Agenda Packet May 5 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 5, 2014
7:00 pm
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1
Request by PSNC Energy for a Special Use Permit to upgrade an
Existing Compressor Site on Billy Hicks Road, Tax Map A2
Parcel 82, Roxboro Township ……………………………………….... Aaron Holland
ITEM #2
Consideration to Grant or Deny Request by PSNC
Energy for a Special Use Permit to upgrade an Existing
Compressor Site on Billy Hicks Road, Tax Map A2 Parcel 82,
Roxboro Township ............................................................................. Chairman Clayton
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of April 7, 2014
B. Approval of Minutes of April 21, 2014
C. CDBG Monthly Reporting for the month of April 2014
D. CDBG Scattered Site Bid Tabulation for 60 Lester Burch Road
UNFINISHED BUSINESS:
ITEM #4
Appointment to the Planning Board …………………………………. Brenda Reaves
NEW BUSINESS:
ITEM #5
Person County Proclamation, Purple Heart County ………………... Richard Vining
ITEM #6
Person County Veteran’s Park ……………………………………….. Richard Vining
ITEM #7
Person County Juvenile Crime Prevention Council Funding
Recommendations for FY 2014-2015 ……………………………………….. John Hill
ITEM #8
NC Association of County Commissioners’ Legislative Video Update ….. Heidi York
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION (if desired by the Board)
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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PERSON COUNTY
BOARD OF COUNTY COMMISSIONER’S
PUBLIC HEARING NOTICE
The Person County Board of County Commissioner’s will hold a Public Hearing on
Monday, May 5, 2014, at 7:00 p.m. in Room 215 of the Person County Office Building at
304 South Morgan Street, Roxboro, North Carolina to hear the following:
1. Request by PSNC Energy for a Special Use Permit to upgrade an existing
compressor site on Billy Hicks Road, Tax Map A62 Parcel 82, Roxboro
Township.
Citizens will have an opportunity to speak regarding the above requests.
Site specific information is on file with the Person County Planning and Zoning
Department, 325 S, Morgan Street, Suite B.
This notice is published in accordance with the Person County Planning Ordinance on
April 23, 2014 and April 30, 2014.
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April 7, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 7, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, April 7, 2014 at 5:30 pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose of a joint session meeting
with Piedmont Community College (PCC) Board of Trustees.
In attendance representing Person County was Chairman Clayton, Vice Chairman
Jeffers (arrived at 5:32 pm) and Commissioners Puryear, Blalock and Newell. County
Manager, Heidi York, Finance Director, Amy Wehrenberg and Clerk to the Board,
Brenda Reaves were also present.
In attendance representing PCC Board of Trustees was Ms. Maggie Whitt, Chair,
Mr. Donald Wilson, Vice Chair, Mr. Phillip Allen, Mr. Ronald K. Booker, Mr. Eddie
Burton, Mr. J. Linwood Cates, Mr. Bayard Crumpton, Mr. Tim Gilliam, Mr. Donovan
Harper, Mr. Cleve Wagstaff, and Mr. Larry Wilkerson. PCC Board of Trustees absent
was Ms. Tanya Evans, Ms. Caressa Thomas, SGA President, Ms. Nicole McGhee, and
Ms. Gail Stilwell. PCC President, Dr. Walter Bartlett, Finance Officer, Robert Simons
and Executive Assistant, Cindy Fox was also present.
Chairman Clayton called the meeting to order and welcomed the group.
Overview of PCC’s Budget Request
Dr. Walter Bartlett, PCC President provided the group with the following
presentation titled 2014-15 Budget Proposal. Dr. Bartlett, in summary, requested an
additional one percent funding to the current fiscal year allocation to be phased in over
the next two fiscal years with one-half percent in each fiscal year 2015 and fiscal year
2016. Dr. Bartlett noted concerns with the County’s current fiscal year budget
appropriating at 17% of the county total budget to the public school system and only 2%
of the county total budget to the college. Dr. Bartlett stated he was requesting a more
proportional allotment of the county budget.
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Dr. Bartlett stated the analysis presented included both PCC and Caswell
Community Colleges. Dr. Bartlett confirmed he would be making the same budget
request of Caswell County as well.
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Dr. Bartlett commented while the school system has approximately 4,600 students
and 540 employees, PCC has 4,400 full time students and 530 staff.
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County Manager, Heidi York asked if the requested 2.5% of the county’s budget
and the comparable community colleges appropriations reflect the allotment of the
respective county’s total budget or the part of the budget that does not include the pass-
through funding from state and federal sources. Dr. Bartlett stated to his understanding it
is the total budget.
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Dr. Bartlett stated the goal to raise the custodial salary to more than $10 per hour.
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Commissioner Newell asked Dr. Bartlett the amount of the college’s total budget
and the amount of PCC’s Fund Balance. Dr. Bartlett and PCC staff responded that PCC
did not have a Fund Balance, however, PCC retains $250,000 in unrestricted institutional
funds that are used to pay program fees upfront when grants are in process. Dr. Bartlett
noted the total PCC budget is approximately $15-$17 million and the one-half percent
request of additional funding equates to $260,000 in the county’s current budget.
Commissioner Blalock asked if the additional funding request from the county
would save positions from being lost due to state cuts to which Dr. Bartlett replied it
would help some. Dr. Bartlett presented operational areas that costs have increased, i.e.
electricity, additional custodian position, additional security personnel, insurance,
benefits and equipment where additional local funding would free up state funding for
other uses. Commissioner Blalock asked Dr. Bartlett if PCC’s tuition would be raised.
Dr. Bartlett noted state legislation would determine any increase in tuition for PCC.
On behalf of the Fire Chief’s Association, Vice Chairman Jeffers asked about cuts
to the classes that volunteer fire and rescue members maintain certification(s). Dr.
Bartlett stated the enrollment minimum for these classes is at 10 students, it would need
to be set at 17 to break even on the costs. Dr. Bartlett could not confirm whether or not
any changes would be made in this area.
County Manager, Heidi York stated statutorily the county has a duty to respond
but not mandated to be present related to on-campus security.
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Overview of Capital Projects Funding
County Manager Heidi York provided the completed and ongoing projects for
PCC since 2010 which totals $1.3 million noting the county is only statutorily mandated
to fund capital needs.
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Ms. York stated the above chart outlined the requested capital projects just for
PCC.
Chairman Clayton called for a brief to recess at 6:30 pm.
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Chairman Clayton reconvened the meeting at 6:34 pm for the purpose to hold an
informal interview with an interested citizen for the Planning Board.
CLOSED SESSION #1
A motion was made by Commissioner Blalock and carried 5-0 to enter Closed
Session at 6:34 pm for the purpose of considering appointment of individuals through an
informal interview process with an applicant of a competitive committee, boards, and
commissions per General Statutes 143-318.11(a)(6).
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 6:39 pm.
Clerk to the Board, Brenda Reaves informed the Board that another citizen
application had been received since the Board’s last meeting for consideration to the
Planning Board noting a copy of Robert Allen’s application was placed at their seat. Ms.
