Agenda Packet April 29 2013PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 29, 2013
6:30 pm
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #1
COMMUNITY CONVERSATIONS MEETING
ITEM #2
Adoption of Capital Improvement Plan for FY 2014-2018 ……………… Heidi York
& Amy Wehrenberg
CLOSED SESSION (if desired by the Board)
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
1
PUBLIC NOTICE
The Person County Board of Commissioners will hold an informal “Community
Conversations” meeting to receive feedback from the community about services,
suggestions for improving County Government, and the opportunity to shed some
light on the budget process in general.
The “Community Conversations” meeting is scheduled for:
· April 29, 2013 at 6:30 pm at the Bushy Fork Grange Hall
7854 Burlington Road Hurdle Mills
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
(This special meeting will not be streamed live on the web but videoed and posted for viewing).
2
Person County, North Carolina
Person County
Capital Improvement Plan
FY 2014-2018
Recommended
Heidi York, County Manager
Sybil Tate, Assistant County Manager
Amy Wehrenberg, Finance Director
April 1, 2013
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4
Person County, North Carolina
Capital Improvement Plan
Table of Contents
Manager’s Letter to the Board of Commissioners ............................................ 1-2
Objectives and Procedures for the CIP .................................................................3
Criteria for Project Priority .....................................................................................4
Summary of Completed Projects for FY 2013 .......................................................5
Status of Ongoing Projects for FY 2013 ................................................................6
Recommended Projects (By Year) .................................................................... 7-8
Projects Not Recommended ........................................................................... 9-10
Funding Schedule ......................................................................................... 11-13
Set Aside Funds for Future Years ....................................................................... 14
Graph-Revenue Sources ..................................................................................... 15
Graph-Projects by Function ................................................................................. 16
Graph-Projects by Type ...................................................................................... 17
Person County’s Debt Service ...................................................................... 18-20
Future Debt Service Payments ........................................................................... 21
5
PERSON COUNTY
OFFICE OF THE COUNTY MANAGER
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 1, 2013
Dear Person County Board of County Commissioners:
I am pleased to present Person County’s Fiscal Year 2014-2018 Capital Improvement Plan
(CIP). This is an important planning tool for our County and is intended to reflect the priorities
of the Board of County Commissioners in terms of capital needs and spending over the next five
years. The most critical capital needs are determined while taking into account the fiscal and
logistical constraints facing Person County. This plan identifies the anticipated funding sources
needed to meet these priorities. Although the projects in this Plan span the next five years, the
fiscal effects extend far beyond. Therefore, the full array of funding sources needed to support
the project as well as potential impacts to future operating budgets are presented as well.
The development of this plan is based on the economic and fiscal climate in which we find
ourselves. While revenues are in a slow recovery, the Board of Commissioners has stated their
desire to be prudent with County Fund Balance; a primary funding source for capital projects.
The last three years have seen a tremendous reliance on Fund Balance as we focused on long
overdue deferred maintenance needs. This use of Fund Balance caused a planned and targeted
decline of our Unanticipated Fund Balance reserves. The upcoming Fiscal Year 13-14 reduces
the appropriation of fund balance to approximately half of the current year’s appropriation.
While the projects and spending have not been scaled back, the funding sources have shifted to
reflect the directive of the Board of Commissioners.
This plan incorporates the needs of our partner agencies- the Person County Schools and
Piedmont Community College (PCC) as well, given that counties are statutorily responsible for
the provision of educational facilities. In fact, 46% of all CIP projects are for education. This
proactive approach to tackling major deferred maintenance needs for the facilities of all three
entities has allowed us to manage the scope and timing of these costly projects. Person County is
in its third year of implementing a comprehensive roofing needs assessment. In addition to
roofing repairs and replacements, some highlights of our progress during the current Fiscal Year
2012-2013 include: the completion of a feasibility study for a potential multi-jurisdictional
business and industrial park with Durham County; improved energy efficiency through a lighting
replacement project at the Person County Office Building and Library; paved access to Animal
Services as well as paving at PCC, Person High School, and Southern Middle School; paving
and repair of county walking tracks and the tracks at Person High and Southern Middle Schools;
purchasing and installation of a new financial and human resources software system; completion
of the engineering feasibility study for the Recreation and Senior Center; and painting of the
Detention Center.
Page 1
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This updated FY 2014-2018 CIP continues to implement the roofing repairs and replacements
targeted as the most critical by our study and begins to implement the first phase of a new
windows replacement study, primarily for the Person County School facilities. Other major
projects that will commence in FY14 include the construction of the Recreation and Senior
Center, estimated at approximately $4 million to be financed along with three roofing projects;
launching a new paperless document management system as an efficiency and space solution for
managing paper storage and retention needs of county government; the development of a new
public safety and emergency services satellite facility to be housed at the Old Helena School site;
and the installation of $100,000 worth of new security equipment at all traditional public schools.
An important element of this CIP is a debt analysis summary, as well as a table and graph
showing the future debt service levels for Person County Government. Comparing Person
County’s debt service levels with a state-wide average as well as counties benchmarked with our
population size indicates that our debt is well below those averages. The spreadsheets and graph
illustrate Person County’s ability to take on additional debt payments in the future. This
information reveals that debt service payments take a precipitous drop in Fiscal Year 2016 even
with the proposed financing of the Recreation and Senior Center and roofing projects in Fiscal
Year 2014. This sharp drop in debt service is one indicator that is not viewed favorably by
financial analysts and bond rating agencies who recommend a steady level of debt with little
deviation in either direction. Sharp changes can signal poor planning on a county’s behalf and
suggest inefficient use of financing tools. This along with the availability of historically low
interest rates is something that needs to be considered as projects are evaluated within this CIP.
Please keep in mind that this Capital Improvement Plan is just that- a plan, and while a great deal
of effort and analysis have gone into this, it offers a starting point for annual comparisons, fiscal
changes, unforeseen needs, and a place where public discussion can begin. The CIP will
continue to be reviewed on an annual basis, presenting any recommended changes to the Board
for consideration. This review is critical as new information about our capital needs, our fiscal
health, financing tools, and existing project scheduling arises.
Person County Government takes great care and pride in being financially responsible in its
service delivery and future operations. This Capital Improvement Plan is indicative of our
commitment to provide residents with not only sustainable infrastructure, but improvements and
enhancements to our community and quality of life. County staff looks forward to working with
the Board of County Commissioners and our community as we implement the Fiscal Year 2014-
2018 Capital Improvement Plan.
Sincerely,
Heidi N. York
County Manager
Page 2
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Person County, North Carolina
Capital Improvement Plan
Objectives of a CIP:
· Create a plan to organize long term capital needs in a manner to promote
discussion regarding priority, feasibility, timing, potential costs, financing options
and future budgetary effect.
