Agenda Packet November 17 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
November 17, 2014
9:00 am
(Meeting to be held in the County Office Building Auditorium)
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION OF LOCAL GOVERNMENT DAY ….. Welcome & Introductions
RECOGNITIONS
ITEM #1
Resolution of Appreciation for Retiree …………………………… Chairman Clayton
Linda Clay-Bailey
ITEM #2
Person County Government Quarterly Safety Award …………………… Heidi York
PUBLIC HEARING:
ITEM #3
FY2016 Community Transportation Program Application ………….. Kathy Adcock
1
ITEM #4
CONSIDERATION TO GRANT OR DENY REQUEST
FY2016 Community Transportation Program Application …….. Chairman Clayton
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
ITEM #5
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of October 20, 2014
B. Budget Amendment #10 including Block Grant Agreements and Resolutions
C. Budget Transfer/Amendment
D. CDBG Monthly Reporting for the months of October and November 2014
E. Tax Adjustments for October 2014
a. October 2014 Tax Releases
b. October 2014 NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #6
Uptown Shuttle Project …………………………………………………. Kathy Adcock
ITEM #7
Public Nuisance Proposal ……………………………………………….. Mike Ciriello
ITEM #8
Public Safety Communication Towers Update …………………………….. Sybil Tate
2
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
RECESS to relocate the meeting to the Board of Commissioners’ usual meeting
room 215 to hold the following Closed Sessions.
CLOSED SESSION #1:
Closed Session per General Statute 143-318.11(a)(5) to consider the acquisition or
lease of real property with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, Recreation Director, John Hill.
CLOSED SESSION #2:
Closed Session per General Statute 143-318.11(a)(6) for the purpose to discuss
personnel with the following individuals permitted to attend: County Manager,
Heidi York and Clerk to the Board, Brenda Reaves.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
3
RESOLUTION OF APPRECIATION
WHEREAS, Linda Clay-Bailey has served the people of Person County
during her tenure as a Community Social Service Assistant
at the Department of Social Services; and
WHEREAS, Linda Clay-Bailey has served the citizens of Person
County with honor, integrity, sincerity and dedication,
providing accurate, concise services for twenty-one years,
October 1993 – October 2014; and
WHEREAS, Linda Clay-Bailey has earned the respect and admiration
of all who have known her and worked with her throughout
her career; and
WHEREAS, the County of Person recognizes the many contributions
Linda Clay-Bailey has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, Jimmy B. Clayton, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Linda Clay-Bailey for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 17th day of November 2014.
____________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
4
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Person County Government Quarterly Safety Award
Summary of Information:
The Person County Safety Committee has selected the next quarterly county department safety
winner for the quarter ending in September 2014. This is a competitive award based on
established criteria including: attendance at county trainings, reporting accidents in a timely
manner, submitting accident investigation forms, reporting hazards, performance on facility
inspections, and emergency procedures testing and other outstanding safety acts.
The department will be presented a certificate and plaque with their department’s name listed.
The plaque is located in the hallway outside the Commissioners’ Meeting Room. An article will
be in the county newsletter and submitted to the newspaper to highlight the efforts of the county
department to provide outstanding contributions to safety with an emphasis on providing their
employees a safe and healthy work environment.
Recommended Action: Allow the County Manager to recognize the county department that has
earned this quarter’s Person County Government Safety Award.
Submitted By: Heidi York, County Manager
5
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Public Hearing for the Fiscal Year 2016 Community Transportation
Program Application
Summary of Information:
A public hearing is held on the proposed FY2016 Community Transportation Program Application
to be submitted to the North Carolina Department of Transportation no later than November 21,
2014.
The Community Transportation Program (5311 Grant) provides assistance to coordinate existing
transportation programs operating in Person County as well as provides transportation options
and services for the communities within this service area. This grant enhances the public’s cost
per trip to shopping, health care, education, employment and many other services. It encourages
public transit due to a lower cost for fares. This grant is also used to assist with Administration
and Capital cost for vehicles and technical assistance. These services are currently provided
using demand response, subscription and trip referrals. Services are rendered by utilizing ADA
vans and Light Transit Vehicles. The total estimated amount requested for the period July 1,
2015 through June 30, 2016.
Project
Total Amount Local Share
Administrative
$ 193,737 $ 29,062 (15%)
Capital (Vehicles & Other)
$ 176,760 $ 17,676 (10%)
Operating (Small fixed-route,
regional, and consolidated urban-rural
systems only)
$ 0 $ 0 *(50%) or more
*Note: Small Fixed Route
systems must contribute
more than 50%
TOTAL PROJECT $ 370,497 $ 46,738
Total Funding Request Total Local Share
Recommended Action: Board’s approval for FY16 Grant Application
Submitted By: Kathy Adcock, Transportation Manager
6
COMMUNITY TRANSPORTATION PROGRAM RESOLUTION
Section 5311
FY 2016 RESOLUTION
Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the
North Carolina Department of Transportation, provide the necessary assurances and the required local match.
A motion was made by (Board Member’s Name) and seconded by (Board Member’s Name or N/A, if not required) for the
adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina
have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural public transportation services consistent with the policy requirements for planning, community
and agency involvement, service design, service alternatives, training and conference participation, reporting and
other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program,
and fully allocated costs analysis); and
WHEREAS, Person County hereby assures and certifies that it will provide the required local matching funds;
that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain
required training, attend meetings and conferences; and agrees to comply with the federal and state statutes,
regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the
applications made to and grants received from the Federal Transit Administration, as well as the provisions of
Section 1001 of Title 18, U. S. C.
NOW, THEREFORE, be it resolved that the * County Manager of Person County Board of Commissioners is
hereby authorized to submit a grant application for federal and state funding, make the necessary assurances and
certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation
services.
I (Certifying Official’s Name)* (Certifying Official’s Title) do hereby certify that the above is a true and correct copy of
an excerpt from the minutes of a meeting of the (Name of Applicant’s Governing Board) duly held on the day of
, .
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
Seal Subscribed and sworn to me (date)
Notary Public *
Printed Name and Address
My commission expires (date)
Affix Notary Seal Here
7
LOCAL SHARE CERTIFICATION FOR FUNDING
Person County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share______
Administrative $ 193,737 $ 29,062 (15%)
Capital (Vehicles & Other) $ 176,760 $ 17,676 (10%)
Operating (Small fixed route, regional, and $ $ *(50% or more)
consolidated urban-rural systems) *Note: Small fixed route systems
contribute more than 50%
TOTAL $ 370,497 $ 46,738
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Amount
Local $ 46,738
$
$
$
TOTAL $ 46,738
I, the undersigned representing Person County do hereby certify to the North Carolina
Department of Transportation, that the required local funds for the FY2016 Community
Transportation Program will be available as of July 1, 2015, which has a period of performance
of July 1, 2015 – June 30, 2016.