Reaves stated Mr. Allen was asked upon receipt of his application for his availability to
attend the informal interview process on April 7, 2014 however his schedule had a
conflict to which he was not able attend. Ms. Reaves requested Board direction related to
Mr. Allen’s application. Chairman Clayton requested the Clerk to report back to the
Board Mr. Allen’s attendance for the current committees to which he is appointed.
Ms. Reaves requested Board consideration of the interested citizen, Ms.
Lynn Jones, who participated in the informal interview process. Ms. Reaves stated the
Planning Board currently has two seats available; one seat available for a three-year term,
and one seat with an unexpired term to June 30, 2015.
A motion was made by Chairman Clayton and carried 5-0 to appoint Ms.
Lynn Jones to the Planning Board for a three-year term.
A motion was made by Vice Chairman Jeffers and carried 5-0 to recess
the meeting at 6:42 pm until 7:00 pm for the Board’s regularly scheduled meeting.
Chairman Clayton called the regularly scheduled meeting to order, led invocation
and asked Vice Chairman Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Clayton requested a Resolution designating Person County’s agents to
file application for federal and/or state assistance related to the March 7, 2014 ice storm
be added for discussion and action.
A motion was made by Vice Chairman Jeffers and carried 5-0 to add the
Resolution Designation of Person County’s Agents to the agenda and to approve the
agenda as adjusted.
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FISCAL YEAR 2014-2015 BUDGET INFORMAL COMMENTS:
The Fiscal Year 2014-2015 Budget Informal Comments provided an opportunity
to share with the Board funding priorities from residents prior to the County Manager
presenting her Recommended Budget.
The following individuals appeared before the Board to make informal comments
supporting the Person County School’s budget request as presented to the Board on
March 24, 2014:
Mr. Kenny Rickman of 5936 Allensville Road, Roxboro and spouse to a school
system teacher,
Ms. Theresa Torian of 959 Mollie Mooney Road, Roxboro and current school
system teacher and parent of children in the school system,
Mr. Jason Torian of 959 Mollie Mooney Road, Roxboro and spouse to a school
system teacher,
Ms. Joan Hodges of 2325 Thee Hester Road, Roxboro and current school system
teacher,
Ms. Jennifer Phillips of 4440 Helena Moriah Road, Rougemont, and former
school system teacher and a parent of children in the school system,
Mr. Gordon Powell of 299 N. Ridge Circle, Roxboro and Board of Education
Chairman,
Ms. Freda Tillman, of 121 Robert Norris Road, Roxboro and Board of Education
member, and
Ms. LaJeanne Ashley of 177 Rougemont Road, Rougemont, and current school
system teacher.
The following individuals appeared before the Board to make informal comments
in support of the proposed Recreation and Senior Center going forward:
Rev. Clyde Winstead of 2920 Lawson Chapel Church Road, Roxboro, and Person
County NAACP representative and President of the Person County Ministerial Alliance,
Ms. Paulina Lopez of 4961 Boston Road, Roxboro,
Mr. Robert Trotter of 117 Hill Street, Roxboro
Ms. Kechal King of 741 N. Main Street, Apartment F, Roxboro,
Ms. Maddison Teasley of 445 River Oaks Parkway, Timberlake, and
Mr. Kirk Redman of 214 Fox Croft Drive, Timberlake.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments
unrelated to the Budget Informal Comments:
Individuals noting opposition to the Board’s proposed consideration to allow any
waste from the coal ash spill in the Dan River be taken into the regional landfill located
in Person County:
Ms. Pat Hill of 916 Mann Oakley Road, Rougemont,
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont, and
Ms. Faye Boyd of 69 Foxwood Drive, Timberlake.
Mr. Godrey Laws of 3509 Hurdle Mills Road, Roxboro and Volunteer for the
National Committee to Preserve Social Security and Medicare presented a Social
Security Proclamation and a petition form for Board consideration.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of February 24, 2014
B. Approval of Minutes of March 17, 2014
C. Budget Amendments #12 and #13
D. CDBG Monthly Reporting for the month of March 2014
UNFINISHED BUSINESS:
SUMMARY OF INFORMATION ON THE COAL ASH SPILL IN THE DAN
RIVER:
Commissioner Blalock stated she has done more research as well as attended an
informational meeting in Raleigh on March 24, 2014. Commissioner Blalock noted she
had shared a Technical Report No. 14-083 Coal Ash Disposition with the Board which
reads “fly ash is a dry residue from burning of coal captured by the pollution control
devices. Bottom ash is the residue which collects in the bottom of the boiler during the
coal burning process. Both types of ash are laced with toxic elements”. Commissioner
Blalock told the group the toxic elements are concentrated and will not go away.
Commissioner Blalock told the group the report suggests an alternative to
disposing of coal ash and recommends use of cylindrical containers like the ones being
used in South Carolina for the hazardous waste from the Savannah River project noting
these containers encase and conceal the ash in a hardened state that will not migrate into
the air, land or water.
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Commissioner Blalock stated the current method suggested by EPA is to put coal
ash in lined landfills. Commissioner Blalock said the EPA, under stress from a lawsuit
by environmental groups, indicated plans to issue a final rule at the end of this year,
2014, regarding the classification of coal ash.
Commissioner Blalock stated the report cites an expert of landfills, Dr. G. Fred
Lee whose assessment of Subtitle D landfills is that all landfills will eventually leak due
to chemical reaction, pressure, heat, rodents, etc., and become brittle and deteriorate over
time.
Commissioner Blalock highlighted pages 7-10 in the report of two cities. The
first city is Kingston, Tennessee in which an 84-acre containment a dike failed on
December 22, 2008 releasing 1.1 billion gallons of coal ash that covered surrounding
areas with six feet of coal slurry. Commissioner Blalock stated Person County currently
has coal ash ponds over 100 acres, with the smallest at 140 acres, with a dam at 2,300
feet long and 90 feet high.
Commissioner Blalock noted a report from Earth Justice that Person County has
six coal ash ponds and two coal ash landfills with a mention of CPI that brings coal ash to
the landfill.
The second city Commissioner Blalock spoke about in the report was Uniontown,
Alabama which became the destination of over 4 million tons of toxic slurry. The
Alabama Department of Environmental Management and Perry County each received
$1.05 cents per ton. Commissioner Blalock noted there is only one hotel to show for the
revenue in Perry County. Once the Perry County Commissioners opened the door to
accept coal ash for a price, the liability transferred to the county, Commissioner Blalock
stated the same will happen to Person County, if allowed, noting health and
environmental problems.
Commissioner Blalock noted House Bill 74, Section 59.4.(e) G.S. 130A-294(b1)
is amended by adding a new subdivision to read “ A local government may elect to
include as part of a franchise agreement a surcharge on waste disposed of in its
jurisdiction by other local governments located within the State. Funds collected by a
local government pursuant to such a surcharge may be used to support any services
supported by the local government’s general fund.” Section 59.4(f) reads “This section
becomes effective August 1, 2013, and Section 59.4(e) is applicable to franchise
agreements executed on or after that date.”