· Limit projects to those costing $50,000 and over in the plan.
· Present an overview of requests submitted by Person County departments,
Piedmont Community College and Public Schools.
· Facilitate the exchange of information and coordination between the County, the
community college and the schools on capital planning.
Steps in developing a CIP:
· Determine capital needs for all departments and certain County-funded agencies.
· Review priorities and assess proposed capital projects in relationship to these
priorities.
· Make recommendations to the Board of County Commissioners on a project’s
timing, priority and possible financing options.
Categories of projects:
Person County Government
Piedmont Community College
Public Schools
· Each project includes a description, a timeline for construction and operating
costs, and the current status.
· Also included are graphs that summarize revenue sources, projects by function,
projects by type, and outstanding debt.
Page 3
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Person County, North Carolina
Capital Improvement Plan
Criteria in determining project status:
Safety
· Is public health or safety a critical factor with regard to this project?
· What are the consequences if not approved?
Mandate
· Is the project required by legal mandates?
· Is the project needed to bring the County into compliance with any laws or
regulations?
Timing and Linkages
· What is the relationship to other projects, either ongoing or requested?
· Does the project relate to a County-adopted plan or policy?
Economic Impact
· Will this project promote economic development or otherwise raise the standard
of living for our citizens?
Efficiencies
· Will this project increase productivity or service quality, or respond to a demand
for service?
· Are there any project alternatives?
Service Impact
· Will this project provide a critical service or improve the quality of life for our
citizens?
· How will this project improve services to citizens and other service clients?
· How would delays in starting the project affect County services?
Operating Budget Impact
· What is the possibility of cost escalation over time?
· Will this project reduce annual operating costs in some manner?
· What would be the impact upon the annual operating budget and future operating
budgets?
Strategic Plan
· How does this project fit into the Person County Futures plan?
Debt Management
· What types of funding sources are available?
· How reliable is the funding source recommended for the project?
· How would any proposed debt impact the County’s debt capacity?
· Does the timing of the proposed construction correspond to the availability of
funding?
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Person County, North Carolina
Capital Improvement Plan
Summary of Completed Projects for FY 2013
Person County Government:
Kirby roofing - $90,731
Olive Hill gym roofing - $135,466
Airport Pumphouse roofing - $13,500
Energy Lighting Project at PCOB and Library - $174,267
Huck Sansbury roofing - $208,663
Animal Services Paving - $81,315
Recreation and Senior Center Engineering Study - $23,000
Painting at LEC Detention Center - $30,700
Piedmont Community College:
PCC paving and expansion of parking lots - $106,875
Public Schools:
Southern Middle School roofing - $1,275
Early Intervention roofing - $108
Learning Academy roofing - $38,417
Page 5
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Person County, North Carolina
Capital Improvement Plan
Status of Ongoing Projects for FY 2013
Person County Government:
Courthouse Renovation and Roofing Projects ($5,446,000) – This project is 99% complete.
The remaining project will cost approximately $75,000 and will pay for an electrical upgrade that
will bring the entire electrical system up to code.
Multi-Jurisdictional Industrial Park ($155,000) – This is a joint endeavor with Durham County
that is underway. The first phase of the feasibility study was completed in April 2012. The
remaining cost is included in the Economic Development operating budget and will cover site
selection, site-certification and creation of a non-profit to manage the park.
Walking Track paving and repair ($65,000) – Weather has delayed this project. Tracks
included are Hurdle Mills, Olive Hill, Bushy Fork, Helena, Mt. Tirzah, Bethel Hill, and Allensville.
The paving/repair of Huck Sansbury track has been postponed to be included in the Recreation
and Senior Center Project. Completed to date: Hurdle Mills, Bushy Fork, and Olive Hill.
Anticipated completion date of the remaining tracks is April 2013.
PCOB roofing ($412,708) – Engineering has been completed. Bidding will occur in late March.
Bushy Fork gym roofing ($134,696) – This project can be completed quickly and will be
finished by the end of FY13.
LEC HVAC controls ($170,000) – Over 50% complete and will be completed by mid to late
April.
Accounting & HR Software Package ($290,000) – Finance records have been converted to
the new software and departments are now using the Munis system for Finance-related
documents. The HR software rollout is underway and anticipated for completion in May 2013.
Public Schools:
Exterior wall waterproofing at PHS ($250,000) – The waterproofing is 10% complete and will
be finished during the summer of 2013.
Paving at Person High and Southern Middle ($150,000) – Expected completion is summer
of 2013.
North End Elementary roofing ($577,646) – Bids will be received in April 2013.
Replacement of cooling tower at Person High ($60,000) – Bids have been received and are
higher than expected.
Paving tracks at Person High and Southern Middle School ($200,000) – Expected
completion is summer of 2013.
Southern Middle and Person High School roofing ($3,082,538) – Southern Middle School
roofing is over 50% complete and should be completed by May 2013. Person High School
roofing has not started, but is expected to be complete in fall of 2013. The re-roofing costs for
these two schools were funded with loan proceeds, and includes a 100% federal interest credit
through an approved Qualified School Construction Bond (QSCB).
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Person County
Capital Improvement Plan
FY 2014-2018
Recommended Projects
YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION
2014 IT
Paperless Document
Management System 177,471
This project will allow the county to store and manage documents
more efficiently. We anticipate operating savings from this project
due to a reduction in staff time over the long-term.
General Services New roof - Huck Sansbury 293,068
As recommended in the Roofing Study. This cost will be included
in the financing for the Rec/Senior Center.
General Services
New roof-Kirby Civic
Auditorium (Phase 2)342,273 As recommended in the Roofing Study.
General Services
Boiler Replacement -
PCOB 108,700
The Person County Office Building boiler is over 40 years old and
is in need of replacement. It has become unreliable and costly to
repair and maintain. A new boiler will be more reliable and
efficient.
EMS/Sheriff
Public Safety Southern
Satellite Facility 181,725
In an effort to reduce response times to the southern end of the
county and provide oversight of the Old Helena School building,
EMS and the Sheriff's Office will locate a satellite base on the Old
Helena School Building property.
Rec, Arts & Parks
Senior/Rec Center - Huck
Sansbury 3,877,000
Construct a Senior Center and recreation facility at the Huck
Sansbury location. This item will be financed.
Rec, Arts & Parks
Senior/Rec Center - Huck
Sansbury, contingency 387,000
A 10% contingency is recommended for the Senior/Rec Center
construction.
