Refund Generated due to proration on Bill #0005949639-2013-Vehicle Totalled04/23/2014to proration on Bill #0016177561-2013-2013-0000-00JAMES BRADSHAWDRNC 27572 Page 1 of 336
RESOLUTION
SUPPORTING THE REMEDIATION OF WATER CONTAMINATION
RELATED TO COAL COMBUSTION WASTE AND REMOVAL OF
COAL COMBUSTION WASTE
WHEREAS, Person County recognizes that a sustainable environment is critical to the
citizens, the economy and the need for a supply of clean water within the Dan River
Basin region in Virginia and North Carolina; and
WHEREAS, a minimum of 13 coal combustion waste impoundments are located within
the Dan River Basin at Belews Creek Steam Station, Dan River Power Station, Roxboro
Power Station, and Mayo Power Station; and
WHEREAS, coal combustion waste contains toxicants such as arsenic, lead, mercury,
cadmium, chromium, and selenium, and the toxicants in coal combustion waste are
linked to cancer and neurological damage in humans, as well as harm to wildlife,
especially water-dwelling species; and
WHEREAS, on February 2, 2014 approximately 82,000 tons of coal combustion waste
and millions of gallons of contaminated water spilled into the Dan River and the Dan
River Power Station near the City of Eden, and
WHEREAS, streams of polluted water are discharging into waterways from unlined
coal combustion waste ponds, and pollutants are leaching from the bottom of the unlined
coal combustion waste impoundments into ground water and from there into waterways,
and
WHEREAS, even prior to the February 2nd spill, significant damage ($1.5 billion by one
estimate) has been caused to communities within the Dan River Basin from surface
impoundment of coal combustion waste at Belews Creek, Dan River, Roxboro and the
Mayo power stations; and
WHEREAS, destructive effects upon the Dan River watershed by coal combustion waste
will result in additional strain upon the financial resources of local, state and federal
governments, through increased expenditures on public health, social services programs,
financial assistance, and subsidies and will render the millions already spent in economic
development ineffective; and
WHEREAS, it is critical that the remediation of the Dan River Power Station spill starts
immediately, and the coal combustion waste and related contaminants are removed from
the river; and
37
WHEREAS, cleaning up the Dan River Power Station spill is not enough to achieve the
primary goals of preventing such a spill from happening again and stopping the ongoing
pollution of waterways; and
WHEREAS, it is critical that the coal combustion waste at the Dan River Power Station
and other power facilities is removed and transported away from the Dan River and other
sources of drinking water; and
WHEREAS, to achieve those goals, Duke Energy must move all coal combustion waste
and contaminated soil away from their unlined, leaking impoundments and store it safely
in an appropriate facility away from waterways;
WHEREAS, coal ash is a special waste not fit for municipal solid waste landfills, it
should be put in a protected structure on Duke Energy property, thereby; making sure
Duke Energy retains the liability for all health and environmental issues.
NOW, THEREFORE, BE IT RESOLVED, that the Person County Board of
Commissioners support the immediate remediation of the Duke Energy coal combustion
waste spill at the Dan River Power Station near Eden, NC through removal of coal
combustion waste from the river, streams and creeks that have been negatively impacted
and further supports removal of coal combustion waste stored at all coal combustion
waste ponds near all waterways in the Dan River Basin.
BE IT KNOWN that a quorum or all of the Person County Board of Commissioners
were present on this day, and the foregoing Resolution was duly adopted by unanimous
vote of all members, and that said Resolution has been duly recorded in the Board
minutes and is in full force and effect.
Adopted, this, the 19th day of May 2014.
________________________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
________________________________________________
Brenda B. Reaves, Clerk to the Board of Commissioners
38
AGENDA ABSTRACT
Meeting Date: May 19, 2014
Agenda Title: Public Safety Communication System: Updated Feasibility Study
Summary of Information: On April 21, 2014, the Board funded an upgrade to the feasibility study
to investigate two additional options for moving forward with the public safety
communication/broadband project. The feasibility study includes the annual cost, total cost and
timeline for two additional options for constructing public safety towers. TSS Partners provided the
information in the feasibility study and will present the final results of their research. TSS Partners is
also available to answer questions about the public safety communication system.
Recommended Action: Provide feedback to TSS Partners and direct staff how to move forward
with this project.