_________________________________________
Signature of Authorized Official
Heidi York, County Manager
Type Name and Title of Authorized Official
November 17, 2014
Date
8
PUBLIC HEARING NOTICE
This is to inform the public that a public hearing will be held on the proposed FY2016 Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation
no later than November 21, 2014. The public hearing will be held on November 17, 2014 at 9:00am in
County Office Building Auditorium before the Person County Board of Commissioners.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Kathy Adcock,
Transportation Manager on or before November 17, 2014, at telephone number (336) 330-2207 or via
email at kadcock@personcounty.net.
The Community Transportation Program provides assistance to coordinate existing transportation
programs operating in Person County as well as provides transportation options and services for the
communities within this service area. These services are currently provided using demand response,
subscription and trip referrals. Services are rendered by utilizing ADA vans and Light Transit Vehicles.
The total estimated amount requested for the period July 1, 2015 through June 30, 2016
Project
Total Amount Local Share
Administrative
$ 193,737 $ 29,062 (15%)
Capital (Vehicles & Other)
$ 176,760 $ 17,676 (10%)
Operating (Small fixed-route,
regional, and consolidated urban-rural
systems only)
$ $ *(50%) or more
*Note: Small Fixed Route
systems must contribute
more than 50%
TOTAL PROJECT $ 370,497 $ 46,738
Total Funding Request Total Local Share
This application may be inspected at PATS office, 341 S. Madison Blvd. Roxboro, NC 27573 from
8:30am to 5:00pm. Written comments should be directed to Brenda Reaves at 304 S. Morgan Street,
Rm 212, Roxboro, NC 27573 before November 17, 2014.
9
October 20, 2014
1
PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 20, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in regular
session on Monday, October 20, 2014 at 9:00 am in the Commissioners’ meeting room in the
Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and asked Vice Chairman
Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock and carried 5-0 to approve the agenda.
PUBLIC HEARING:
PROPOSED FISCAL YEAR 2015 RURAL OPERATING ASSISTANCE PROGRAM
APPLICATION TO BE SUBMITTED TO THE NC DEPARTMENT OF
TRANSPORTATION:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for the proposed Fiscal Year 2015 Rural Operating Assistance Program
Application to be submitted to the NC Department of Transportation.
Person Area Transportation Manager, Kathy Adcock requested Board approval to submit
Person County’s Fiscal Year 2015 Rural Operating Assistance Program (ROAP) application to
the NC Department of Transportation (DOT) requesting anticipated state funding in the amount
of $132,312 for programs to assist with the operation of Person Area Transportation System
(PATS) for Fiscal Year 2014-2015. Ms. Adcock stated the programs included in the Rural
Operating Assistance Program application are:
1. Elderly & Disabled Transportation Assistance Program (EDTAP) provides operating
assistance for the public transportation of elderly and disabled citizens,
2. Employment Transportation Assistance Program (EMPL) provides operating assistance for
the public transportation of persons with employment related transportation needs, and
3. Rural General Public Program (RGP) provides operating assistance for the public
transportation of persons living in non-urban areas of the county.
Ms. Adcock stated these programs are needed to offer a lower trip rate for approved and
pre-scheduled riders. The period of performance for Rural Operating Assistance Program funds is
July 1, 2014 through June 30, 2015. The FY2015 ROAP individual program totals are:
10
October 20, 2014
2
PROGRAM TOTAL
EDTAP $55,711
EMPL $19,067
RGP $57,534
$132,312
Ms. Adcock gave a summary of the allocations distributed to other county departments
and community service agencies in addition to PATS.
Agency Allocation
Person Area Transportation
RGP $57,534
EDTAP $26,711
EMPL $10,000
Person Industries
EDTAP $12,000
EMPL $ 4,500
Person County Senior Center
EDTAP $15,000
Person County Social Services
EMPL $ 4,567
Person County Group Homes
EDTAP $ 2,000
TOTAL $132,312
The following individual spoke in favor of the proposed Fiscal Year 2015 Rural
Operating Assistance Program Application to be submitted to the NC Department of
Transportation:
Ms. Tracy Coleman of 255 Whitfield Rogers Road, Roxboro advocated for the services
of the Person Area Transportation System (PATS) noting her personal experience of using the
transportation services.
There was no one from the public appearing to speak in opposition to the proposed Fiscal
Year 2015 Rural Operating Assistance Program Application to be submitted to the NC
Department of Transportation.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for the proposed Fiscal Year 2015 Rural Operating Assistance Program Application to be
submitted to the NC Department of Transportation.
11
October 20, 2014
3
CONSIDERATION TO GRANT OR DENY REQUEST RELATED TO THE PROPOSED
FISCAL YEAR 2015 RURAL OPERATING ASSISTANCE PROGRAM APPLICATION
TO BE SUBMITTED TO THE NC DEPARTMENT OF TRANSPORTATION:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the Fiscal
Year 2015 Rural Operating Assistance Program Application to be submitted to the NC
Department of Transportation.
12
October 20, 2014
4
13
October 20, 2014
5
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. Kenny Rickman of 3936 Allensville Road, Roxboro spoke to the following points:
• spoke to the Board’s Code of Ethics encouraging those campaigning to address
the issues concerning Person County,
• stated his support of the healthcare law but not spending $2B to roll it out noting
the Medicare advantage program costs are increasing by 260% increase in 2015,
• stated opposition to the county appropriating over $744,000 to the Kirby Theatre
and advocated turning it over to the private sector,
• told the Board the citizens do not need a tax increase but a tax decrease,
• noted the process to fill a vacancy on the Board should Vice Chairman Jeffers be
successful in his bid to the state representative office,
• credited Vice Chairman Jeffers to leading the charge to give all schools’ staff a
2% increase in supplemental pay, and
• asked Commissioner Puryear not to seek office on November 4, 2014.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the Consent
Agenda with the following items:
A. Approval of Minutes of October 6, 2014
B. Budget Amendment 9
C. Consideration of Approval of Late Exemption Applications
D. Tax Adjustments for September 2014
a. September 2014 tax releases
b. September 2014 NC Vehicle Tax System pending refunds
14
October 20, 2014
6
NEW BUSINESS:
CONSIDERATION TO CANCEL THE BOARD’S NOVEMBER 3, 2014 REGULAR
SCHEDULED MEETING:
Chairman Clayton asked Board members to voice any concerns related to cancelling the
Board’s November 3, 2014 regular scheduled meeting. Hearing none, a motion was made by
Commissioner Blalock and carried 5-0 to cancel the Board of Commissioners’ November 3,
2014 meeting.