PCC
Campus wide fire alarm
system 60,000
Fire inspections staff found that some buildings were
inadequately wired. Upgrading the system will provide greater
safety for the students and faculty and provide greater property
protection at night when the facility is vacant.
Public Schools
New roof - Person County
High School (Phase 2)537,659
As recommended in the Roofing Study. This cost will be included
in the financing for the Rec/Senior Center.
Public Schools
New roof-Early
Intervention 180,999 As recommended in the Roofing Study.
Public Schools
Window replacement -
Oak Lane Elementary 178,600 As recommended in the Window Study.
Public Schools
Security equipment at all
schools 99,122
Includes placing an electronic lock and intercom system for the
front entrance at each school, a front door camera for each
school, and keypad locks for exterior doors between buildings.
2015 General Services New roof - EMS 125,659 As recommended in the Roofing Study.
General Services
Replace carpet and tile -
PCOB (Phase 1)55,000
The third floor costs have been moved to the operating budget,
since it did not meet the $50,000 threshold. The remaining two
floors will be completed over two years. A solution has been
developed that will not require removal of carpet, tile, and glue.
Rec, Arts & Parks
Senior/Rec Center
furniture and equipment 500,000
The cost of furniture and equipment for the Senior/Rec Center,
which may be paid for by a PARTF grant.
Elections
Voting equipment
(Phase 1)177,650
Includes purchasing E-pollbooks, tabulators, and AutoMark
machines. E-pollbooks are needed for the 2016 election. The
tabulators and the AutoMark machines are needed in 2017.
PCC
Campus Sidewalks
Upgrades 80,000
Existing sidewalks are hazardous due to breaks and uneveness
from tree growth.
Public Schools New Roof- Earl Bradsher 563,411 As recommended in the Roofing Study.
Public Schools
Window Replacements -
Woodland 180,500 As recommended in the Window Study.
Public Schools
Fire alarm replacements -
NMS 135,000
Current fire alarms are not adequately covering the school and
are recommended to be replaced by the PC Fire Inspector.
Public Schools
Fire alarm replacements -
SMS 175,000
Current fire alarms are not adequately covering the school and
are recommended to be replaced by the PC Fire Inspector.
2016 General Services
Replace carpet and tile -
PCOB (Phase 2)55,000
The third floor costs have been moved to the operating budget,
since it did not meet the $50,000 threshold. The remaining two
floors will be completed over two years. A solution has been
developed that will not require removal of carpet, tile, and glue.
General Services
Window Replacements -
PCOB 216,480 As recommended in the Window Study.
Airport
Construct an additional
hangar 800,000
The Airport Commission has recommended construction of an
additional hangar.
Elections
Voting equipment
(Phase 2)132,650
Includes purchasing E-pollbooks, tabulators, and AutoMark
machines. E-pollbooks are needed for the 2016 election. The
tabulators and the AutoMark machines are needed in 2017.
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Person County
Capital Improvement Plan
FY 2014-2018
Recommended Projects
YEAR DEPT PROJECT TITLE TOTAL COST PROJECT DESCRIPTION
PCC New Roof - D Building 180,559 As recommended in the Roofing Study.
PCC
Upgrade Campus-wide
HVAC 100,000
HVAC controllers are outdated and have become expensive to
repair. New controllers are cheaper to maintain and user-friendly.
Public Schools New roof - VFW 69,781 As recommended in the Roofing Study.
Public Schools
Window Replacements -
North End Elementary 176,280 As recommended in the Window Study.
Public Schools
Asphalt replacement in
bus parking lot-PHS 80,000
Many areas in the bus parking lot have deteriorated, allowing
water to run across pavement, causing freeze and thaw issues.
Public Schools
Replace HVAC
controllers (at 10 schools) 97,000
HVAC controllers are outdated and have become expensive to
repair. New controllers are cheaper to maintain and user-friendly.
Public Schools
Replace rooftop units -
NMS (1st unit)65,000
Three units are at the end of their life. Failure is likely according
to a professional evaluation. One unit replaced annually.
2017 General Services
Improvements to Old
Helena School 2,598,548
Upgrade the old Helena school in order to make the facility a
usable space. This cost will cover bringing the facility up to code.
This cost will be financed.
General Services
New roof - Helena
Elementary School 1,014,031
As recommended in the Roofing Study. These costs will be
included in the financing for the Old Helena School
Improvements.
General Services
New roof-Board of
Elections/IT 143,047
As recommended in the Roofing Study. These costs will be
included in the financing for the Old Helena School
Improvements.
General Services
Old Helena School -
contingency 265,000 Contingency for Old Helena School improvements.
PCC
Upgrade Campus-wide
HVAC 100,000 The existing HVAC system is expensive to repair and inefficient.
PCC New Roof - L Building 115,113
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools New roof - PHS 46,158 As recommended in the Roofing Study.
Public Schools
Replace roof top units-
NMS (2nd unit)67,500
Three units are at the end of their life. Failure is likely according
to a professional evaluation. One unit replaced annually.
Public Schools
New Roof - School
Maintenance 284,164
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools
New Roof - South
Elementary 290,664
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools New Roof - North End 215,686
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools New Roof - Oak Lane 244,706
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools
New Roof - North
Elementary 258,858
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools New Roof - Woodland 155,183
As recommended in the Roofing Study. Included in financing for
Old Helena School Improvements.
Public Schools
Window Replacements -
Earl Bradsher 233,440 As recommended in the Window Study.
Public Schools
Window Replacements -
South Elementary 161,880 As recommended in the Window Study.
2018 General Services
New roof - Bushy Fork
Park 68,657 As recommended in the Roofing Study.
PCC
Construct covered
walkways 205,000 Construct a covered walkway from Building A to Building S.
Public Schools
Replace rooftop units -
NMS (3rd unit)70,000
Three units are at the end of their life. Failure is likely according
to a professional evaluation. One unit replaced annually.
Public Schools
New Roof - Southern
Middle 53,074 As recommended in the Roofing Study.
Public Schools
Window Replacements -
North Elementary 168,840 As recommended in the Window Study.
Public Schools
Window Replacements -
PHS 320,800 As recommended in the Window Study.
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Person County
Capital Improvement Plan
FY 2014-2018
Projects Not Recommended
DEPT PROJECT TITLE
TOTAL
COST
PROJECT DESCRIPTION/REASON FOR NOT
RECOMMENDING
Tax Pictometry 50,000
Pictometry provides oblique aerial images that have greater
detail than ortho-photograhy. Pictometry reduces the cost of
visting properties significantly, therefore reducing tax office
staff time and fuel costs. This project can be completed
using funds from the Revaluation Fund.