Submitted By: Assistant County Manager, Sybil Tate
39
Public
Safety/Broadband
Feasibility Study
For Person County, North Carolina
Updated: May 12, 2014
TSS Technology
Systems
SolutionsP A R T N E R S
40
Public Safety/Broadband Feasibility Study ii
Table of Contents
Executive Summary ...................................................................................................... 1
Objective of the Feasibility Study ........................................................................................................... 1
Feasibility .............................................................................................................................................. 1
Estimated Costs ..................................................................................................................................... 1
Expected Schedule ................................................................................................................................. 1
Public Safety/Broadband Feasibility Study .................................................................... 3
Objective of the Feasibility Study ........................................................................................................... 3
Background ........................................................................................................................................... 3
Methodology ......................................................................................................................................... 4
Current Public Safety Network Status .................................................................................................... 4
Public Safety Network Solution ............................................................................................................. 4
Broadband Network Solution ................................................................................................................ 6
Public Safety Cost Estimate ........................................................................................... 8
Broadband Cost Estimate (Lightleap/NC Wireless) ..................................................... 11
Cost Estimate Summary .............................................................................................. 12
Key Assumptions ........................................................................................................ 13
Expected Project Schedule .......................................................................................... 14
Project Timeline .................................................................................................................................. 14
Public Safety Timeline ......................................................................................................................... 14
Broadband Timeline ............................................................................................................................ 16
Final Observations and Recommendations .................................................................. 17
41
May 12, 2014
Public Safety/Broadband Feasibility Study 1
Executive Summary
Objective of the Feasibility Study
Prepare an updated Feasibility study for construction of a Public Safety network upgrade
and a Broadband system to provide broadband to un-served areas of Person County. The
original study was based on construction of 4 new towers in the same year. The County has
requested the addition of two new options to the original study based on constructing one
tower per year and two towers per year.
Feasibility
The objectives are achievable with some caveats. There are timeline risks related to the
intervals required for completion of Environmental studies for tower sites and the ability to
obtain 3 bids for the public safety RFP. Also the Broadband solution will require Microcells
that were not included in the RFP response to reach remote areas due to obstruction from
trees. Microcells are included in the estimate but vertical assets for the Microcells are
excluded.
Estimated Costs
Based on industry experience with similar projects, the following is a summary of the
project costs by financial year and total costs:
The original study (Option 1) was based on building all 4 towers as one project.
Expected Schedule
The estimated schedules for each of the options are as follows;
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
OPTION # 1 (Original Study) $100,000 $60,000 $4,010,000 $4,170,000
OPTION # 2 ( 2 towers/ year) $50,000 $60,000 $2,359,000 $1,790,000 $4,259,000
OPTION # 3 (1 Tower /year $25,000 $60,000 $1,485,000 $919,000 $960,000 $983,000 $4,432,000
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Person County, North Carolina TSS Partners
May 12, 2014
Public Safety/Broadband Feasibility Study 2
Original study (Option #1):
2 Towers per year ( Option # 2):
1 Tower per year (Option #3) :
3 monthsHire Consultant
8 monthsPublic Safety RFP
2014
9 10 11 12
2015
1 2 3 4 5 6 7 8 9 10 11 12
2016
1 2 3 4 5 6 7 8 9 10 11 12
2017
1 2 3
Environmental
study
9 months
Tower construction 5 months
Public safety construction
BROADBAND
8 months
28 months to complete public safety networkPUBLIC SAFETY
25months to availability of Public Safety towers
RFP
Environmental
Tower 1 and 2
VHF construction
Consultant
Environmental
VHF construction
2014 2015 2016 2017 2018
BROADBAND 40 months to availability of all public safety of towers
43 monthsPUBLIC SAFETY
Tower 3 and 4
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Public Safety/Broadband Feasibility Study 3
Public Safety/Broadband Feasibility Study
Objective of the Feasibility Study
Prepare an updated feasibility study for design and construction of a Public Safety network
upgrade as well as a Broadband system to provide service to un-served areas of Person
County. The original study was based on construction of all 4 towers in the same year. To
match the availability of capital improvement funds, the County has requested an updated
study that provides two additional options for construction of towers as follows;
Option #1 : Construct all 4 towers simultaneously.