Commissioner Blalock stated she was informed on March 28, 2014 that Greg
Duhon asked County Manager, Heidi York to poll the Board related to accepting a
million tons of coal ash to the Upper Piedmont landfill. Commissioner Blalock asked
Ms. York to share the results of the poll. Ms. York clarified it was not a formal poll, but
a conversation that she had with each commissioner via telephone. Ms. York stated she
did not want to speak for individual commissioners and asked they address the question.
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To answer the question whether or not he would be in favor of putting coal ash
waste in the landfill, Commissioner Newell said yes explaining the existing ash ponds
have no liners considering the possible well contamination around existing ponds.
Commissioner Newell agreed with the logic for the coal ash to be to be stored on the
company’s property but if the ash has to be moved to a landfill, it appears to be safer to
be moved to a landfill with a liner than to be stored in a landfill without a liner.
Commissioner Newell stated there is no doubt that fly ash presents a contamination
problem. Commissioner Newell stated CP&L stopped letting people use fly ash to put on
their driveways a long time ago for the simple reason that it was a liability by spreading
the chemicals.
Commissioner Blalock stated she answered absolutely not because she knows if it
put on the highways and concrete, it can migrate into the water system and eventually do
something because it does not deteriorate and the heavy metals will build up and they
will cause health problems. Commissioner Blalock recommended the group to further
study the Uniontown case noting one the county commissioners (whose father marched
with Martin Luther King) brokered the deal with TVA and is now lobbying the EPA not
to call the ash hazardous as he wants to keep accepting in their landfill. Commissioner
Blalock stated Person County does not need the ash brought here or given the liability.
Commissioner Blalock stated landfills will mix with other things and make it alternative
daily cover. Commissioner Blalock urged the group to stand up and say no to preserve
the safe environment.
Commissioner Puryear stated when he heard the request, he contacted Tanya
Evans at Duke Energy and to her knowledge there was no such request. Commissioner
Puryear stated he then called landfill and according to them there has been no proposal so
to his understanding it is a non-issue. Commissioner Puryear spoke to being an elected
official with items before the Board, such as teachers want more money, the school
systems want more money, a new Senior Center, a new recreation center, a new recycle
center, all increasing the quality of living. Commissioner Puryear stated he would like to
have more information and he wanted the public to know all the information and that
nothing would be done behind closed doors prior to any decision to allow coal ash in the
landfill. Commissioner Puryear stated Person County does not have a long-term solid
waste plan noting the current contract ends in 2017. Commissioner Puryear stated he did
not like the County having a landfill and he would not vote to create a new landfill, but
the fact remains Person County has a regional landfill and they will from time to time ask
to increase the tonnage. Commissioner Puryear asked the group to consider some the
impact of the landfill being closed, i.e. transfer stations, costs increased to transport trash
to a farther landfill. Commissioner Puryear stated the entire county has a right to hear
any proposal to evaluate the pros and the cons.
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Vice Chairman Jeffers stated he did not give the County Manager an answer
because a poll is like a vote and if there is a vote, it has to be done in public session
noting his understanding is that the request for such a poll came from Republic not Duke
Energy. Vice Chairman Jeffers advocated for transparent government.
Chairman Clayton stated he was elected to the Board after the current landfill was
approved and he has not voted for an expansion of the landfill or the additional new cell
at the landfill noting some of the current Board members may have voted for such.
Chairman Clayton stated he would answer very quickly to not accept the coal ash in the
Person County landfill and is of the opinion that the coal ash should be located on the
property it is formed so that the company is responsible for any such safeguards and the
state environmental agency can monitor. Chairman Clayton stated the County could use
$2 million over two years but he is not in support of earning the revenue by accepting
coal ash. Chairman Clayton noted his opinion that Republic was feeling out the Board
before an official vote.
Commissioner Blalock noted Senator Woodard is still very interested in the
County/City joint meeting and has offered to have other representatives from Raleigh to
attend as well as Ms. Evans from Duke Energy and whoever else appropriate to provide
both governing bodies and the citizens with information.
BROADBAND TEMPORARY SOLUTION:
Assistant County Manager, Sybil Tate reminded the Board that at their February
24, 2014 meeting, the Board asked LightLeap to provide a broadband solution that could
be implemented sooner than the proposed timeline in the Public Safety/Broadband
feasibility study. Ms. Tate stated LightLeap proposes installing equipment on an existing
private cell tower located on 124 Julian Oakley Road for a contract period of five years.
LightLeap estimates that 100 households will sign up for service. The costs are outlined
below for the five-year period:
First year cost
Equipment: $5,084
Subscriber Costs: $18,840 (80 subscribers)
Tower rent: $22,800 for rent and $2,500 for structural analysis = $25,300
Fiber connection: $10,000 for fiber build out
Bandwidth = $3,600
TOTAL: $62,824
Second year cost
Subscriber Costs: $4,710 (20 subscribers)
Tower rent: $22,800
Bandwidth = $3,600
TOTAL: $31,110
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Third year cost
Subscriber Costs: $2,355 (10 subscribers)
Tower rent: $22,800
Bandwidth = $3,600
TOTAL: $28,755
Fourth year cost
Subscriber Costs: $2,355 (10 subscribers)
Tower rent: $22,800
Bandwidth = $3,600
TOTAL: $28,755
Fifth year cost
Subscriber Costs: $2,355 (10 subscribers)
Tower rent: $22,800
Bandwidth = $3,600
TOTAL: $28,755
TOTAL PROJECT cost over five years
Equipment: $5,084
Subscriber Costs: $30,615
Tower rent: $116,500
Fiber connection: $10,000
Bandwidth: $18,000
TOTAL: $180,199
Ms. Tate noted the timeframe for LightLeap to lite an existing tower, assuming no
road blocks, is 12 weeks. Ms. Tate asked the Board to direct staff whether or not to move
forward with the broadband pilot on Julian Oakley Road.
Vice Chairman Jeffers advocated for the Board to consider doing the same for all
unserved areas and not single out just one area within the county to provide access to
broadband.
Commissioner Puryear advocated for the public safety towers project due to life
safety concerns noting at that same time the County can improve technology and provide
access to broadband.
Commissioner Blalock stated the Board owes to the citizens of the County the
opportunity to provide input to the County’s list of projects coming before the Board via
survey, newspaper, etc. to decide if the projects are a need, a want or a luxury.
Commissioner Blalock stated the public safety towers, in her opinion, are a need but
advocated for a lesser cost version with the Board being conservative spending the tax
payer’s money.
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Vice Chairman Jeffers asked the County Manager if it was too late to have
broadband added to the November ballot. County Manager, Heidi York stated she would
find out. Vice Chairman Jeffers stated he was not supportive of spending $100,000-
$180,000 on broadband for sixty people. Vice Chairman Jeffers asked Ms. Tate if
anyone had spoken with Avery County. Ms. Tate stated Avery County is not allocating
any funding toward their broadband but is facilitating LightLeap to provide service to
unserved areas.