EMS Garage Re-configuration 62,450
Includes building an exterior garage and renovating the
existing garage at the EMS base. Half of these costs would
have been used to build an external garage, but since the
County Manager is recommending the Public Safety satellite
facility, an additional external garage is not needed. The
remaining cost of this project (renovation of the existing
garage) does not meet the CIP threshold and will be
included in the operating budget.
Rec, Arts & Parks
Playground and Park
Improvements 160,000
Includes upgrades and ADA compliance for Longhurst,
Allensville, Hurdle Mills, Mt. Tirzah, Bushy Fork, Bethel Hill,
Helena and older playgrouns at Mayo Park.The cost for this
project has been moved to the operating budget, as these
are recurring costs that should be maintained regularly.
Rec, Arts & Parks Olive Hill Restroom Project 50,000
Includes construction of outdoor restrooms at Olive Hill. Not
recommended at this time.
Rec, Arts & Parks
Solar Lights on Walking
Tracks 260,000
Installation of solar lights on all walking tracks. Turning on
existing lights is a much cheaper option than replacing the
lights with solar lights. The cost of turning on lights does
not meet the $50,000 CIP threshold and will be included in
the operating budget.
Rec, Arts & Parks Outdoor Multi-Purpose Courts 60,000
Includes additional multi-use courts at Olive Hill, Allensville,
Hurdle Mills, Bushy Fork and Bethel Hill. The Senior/Rec
Center will provide additional recreational opportunities,
so this project is not needed at this time.
Rec, Arts & Parks
New Park Location (Critcher-
Wilkerson)150,000
Includes construction of multi-purpose fields at Critcher-
Wilkerson. The Senior/Rec Center will provide additional
recreational opportunities, so this project is not needed at
this time.
Rec, Arts & Parks
Renovate Old Landfill into
Park/Green space 53,000
Renovate the old landfill for hiking, biking and open space.
The Senior/Rec Center will provide additional recreational
opportunities, so this project is not needed at this time.
Rec, Arts & Parks
Kirby Auditorium - second floor
renovation 64,000
Includes cost of installing an elevator to access the second
floor of the Kirby. Since fundraising efforts are still in
progress for the second floor of the Kirby, this project is
not recommended at this time.
Rec, Arts & Parks Kirby Auditorium seating 75,000
Includes replacement of seating for the Kirby Theater. Not
recommended at this time.
Rec, Arts & Parks Kirby Auditorium carpet 69,000
Includes replacement of carpet in the theater area. Not
recommended at this time.
Rec, Arts & Parks Gym restorations 65,000
Includes painting, floor restoration, new fixtures, and bathroom
upgrades to meet ADA standards. These are ongoing
maintenance costs and have been moved to the operating
budget.
Rec, Arts & Parks
Score Board Replacements
and Repairs 55,000
Includes replacing and upgrading scoreboards at all
recreational locations. These are ongoing maintenance
costs and have been moved to the operating budget.
PCC Allied Health Building 9,025,000
Includes construction of a new Allied Health facility on PCC's
campus. More information is needed to determine the
feasibility of this project.
Page 9
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Person County
Capital Improvement Plan
FY 2014-2018
Projects Not Recommended
DEPT PROJECT TITLE
TOTAL
COST
PROJECT DESCRIPTION/REASON FOR NOT
RECOMMENDING
PCC Upgrade dining facility 52,500
Includes purchasing equipment that would expand food
offerings to students and staff. Not recommended at this
time.
PCC Bookstore expansion 60,000
Includes furnishings and shelving for the new PCC bookstore.
Not recommended at this time.
PCC
Architectural Plans for Building
A Upgrade 75,000
This study would include renovation and expansion of Building
A that would allow for additional office and meeting space. Not
recommended at this time.
PCC
Architectural Plans for Building
D Upgrade (Barnette
Auditorium)75,000
Includes updated lighting, HVAC, seating, desks and new
finishes. Not recommended at this time.
PCC
Architectural Plans for
Upgrade of BDEC 75,000
Includes renovation of the upstairs of the BDEC building to
incorporate the Work Force Development Training Center, in
the event that it is displaced by the new Senior/Rec Center. A
space needs study may be a more economical approach
to relocating the WFDTC.
PCC
Furniture & Fixture for Allied
Health building 600,000
Includes furnishings and fixtures for the Allied Health Building.
Since the Allied Health Building is not included in this
CIP, neither is this project.
EDC
Person County Commerce
Shell Building 3,000,000
Includes purchasing land and constructing a 100,000 sq ft.
shell building in Person County that can be expanded to
200,000 sq ft. for economic development purposes. A shell
building will attract businesses that are looking for a new
location. The building may or may not be the building that is
ultimately selected for use; however, it is the mechanism for
attracting new investment to Person County. Not
recommended because the Force Protection buildng is
vacant and can be used to show prospective businesses.
PI/Materials
Recovery Facility
Purchase MRF Building and
renovate 2,200,000
Includes purchasing land and a building to house both Person
Industries and the MRF. Combining both entities in one
building will result in efficiencies and provide the room to grow
as recycling tonnage increases. Not recommended because
more detailed information is needed on the actual cost of
combining the facilities.
Public Schools Classroom conversion - PHS 100,000
Convert old metal shop to classroom space. Metals program
is no longer in existence and space is needed for normal
classroom use. Delayed due to cost of implementing
roofing and windows studies.
Public Schools
VCT Floor Tile replacement -
Earl Bradsher 250,000
Replace floor tiles that are original from the 1950's. Delayed
due to cost of implementing roofing and window studies.
Public Schools Stadium restrooms - PHS 500,000
Restrooms are not readily accessible to the public. Handicap
access is also not available. Delayed due to cost of
implementing roofing and window studies.
Public Schools Chiller replacement - PHS 285,000
Chiller is at least 23 years old. Delayed due to cost of
implementing roofing and window studies.
Public Schools
Construction of Maintenance
Facility 1,500,000
New maintenance facility to replace existing facility that is 60+
years old. Not recommended at this time.