Option 2# : Construct 2 towers per year
Option #3: Construct 1 tower per year
The updated study will provide the following:
An overview of the project;
Estimated total costs for each public safety option
Estimated costs per year for each public safety option;
Estimated timeline for completion of each public safety option;
Key assumptions.
There will no additions or changes to the Broadband section of the original study.
Background
The County plans to move forward with upgrading their Public Safety radio network to
improve coverage and network reliability.
The County also plans to utilize the Public Safety Towers to bring Broadband service to un-
served areas of the County. Seven (7) un-served areas in the County have been identified by
official data from the NC Department of Commerce. The County will provide the
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Person County, North Carolina TSS Partners
May 12, 2014
Public Safety/Broadband Feasibility Study 4
broadband provider with a grant contribution for 50% of the equipment cost and Public
Safety tower access at no charge for the initial 5 years of the project.
Methodology
TSS Partners approached this project in three steps:
1. Understand the Person County current status and future plans for public safety and
broadband through discussions with the County and the broadband provider.
2. Collect and analyze data from existing proposal activity and combine that with TSS
industry knowledge, in particular a similar project recently undertaken by Warren
County.
3. Synthesize and document TSS views on feasibility, cost and schedule.
Current Public Safety Network Status
Person County currently provides public safety communications using a conventional VHF
radio network. The network serves the Sheriff, Fire and Emergency Medical Services
(EMS). The VHF radio network serves the County and a separate VHF radio network
serves the City of Roxboro. The County VHF radio network consists of four (4) sites. One
repeater site located in Roxboro provides Transmit and Receive. In addition there are three
(3) Voting receiver sites (Receive-only) located at Moriah, Bethel Hill and Ceffo for Sheriff
and County Fire.
While the current network provides coverage in the central region of the County, there is no
pager coverage in areas along the County line. The Roxboro repeater has been experiencing
interference from adjacent radio systems plus the Voting receiver sites have been inoperable
due to lack of maintenance over the years. Initial steps to provide corrective maintenance
are underway with a vendor. This program is an interim step, however, and does not
address the coverage issues.
Public Safety Network Solution
A Simulcast network is recommended to address coverage issues throughout the County
using the existing three (3) VHF frequencies. Simulcast uses advanced technology to
maximize the coverage with the existing 3 frequencies licensed by the FCC to the County.
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Public Safety/Broadband Feasibility Study 5
Initial coverage design studies show that a five (5) site Simulcast system would provide
coverage throughout the County, and beyond the county lines to assist resources responding
into adjoining counties where they provide mutual aid.
The sites are as follows:
1. The new VIPER tower on Critcher -Wilkerson Road in Roxboro.
2. Bethel Hill School
3. Mt. Tirzah ball field
4. Bushy Fork ball field
5. Woodland Elementary School
Two of the new sites are on School property the other two sites are on County property. The
VIPER tower is also on County property. The prime Simulcast site will be located at the 911
Center on Hill Street in Roxboro.
Tower height for the new towers will be 300 feet. In addition, the 4 towers will be
constructed to support 50% additional loading to support the broadband Fixed Wireless
antennas and 2 cellular carriers. Tower height of 300 ft is recommended to provide adequate
antenna separation to mitigate interference.
Order of priority for Tower Construction
For a public safety network, the top priority for determining new tower locations is coverage
expansion. The industry standard for public safety coverage is 95% of the County land mass
with additional coverage beyond the County line to support mutual aid.
Pager coverage county-wide is typically the benchmark for public safety. However in this
case, since the Voting receivers are inoperable, portable talk-in in-building has major dead
spots throughout the County. When the Voting receiver project is complete, portable talk–in
indoor coverage will be partially improved in the eastern portion of the County, but will
continue to have major dead spots in the western region.
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Public Safety/Broadband Feasibility Study 6
The Stakeholders were consulted to obtain their desired order of priority and they concur
with the order of priority listed in this report.
The recommended order of priority is;
Priority 1: Woodland (Northwest))
Priority 2: Bushy Fork (Southwest)
Priority 3: Mt Tirzah (Southeast)
Priority 4: Bethel Hill (Northeast)
The assumptions for this order of priority analysis are;
Moriah and Bethel Hill are the only Voting sites that are repaired since Ceffo lacks line-
of-sight for reliable microwave links to the Piedmont or EMS towers.