Chairman Clayton told Ms. Tate that he had spoken to another provider that may
be able to offer Person County another option. He said he would get the contact
information to Ms. Tate.
It was the consensus of the Board to not pursue the broadband temporary solution
for the Julian Oakley Road by using the private cell tower as presented.
Chairman Clayton suggested the Board consider a second opinion to review the
Public Safety/Broadband feasibility study. Commissioner Puryear voiced his opposition
to conducting an additional study. Chairman Clayton clarified that he was not suggesting
an additional study but to have someone review the current study. Ms. Tate added the
life span of a study is approximately 18 months.
Ms. Tate stated Mr. Frank H. Schmit, General Manager of Granville
Communications/Wireless Communications, the consultant from the 2004 Public Safety
Communication Study was present in the audience and available to discuss what was
recommended in the 2004 study and what has been done thus far in terms of
improvements. Ms. Tate noted public safety staff was also available to offer input: Mr.
Hal Oakley and Mr. Brett Wrenn from 911, Wes Lail, Emergency Services Director and
Sheriff Jones. Public safety staff noted the Bushy Fork area is the worst area in the
County for coverage; however, Ms. York stated the most call volume is in the southern
part of the County.
Mr. Schmit gave the Board the following highlights from the 2004 report:
• FCC licenses should reflect the locations of each base and repeater station.
Some have been moved without making changes to the licenses. Mr. Schmit
recommended not making any changes to the present license until a final
location is determined for each station as the County unloads the Piedmont
tower.
• 2004 report states on page 10 and 11 that Fire and EMS rely heavily on tone
and voice pagers for dispatch. Under the Appendix E tab, there were no
complaints about paging coverage. Pager coverage nor pager coverage maps
were not addressed in the 2004 report. Mr. Schmit noted the recent change to
use narrow banding would have decreased the coverage by 10%. Mr. Schmit
stated the VIPER system and the paging system are two separate systems.
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• EMS is now using a repeater instead of a base station, giving them much
better unit to unit coverage.
Mr. Schmit stated the following were recommendations from the 2004 Report:
• Lightning protection needs to be added to all equipment at all sites.
Protection was added but not completed to R-56 (industry) standards.
• Auxiliary voting receiver sites, remove 3-way splitters
3-way splitters are still in use.
• Moriah site, upgrade transmission line with ½” heliax. This was done.
• Replace tower. This has not been done noting the Board’s recent action to re-
guy wire the tower as a quick fix.
• Remove all leased lines from voting receiving sites and replace with
microwave. The least expensive microwave was used to replace the leased
lines. The microwave used today is unlicensed. Public Safety needs to have
licensed microwave paths to prevent interference.
• Replace commercial grade bases and repeaters with continuous duty Public
Safety stations. For the most part stations were replaced, some new, some
used. Depot support will soon be ending for some of the stations.
• Remove stations from the EMS building to a shelter located under the Barden
Street/EMS tower. It was completed in 2006 per Mr. Oakley. Then the
stations were consolidated at the Piedmont tower. The report states that all
equipment located at one site is a potential for catastrophic failure. (page 26 of
the 2004 Report).
Mr. Oakley told the group that approximately $70,000 was spent in upgrades from
the 2004 Report noting to implement all the changes recommended, the cost would have
been close to $250,000.
Commissioner Puryear asked staff about the possibility to rent space to others on
the proposed new public safety towers and/or for Person County to co-locate on existing
towers. Ms. Tate stated co-location is an option in either case if there is adequate space
and a rental agreed by both parties.
It was the consensus of the Board for staff to bring back at the next Board meeting
a planning timeline for the environmental study(s) and construction of the proposed two
towers to avoid any unnecessary delays.
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NEW BUSINESS:
RECOMMENDED CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR
2015-2019:
County Manager, Heidi York and Finance Director, Amy Wehrenberg presented
to the Board the Recommended Capital Improvement Plan (CIP) for Fiscal Years 2015-
2019. Ms. York stated the CIP is a planning tool for implementing large, capital projects
in excess of $50,000 from county departments, Piedmont Community College and Person
County Schools. Ms. York highlighted the funding schedule on pages 11-13 outlines the
projects and the project costs anticipated for funding during FY15 to FY19. Ms. York
stated the CIP met the three goals set in the CIP Work Session:
1) to cap the spending at $5 million,
2) have no more than two financings, and
3) not to exceed $10 million in such financings so not to lose tax exempt
status.
Ms. York summarized the recommended funded capital projects in FY15 include:
• two of the public safety towers,
• the Recycling Center purchase and up fit of code requirements only, and
• critical roofing projects.
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Vice Chairman Jeffers requested the $387,700 in the Recreation and Senior
Center Project Contingency Fund remain in place to follow the project. Vice Chairman
Jeffers requested the status of the City of Roxboro confirming a joint meeting with the
Board of Commissioners. Chairman Clayton stated City Council would be meeting on
April 8, 2014 and it was his understanding that Council would discuss and make a
decision on the requested joint meeting. Vice Chairman Jeffers requested a Closed
Session be added to the April 21, 2014 Board agenda to discuss acquisition of property
(former Leggett site or any other potential sites related to the Recreation and Senior
Center project).
Ms. Wehrenberg explained potential timing and collateral issues related to the
financing the Public Safety Towers noting a pay-as-you-go plan might be an option or to
couple the project with roofing needs and using the facilities to be re-roofed as collateral.
Ms. Wehrenberg noted to finance with Piedmont Electric Coop for the USDA funding a
20% cash match would be required, estimating approximately $925,000 for four towers.
Ms. Wehrenberg stated General Obligation Bonds, with approval by the voters, authorize
an increase in taxes to cover any such designated project.
Ms. York stated the $1 million in FY16 is a placeholder for the Senior Center
project noting that is the current price to renovate and locate the Senior Center only at the
Huck Sansbury site. Ms. York stated a new feasibility study would be needed to review
any other sites for the Senior Center and/or the Recreation Center.
RESOLUTION TO DESIGNATE PERSON COUNTY’S AGENTS:
Chairman Clayton presented the Resolution designating Person County’s agents
to execute and file application for federal and/or state assistance on behalf of Person
County related to the Declaration of Emergency that was set in place during the March
Ice Storm.
A motion was made by Commissioner Puryear and carried 5-0 to adopt the
Resolution to Designate Person County’s Agents for the NC Division of Emergency
Management as presented.
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CHAIRMAN’S REPORT:
Chairman Clayton had no report.
MANAGER’S REPORT:
County Manager, Heidi York announced budget work sessions for May 19, 2014
immediately following the Board meeting, any time on May 27, 2014 and June 3, 2014.
Ms. York asked the Board for direction related to Commissioner Blalock’s
suggestion for a survey for public input related to the capital projects as wants, needs and
luxuries. Commissioner Blalock reiterated that the citizens need to understand the
process before the Board. Vice Chairman Jeffers suggested a local government day for
citizens to learn about government. Commissioner Puryear stated the Board has the
budget public hearing for citizens to provide input.