Page 10
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Person County
Capital Improvement Plan
2014-18
Recommended - Funding Schedule
GF Fund Balance 2,102,482 1,145,685 1,487,220 1,512,750 1,183,978 946,371 8,378,486
CIP Project Fund Balance 256,701 254,545 355,000 460,000 100,000 200,000 1,626,246
Paperless Document Management System-
Cost Share from DSS Reimb & City of Roxboro - 20,387 - - - - 20,387
PARTF Grant - Recreation & Senior Center - 353,000 500,000 - - - 853,000
Debt Proceeds - Installment Purchase Financings 3,132,538 5,050,000 - - 5,320,000 - 13,502,538
Total Sources of Revenue:5,491,721 6,823,617 2,342,220 1,972,750 6,603,978 1,146,371 24,380,657
Project Costs for County:
Current
Year
2012-13
Budget
Year
2013-14
Planning
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
TOTAL
PROJECT
COSTS
Information Technology:
Paperless Document Management System - 177,471 - - - - 177,471
General Services:
Paving-driveway & parking lots-Anim Svcs,
Pub Works Maintenance & Mayo Park 135,000 - - - - - 135,000
LEC HVAC Controls Retrofit 170,000 - - - - - 170,000
New roof-Olive Hill Gym 19,133 - - - - - 19,133
New roof-PCOB 412,708 - - - - - 412,708
New roof-Huck Sansbury Complex - 293,068 - - - - 293,068
New roof-Kirby Civic Auditorium - 342,273 - - - - 342,273
Boiler Replacement-PCOB - 108,700 - - - - 108,700
New roof-Emergency Medical Services - - 125,659 - - - 125,659
Replace carpet & tile-PCOB - - 55,000 55,000 - - 110,000
Window Replacements-PCOB - - - 216,480 - - 216,480
Improvements to Old Helena Elementary School - - - - 2,598,548 - 2,598,548
New roof-Old Helena Elementary School - - - - 1,014,031 - 1,014,031
New roof-Board of Elections/IT - - - - 143,047 - 143,047
Old Helena School and Roofing Projects-
contingency - - - - 265,000 - 265,000
New roof-Bushy Fork Park 134,696 - - - - 68,657 203,353
Elections
Voting Equipment - - 177,650 132,650 - - 310,300
Emergency Management Services:
Public Safety Southern Satellite Facility - 181,725 - - - - 181,725
Economic Development:
Multi-Jurisdictional Industrial Park 45,000 - - - - - 45,000
Finance and Human Resources
Accounting Software Package 290,000 - - - - - 290,000
Recreation, Arts & Parks:
Walking tracks repaving & repair 65,000 - - - - - 65,000
Recreation and Senior Center Project - 3,877,000 - - - - 3,877,000
Rec and Senior Center Project - contingency - 387,000 - - - - 387,000
Rec and Senior Center Project - furn. & equip.- - 500,000 - - - 500,000
Airport Construction Projects:
Additional airport hanger construction - - - 800,000 - - 800,000
Set -asides for future projects - 100,000 350,000 - - 50,000 500,000
Total County Projects 1,271,537 5,467,237 1,208,309 1,204,130 4,020,626 118,657 13,290,496
Sources of Revenue for
Project Costs:
Current
Year
2012-13
Budget
Year
2013-14
Planning
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
TOTAL
REVENUE
SOURCES
Page 11
16
Person County
Capital Improvement Plan
2014-18
Recommended - Funding Schedule
Project Costs for PCC:
Current
Year
2012-13
Budget
Year
2013-14
Planning
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Paving and Expansion-Parking Lot 4 100,000 - - - - - 100,000
Campus-wide fire alarm system - 60,000 - - - - 60,000
Campus Sidewalks Upgrade - - 80,000 - - - 80,000
New roof-D Building - - - 180,559 - - 180,559
Upgrade campus-wide HVAC - - - 100,000 100,000 - 200,000
New roof-L Building - - - - 115,113 - 115,113
Construct covered walkways - - - - - 205,000 205,000
Set -asides for future projects - 100,000 - - - - 100,000
Total PCC 100,000 160,000 80,000 280,559 215,113 205,000 1,040,672
Project Costs for Public Schools:
Current
Year
2012-13
Budget
Year
2013-14
Planning
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
TOTAL
PROJECT
COSTS
Public Schools:
SMS & PHS Roofing-Issuance Costs 50,000 - - - - - 50,000
Replacement of cooling tower-PHS 60,000 - - - - - 60,000
Replace tracks-PHS & SMS 200,000 - - - - - 200,000
Paving-PHS & South Elem 150,000 - - - - - 150,000
New roof-PHS 568,816 537,659 - - 46,158 - 1,152,633
New roof-Early Intervention - 180,999 - - - - 180,999
Window replacements-Oak Lane Elementary - 178,600 - - - - 178,600
Security equipment at all schools - 99,122 - - - - 99,122
New roof-Earl Bradsher - - 563,411 - - - 563,411
Window replacements-Woodland - - 180,500 - - - 180,500
Fire alarm replacement-NMS - - 135,000 - - - 135,000
Fire alarm replacement-SMS - - 175,000 - - - 175,000
New roof-VFW - - - 69,781 - - 69,781
Window replacements-North End Elementary - - - 176,280 - - 176,280
Asphalt replacement in bus parking lot-PHS - - - 80,000 - - 80,000
Replace HVAC controllers (at 10 schools)- - - 97,000 - - 97,000
Replace rooftop units-NMS (1 unit per year)- - - 65,000 67,500 70,000 202,500
New roof-School Maintenance - - - - 284,164 - 284,164
New roof-South Elementary - - - - 290,664 - 290,664
New roof-North End 577,646 - - - 215,686 - 793,332
New roof-Oak Lane - - - - 244,706 - 244,706
New roof-North Elementary - - - - 258,858 - 258,858
New roof-Woodland - - - - 155,183 - 155,183
Window replacements-Earl Bradsher - - - - 233,440 - 233,440
Window replacements-South Elementary - - - - 161,880 - 161,880
New roof-Southern Middle School 2,513,722 - - - - 53,074 2,566,796
Window replacements-North Elementary - - - - - 168,840 168,840
Window replacements-PHS - - - - - 320,800 320,800
Set -asides for future projects - 200,000 - - 410,000 210,000 820,000
Total Public Schools Projects:4,120,184 1,196,380 1,053,911 488,061 2,368,239 822,714 10,049,489
Total Project Costs:5,491,721 6,823,617 2,342,220 1,972,750 6,603,978 1,146,371 24,380,657
Page 12
17
Person County
Capital Improvement Plan
2014-18
Recommended - Funding Schedule
Sources of Revenue for
Operating Impact Costs:
Current
Year
2012-13
Budget
Year
2013-14
Planning
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
TOTAL
REVENUE
SOURCES
General Fund Revenues 67,549 540,851 15,903 - 35,410 9,479 669,192
Paperless Doc Mgt: DSS-State Reimbursement - 4,606 4,606 4,606 4,606 4,606 23,030
Paperless Doc Mgt: City of Roxboro Cost Share - 4,000 6,000 8,000 8,000 8,000 34,000
Durham County's Cost Share-Multi Juris Park - 17,500 - - - - 17,500
Recreation and Senior Center: Fees - - 107,305 107,305 107,305 107,305 429,220
Total Sources of Revenue for Operating Impact
Costs 67,549 566,957 133,814 119,911 155,321 129,390 1,172,942
Operating Impact Costs:
Current
Year
2012-13
Budget
Year
2013-14
Planning
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
TOTAL
PROJECT
COSTS
Paperless Document Management
Staff Training - 1,000 1,000 1,000 1,000 - 4,000
Scanning costs - 9,000 20,000 10,000 10,000 - 49,000
Licensing & Maintenance - 29,739 29,739 29,739 29,739 29,739 148,695
Multi-Jurisdictional Park - site certification and
formation of non-profit agency - 35,000 - - - - 35,000
Public Safety Southern Satellite Facility
Utilities - 7,500 7,500 7,500 7,500 7,500 37,500
Phone lines (fire, fax, phone, cable)- 278 278 278 278 278 1,390
IT maintenance - 3,500 2,500 2,500 2,500 2,500 13,500
Recreation and Senior Center/Huck Sansbury &
PHS Roofing Project
Personnel/Operating costs - - 237,422 242,170 247,014 251,954 978,560
Debt service impacts with proposed debt 67,549 480,940 (164,625) (1,924,917) (142,710) (162,581) (1,846,344)
Total Operating Impact Costs 67,549 566,957 133,814 (1,631,730) 155,321 129,390 (578,699)
Note: Items highlighted in blue are projects associated with a debt financing.