CHAIRMAN’S REPORT:
Chairman Clayton requested each commissioner to complete the County Manager
Evaluation form provided with direction to submit to the Clerk by November 3, 2014 noting a
Closed Session is planned for November 17, 2014 for that intended purpose.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
• There will be a Ground Breaking Ceremony on October 21, 2014 for the new Veterans
Park. The ceremony will take place at 1:00 pm at the Veterans Park site next to the
Person County Office Building.
• A joint meeting for Person County Board of Commissioners, Roxboro City Council, and
Person County Business Industrial Council to receive the Duke Readiness Program Site
Evaluation is scheduled to be held on November 13, 2014 from 12:00 – 1:30 pm in the
FEMA room.
• Vice Chairman Ray Jeffers announced at the Board’s last meeting that the Fire Chiefs
have requested to meet with the Board of Commissioners prior to the Commissioners’
annual retreat. The volunteer fire chiefs are available to meet with the Board of
Commissioners on December 8, 2014. The location for the meeting is tentatively
scheduled for the County Auditorium with a start time for 6:00 pm, 6:30 pm or 7 pm (to
be determined).
• The Smart Growth workshops are scheduled to be held on December 2, 2014 at 6:00 pm
and on December 3, 2014 from 8:00 am – 3:00 pm. Elected officials are encouraged to
attend.
Ms. York requested the Board to calendar the above mentioned meetings and to let her
know if there were any conflicts.
15
October 20, 2014
7
COMMISSIONER REPORT/COMMENTS:
Commissioner Newell commended Vice Chairman Jeffers on his success as a dog trainer.
Chairman Clayton added that Vice Chairman Jeffers’ trained dog is being used for a movie that is
being filmed currently in Greensboro.
Commissioner Blalock reported the following:
• She has emailed to the Board member a link to provide comments to the Environmental
Protection Agency (EPA) and the U.S. Army Corps of Engineers (Corps) proposed rule
defining the scope of waters protected under the Clean Water Act noting the deadline has
been extended to November 14, 2014,
• Rebecca Sauter attended the Re-Entry Person meeting noting efforts in surrounding areas
to track incarcerated individuals and provide literacy programs; Haywood County’s
Sheriff is scheduled to speak at the upcoming Rotary meeting on this topic, and
• She will continue advocate for the Re-Entry group to further its goals for Person County
as well as protecting Person County’s environment after she completes her term on the
Board of Commissioners.
Commissioner Puryear requested the Board to take a moment of silence to reflect on the
life of a Person County veteran, Mr. S.P. Gentry.
Vice Chairman Jeffers informed the group that Mr. Kevin Leonard, former Deputy
Director of the NC Association of County Commissioners will replace Mr. David Thompson, as
the Executive Director. Vice Chairman Jeffers stated that Mr. Thompson has accepted a position
with the National Association of Counties (NACo) in Washington DC.
16
October 20, 2014
8
CLOSED SESSION #1:
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed Session
per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real property at 9:30
am with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, Assistant County Manager, Sybil Tate, General Services Director, Ray
Foushee, Recreation Director, John Hill and Senior Center Interim Manager, Maynell Harper.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open session
at 9:58 am.
ADJOURNMENT:
A motion was made by Commissioner Blalock and carried 5-0 to adjourn the meeting
at 9:58 am.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
17
11/17/2014
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 14,727
Public Safety 83,171
Economic and Physical Development 5,051
Environmental Protection 389
Culture and Recreation (1,943)
Human Services 19,923
Transportation 26,065
Transfer to Other Funds 4,474
Contingency (121,394)
REVENUES General Fund
Intergovernmental Revenues 16,429
Other Revenues 3,605
Fund Balance Appropriation 10,429
EXPENDITURES Person Industries & MRF Fund
Community Rehab Prog Services 3,307
Material Recovery Facility 1,167
REVENUES Person Industries & MRF Fund
Transfer from General Fund 4,474
EXPENDITURES Emergency Telephone System Fund 277,789
REVENUES Emergency Telephone System Fund
E911 State Charges 277,789
EXPENDITURES Airport Capital Construction Fund
2011 Vis100 Project Funds (111,981)
2012 Vis100 Project Funds (166,667)
2013 FAA NPE Funds (52,852)
Fuel System Upgrade 34,500
Airport Development Study 297,000
REVENUES Airport Capital Construction Fund
Federal funds: 2011 Vis100 (100,784)
Local funds: 2011 Vis100 (11,199)
Federal funds: 2012 Vis100 (150,000)
Local funds: 2012 Vis100 (16,667)
Federal funds: 2013 FAA NPE (47,564)
Local funds: 2013 FAA NPE (5,286)
Federal funds: Fuel System Upgrade 31,050
Local funds: Fuel System Upgrade 3,450
Federal funds: Airport Development Study 267,300
Local funds: Airport Development Study 29,700
Explanation:
BUDGET AMENDMENT
Increase to Drug Court - ABC Board funding ($3,000); receive 2013 and 2014 Bulletproof Vest Program
Grants ($16,429) that allow 50% County match to be appropriated from fund balance ($16,429) in the Law
Enforcement Restricted Fund and sourced as eligible costs from the federal seizure funding account;
recognize revenue from Cooperative Extension VAD sign sales ($605); reduce Kirby Rebirth project due to
intial over-estimate of costs (-$6,000); transfer from Contingency/Insurance (-$121,394) the annual cost of
vehicle insurance coverage ($121,394); amend Emergency Telephone System fund budget due to
increased state funding; amend fuel systems upgrade project ($34,500) and development study ($297,000)
at airport using available funds from existing federal airport grants (-$331,500).
Budget Amendment 1018
19
20
21
22
23
24
Date:
Department Head/Elected Official:
Department:
Type of Transfer:Internal Transfer Within Department
Between Functional Areas of Same Fund (Up to $10,000)
ITS Fund Transfer
Prior Year Budget Amendment (by Finance Director only)
ACCOUNT
NUMBER
Revenues:
$
Incr/(Decr)
Expenditures:
$ Incr/(Decr)
General Fund:
1004121-446000 (3,095)
1009820-400019 3,095
19070-390010 Transfer to DSS from Gen Fund 3,095
1905310-446000 3,095
Explanation:
BUDGET TRANSFER/AMENDMENT
10/17/2014
Amy Wehrenberg
IT and DSS Transfer
X
Transfer from Gen Fund to DSS
DSS - Cap Out $750-$4999
This is a transfer between functions of the same fund, and is therefore
a required reporting item to the Board as stated in the FY 2014-2015
Budget Ordinance. This transfer is from the Info Technology
Department to DSS for the purchase of printers.
ACCOUNT DESCRIPTION
IT - Cap Out $750-$4999
25
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Community Development Block Grant (CDBG) Monthly Reporting
Summary of Information: Review of required reporting for CDBG Scattered Site project
11-C-2322 to be submitted to the Division of Community Assistance. This report covers
months October and November 2014.