COMMISSIONER REPORT/COMMENTS:
Commissioners Newell and Blalock had no report.
Commissioner Puryear stated he and Chairman Clayton recently attended an event
at the Kirby Art Gallery recognizing scholarship winners and extended congratulations to
Mindy Satterfield as the Alumnus of the Year as well as all the award winners.
Vice Chairman Jeffers reported an idea from the Fire Chief’s meeting is to
consider purchasing fire department equipment/items in bulk for cost savings versus each
department using different vendors. Vice Chairman Jeffers noted he attended a town hall
forum focusing on Mental Health Reform held at City Hall noting many challenges ahead
for providers and clients due to changes at the state level. Commissioner Blalock asked if
the county has a resource guide for accessing services. County Manager, Heidi York
stated the Roxboro Chamber Guide as well as United Way has contact information for
program services. Carlton Paylor, Director of Department of Social Services, present in
the audience, said they have had one but it is in need for an update.
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CLOSED SESSION #2
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(2) at 9:21 pm for the purpose to consult with
the county attorney in order to preserve the attorney-client privilege with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board,
Brenda Reaves, Assistant County Manager, Sybil Tate and County Attorney, Ron
Aycock.
A motion was made by Commissioner Blalock and carried 5-0 to return to open
session at 9:44 pm.
ADJOURNMENT:
A motion was made by Commissioner Newell, and carried 5-0 to adjourn the
meeting at 9:44 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 21, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 21, 2014 at 9:00 am in the Person County Office
Building Auditorium.
Chairman Clayton called the meeting to order, led invocation and asked Vice
Chairman Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
RECOGNITION OF LOCAL GOVERNMENT DAY:
Chairman Clayton welcomed the Person High School students enrolled in civics
and economics participating in Local Government Day to observe the Board of County
Commissioners in session. Chairman Clayton, Vice Chairman Jeffers and
Commissioners Puryear, Newell and Blalock proceeded to introduce themselves. County
Attorney, Ron Aycock, County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, Sheriff Dewey Jones, Assistant County Manager, Sybil Tate, General Services
Director, Ray Foushee, Safety Director, Rebecca Morrow, Person Area Transportation
System Manager, Kathy Adcock and John Hill, Director of Arts, Parks and Recreation
also introduced themselves.
PERSON COUNTY GOVERNMENT QUARTERLY SAFETY AWARD:
County Manager, Heidi York reminded the group that the Person County Safety
Committee implemented a safety recognition program whereby each quarter, a county
department will be awarded a Certificate of Safety and Health Achievement for
exemplifying dedication to the health and safety of employees at the work site. The
recipient of the award is selected by the Person County Safety Committee, whose
recommendations are based on established criteria such as attendance at county wide
safety trainings, reporting hazards and accidents in a timely manner and investigation and
following up with each accident. The selection committee also looks at how well the
department performs on facility inspections, emergency procedures testing and other
safety acts.
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Ms. York recognized the Person Area Transportation System (PATS), on behalf
of the Person County Safety Committee, as the next quarterly county department safety
award winner for the quarter ending March 2014.
Ms. York highlighted that PATS was established in 1999 and exists to serve all
county residents. It currently maintains a fleet of 15 vehicles and logs around 44,000
trips each year. This includes contracts with Person Industries and Person County
Department of Social Services for the provision of transportation services to their clients.
PATS average 200-240 stops per day throughout the entire service.
Ms. York stated PATS were chosen by the committee for their outstanding safety
practices. This department is dedicated to safety and work hard to provide the programs
that they currently have in place. Their goal is to provide a safe and comfortable ride
each time a passenger boards their vehicle. Drivers must be trained and perform
inspections to help ensure that their vehicles are safe, understand how to safely operate
their vehicle in a variety of condition, safe loading and unloading passengers day to day
and in emergency situations. The programs they have in place provide the staff the
knowledge and confidence that they need to get the job done safely. The staff attends
county wide safety training, new employee and monthly trainings. PATS has an annual
evaluation by the North Carolina Department of Transportation which consist of the
System Safety Program Plan (SSPP).
For earning the safety award, PATS will receive a certificate of achievement and
have their name inscribed on the Person County Government Quarterly Safety
Department Plaque that is located in the hallway just outside of the Commissioners’
Meeting Room. An article will be in the county newsletter and submitted to the
newspaper to highlight the efforts of the county department to provide outstanding
contributions to safety with an emphasis on providing their employees a safe and healthy
work environment. PATS have joined four other departments that, according to the
words of the plaque, are recognized for “exemplary work and dedication to Person
County Government, providing outstanding contributions to safety with an emphasis on
providing their employees a safe and healthy work environment”. In attendance
receiving the award were PATS staff members Kathy Adcock and Rhonda Long.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Don Narensky of 1 Summer Place Farm Road, Timberlake referred to a
recent article in the Courier-Times related to the Duke Power coal ash spill and 2,500
tons of coal ash from the spill being accepted at the Upper Piedmont’s landfill in Person
County. Mr. Narensky urged the Board to use its authority to block this action noting his
desire that Duke Energy isolate the toxins from the environment by storing in the
concrete tanks. Mr. Narensky further noted this action can set a hazardous precedent.
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont addressed the Board related
to Upper Piedmont landfill accepting the coal ash which contains arsenic and other toxins
that are harmful to the wells to which these toxins come in contact. Ms. Blalock stated
Duke Energy would not close one or both power plants due to the County not accepting
their waste. Ms. Blalock told the Board of the case of Ms. Flora Peed finding her well
contaminated having to dig a new well on two separate occasions noting the expense of
such due to arsenic. Ms. Blalock stated she would report back to the Board on diseases
and the death rates in Person County.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Blalock and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of March 24, 2014
B. Tax Adjustments for March 2014
a. March 2014 tax releases
b. March 2014 NC Vehicle Tax System pending refunds
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UNFINISHED BUSINESS:
PUBLIC SAFETY/BROADBAND SECOND OPINION AND FEASIBILITY
STUDY UPDATE:
Assistant County Manager, Sybil Tate reminded the Board at their April 7, 2014
meeting discussed the option to obtain a second opinion for the costs of the public
safety/broadband feasibility study and the need to present options for constructing four
towers over four years and over two years. Ms. Tate presented to the Board a quote that
was received from Mission Critical Partners, Inc. (MCP) to provide a second opinion at a
cost of $37,000.
Ms. Tate noted the previous consultant provide a quote to update the feasibility
study to show two additional timelines for constructing the towers (4 towers over four
years and 2 towers over two years) for $7,500.
Ms. Tate stated public safety staff and she accompanied state highway patrol staff
on a tour of all four proposed tower sites noting the highway patrol staff working with the
VIPER system are very interested in partnering with the county at the Woodland site
however they could not commit until the state’s funding was secured which could take up
to one year.
Chairman Clayton commented to the group as he was the one that requested a
second opinion that $37,000 was unreasonable and not economically feasible.
Commissioner Puryear advocated for the project to proceed without any further
delay and questioned if the update to the feasibility was necessary for staff to proceed.