Moriah and Bethel Hill repairs will be completed in a timely fashion and successfully
deliver the anticipated talk-in coverage improvement in the eastern region.
The State Highway Patrol can provide antenna space on the VIPER tower in Roxboro at
sufficient height to deliver line of sight to Woodland.
Broadband Network Solution
The broadband network NOC tower will be located in Roxboro on the EMS tower on
Barden Street. It will also use 4 of the 5 five Public Safety tower sites:
1. Bethel Hill School
2. Mt. Tirzah ball field
3. Bushy Fork ball field
4. Woodland Elementary School
In addition to the cost estimate supplied in the Broadband RFP response, there will be
additional costs for Microcells to reach the remote areas due to the terrain in the County.
Fixed wireless systems operate in frequency bands where clear line of sight (LOS) is
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Person County, North Carolina TSS Partners
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Public Safety/Broadband Feasibility Study 7
required to deliver broadband service. Overcoming line of sight obstructions from trees and
foliage will require that Microcells are located in the un-served areas. Foliage variations due
to seasonal changes impact broadband speeds and quality of service. These conditions
require a Microcell solution to minimize the impact of seasonal change.
Consistent with industry practices, Broadband deployment will take place in two (2) Phases
to gain experience with the terrain and subscriber demand.
Phase I will consist of deployment of Broadband equipment at the five (5) public safety sites.
Phase II will be based on deployment of Microcells adjacent to the remote areas to
overcome line of sight obstructions. The Microcells will require towers or other vertical
assets to reach the remote areas. The cost of the Microcell towers or other vertical assets are
not included in this feasibility study.
To provide a best effort estimate for capital budget planning, the additional cost beyond the
cost in the RFP response is based on the assumption of deploying one (1) Microcell for each
of the seven (7) un-served areas. The design is not complete and may change as deployment
proceeds.
In addition, Person County requested a quote to perform noise floor measurements at the
five (5) Public Safety sites. Since high levels of interference have been reported at tower
sites in Roxboro, TSS recommends that the County should perform noise floor tests. High
noise floors resulting from interference will impact the broadband quality of service. The
estimated cost for this task is included in this report.
Consultant to prepare RFP
Since the task of preparing an RFP to select a vendor and provide Project Management
oversight is not a recurring need within Public Safety agencies, the industry standard
approach is to outsource this task to a Radio Consultant with the appropriate qualifications.
The cost estimate for this exercise is included in this study.
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Public Safety/Broadband Feasibility Study 8
Public Safety Cost Estimate
Option #1: Original Study (4 towers per year)
The following are the cost estimates by financial year for the original study to construct the
four towers, build a VHF radio and Microwave network and hire a Consultant.
Tower Sites $2,400,000
Radio Equipment $1,650,000
Consultant $120,000
TOTAL $4,170,000
2014/15 2015/16 2016/17 TOTAL
Tower Sites
Environmental /FAA/FCC $72,000 $0 $0 $72,000
Tower/shelter/ generator $0 $0 $2,328,000 $2,328,000
TOTAL $72,000 $0 $2,328,000 $2,400,000
2014/15 2015/16 2016/17 TOTAL
VHF Radio $0 $0 $1,200,000 $1,200,000
Microwave $0 $0 $450,000 $450,000
TOTAL $0 $0 $1,650,000 $1,650,000
2014/15 2015/16 2016/17 TOTAL
Consultant
TOTAL $28,000 $60,000 $32,000 $120,000
2014/15 2015/16 2016/17 TOTAL
TOTAL (Option #1) $100,000 $60,000 $4,010,000 $4,170,000
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Person County, North Carolina TSS Partners
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Public Safety/Broadband Feasibility Study 9
2 Towers per year (Option #2):
The following estimates are based on building two (2) towers per year.