Recommended Action: Motion to receive report
Submitted By: Karen Foster, Community Development Planner
Kerr Tar Regional Council of Governments
Presented By: Heidi York, County Manager
26
27
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Tax Adjustments for October 2014
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds.
1. October 2014 tax releases.
2. October 2014 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept release report and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
28
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11062014 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
39617 1122012 JONES PATSY RICHARD PICKUP KING CAB TK
39617 112 51102 -2.78 0.00- 0 0.00- 0 0.00 0.00 -0.24 0.00 -3.02 15212R 1234 BSG 10172014
REASON:BANKRUPTCY DISCHARGE
39217 3012014 WILLIAMS JANIE 97/100 ACRES & HOUSE 39217 301 3984 -271.81 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -271.81 15335R 1235 CW 10212014
REASON:SR EXEMP WAS APPROVED FOR 2014
36077 3032014 THORPE ELLA J & JOHNIE NED 1 ACRE/H&L 36077 303 26689 -1002.46 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -1002.46 15336R 1236 CW 10212014 REASON:SR EXEMP WAS APPROVED FOR 2014
23550 3012014 MOORE SAUNDRA 3 ACRES/LT2/DW&L 23550 301 25334 -338.46 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -338.46 15337R 1237 CW 10212014 REASON:SR EXEMP WAS APPROVED FOR 2014
8758 3012014 HARRIS RICHARD L SR HOUSE & LOT
8758 301 11301 -288.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -288.05 15338R 1238 CW 10212014 -271.59-50 0.00 0.00 -271.59__________ -559.64 REASON:SR EXEMP WAS APPROVED FOR 2014
1340 3012014 DEAN PATSY LEMAIRE HOUSE & 1 & 42/100 ACRES 1340 301 6501 -278.63 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -278.63 15339R 1239 CW 10212014 REASON:SR EXEMP APPROVED FOR 2014
8390 3012014 CASH DONALD RAY & SYLVIA N 31/100AC & HOUSE
8390 301 10076 -365.68 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -365.68 15340R 1240 CW 10212014 -344.78-50 0.00 0.00 -344.78__________ -710.46 REASON:SR EXEMP APPROVED FOR 2014
8654 3022014 BRIGGS ZACK A & MAE H LIFE EST GOLFVIEW/H&L 8654 302 127 -344.62 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -344.62 15341R 1241 CW 10212014 REASON:SR EXMP APPROVED FOR 2014
4342 3042014 BOWLING RONALD E 1&05/100AC/DW REAL/BLK B
4342 304 20382 -260.10 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -260.10 15342R 1242 CW 10212014 REASON:SR EXMP APPROVED FOR 2014
33251 3012014 GUNN THOMAS HENRY 18 & 66/100 AC
33251 301 27253 -90.95 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -90.95 15343R 1243 CW 10212014
REASON:APPROVED SR EXMP FOR 2014
59518 1132013 MIDDLETON JOHN BARRY PICKUP RANGER TK 59518 113 55118 -2.83 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -2.83 15973R 1244 MP 10222014
-2.63-50 0.00 0.00 -2.63__________
-5.46 REASON:TAG TURNED IN VEHICLE TOTAL LOSS
12059 3052014 BLANSFIELD MARGARET 15/100AC & HOUSE
12059 305 10992 0.00 0.00- 0 0.00- 0 -9.00 0.00 0.00 0.00 -9.00 15344R 1257 CW 10272014
REASON:REMOVED DOGS FOR 2014
52439 1132013 HAILEY JOHANNA MORGAN PACIFICA TOURING MP 52439 113 55508 -19.81 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -19.81 15974R 1258 CW 10272014
REASON:SOLD VEH TURNED IN TAGA
42550 1122012 OAKLEY BRIAN KEITH ESCAPE XLT 2WD MP 42550 112 51657 -20.19 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -20.19 15975R 1259 CW 10272014 REASON:SOLD VEH TURNED IN TAG
29704 1082008 BETTS BARRY G & JENNIFER C 1 ACRE/DW&L 29704 108 44530 -31.89 0.00- 0 0.00- 0 0.00 0.00 -8.16 0.00 -40.05 15212R 1264 BSG 10292014 REASON:BANKRUPTCY DISCHARGE 10/24/2014
22345 1132013 FURGES OTIS JUNIOR II DEVILLE TOURING SEDAN 4S
22345 113 55775 -17.93 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -17.93 15976R 1265 CW 10302014
REASON:SOLD VEH TURNED IN TAG
21411 1012014 B & B CLEANING SERV OF ROX INC BUSINESS PERSONAL
21411 101 34366 -99.49 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -99.49 15345R 1266 RH 10312014
REASON:DUP BILL FOR PIECE EQUIPMENT BILLED ON REC 41921
18358 1122012 WESLEY DANNY R PERSONAL/BOAT 18358 112 52029 -20.02 0.00- 0 0.00- 0 0.00 -2.00 -2.65 0.00 -24.67 15346R 1267 CW 10312014
REASON:SOLD BOAT IN 2011 RELEASED FOR 2012
29
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11062014 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
18358 1132013 WESLEY DANNY R PERSONAL/BOAT
18358 113 56499 -15.40 0.00- 0 0.00- 0 0.00 -1.54 -0.52 0.00 -17.46 15347R 1268 CW 10312014
REASON:SOLD BOAT RELEASED FOR 2013
58171 1102010 HARRIS CALVIN LOUIS JR JETTA GL 4S 58171 110 45682 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2010R 1269 SRJ 10312014
-0.18-50 0.00 0.00 -0.18__________
-0.22 REASON:UNDER ONE DOLLAR
60375 1112011 CLAYTON CHAD ALAN CAPRICE CLASSIC 4S
60375 111 48379 -0.16 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.16 2011R 1270 SRJ 10312014
REASON:UNDER ONE DOLLAR
48434 1122012 MCGHEE CALVIS ALPHONSO TOWN CAR 4S 48434 112 51231 -0.27 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.27 2012R 1271 SRJ 10312014
-0.58-50 0.00 0.00 -0.58__________
-0.85 REASON:UNDER ONE DOLLAR
52181 1132013 BLACK TIFFANY BARTON PICKUP DAKOTA ST TK
52181 113 56161 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2013R 1272 SRJ 10312014
REASON:UNDER ONE DOLLAR
56788 1132013 JACKSON DARRYL TACOMA PRERUNNER V6 TK 56788 113 55217 -0.47 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.47 2013R 1273 SRJ 10312014