County Manager, Heidi York noted county staffs are not equipped with the knowledge
and resources to proceed without the consultant’s guide related to the timelines for
planning, environmental studies, construction order, technology and would not want to
take on the liability for such.
Ms. Tate indicated the update to the feasibility study may be provided as soon as
the Board’s second meeting in May.
A motion was made by Vice Chairman Jeffers, and carried 5-0 to approve
updating the feasibility study to show the additional two timelines for constructing the
towers at a cost of up to $7,500.
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PERSON COUNTY YOUTH ADVISORY COUNCIL FOLLOW-UP:
Vice Chairman Jeffers presented the following criterion for the Person County
Youth Advisory Council for input from Board members, school staff, students and
citizens. Vice Chairman Jeffers stated his hopes to have the Youth Council in place for
the next school year and credited Catawba County for sharing their developed Youth
Council criterion.
Purpose: The purpose of the Youth Advisory Council is to provide teens in the
community an opportunity to be active citizens. Through experiences and education,
youth will be empowered in the community. The Youth Council will expose teens to
county government, allow teens an opportunity to discuss issues, and interact with county
commissioners.
Membership: Members must be residents of Person County and rising 9th -12th
graders. Candidates must complete the application process. Rising 9th-11th graders will
serve a two-year term, 12 graders will serve a 1 year term. The initial board will consist
of twelve youth. The Youth Advisory Council will be comprised of four youth from the
following high schools: Person High School, and Roxboro Community School
representing each grade. There will be four additional council members serving as at-
large members to allow representation from Home Schooled students or students
attending alternate institutions of learning.
Two Adult Advisors will be selected through a competitive application process from the
community and must be residents of Person County and an approved background check.
County Staff will be welcomed without an application process.
Election of Officers: Officers will be elected using a written ballot. A quorum must be
present at the meeting (half of the current membership plus one) for an election to be
valid. Candidates may give a speech of three minutes or less on the day of the elections.
The following offices will be filled:
• President - The President will preside over general meetings and confer with the
Adult Advisors about the agenda prior to meetings. The President will oversee
committees and notify members about meetings and events.
• Vice President- the Vice President will preside over meetings in absence of the
President and assist the President in overseeing committees.
• Secretary- The Secretary will keep attendance and take minutes during meetings.
• Historian - The Historian will take photographs of members at events and share with
Advisor. The Historian will help compile a visual newsletter for county
commissioners.
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Committees: The following committees will be established:
• Recruitment and Application Committee - Responsible for seeking new members for
the Youth Advisory Council and reviewing applications, conducting interviews, and
making recommendations to the Council and Board of Commissioners for
appointments.
• Education Committee- Responsible for planning educational opportunities for the
Youth Advisory Council.
• Communication Committee – Responsible for ensuring adequately positive publicity
of the Person County Youth Advisory Council.
The Youth Advisory Council members will:
• Serve as ad hoc members to county boards/councils as determined by the
Commissioners
• Attend at least two Commissioner meetings a year (verified by advisor)
• Attend scheduled Youth Council meetings. Members must attend 75% of regular
meetings. Any member who does not attend the required number of meetings in a
year will be removed from the Council.
• Identify and discuss issues facing youth in the county.
• Create strategies that address these youth issues.
• Educate young people in the community about their role as citizens.
Code of Ethics: No inappropriate behavior will be allowed at any Youth Council
meeting or function. Council members should strive to become model students and role
models for others at all times.
Procedures: The Youth Council will use Parliamentary Procedure and follow Robert's
Rule of Order.
Meetings: The Youth Council shall hold regularly scheduled meetings that are
publicly announced in advance and subject to the general statutes governing public
meetings and public records.
The Youth Council criterion was received favorably by the Board with input to
proceed, adjust as needed and to seek recommendations from faculty.
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NEW BUSINESS:
HAZARD MITIGATION PLAN UPDATE:
County Planner, Paula Murphy provided an overview of the process for updating
and transitioning the County’s Hazard Mitigation Plan to a Multi-jurisdictional Hazard
Mitigation Plan (HMP), which would include the City of Roxboro. The Federal and State
governments passed legislation requiring cities and counties to develop, adopt and
implement an HMP in order to be eligible for post-disaster public assistance funds
following a future disaster. Ms. Murphy stated FEMA’s monthly status report shows the
expiration date as March 30, 2015 to complete the update.
Ms. Murphy noted the detailed plan addresses a variety of potential natural and
non-natural hazards that could affect some or all of the county’s residents. Communities
with a FEMA-approved HMP may also apply for pre-disaster mitigation funding for
projects to mitigate risk to both public and private property, such as home elevations and
local flood control measures. Ultimately these projects will reduce vulnerability and
enable communities to recover more quickly from disasters.
Ms. Murphy said the County’s current Hazard Mitigation Plan will be reviewed
for any changes, i.e. facilities that may be at-risk, shelter points, access for daycare and
elderly citizens. Ms. Murphy stated no Board action was needed at this time.
Vice Chairman Jeffers referred to the recent Ice Storm in March asking about the
capability of EMS and the Sheriff’s Office staffs assisting in transportation for critical
needed DSS staff for shelters and programs. County Manager, Heidi York stated the first
priority is for public safety staff to respond to emergencies noting if there was capability
to assist with transportation, then arrangements may be made. Ms. York noted EMS has
one current non-emergency vehicle. Ms. York stated DSS has requested a four-wheel
drive vehicle in their upcoming budget to which she plans to recommend that could assist
with DSS staff members’ transportation, if appropriate.
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Commissioner Blalock requested the Board take a brief recess. Chairman Clayton
announced a brief recess at 9:56 am.
Chairman Clayton reconvened the meeting at 10:00 am.
RESOLUTION SUPPORTING THE REMEDIATION OF WATER
CONTAMINATION RELATED TO COAL COMBUSTION WASTE AND
REMOVAL OF COAL COMBUSTION WASTE:
Chairman Clayton stated the Resolution supporting the Remediation of Water
Contamination related to Coal Combustion Waste and removal of Coal Combustion
Waste will be before the Kerr Tar Council of Government (COG) Board of Directors for
consideration for adoption at their April 24, 2014 meeting. County Manager, Heidi York
added the resolution was provided by the Dan River Association to the COG and that
COG staff had passed the resolution to the member governments for each governing body
to consider adopting. Ms. York noted that Commissioner Blalock provided input and
added the last whereas statement in the resolution before the Board of Commissioners.
After discussion, it was the consensus of the Board to table action on the
Resolution supporting the Remediation of Water Contamination related to Coal
Combustion Waste and removal of Coal Combustion Waste until after the joint session
meeting with the City of Roxboro scheduled for May 8, 2014 to allow the information
session to be held related to the Dan River spill.
A motion was made by Commissioner Newell, and carried 5-0 to authorize the
County Manager and the County Attorney to review the permitted dumping to make sure
it is actually permitted to go in the landfill and to verify the steps of the process and to
stop the process, if necessary.