Tower Sites $2,452,000
Radio Equipment $1,679,000
Consultant $128,000
TOTAL $4,259,000
2014/15 2015/16 2016/17 2017/18 TOTAL
Tower Sites
Environmental /FAA/FCC $36,000 $0 $36,000 $0 $72,000
Tower/shelter/ generator $0 $0 $1,164,000 $1,216,000 $2,380,000
TOTAL $36,000 $0 $1,200,000 $1,216,000 $2,452,000
2014/15 2015/16 2016/17 2017/18 TOTAL
VHF $0 $0 $823,000 $400,000 $1,223,000
Microwave $0 $0 $310,000 $146,000 $456,300
TOTAL $0 $0 $1,133,000 $546,000 $1,679,300
2014/15 2015/16 2016/17 2017/18 TOTAL
Consultant
TOTAL $14,000 $60,000 $33,000 $21,000 $128,000
2014/15 2015/16 2016/17 2017/18 TOTAL
TOTAL (Option # 2) $50,000 $60,000 $2,359,000 $1,790,000 $4,259,000
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Person County, North Carolina TSS Partners
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Public Safety/Broadband Feasibility Study 10
Public Safety Option #3
The following estimates are based on building one (1) tower per year.
Tower Sites $2,564,000
Radio Equipment $1,723,000
Consultant $145,000
TOTAL $4,432,000
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
Tower Sites
Environmental /FAA/FCC $18,000 $18,000 $19,000 $19,000 $0 $74,000
Tower/shelter/ generator $582,000 $608,000 $636,000 $664,000 $2,490,000
TOTAL $18,000 $0 $600,000 $627,000 $655,000 $664,000 $2,564,000
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
VHF Radio $627,000 $200,000 $209,000 $218,000 $1,254,000
Microwave $240,000 $73,000 $76,000 $80,000 $469,000
TOTAL $867,000 $273,000 $285,000 $298,000 $1,723,000
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
CONSULTANT
TOTAL $7,000 $60,000 $20,000 $21,000 $21,000 $16,000 $145,000
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
TOTAL (Option # 3) $25,000 $60,000 $1,485,000 $919,000 $960,000 $983,000 $4,432,000
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Public Safety/Broadband Feasibility Study 11
Broadband Cost Estimate (Lightleap/NC Wireless)
The Broadband cost estimate is based on the response to the Person County RFP that was
submitted in July 2013. In addition, the cost estimate will include the Microcells required to
reach the un-served areas. Finally the cost estimate includes testing of the noise floor.
The Broadband cost estimate is based on Option #1.
BROADBAND COST ESTIMATE
Phase I - Broadband Cost Estimate $96,775
This cost estimate covers the equipment required at the 5 Public Safety sites. This cost
estimate is the broadband grant contribution of 50% of total equipment cost.
Phase II - Broadband Cost Estimate $26,260
This cost includes seven (7) microcells which are additional costs beyond the response to the
broadband RFP. This estimate is the broadband grant contribution of 50% of total
equipment cost. The estimate does not include towers or other verticals assets for the
Microcells.
Noise floor tests $50,750
TOTAL $173,785
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Public Safety/Broadband Feasibility Study 12
Cost Estimate Summary
Public Safety
Cost by financial year and total costs are as follows;
Broadband (Option #1 only) $173,785
2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 TOTAL
OPTION # 1 (4 towers) $100,000 $60,000 $4,010,000 $4,170,000
OPTION # 2 ( 2 towers/ year) $50,000 $60,000 $2,359,000 $1,790,000 $4,259,000
OPTION # 3 (1 Tower /year $25,000 $60,000 $1,485,000 $919,000 $960,000 $983,000 $4,432,000
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Public Safety/Broadband Feasibility Study 13
Key Assumptions
This feasibility study has, out of necessity, made a number of assumptions about the projects
studied. It is important to understand these assumptions when using the study for budgeting
and scheduling purposes.
1. No serious, unexpected, environmental or historical impacts will be discovered during
the site approval process, resulting in an extended Environmental study interval.
2. The minimum number (3) of RFP responses will be received, and no re-bid will be
necessary. It should be noted that the vendor community that can respond to these
requirements is a small community.
3. The Broadband cost estimate excludes towers or other vertical assets to support the
Microcells. Also the Broadband estimate is a best effort estimate for capital budget
planning and it may change as the Microcell network is finalized.
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Public Safety/Broadband Feasibility Study 14
Expected Project Schedule
The chart below identifies a conservative, but not worst-case, view of the project schedule.