REASON:UNDER ONE DOLLAR
6579 3012014 JOHNSON ROBERT L & LORRIANE S 1&1/4 ACRES/H&L 6579 301 11800 -0.30 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.31 2014R 1274 SRJ 10312014 REASON:UNDER ONE DOLLAR
58720 1012014 ALERIS ROLLED PRODUCTS INC BUSINESS PERSONAL 58720 101 39377 -4393.82 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -4393.82 15348R 1275 RH 11042014 -4142.75-50 0.00 0.00 -4142.75__________ -8536.57
REASON:IDLE EQUIP ADJUSTMENT
4761 3022014 BARNETTE EARLE MCCAIN HOUSE & LOT 4761 302 8923 -75.77 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -75.77 15349R 1276 CW 11052014 -71.44-50 0.00 0.00 -71.44__________
-147.21
REASON:MOVED SINGLE WIDE TO REC 8943 F14
30
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11062014 PAGE: 3
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1276 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 10102014->11052014 0 PAYMENTS 0 DISC/CORR 27 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -7941.99 7941.99 7941.99LATE LISTING 0.00 0.00 -3.54 3.54 3.54
DOG 0.00 0.00 -9.00 9.00 9.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -0.01 0.01 0.01 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -7954.54 7954.54 7954.54
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -11.57 11.57 11.57LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -7966.11 7966.11 7966.11
50 CITY OF ROXBORO 0.00 0.00 -4833.95 4833.95 4833.95LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -4833.95 4833.95 4833.95
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -4833.95 4833.95 4833.95
TOTAL TAXES 0.00 0.00 -12788.49 12788.49 12788.49TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -11.57 11.57 11.57
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -12800.06 12800.06 12800.06
31
NameAddress 2 Address 3Bill # Plate Number StatusTransaction #Refund Description Refund ReasonCreate Date Tax JurisdictionChange Interest Change Total Change01($30.45)$0.00 ($30.45)Refund $30.4501($20.99) ($1.05) ($22.04)50($18.89) ($0.95) ($19.84)50$0.00$0.00$0.00Refund $41.8801($44.10)$0.00 ($44.10)Refund $44.1001($60.85)$0.00 ($60.85)Refund $60.8501($14.71)$0.00 ($14.71)Refund $14.7101($26.02)$0.00 ($26.02)50($23.42)$0.00 ($23.42)50$0.00$0.00$0.00Refund $49.4401($60.44)$0.00 ($60.44)Refund $60.4401($1.74)$0.00 ($1.74)Refund$1.7401($17.53)$0.00 ($17.53)Refund $17.5301($21.03)$0.00 ($21.03)Refund $21.03Vehicle Sold 11/04/2014Tax0016177594 ACA6578 AUTHORIZED 9642644 Refund Generated due to proration on Bill #0016177594-2013-2013-0000-00EVELYN NAOMI WOMELDORF 159 JACOB CT TIMBERLAKE, NC 27583ProrationDONALD LOU GEARY 256 SHADY OAK RD ROXBORO, NC 27574Proration 0005937694 RPJ5300 AUTHORIZED 9642621 Refund Generated due to proration on Bill #0005937694-2013-2013-0000-00Vehicle Sold 11/04/2014TaxVehicle Sold 10/30/2014Tax0005949713 CA1613 AUTHORIZED 9533027 Refund Generated due to proration on Bill #0005949713-2013-2013-0000-00DELTON NORRIS STEWART 2921 HIGH PLAINS RD ROXBORO, NC 27574ProrationVehicle FeeCHARLES THOMAS SEVER 6249 VIRGILINA RD ROXBORO, NC 27574Adjustment < $1000023194466 CE74735 AUTHORIZED 9560981 Refund Generated due to adjustment on Bill #0023194466-2014-2014-0000-00Over Assessment10/31/2014TaxTaxCATALINA IBARRA GUZMAN 908 HENRY ST ROXBORO, NC 27573Proration 0019109590 ZWN3762 AUTHORIZED 27470142 Refund Generated due to proration on Bill #0019109590-2013-2013-0000-00Vehicle Sold 10/14/2014TaxTaxTag Surrender10/15/2014TaxBONNIE OAKLEY MOORE 460 MEDFORD OAKLEY RD ROUGEMONT, NC 27572Adjustment < $1000005961412 CA31543 AUTHORIZED 9309240 Refund Generated due to adjustment on Bill #0005961412-2014-2014-0000-00Over Assessment10/20/20140019108576 4K1307 AUTHORIZED 9197502 Refund Generated due to proration on Bill #0019108576-2013-2013-0000-00BILLY JOE SWAIN 584 MOSS CREEK DR ROXBORO, NC 27574ProrationVehicle FeeBARBARA DOWELL TUCK 35 VICTORIA LN ROXBORO, NC 27574Proration 0019804496 CFE8003 AUTHORIZED 9238990 Refund Generated due to proration on Bill #0019804496-2013-2013-0000-00Vehicle Sold 10/16/2014TaxARETHA MICHELLE ROYSTER PLEASANT 1132 SHELTON RD ROXBORO, NC 27573Proration 0016183233 BDX9560 AUTHORIZED 28683912 Refund Generated due to proration on Bill #0016183233-2013-2013-0000-00Vehicle Sold 10/31/2014TaxTaxVehicle Sold 10/22/2014Tax0005948565 YZC7700 AUTHORIZED 9362149 Refund Generated due to proration on Bill #0005948565-2013-2013-0000-00ALICE MAE ANDERSON 444 JOHN ROGERS RD HURDLE MILLS, NC 27541ProrationNorth Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 11/6/2014 9:48:45 AMAddress 1Refund TypeLevy Type32