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ADOPTION OF CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2015-
2019:
County Manager, Heidi York and Finance Director, Amy Wehrenberg requested
adoption of the Capital Improvement Plan (CIP) for Fiscal Years 2015-2019. Ms. York
highlighted the revisions to the Recommended five-year CIP that was presented to the
Person County Board of Commissioners on April 7, 2014 as follows:
1) The removal of the Public Safety and Broadband Communication Towers Project
at this time. The intention is to fund the environmental assessment for one tower
site in FY14-15 from the General Fund. The amount of the environmental
assessment will not meet the $50,000 project threshold for inclusion in the CIP.
Once the feasibility study has been revised with an amended schedule to spread
out the project over multiple years, new estimates will be added for future years to
complete the construction of the towers. This change reflects a decrease of $2.5M
in FY14-15 and $2.5M in FY15-16 along with a contingency of $125,000 for
each year.
2) Adjusted the third year of the Telephone System replace costs from $51,000 to
$57,000 in FY16-17 to reflect most recent price quotes.
3) Changed the timing of the Kirby Replacement Seating from FY18 to FY17.
Ms. York stated the adoption of CIP will allocate funding for the projects in
Fiscal Year 2014-2015 only as well as set the priorities of the projects for the coming
fiscal years.
Vice Chairman Jeffers requested a debt proceeds report. Ms. Wehrenberg stated
the debt report would be included in the finalized CIP report noting some debt will come
off the books in FY15 with over $2M to come off in FY16.
A motion was made by Vice Chairman Jeffers and carried 5-0 to adopt the
Capital Improvement Plan for Fiscal Years 2015-2019 and allocate funding for the
projects in Fiscal Year 2014-2015 as presented.
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CHAIRMAN’S REPORT:
Chairman Clayton commented he would have a state environmental committee
meeting to report on in May. Chairman Clayton thanked the students in attendance for
being so attentive to the meeting. Chairman Clayton asked if any students in the
audience had any questions, two young ladies came forward to ask questions related to
the availability of the proposed Youth Council applications and the selection process.
Vice Chairman Jeffers stated the Youth Council applications will be available through the
school’s office and selection will be through the input and recommendation of teachers
and school staff.
MANAGER’S REPORT:
County Manager, Heidi York announced the joint session scheduled on May 8,
2014 for the Board of Commissioners and Roxboro City Council to be held in the County
Auditorium at 6:00 pm. Ms. York stated related to the informational session on the Dan
River Spill, the following individuals/groups have been informed/invited to participate:
o Tanya Evans, Duke Energy,
o Senator Woodard offered to bring a speaker from DENR,
o Dan River Association Executive Director, and
o Blue Ridge Environmental group invited by Commissioner Blalock
Ms. York asked if the Board would like for her to invite Representative Winkie
Wilkins and for input related to the proposal of limiting each speaker to ten minutes with
time for questions.
Commissioner Puryear stated he was not in support of having special interest
group to address both governing bodies. Commissioner Blalock stated the speaker, Lou
Zeller, from the Blue Ridge Environmental group is a scientific presentation of the report
previously shared with the Board. After discussion, it was the consensus of the Board to
invite Representative Wilkins and to hear from all participants with the ten-minute time
limit.
Commissioner Puryear noted the main purpose of the joint session meeting with
Roxboro City Council is to discuss a Senior Center partnership.
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COMMISSIONER REPORT/COMMENTS:
Commissioners Newell and Puryear had no reports.
Commissioner Blalock thanked the students for their participation and noted she
would see them on Thursday, April 24, 2014 in their classrooms.
Vice Chairman Jeffers stated he recently met with the Congressional delegation
for NC counties to discuss issues such as keeping municipal bonds exempt,
reauthorization of transportation authority Bill 21, advocating for payment in lieu of taxes
(PILT) for those 41 counties that use this federal program, Immigration Reform impacts
and NC DOT infrastructure needs.
Chairman Clayton recessed the meeting to the Board of Commissioners’ meeting
room 215 at 10:27 am.
Chairman Clayton reconvened the meeting in the Board’s usual meeting room at
10:36 am.
CLOSED SESSIONS
Closed Session #1
A motion was made by Commissioner Newell and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease
of real property at 10:36 am with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate and John Hill, Arts, Parks & Recreation
Director.
A motion was made by Vice Chairman Jeffers, and carried 5-0 to return to pen
session at 11:10 am.
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Closed Session #2
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the
county (economic development) at 11:11 am with the following individuals permitted to
attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, and County
Attorney, Ron Aycock.
A motion was made by Commissioner Newell, and carried 5-0 to return to open
session at 11:19 am.
ADJOURNMENT:
A motion was made by Commissioner Puryear, and carried 5-0 to adjourn the
meeting at 11:19 am.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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AGENDA ABSTRACT
Meeting Date: May 5, 2014
Agenda Title: Appointment to the Planning Board
Summary of Information:
As a follow-up to the April 7, 2014 Board’s appointment of board and committee members, the
County Manager reported on the attendance record of Mr. Robert Allen (interested citizen requesting
appointment on the Planning Board) via weekly email the following:
Industrial Facilities & Pollution Control Financing Authority (Bonding Authority)
Appointed 7/5/11 with a term to 6/30/17
No IFPCFA meetings have been scheduled since Mr. Allen was appointed.
Region K Aging Advisory Council
Appointed 7/5/11 with a term to 12/31/14
Diane Cox, Executive Director of the Kerr Tar COG and former Aging Director stated the Region K
Aging Advisory Council meetings have been sporadic the last 18 months, but Mr. Allen was in
attendance and was active when a meeting was held.
Duties of the Planning Board:
Provides technical review of proposed development plans; advises Board of County Commissioners
on planning and zoning matters; reviews and makes recommendations concerning major subdivision
concept plans. This Board meets the 2nd Thursday of each month at 7:00 pm.
There is one current vacancy with an unexpired term to June 30, 2015.
Recommended Action:
Please direct the Clerk if further information is needed and if you desire to proceed to hold an
informal interview with Mr. Allen or if the informal interview may be waived. Should the Board
consider appointment, the Clerk to the Board and the City/County Planning Director recommends a
full three-year term in lieu of the unexpired term.
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: May 5, 2014
Agenda Title: Person County Proclamation, Purple Heart County
Summary of Information: The Military Order of the Purple Heart (MOPH) of the USA has
initiated an Americanism project to have all counties and cities be designated a "Purple Heart"
County or City through the issuance of a Proclamation. We are well on our way to accomplish
this in NC as we have 12 Chapters currently engaged in the project. The Military Order of the
Purple Heart is comprised of individuals (both men and women) who were wounded in combat.
Our membership includes veterans of WWII, Korea, Vietnam, Dessert Storm, Iraq
and Afghanistan conflicts. The MOPH would like to attend a future County Commission's
meeting to receive the proclamation if you choose to participate.