2012-13 School Roofing Project (QSCB financing)
2013-14 Recreation and Senior Center Construction and Various Roofing Projects
2016-17 Old Helena School Improvements & Various Roofing Projects
Due to the approval by the Department of Public Instruction of a $3.1M Qualified School Construction Bond ("QSCB") issuance in April
2012, the total re-roofing construction of Southern Middle School and a portion of re-roofing for Person High School was approved by
the Board in FY 2013. The total QSCB borrowing amount was $3,132,538. The QSCB offers a 100% federal interest credit as part of
its intended structure.
A debt borrowing is proposed to cover various improvements to Old Helena School and re-roofing projects for the County, PCC and
Schools. (Note: A decision will need to be made with respect to the designated use of the Old Helena School to clarify what other
improvements may be required to fulfill the needs of the new occupant(s).) This Old Helena improvements are estimated at $2,598,548
and nine re-roofing projects (2-County, 1-PCC, and 6-Schools) for $2,721,452. The total proposed borrowing for these projects is
estimated to be $5,320,000.
It is recommended to do an installment financing to capture the cost of the recently revised Recreation and Senior Center Project along
with the re-roofing of the Huck Sansbury Complex, the Kirby and the rest of Person High School. The engineering contract for the
Recreation and Senior Center has been approved for $300,000 and is currently in progress. The engineering study for the roofs has
already been completed as part of the latest Roofing Study. The total proposed borrowing for these projects is $5,050,000.
Page 13
18
Set-Aside
Amount
Fiscal Year that
project is
recommended
to take place
Remaining
Amount
Current & Prior Years
New roof-Kirby Civic Auditorium 209,545$ 2014 132,728$
Replace carpet & tile (PCOB)65,000 2015 & 2016 45,000
Window replacement-Earl Bradsher 100,000 2017 133,440
Total 374,545$
Budget Year 2013-2014
New roof-EMS 100,000$ 2015 25,659$
New roof-Earl Bradsher 200,000 2015 363,411
New roof-D Building (PCC)100,000 2016 80,559
Total 400,000$
Planning Year 2014-2015
Additional airport hanger construction 350,000$ 2016 450,000$
Total 350,000$
Planning Year 2015-2016
(No set asides proposed in this year)-$
Planning Year 2016-2017
Window replacements-PHS 200,000$ 2018 120,800$
New roof-Oak Lane Elementary 100,000 2025 630,943
New roof-Woodland Elementary 110,000 2025 751,261
Total 410,000$
Planning Year 2017-2018
New roof-Inspections 50,000$ 2020 72,365$
New roof-Oak Lane Elementary 100,000 2025 530,943
New roof-Woodland Elementary 110,000 2025 641,261
Total 260,000$
Note: The County has implemented a best practice approach for distributing the costs of capital
projects to minimize the impact in any one fiscal year. This is accomplished by incrementally
funding expensive projects over multiple fiscal years. The projects listed below are funded through
set-aside funds leading up to the year in which the project will be completed, thus reducing the
burden in that year. This is a proactive approach to planning and funding future capital needs as
well as maximizing cash flow capacity.
Set-Aside Funds for Future Years
Page 14
19
Person County Capital Improvement Plan
Recommended - Revenue Sources
FY 2014 - 2018
Total % Revenue Sources
Description Current Year 2014 2015 2016 2017 2018 Totals % of Total
GF Fund Balance 2,102,482 1,145,685 1,487,220 1,512,750 1,183,978 946,371 8,378,486 34.4%
CIP Project Fund Balance 256,701 254,545 355,000 460,000 100,000 200,000 1,626,246 6.6%
Paperless Document
Management System-Cost
Shares - 20,387 - - - - 20,387 0.1%
PARTF Grant - Recreation &
Senior Center - 353,000 500,000 - - - 853,000 3.5%
Debt Proceeds - Installment
Purchase Financings 3,132,538 5,050,000 - - 5,320,000 - 13,502,538 55.4%
Totals 5,491,721 6,823,617 2,342,220 1,972,750 6,603,978 1,146,371 24,380,657 100.0%
GF Fund Balance
34.4%
CIP Project Fund
Balance
6.6%
Paperless Document
Management
System-Cost Shares
0.1%
PARTF Grant -
Recreation & Senior
Center
3.5%
Debt Proceeds -
Installment
Purchase
Financings
55.4%
Page 15
20
Person County Capital Improvement Plan
Recommended - by Function
FY 2014 - 2018
Total % CIP Projects by Function
Description Current Year 2014 2015 2016 2017 2018 Totals % of Total
General Government 1,161,537 1,021,512 358,309 404,130 4,020,626 118,657 7,084,771 29.1%
Public Safety - 181,725 - - - - 181,725 0.7%
Economic Development 45,000 - - - - - 45,000 0.2%
Culture & Recreation 65,000 4,264,000 500,000 - - - 4,829,000 19.8%
Transportation (Airport) - - 350,000 800,000 - - 1,150,000 4.7%
Education - PCC 100,000 160,000 80,000 280,559 215,113 205,000 1,040,672 4.3%
Education - Schools 4,120,184 1,196,380 1,053,911 488,061 2,368,239 822,714 10,049,489 41.2%
Totals 5,491,721 6,823,617 2,342,220 1,972,750 6,603,978 1,146,371 24,380,657 100.0%
General
Government
29.1%
Public Safety
0.7%
Economic
Development
0.2%
Culture &
Recreation
19.8%
Transportation
(Airport)
4.7%
Education - PCC
4.3%
Education - Schools
41.2%
Page 16
21
Person County Capital Improvement Plan
Recommended - by Type
FY 2014 - 2018
Total % CIP Projects by Type
Description Current Year 2014 2015 2016 2017 2018 Totals % of Total
Roofing 4,276,721 1,353,999 689,070 250,340 2,767,610 121,731 9,459,471 38.8%
Construction/Renovation - 4,145,725 - 800,000 2,863,548 205,000 8,014,273 32.9%
Equipment Upgrades 520,000 445,293 810,000 439,650 300,150 70,000 2,585,093 10.6%