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 11/6/2014 9:48:45 AM01($19.06)$0.00 ($19.06)Refund $19.0601($26.35)$0.00 ($26.35)Refund $26.3501($33.19)$0.00 ($33.19)Refund$33.1901($10.80) ($0.53) ($11.33)50($9.72) ($0.49) ($10.21)50$0.00$0.00$0.00Refund $21.5401($4.27)$0.00 ($4.27)50($4.03)$0.00 ($4.03)50($10.00)$0.00 ($10.00)Refund $18.3001($2.33)$0.00 ($2.33)Refund$2.3301($49.31)$0.00 ($49.31)Refund $49.3101($13.07)$0.00 ($13.07)Refund $13.0701($138.81)$0.00 ($138.81)Refund $138.8101($65.13)$0.00 ($65.13)Refund $65.13TaxVehicle Sold 11/05/2014TaxLOYD JUNIOR POOLE 284 TANGLEWOOD CIR ROXBORO, NC 27573Proration 0019111169 AMM2444 AUTHORIZED 9642661 Refund Generated due to proration on Bill #0019111169-2013-2013-0000-00Vehicle Totalled11/04/20140020380649 VZZ1235 AUTHORIZED 9677480 Refund Generated due to proration on Bill #0020380649-2013-2013-0000-00KELLIE MARIE HATLEY 85 LYNNY CREDLE DR TIMBERLAKE, NC 27583ProrationTaxJULIAN NEAL HUGHES,JR 40 LANDMARK N ROXBORO, NC 27574Proration 0019111059 YYB2602 AUTHORIZED 9561282 Refund Generated due to proration on Bill #0019111059-2013-2013-0000-00Vehicle Sold 10/31/2014TaxVehicle Sold 11/05/2014TaxJULIAN NEAL HUGHES,JR 40 LANDMARK N ROXBORO, NC 27574Proration 0016173167 AJS1791 AUTHORIZED 9481171 Refund Generated due to proration on Bill #0016173167-2013-2013-0000-00Vehicle Sold 10/28/20140009627711 BZ49009 AUTHORIZED 9677741 Refund Generated due to proration on Bill #0009627711-2013-2013-0000-00JOSEPH RAY WALKER 400 RICHLAND RD ROXBORO, NC 27574ProrationVehicle FeeJANIE TATE BRIGGS 1534 RED OAK CT ROXBORO, NC 27573Proration 0005954167 ZZD4334 AUTHORIZED 27469905 Refund Generated due to proration on Bill #0005954167-2014-2014-0000-00Tag Surrender10/14/2014TaxTaxTaxTaxVehicle FeeVehicle Sold 10/27/2014TaxJAMIE LEE WHITLOW 214 LAWRENCE ST ROXBORO, NC 27573Adjustment < $1000005959843 EW5250 AUTHORIZED 28830756 Refund Generated due to adjustment on Bill #0005959843-2013-2013-0000-00Over Assessment11/03/20140019110965 XZJ5378 AUTHORIZED 9450821 Refund Generated due to proration on Bill #0019110965-2013-2013-0000-00JAMES MICHAEL HESS 175 CHARLIE CASH RD TIMBERLAKE, NC 27583ProrationTaxHERBERT CARLTON BATTEN 1646 BLALOCK DAIRY RD ROXBORO, NC 27574Proration 0019111275 AH9431 AUTHORIZED 9197432 Refund Generated due to proration on Bill #0019111275-2013-2013-0000-00Vehicle Sold 10/15/2014TaxFRANK EUGENE MELTON 1546 HALIFAX RD ROXBORO, NC 27573Proration 0005942710 SPE6506 AUTHORIZED 9156597 Refund Generated due to proration on Bill #0005942710-2013-2013-0000-00Vehicle Sold 10/14/201433
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 11/6/2014 9:48:45 AM01($5.25) ($0.26) ($5.51)Refund$5.5101($60.55)$0.00 ($60.55)Refund $60.5501($55.96) ($2.80) ($58.76)Refund $58.7601($68.91)$0.00 ($68.91)Refund $68.9101($36.44)$0.00 ($36.44)Refund $36.4401($22.54)$0.00 ($22.54)Refund $22.5401($32.71)$0.00 ($32.71)Refund $32.7101($14.05)$0.00 ($14.05)Refund $14.0501($18.95)$0.00 ($18.95)Refund $18.95Refund Total $1336.32Tag Surrender10/24/2014Tax0021582311 5P7841 AUTHORIZED 9412571 Refund Generated due to proration on Bill #0021582311-2014-2014-0000-00WILLIAM GARLAND OVERBY PO BOX 1831 ROXBORO, NC 27573ProrationTaxWILLIAM GARLAND OVERBY PO BOX 1831 ROXBORO, NC 27573Proration 0020623744 CJS5054 AUTHORIZED 9412570 Refund Generated due to proration on Bill #0020623744-2013-2013-0000-00Tag Surrender10/24/2014TaxVehicle Sold 11/03/2014TaxTRACY VIRGINIA BUCHANAN 84 GRAY FOX RUN TIMBERLAKE, NC 27583Proration 0009435615 SZF9526 AUTHORIZED 9156494 Refund Generated due to proration on Bill #0009435615-2013-2013-0000-00Vehicle Sold 10/14/20140019113247 AFA4555 AUTHORIZED 9610505 Refund Generated due to proration on Bill #0019113247-2013-2013-0000-00THOMAS LEWIS YEATTS,II 230 WAGSTAFF CARVER RD ROXBORO, NC 27574ProrationTaxTHOMAS DEVONPORT WINSTEAD 1990 LONGS STORE RD ROXBORO, NC 27574Adjustment < $1000010603984 CCF7499 AUTHORIZED 9481260 Refund Generated due to adjustment on Bill #0010603984-2013-2013-0000-00Mileage 10/28/2014TaxInsurance Lapse11/05/2014TaxROSE MARIE VAUGHAN 35 JOE MCGHEE LN ROXBORO, NC 27574Proration 0016170181 ACP4603 AUTHORIZED 9337232 Refund Generated due to proration on Bill #0016170181-2013-2013-0000-00Vehicle Sold 10/21/20140021955231 CHK3893 AUTHORIZED 9677605 Refund Generated due to proration on Bill #0021955231-2013-2013-0000-00ROBIN OWENS LOVE 9196 DIRGIE MINE RD ROXBORO, NC 27574ProrationTaxOver Assessment10/30/2014TaxPATSY BATEMAN LOCKAMY 212 EVELYN DAY RD ROXBORO, NC 27574Proration 0010223367 PVR7180 AUTHORIZED 9239099 Refund Generated due to proration on Bill #0010223367-2013-2013-0000-00Vehicle Sold 10/16/20140005955917 CB86336 AUTHORIZED 9532969 Refund Generated due to adjustment on Bill #0005955917-2013-2013-0000-00MELANIE MASON VAUGHN 6770 HELENA MORIAH RD ROUGEMONT, NC 27572Adjustment < $10034
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Uptown Shuttle Project
Summary of Information:
Last year, Roxboro was selected as one of only four communities in the Nation to participate in a
program to promote economic development through improved public transportation. There was a
perception in the community that the mobility needs of Roxboro had evolved, and that a fixed route
transit system was needed which would complement the existing Person Area Transportation System
(PATS). The assistance was provided to PATS through the Region K Community Assistance
Corporation by the Community Transportation Association of America (CTAA).
Over the past several months, PATS and CTAA assessed the transportation needs of the Roxboro,
closely examining where residents wanted to go, where they were coming from, at what times of the
day and what days of the week. There is consensus that the travel needs for shopping, work,
education, health care and recreation justify a transit service with a fixed route and schedule in
Roxboro. The service would circulate in Roxboro, operating from 6:00 am to 6:00 pm. The route
would extend from Wal-Mart to the Community College, serving most all businesses and major
destinations. Buses would alternate travelling the route in a clockwise, and then counterclockwise
direction.