A larger, detailed version for Option 1 is included in Appendix A
Project Timelines for all options
Option #1:
Option # 2:
3 monthsHire Consultant
8 monthsRFP/ Contract
2014
9 10 11 12
2015
1 2 3 4 5 6 7 8 9 10 11 12
2016
1 2 3 4 5 6 7 8 9 10 11 12
2017
1 2 3
Environmental
study
9 months
Tower construction 5 months
VHF construction
BROADBAND
8 months
28 months to complete constructionPUBLIC SAFETY
25 months to availability of Public Safety towers
RFP
Environmental
Tower 1 and 2
VHF construction
Consultant
Environmental
VHF construction
2014 2015 2016 2017 2018
BROADBAND 40 months to availability of all public safety of towers
43 monthsPUBLIC SAFETY
Tower 3 and 4
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Public Safety/Broadband Feasibility Study 15
Option #3
Public Safety Timeline
The Public Safety project timelines for each of the 3 Options are as follows:
Option #1: Approximately 28 months of elapsed time to complete.
Option #2: Approximately 43 months of elapsed time to complete
Option #3: Approximately 68 months of elapsed time to complete
These timelines are based on the following currently known parameters and assumptions:
RFP intervals: Our experience is that they range from 6 to 9 months and the typical is 8.
In Warren County the RFP interval was 6 months, but for a smaller project. If the
project has to be rebid (for example less than 3 bids received) an additional 6-8 months
would be added to the schedule. There is a risk that 3 bids may not be obtained.
Environmental study: Our experience is that Environmental studies require the longest
interval and are the least predictable. The recent VIPER tower interval in Warren
Consultant
Environmental
Environmental
Environmental
Environmental
RFP /Contract
VHF construction
VHF construction
VHF construction
VHF construction
68 months
BROADBAND 63 months to availability of all public safety of towers
Tower 1 construct
Tower 2 construct
Tower 3 construct
Tower 4 construct
PUBLIC SAFETY
2018 2019 20202014201520162017
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Person County, North Carolina TSS Partners
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Public Safety/Broadband Feasibility Study 16
County was about 18 months, but it had an additional 7 month interval for FEMA
approval required by DHS grant fund conditions, that do not apply here.
Broadband Timeline
The Broadband project is expected to require approximately 25 months of elapsed time
until the Public safety towers in Option #1 are available.
The timeline for the microcell tower deployment will be defined after tower assets are
available.
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Public Safety/Broadband Feasibility Study 17
Final Observations and Recommendations
The EMS tower at Barden Street was selected as the NOC site for the Broadband
solution. Tower loading capacity is not available for this site. Since Lightleap NC
Wireless will be adding additional microwave dishes at this site, a tower loading study is
required to confirm the tower has the capacity to handle the new load. The NOC site is a
cornerstone of the Broadband network since access to the Internet for all subscribers will
be delivered through the EMS tower. The cost of a tower loading study is typically about
$3000 or less. This is not included in the cost estimates.
A recent tower loading study on the Piedmont tower reported that it was operating with
a tower load of 150% of the rated capacity. Steps have already been taken to provide
some de-loading of the Piedmont tower as part of the project that is already funded to
reduce interference. It is recommended that the de-loading process should be completed
as early as possible.
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May 12, 2014
Public Safety/Broadband Feasibility Study 1
Appendix A – Detailed Timeline – Option # 1
3 monthsHire Consultant
7.8 months
Prepare RFP
Vendor responses
Select vendor
2.25 m
1.5 m
Public Safety RFP
1.5 m
Board approval 1m
Vendor Contract 1.5 m
2014
9 10 11 12
2015
1 2 3 4 5 6 7 8 9 10 11 12
2016
1 2 3 4 5 6 7 8 9 10 11 12
2017
1 2 3
Tower construction
FCC license application
Tower construction
5 months
4.5 months
5 months
Public safety construction
Order/deliver/stage
Install
Public safety 30 day acceptance Test
BROADBAND
3 months
2 m
1m
Contract - WRC
Noise Floor test - WRC
Broadband installation begins
8 months
28 months PUBLIC SAFETY
8 months
25months to availability of Public Safety towers
3 months
3months
4 months
9 months
9 months
1m
1.5m
FAA approval
Environmental study
Antenna registration
59
AGENDA ABSTRACT
Meeting Date: Monday, May 19, 2014
Agenda Title: Uptown Development Update
Summary of Information: Through the collaborative efforts of the City of Roxboro and
Person County in 2012, the Uptown Development Director position was created to focus on the
economic development and historic preservation needs of Uptown Roxboro by working
alongside the North Carolina Main Street program, the Roxboro Development Group, the City of
Roxboro, and Person County. This is the first Uptown Development Update to the County
Commissioners since the position of Uptown Development Director was filled in December of
2012. The updates will be scheduled quarterly to ensure the County Commissioners are aware of
developments occurring in Uptown Roxboro.