Recommended Action: Reading of proclamation and presentation to Mr. Torres
Submitted By: Richard Vining, Person County Veterans Services Officer
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Proclamation
WHEREAS, the Purple Heart is the oldest military decoration in present use and was
initially created as the Badge of Military Merit by General George Washington in 1782;
and
WHEREAS, the Purple Heart was the first American service award or decoration made
available to the common soldier and is specifically awarded to those who have been
wounded or killed while serving the United States against opposing armed forces; and
WHEREAS, the Military Order of the Purple Heart was chartered by an Act of
Congress. Its mission is to foster an environment of good will among the combat
wounded veterans and their families, to promote patriotism, to support legislative
initiatives and, most importantly, to make sure we never forget the sacrifices our veterans
have made; and
WHEREAS, Person County has citizens who were wounded in combat and received the
Purple Heart; and
WHEREAS, Person County has a large population of highly decorated military veterans,
as well as Purple Heart recipients, living in its communities.
NOW, THEREFORE, BE IT RESOLVED that the Person County Board of County
Commissioners does hereby proclaim Person County as a
“PURPLE HEART COUNTY IN THE STATE OF NORTH CAROLINA”
and are hereby honored to bestow honor and gratitude to all combat wounded veterans
and those who have received the Military Order of the Purple Heart.
Adopted this 5th day of May, 2014.
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
Brenda Reaves, NCCCC, CMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: May 5, 2014
Agenda Title: Person County Veteran’s Park
Summary of Information: The Person Veterans Council has completed the design of the
proposed Person County Veterans Park and has selected two sites in the county as proposed sites
for the park. The idea of a veteran’s park was originally introduced to the Board at the October
meeting when introducing the newly formed council. The council will give a presentation on the
park to include site selections, park design concept, park construction, and preliminary cost
estimates/funding sources. Richard Vining will give introductory remarks and Mr. Doug
Robinson, Veterans Council member, will conduct the presentation. Other members of the
council will be present.
Recommended Action: Motion by Commissioners to approve a site and design concept
Submitted By: Richard Vining, President, Person Veterans Council
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286
The park shall be a special place to recognize and memorialize the veterans of Roxboro and Person County.387
To provide a dedicated area for veterans’ memorial services.To foster fraternal relations among veterans and active duty members of the various services and the citizens of the County.488
To increase awareness in the community at large regarding the service and sacrifices of our nations veteransTo provide a place to conduct any and all lawful activities for which a not-for-profit organization may perform.589
Bordered on three sides with Lebanon Cedars (if needed)A grass area with walkways around the edge and display area in the centerA wall about 40-48” high with three flag-poles behind it centered in the plot with solar powered night time flag lighting.Six shields of the 5 uniformed services and Merchant Marines.690
The area in the center of the grass area may have, an artillery gun and other memorials.The entrance brick wall will focus visitors in and around the walks.Benches will be strategically placed around the area for visitors to stop and read the memorial stones.791
8 '
8 ' Display AreaNCUSPOW/MIAConflict Information Marker892
993
1094
1195
Preferred Site1296
1397
The proposed site for the Veterans Park is located on the lot south of the County Bldg. the alt. site is next to the Museum on N. Main St.Minimum soil disturbance is required.There are no utilities in conflict.There is adequate parking adjacent to the area.No storm water runoff conflicts.The selected site is centrally located.Will be handicapped accessible per ADA.1498
Basic grading and plot preparation $Install underground electric service, if reqd. $ 2000.Concrete walkways $ 3184.Brick wall Construction, 48 feet, $ 5031.Three flag poles and flags $ 2339.Six service seals $ 6534.Eight memorial benches @ $211. ea. $ 1688.Landscape Screening as required$ 900.Final landscaping grass and shrubs $ 968.Conflict Memorial blocks, 9 ea. @ $925 $ 8325.Front Wall Lettering 11.4 “ high alum letters $ 888.In-kind material and labor will reduce cost.5/5/14 Estimated Funds Required $ 31857.1599
Estimated Funds needed 5/5/14 $ 31,857.Funds on hand as of: $Funds pledged $Shortfall as of: 5/5/14 $ 31,85716100
Local Civic ClubsCorporate Public Service GrantsIndividual DonationsMemorial Donations by Academic Classes from Local High SchoolsFund Raisers by Veterans Organizations17101
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AGENDA ABSTRACT
Meeting Date: May 5, 2014
Agenda Title: Person County JCPC Funding Recommendations for FY2014-2015
Summary of Information:
Each year, funding is made available through the North Carolina Department of Public Safety / Division of
Juvenile Justice to Person County and its Juvenile Crime Prevention Council (JCPC) to be utilized to
address the needs of youth at-risk for delinquency as well as adjudicated undisciplined and delinquent
youth in Person County. The funding comes in the form of a county allocation. All 100 counties in the
State of North Carolina are allocated funds based on the population of youth in the county between the
ages of 10 and 17. Person County receives $123,213 in its allocation from the North Carolina Department
of Juvenile Justice and Delinquency Prevention.
Annually, the JCPC conducts a planning process which includes an array of legislated tasks: a review of
the community risk factors and the risk levels of youth in the community; an assessment of the needs of the
target populations; a review of the service resources available to address those needs; the identification of
service gaps; and the strategic development of a plan to structure a seamless continuum of service
programming to address the target population needs. As part of the development of the needed services
identified in the continuum, there is a request for proposal process (RFP) that is completed by the JCPC.
Non-profits and government entities may apply for the opportunity to provide services per the guidelines of
the RFP. The JCPC reviews all requests and award is made to service providers to address service needs
identified by the JCPC. The JCPC makes its recommendation of expenditure of the allocation and presents
its written annual planning documents to the Person County Board of County Commissioners for its
approval. The JCPC performs this function as an extension of the County Commission Board in its
fulfillment of the legislated duties imposed upon them through general statute. Additionally, on an on-
going basis, the JCPC evaluates the performance of its funded programs by annually monitoring each
program through on-site visits and also monthly through program reporting at the local monthly JCPC
meetings. The JCPC is also charged with the tasks of increasing public awareness of the causes of
delinquency, addressing strategies to intervene and appropriately respond to and treat the needs of
juveniles while at the same time reducing juvenile recidivism. The JCPC stands ready to respond to the
changing needs of youth and service delivery in the community.
Recommended Action:
The Person County Juvenile Crime Prevention Council met on April 9, 2014 and unanimously voted to
approve the DJJ allocation to be distributed in the following manner for the 2014-2015 fiscal year with a
specific alternate request that if the Person County Board of Commissioners choose not to fund any one
program provider that the remaining request be granted and divided between all other program providers
Determined by the Person County Juvenile Crime Prevention Council.
2014-2015 Recommendation from Person County JCPC Council.
Program DJJDP Funds County Cash Requested
4-H YES $90,000 $23,307
Roots & Wings Parenting Program $12,000 $ 0
Roots & Wings Parenting Program $ 8,000 $ 0
G.R.E.A.T Program (Sheriffs Dept) $ 0 $ 0
Central Children’s Home $ 0 $ 0
Administrative Fund $ 13,213 $ 0
Total $123,213 $23,307
Submitted By: John Hill, JCPC Chairperson
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