Window Replacements - 178,600 180,500 392,760 395,320 489,640 1,636,820 6.7%
Set-Asides - 400,000 350,000 - 410,000 260,000 1,420,000 5.8%
Paving 650,000 - 80,000 80,000 - - 810,000 3.3%
Engineering/Planning Costs 45,000 300,000 - - - - 345,000 1.4%
Other B&G Improvements - - 55,000 55,000 - - 110,000 0.5%
Totals 5,491,721 6,823,617 2,164,570 2,017,750 6,736,628 1,146,371 24,380,657 100.0%
38.8%
32.9%
10.6%
6.7%
5.8%
3.3%
1.4%
0.5%
0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0%
Roofing
Construction/Renovation
Equipment Upgrades
Window Replacements
Set-Asides
Paving
Engineering/Planning Costs
Other B&G Improvements
Page 17
22
Person County's Debt Service
Current Debt Service
Project
Description
Term
Int Rate
%
Outstanding
Balance
Last Pyt
Fiscal
Year
2006 Various
Roofing/Paving
Re-roofing, paving and repaving
certain school, community college and
other public facilities; re-floor the
gymnasium; construct new tennis
courts at Person High School
15
years
3.86% 3,050,364 2021
2007 School Bus
Garage/Health
Buildings
Renovation/PCC
Roofing
Construction of a bus garage for the
Person County Schools administrative
unit, re-roofing two classroom building
at Piedmont Community College and
renovating, equipping and furnishing
former Health Department buildings to
provide space for other County
departments
7
years
3.75% 616,921 2014
2008
Refinancing of
1999 & 2000
Elem School
Construction &
LEC Building
Combine and refinance the previous
debt held on the cost of construction to
the elementary schools in 1999 and
2000, and the acquisition and
construction on the law enforcement
center
7
years
3.55% 4,680,516 2015
2009 Material
Recovery
Facility
Equipment
Capital lease of a baler and equipment
associated with the operation of a
material recovery facility
5
years
2.71% 96,668 2014
2010
Courthouse
Renovation &
Various Roofing
(BAB’s)
Engineering and construction costs
associated with the renovation of the
Courthouse and some various re-
roofing for certain school, community
college and other public facilities;
financed through Build America Bonds
(BAB’s) yielding a 35% refund of the
interest payments
10
years
4.08% 4,285,500*
*(4,087,075
net of interest
credit)
2021
2012 SMS &
portion of PHS
Re-roofing
(QSCB)
Re-roofing construction for Southern
Middle School and a portion of Person
High School; financed through a
Qualified School Construction Bond
(QSCB) yielding a 100% refund of the
interest payments
15
years
3.93% 3,920,658*
*($3,028,120
net of interest
credit)
2028
Page 18
23
Current Debt Analysis
There are two standard ratios that measure debt service levels and the capacity for taking on additional debt. These
ratios and their meaning for Person County are described below:
· Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long-term debt.
The debt-to-assets ratio is calculated as long-term debt divided by total assets. A high debt to assets ratio
may indicate an over-reliance on debt for financing assets, and a low ratio may indicate a weak management
of reserves. At FY 2011, the debt to assets ratio for Person County was 36%, while counties with similar
populations were at 57%. A more applicable comparison may be to view the debt to assets ratio for Person
County since FY 2008. As displayed in the following chart, Person County's debt to assets ratio has declined
from 47% in FY 2008 to 29% in FY 2012. This reduction can be attributed to conservative spending in
uncertain economic conditions and the build-up of reserves. This increase in the County's cash reserves
(assets) causes a decrease in this ratio. Another variable causing this downward trend is the large $2M yearly
pay down of the 2008 Refinanced Debt for the 1999 & 2000 Elementary School Construction and Law
Enforcement Center debt. Even though the County has issued new debt since 2008, the historically low
interest rates have generated significantly lower debt payments than the previous years’ debt financings. This
decreasing trend is likely to continue until the 2008 debt ceases with the last payment in 2015. Once this debt
is decreased and new debt is issued to level out the County’s debt structure, it is likely that this percentage will
begin moving slowly upwards again, indicating to credit agencies a more strategic approach to the
management of the County’s assets.
Person County's
FY Debt to Assets Ratio
2008 47%
2009 42%
2010 35%
2011 36%
2012 29%
· Debt Service Ratio: Measures financing obligations, provides feedback on service flexibility with the amount
of expenditures committed to annual debt service. The debt service ratio is calculated as annual debt service
divided by total expenses. General accounting guidance discourages this ratio from being higher than 15% for
a maximum benchmark. Any percentage higher than this can severely hamper the County's service flexibility.
Person County's debt service ratio of 7% is well below the population group of 10% for FY 2011 (Person
County's ratio increases to almost 9% for FY 2012), and lower than the Statewide average of 12%. Due to the
expected debt reductions in fiscal years 2015 and 2016, it is anticipated that Person County's debt service
ratio will substantially decrease unless new debt financings are incorporated to assist in leveling out the ratio.
A consistent debt ratio level would indicate a
stronger management of financing resources in
relation to the amount that is available for other
services.