The updates will include but are not limited to: beautification efforts, previous event statistics,
future event plans, building activity, business activity, statistical information, project
development. If you have any questions, please feel free to contact me by phone or email at 336-
322-6018 or agentry@cityofroxboro.com
Recommended Action: None required.
Submitted By: Abby Gentry
60
County Commissioner Meeting – 5/19/2014Uptown Development Update61
Uptown DevelopmentHistoric Uptown Roxboro62
Uptown DevelopmentResponsibilities• Roxboro Development Group Director•Coordinate requirements for the City of Roxboro’s Main Street program• Coordinate special events• Market Uptown Roxboro• Develop uptown economic development strategies• Maintain database of Uptown Roxboro merchants & property owners• Maintain database on buildings for rent• Maintain City’s social media pages: facebook & twitter• Maintain RDG’s facebook page and website• Work closely with Roxboro Area Chamber of Commerce, Person County Tourism Development Authority to promote tourism in the area.• Uptown beautification 63
Uptown DevelopmentHistoric Uptown RoxboroTrash & Recycling cans64
Uptown DevelopmentHistoric Uptown RoxboroChristmas Decorations65
Uptown DevelopmentHistoric Uptown RoxboroStreet Signs & Benches66
Uptown DevelopmentHistoric Uptown RoxboroHanging Flower Baskets67
Roxboro Development GroupHistory• 501 (c)3 Nonprofit Organization•Uptown Roxboro listed on the National Register of Historic Places in 1984• Uptown Roxboro was designated a Main Street Community in 1995“In hundreds of cities and towns throughout the United States, civic leaders are working to bring life back to Main Street. Whether it’s the major downtown corridor in a small town or the commercial center of a larger city, Main Street is being rediscovered.”68
Roxboro Development GroupWhat is Main Street?• Main Street is the historic core of our community• Stimulate economic development within the context of historic preservation• Follows a 4-point approach to revitalization• Organization• Promotion• Design• Economic Restructuring“The N.C. Main Street Center works to stimulate economic development within the context of historic preservation, using a comprehensive approach to downtown revitalization developed by the National Trust for Historic Preservation and utilized by the National Trust Main Street Center to assist communities across the country.”69
Roxboro Development GroupOrganization• Full Time Director•13 Member Board of Directors + 5 ex-officio• Additional committee volunteers• Bi-monthly meetings• Committees meet on an “as needed” BasisCommittee members:Will Carver – President, Wayne Ross – Previous Past President, Brent Groce –President Elect, Crystal Cole – Treasurer, David Stevens – Secretary, Abby Gentry – Director 70
Roxboro Development GroupPromotionCommittee members:Margaret McMann – Chair, Wayne Ross, Erin Hill, David Stevens, Ben Holloman, Marji Stehle, Brent Groce, Lynda Zirillo, Brian Pulliam, Bruce Wrenn, Lindsay Wagstaff, Abby Gentry71
Roxboro Development GroupDesign• Beautification projects•Trashcans• Benches• Street Signs• Hanging Flower Baskets• Kirby Rebirth• RDG Façade Incentive Grant funds up to $2,000 for uptown façade improvement projects• Since 1995, 78 façade projects, From big to small.• ReMax, The Gathering Place, Vesuvio’s II, Tricia’s, Whitfield’s Barber ShopCommittee members:Brian Pulliam – Chair, Will Carver, Aaron Holland, Ashley Miller, Marji Stehle, Bruce Wrenn, Lindsay Wagstaff, Abby GentryBeforeAfter72
Roxboro Development GroupEconomic Restructuring• Work with City Council, Person County, Person County Economic Development Commission, property owners, and merchants• Business Recruitment• Uptown is the place to be!• Project Development• Merritt Commons• Kirby Rebirth – Grant Development & Financial Commitment• Community Partnership• Main Street Solutions Fund - $175,000 granted• Desert Sands – Roxboro Back Porch ProjectCommittee members:Wayne Ross – Chair, Stuart Gilbert, Mark Duncan, Randy Reynolds, Aaron Holland, Dr. Walter Bartlett, Carl Smalls, Abby Gentry73