It is important to note that PATS already has the resources to launch this new route in the near future.
PATS current funding and fleet will support the new service without any financial contributions from
the City or County. PATS hope to start the service in time for the upcoming holiday shopping
season.
Recommended Action: Approval to start the Uptown Shuttle Route
Submitted By: Kathy Adcock, Transportation Manager
Charlie Rutkowski, CTAA
Joe Seitz
35
Roxboro North
Carolina Uptown
Shuttle Project
November, 2014
This project is supported through the
U.S. Department of Agriculture – Rural
Development, which is an Equal
Opportunity Program.
Prepared by Joe Seitz
President, the LPI Group, LLC
36
_______________________________________________
Executive Summary
Roxboro North Carolina
Uptown Shuttle Project
Page 1 of 3
SUMMARY
Since the Fall of 2012 an effort has been underway to bring a public transit shuttle to
Uptown Roxboro. The Person Area Transit System (PATS), the Kerr-Tarr Regional
Council of Governments, the Roxboro City Planning Department, and the Community
Transportation Association of America (CTAA) have been researching and planning to
develop a model that can succeed in Roxboro, North Carolina.
Based on our efforts we have learned that a very promising and unique opportunity
exists in the Town of Roxboro to have a shuttle service that based on industry
standards and census and demographic data can be very successful.
Reasons the Uptown Shuttle Can Be Successful.
Transit systems operating throughout the country in rural and small urban areas with a
high percentage population base living at or below the poverty level and not owning a
personal vehicle, tend to be very successful.
• Based on U.S. Census Data Roxboro has 3,087 residents, nearly 39% of its
population, living at or below the poverty level.
o This factor becomes more significant in Roxboro considering that
• Of the 7,700 residents nearly 1,100 do not own a personal vehicle.
Industry research has shown that these two factors are the most critical in determining
transportation need. Although there may be some overlap between these two factors,
what they tell us is that at least half of the population in Roxboro is in need of
transportation services.
Additionally the average Median Household and Per Capita Incomes are significantly
lower than the rest of the County, the State of North Carolina, and the Nation. Industry
research also shows that lower income households tend to be heavier transit users.
Another typically transit dependent group are those individuals 60 years of age and
older. Of the 7,700 residents in Roxboro, 2018 of them fall within that category.
Another demographic of Roxboro shows that the significant spending patterns in 2013,
other than shelter, included:
• Retail Goods
• Health Care
• Entertainment
• Food Away from Home
37
_______________________________________________
Executive Summary
Roxboro North Carolina
Uptown Shuttle Project
Page 2 of 3
The potential customers surveyed as part the 2012 Job Access Mobility
Institute confirmed that access to shopping, health care, entertainment, and
jobs was of high importance when deciding if they would use a public transit
system.
Why is this a Unique Opportunity?
Most transit system start-ups require a significant initial financial outlay. This project
can be started without any additional resources. The Person Area Transit System
(PATS) has designated a driver and a vehicle from its existing resources that it can
dedicate to operating this new service.
Transit systems usually are expected to have immediate success to offset the startup
costs. Typically that doesn’t happen as it takes time to increase awareness of a new
service and change the transportation habits of potential customers. In Roxboro we
have the opportunity to evaluate, and grow this new service into a successful program
before making any additional investments.
What kind of Ridership Should We Expect?
A number of formulas created by the National Transit Cooperative Research Program
(TCRP) were used to predict potential ridership. Additionally, two similar transit
programs, KARTS in Henderson, NC, and Transportation Lincoln County (TLC)
Lincolnton Shuttle in Lincolnton NC, were chosen for comparison.
The comparison of these three systems showed that although Roxboro has fewer
residents, 2,000 fewer than Lincolnton and 7,000 fewer that Henderson, the population
base is more transit dependent. The Mobility Gap and residents who do not own a
personal vehicle is three times higher in Roxboro than in Lincolnton and slightly less
than half of that in Henderson. Roxboro also has the same number of residents over
the age of 60 as Lincolnton and more than half the number of that age group in
Henderson.
The annual one-way trips for the in-town shuttles of Henderson and Lincolnton are
19,000 and 30,000 respectively. Considering the higher percentage of transit
dependent population living in Roxboro it is reasonable to expect the annual one-way
trips to be in the range of 22,000 to 28,000.
What will the Roxboro Uptown Shuttle Look Like?
Initially the Roxboro Uptown Shuttle will operate Monday through Friday from 6:00am to
6:00pm. The service will start and end at the PATS offices. The trip from start to finish
38
_______________________________________________
Executive Summary
Roxboro North Carolina
Uptown Shuttle Project
Page 3 of 3
will take approximately 45 to 50 minutes depending upon traffic and the
number of customers boarding and alighting.
The scheduled stops are as follows:
1) Cleveland Lane (playground)
2) Brookstone/Shale Cir. (mailboxes)
3) Walmart
4) Weeks Dr. (across from Golden Corral)
5) Madison Square Center (DSS/FEMA)
6) Person Memorial Hospital
7) Piedmont Community College
8) Oaks Apartments (Office/Mailboxes)
9) Pine Ridge Apartments (Office/Playground)
10) Roses/Food Lion
11) Person Plaza (Peebles/Just Save)
12) Long Memorial Church Lot (Help Center)
13) Courthouse (Main St.)
14) Library
Anticipated Start-Up.
Based upon Board and Council approval the official start date for this service will be
December 13th to coincide with the holiday parade. Although regular service will not be
provided on Saturdays the holiday parade presents a great opportunity to reach out to
the public to see, touch, and ride the service. The first regularly scheduled trip will
begin on December 15th at 6:00am.
39
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Public Nuisance proposal
Background Information: At the September 8th meeting, the Board of Commissioners asked
Staff to provide a proposal regarding the county’s options for removing abandoned homes, litter
and abating public nuisances.
Summary of Information: Staff has researched surrounding/similar counties to determine
which beautification/public nuisance regulations are common elsewhere. Abandoned Structures
and Littering ordinances are the most common in the counties that were surveyed.
County Minimum
Housing
Abandoned
Structures Littering Appearance
Commission1
Person No No No No
Granville No No Yes No
Caswell No No No No
Orange Yes Yes Yes Yes
Durham Yes Yes Yes Yes
Halifax, VA No Yes Yes No
Vance No Yes Yes No
Warren No Yes2 No No
Franklin No No No Yes
Chatham No No Yes Yes
1 – Includes landscape, architecture regulations
2 – Abandoned Mobile Home Ordinance
Is the Board interested in pursuing public nuisance / beautification regulations?
Before reviewing the regulation options in detail, the Board should consider whether it would
like to proceed with enacting additional regulations.