Uptown DevelopmentFacts & Figures• FY12-13 saw a $928,789 public/private investment in Uptown Roxboro• FY13-14 likely to see a $320,000+ public/private investment• majority of investment coming from private sector• 8 Façade Grants awarded this year• Approximately 895.5 volunteer hours, which is equivalent to $20,193.53 in volunteered time • More than triple the amount of events from 2013 to 2014• Roxboro Development Group facebook page• Increase in public interest• Roughly 6 projects in various phases of development• Increase living units• Increase in available square footage• Increase in services74
Roxboro Development GroupUptown Economic Vision Statement“Nestled between Hyco and Mayo Lakes, Historic Uptown Roxboro is Person County’s hub of community activities and commerce. Uptown preserves its history while offering quaint shopping, diverse culinary venues and lively cultural arts – all in a safe, family-friendly environment. Come Uptown for the experience and stay for the charm and personality.”• Vision Forum held on November 19, 2013• Facilitated by the North Carolina Main Street Center• Community involvement = Community support75
Roxboro Development GroupGoals• Uptown Revitalization – overarching goal•Organization• Energized Board Members & Community• Promotion• Variety of events focused in uptown• Social & Business• Community Brand/Marketing • Design• Beautification• Development of Desert Sands• Economic Restructuring• Fill vacant storefronts• Upper floor development - apartments76
What’s happening in 2014???May:Uptown Walking Route LaunchThursday, May 1 @ 10amMerritt Commons PavilionAlive After Five withThe Mason Lovette BandThursday, May 1 from 5:30 – 9pmMerritt CommonsRally in the AlleySaturday, May 10 from 6-8pmUptown Roxboro77
What’s happening in 2014???June:Alive After Five with The Grass CatsThursday, June 12 from 5:30-9pmMerritt CommonsRox n’ RollFriday, June 20 from 6-8pmUptown RoxboroWAM (Wings, Art & Music) FestivalSaturday, June 21 from 11am – 2pmUptown Roxboro78
What’s happening in 2014???July:4thof July ParadeFriday, July 4 from 11-12pmUptown RoxboroSponsored by the Director’s RoundtableRox n’ RollFriday, July 18 from 6-8pmUptown RoxboroAugust:Rox n’ RollFriday, August 15 from 6-8pmUptown Roxboro79
What’s happening in 2014???Alive After Five with The Holiday BandFriday, August 22 from 5:30-9pmMerritt CommonsKickoff Personality FestivalSeptember:Rox n’ RollFriday, September 19 from 6-8pmUptown RoxboroRallye at the Lakes(tentative) Saturday, September 27VIR to Merritt Commons80
What’s happening in 2014???October:Alive After Five with The EmbersThursday, October 9 from 5:30-9pmMerritt CommonsRox n’ RollFriday, October 17 from 6-8pmUptown RoxboroSpooktacularSaturday, October 25 from 5-8pmMerritt Commons81
What’s happening in 2014???December:Jingle on MainThursday, December 4 from 5-8pmUptown RoxboroSponsored by the Director’s Roundtable*schedule subject to change82
The Future83
The Future84
The Future85
The Future86
The Future87
The Future88
The Future89
Questions & AnswersAbby Gentry – DirectorUptown Development andRoxboro Development Group105 South Lamar StreetPO Box 128Roxboro, NC 27573336-322-6018agentry@cityofroxboro.comwww.historicroxboro.com90
AGENDA ABSTRACT
Meeting Date: May 19, 2014
Agenda Title: Presentation of the Fiscal Year 2014-2015 Recommended Budget
Summary of Information: North Carolina General Statutes require that on or before June 1,
the manager present her recommended budget for the next fiscal year to the Board of
Commissioners. An overview of the proposed budget will be given, along with copies of the
budget document for Commissioners’ review.
Three budget worksessions have been scheduled by the Board: Monday, May 19th immediately
following the Board Meeting; Tuesday, May 27th; and Tuesday, June 3rd. The budget can be
adopted any time; according to the Budget Calendar, the Board is scheduled to adopt the budget
at their June 16th Board meeting.
Recommended Action: Receive the manager’s Recommended Budget.
Submitted By: Heidi York, County Manager
91