Pros Cons
• Improve public health and safety
• Improve the landscape and image of
Person County
• Increase neighboring property values
• Address recent citizen concerns
• Collectively, these changes may have
a positive influence on economic
development.
• Implementing these regulations may
impact private property rights
• Cost – staffing and operating costs will
be incurred
40
OPTION #1: Adopt Abandoned Structures Regulations (153A-365 – 153A-372.1)
a) Process: Craft and adopt ordinance. Expect an exemption to be included for farm
buildings. Pursue State grant funds to subsidize the clean-up of abandoned mobile
homes.
i. Definitions: Abandoned (or Unusable) Structures Ordinance
DEFINITIONS: DANGEROUS AND ABANDONED BUILDINGS
As used in this ordinance, the following words and terms shall have the meanings
prescribed herein:
Abandoned Building or Structure
• Any vacant building which is frequented by persons who are not lawful occupants of
such structure.
• Any vacant building which, by reason of lack of maintenance, or by reason of the
boarding up of its doors and windows, or other reasons, has a substantial adverse
effect on the value of the property in the immediate neighborhood.
• A building or structure, the principal use of which has been abandoned, and that no
longer has any function or use.
• Any vacant building which has had its doors or windows boarded up for emergency
reasons for a period of in excess of eight (8) weeks.
Building or Structure
Includes anything constructed or erected, the use of which requires permanent or
temporary location on or in the ground including, but not limited to, buildings of all types
and use groups, advertising signs, billboards, swimming pools, sheds, garages, fences or
any other manmade structure. Farm structures are exempt.
Dangerous Building or Structure
• Any building or structure which is dangerous to the public health or safety because
of its construction or condition, or which may cause or aid in the spread of disease or
which may become a harborage for rodents or other animals, or which may cause
injury to the occupants thereof or of a neighboring building or structure.
• Any building or structure which, because of faulty construction, age, lack of proper
repair or any other cause constitutes or creates a fire hazard.
• A Building or structure, the principal use of which has been abandoned, and that no
longer has any function or use.
• Any vacant building which has had its doors or windows boarded up for
emergency reasons for a period of in excess of eight (8) weeks.
b) Cost estimates: $15,000-$51,000
i. FTE: .5 FTE, $31,000–The State has limited grant funds for county programs that
remove abandoned mobile homes from property. Implementing the grant program
will require .5 FTE.
ii. Operating: $15,000 - $20,000 – Some operating funds would be needed to pay for
clean-up of abandoned structures.
c) Enforcement: The Inspections Department will manage the initial visit, investigation,
and appeals process. The Planning Department would manage the abandoned mobile
home removal grant program. The court system must provide an order of abatement and
in the event that the court directs the county to front the cost of abatement, those costs
could be collected when the property is sold. NOTE: The cost of removal of abandoned
structures could be collected via the property tax bill, if the BOC adopted a minimum
housing code.
41
OPTION #2: Adopt Littering Regulations (GS 153A-121, 153A-140.2)
a) Process: Create a “Public Nuisance” Ordinance
i) Below is sample language from the City of Roxboro:
CONDITIONS DEEMED PUBLIC NUISANCE.
The existence of any of the following conditions on any vacant lot or other parcel
of land within the corporate limits is declared to be dangerous and prejudicial to
the public health or safety and to constitute a public nuisance:
(A) Any accumulation of rubbish, trash, junk, debris, wood or brush causing or
threatening to cause the accumulation of stagnant water, or causing or
threatening to cause the inhabitation therein of rats, mice, snakes or vermin of
any kind which is or may be dangerous or prejudicial to the public health.
(B) Any condition detrimental to the public health which violates the rules and
regulations of the County Health Department.
b) Cost estimate: $31,000- $62,000
(A) FTE: .5 - 1FTE ($26,000-$52,000)- the amount of staff time needed
depends on whether the BOC wants this position to coordinate public
clean-up events
(B) Operating cost: $5,000 - $10,000
c) Enforcement: The Sheriff’s Office will manage the initial visit and investigation. The
Planning Department will handle the notification, hearing and appeal requirements. In the
event that a resident is cited three times in one year (chronic offender), the county could
contract to have the litter cleaned up and then collect the cost of abatement via the
property tax bill.
d) Other Considerations: If the BOC decides to adopt litter regulations, staff recommends
appointing a joint Appearance Commission with the City of Roxboro to help craft the
ordinance language, organize clean-up activities and develop future appearance-related
concepts, such as landscaping and architectural requirements. The City Council has
discussed creating an Appearance Commission and may be interested in creating a joint
commission.
OPTION #3: Do nothing
Recommended Action: Provide staff with feedback about whether to move forward or not with
the abandoned structure and/or littering regulations and the Appearance Commission.
Submitted By: Mike Ciriello, Planning Director
42
AGENDA ABSTRACT
Meeting Date: November 17, 2014
Agenda Title: Public Safety Communication Towers Update
Background information:
The Board of Commissioners funded $100,000 in the FY15 budget to complete environmental
studies for four tower locations. The towers will improve our public safety communications system.
The total cost of the construction of four towers is estimated at $4M.
Summary of Information:
The State has offered to pay for the construction of the Woodland tower, so Person County will
construct three towers – Bethel Hill, Mt. Tirzah and Bushy Fork. Below are the four tower locations:
43
Bethel Hill
44
Mt. Tirzah
45
Bushy Fork
46
Woodland (constructed by the State)
Bethel Hill and Board of Ed Lease
Our next step is to complete leases with the Board of Ed and Bethel Hill Charter School. The
Superintendent has asked that the county lease the tower land from the Board of Ed and then the
county will sublease it to the State. The cost of the lease is $1 and will need to be approved by the
Board of Ed and the Board of Commissioners.
The Bethel Hill has asked for revenue sharing, in the event that a cell phone provider leases space on
the tower. Staff has had some conversations about the terms of the lease, but staff needs the Board of
Commissioners approval to negotiate the terms.
47
Wireless Telecommunications Facilities Ordinance
Our current ordinance requires that towers be setback from the property line the height of the tower
or the height of the engineered break point. For example, the proposed towers are 300 feet tall and
would require a 300 foot fall zone and setback. However, staff is recommending a reduced fall zone
for all of the towers due to space constraints. For example, the Mt. Tirzah tower will be engineered
to have a 50 foot setback, to increase the distance between the playground area and the tower.
Engineering the tower to have a reduced fall zone increases the cost of the tower. Staff has begun to
investigate alternatives for reducing the fall zone requirements, which could reduce the total project
cost.
Recommended Action: Move forward with the environmental studies portion of the tower project.
Direct staff to negotiate with Bethel Hill Charter School on the terms of the lease. Decide whether or
not to review the Wireless Telecommunications Facilities Ordinance.
Submitted By: Assistant County Manager, Sybil Tate
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64