FY 2011 Debt Service Ratio
Person County 7%
Population Group 10%
State-wide 12%
Maximum Benchmark 15%
47%
42%
35%36%
29%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2008 2009 2010 2011 2012
7%
10%
12%
15%
0% 5% 10% 15% 20%
Person County
Population Group
State-wide
Maximum Benchmark
Page 19
24
New Debt Service
The two proposed financings in Person County's 2014-2018 plan are recommended below:
FY 2014 Recreation and Senior Center Construction and Various Re-roofing Projects
It is the current recommendation in this CIP to issue Installment Purchase Debt in FY 2014 for the construction
of a Recreation and Senior Center and various re-roofing projects for County and School buildings. The re-
roofing projects would include the Huck Sansbury Complex, the Kirby Theater, and a portion of Person High
School. The engineering contract for the Recreation and Senior Center was approved in FY 2013 for
$300,000 and the application for a PARTF grant was completed in anticipation of a $1,000,000 award over a
two year period. The grant would require a 50% match from Person County. The engineering study for the
roofing has been completed and estimates are available as part of the latest Roofing Study. The total
proposed debt amount for these projects is $5,050,000 and is comprised of the following:
Recreation and Senior Center Construction $ 3,877,000
Re-roofing: Huck Sansbury Complex 293,068
Re-roofing: The Kirby Theater 342,273
Re-roofing: Person High School 537,659
Total $ 5,050,000
FY 2017 Old Helena School Improvements and Various Re-roofing Projects
Also recommended in this CIP is the issuance of Installment Purchase Debt in FY 2017 for improvements to
Old Helena Elementary School and re-roofing construction to various buildings for the County, PCC and
Schools. The total proposed debt amount for these projects is $5,320,000 and is comprised of the following:
Old Helena School Improvements $ 2,598,548
Re-roofing: Old Helena Elementary 1,014,031
Re-roofing: Elections/IT 143.047
Re-roofing: PCC Building L 115,113
Re-roofing: School Maintenance 284,164
Re-roofing: South Elementary 290,664
Re-roofing: North End Elementary 215,686
Re-roofing: Oak Lane Elementary 244,706
Re-roofing: North Elementary 258,858
Re-roofing: Woodland Elementary 155,183
Total $ 5,320,000
Note: Person County has the option to finance the Recreation and Senior Center with General Obligation (G.O.)
Bonds; however, this is currently not recommended due to the additions of other major roofing projects, the flexibility to
level out our current debt structure, and the narrow rate spread still remaining between Installment Purchase
Financing and G.O. Bonds. If the spread in these rates widen to the extent that a G.O. Bond is preferred, these
projects will need to be re-evaluated. Also included in the plan are contingency amounts for the FY 2014 and FY
2017 financing projects that would be locally supported in case of cost overruns. Since the contingency amounts are
not part of debt proceeds, remaining unspent amounts can be re-allocated for any purpose or other capital projects.
Page 20
25
Future Debt Service Payments for Person County
Fiscal Year Ending
June 30
2006
Various
roofing/paving
projects
2007
School Bus
Gar/Health Bldg
Renov/PCC Roofing
2008
Refinancing of 1999
& 2000 Schools/LEC
Bldg
2009
Material Recovery
Facility Equipment
2010
Courthouse
Renovation &
Various Roofing
Projects
2012
School Roofing
Projects for SMS
& PHS (QSCB)
Total Current Debt
Service
Year to Year
Change in
Current
Debt Service
2013 330,915 793,652 2,268,888 98,668 462,180 149,216 4,103,518 67,549
2014 322,230 616,921 2,394,160 98,668 449,940 325,789 4,207,708 104,190
2015 313,545 - 2,286,356 - 932,600 317,582 3,850,083 (357,625)
2016 329,831 - - - 899,960 309,375 1,539,166 (2,310,917)
2017 319,969 - - - 867,320 301,167 1,488,456 (50,710)
2018 483,635 - - - 339,780 292,960 1,116,375 (372,081)
2019 442,471 - - - 327,540 284,753 1,054,764 (61,611)
2020 427,094 - - - 315,300 276,546 1,018,940 (35,824)
2021 411,591 - - - 153,060 268,338 832,989 (185,951)
2022 - - - - - 260,131 260,131 (572,858)
2023 - - - - - 251,924 251,924 (8,207)
2024 - - - - - 243,717 243,717 (8,207)
2025 - - - - - 235,509 235,509 (8,208)
2026 - - - - - 227,302 227,302 (8,207)
2027 - - - - - 219,095 219,095 (8,207)
2028 - - - - - 106,470 106,470 (112,625)
2029 - - - - - - - (106,470)
Totals 3,381,279$ 1,410,573$ 6,949,404$ 197,337$ 4,747,680$ 4,069,874$ 20,756,146$ (4,035,969)$
Fiscal Year Ending
June 30
Total Current Debt
Service
2014
Proposed -
Recreation and
Senior Center &
Various Roofing
Project
(assumptions:
3%, 20yr)
2017
Proposed - Old
Helena School
Improvements &
Various Roofing
Project
(assumptions:
5%, 20yr)
Total Debt Service
with
2014 and 2017
Proposed Financings
Adjusted
Year to Year
Change with
Proposed
Debt Service
2013 4,103,518 - - 4,103,518 67,549
2014 4,207,708 376,750 - 4,584,458 480,940
2015 3,850,083 569,750 - 4,419,833 (164,625)
2016 1,539,166 955,750 - 2,494,916 (1,924,917)
2017 1,488,456 327,750 536,000 2,352,206 (142,710)
2018 1,116,375 320,750 752,500 2,189,625 (162,581)
2019 1,054,764 313,750 527,500 1,896,014 (293,611)
2020 1,018,940 306,750 412,500 1,738,190 (157,824)
2021 832,989 299,750 402,500 1,535,239 (202,951)
2022 260,131 292,750 692,500 1,245,381 (289,858)
2023 251,924 285,750 467,500 1,005,174 (240,207)
2024 243,717 278,750 352,500 874,967 (130,207)
2025 235,509 271,750 342,500 849,759 (25,208)
2026 227,302 264,750 332,500 824,552 (25,207)
2027 219,095 257,750 322,500 799,345 (25,207)
2028 106,470 250,750 312,500 669,720 (129,625)
2029 - 243,750 352,500 596,250 (73,470)
2030 - 236,750 340,000 576,750 (19,500)
2031 - 229,750 327,500 557,250 (19,500)
2032 - 222,750 315,000 537,750 (19,500)
2033 - 215,750 302,500 518,250 (19,500)
2034 - 258,750 240,000 498,750 (19,500)
2035 - - 230,000 230,000 (268,750)
2036 - - 220,000 220,000 (10,000)
2037 - - 210,000 210,000 (10,000)
2038 - - - - (210,000)
Totals 20,756,146$ 6,780,750$ 7,991,000$ 35,527,896$ (4,035,969)$
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
Total Current Debt Service Adjusted
Year to Year
Change with
Proposed
Debt Service
The above chart displays Person
County's current debt service
schedule. A large amount of debt
drops off in fiscal year 2016 for
$2.3M.
This sharp decline in debt
obligations and the availability of
low interest rates allows for the
opportunity and capacity for
Person County to take on
additional debt (see chart to the
right).
The blue line in the graph below
includes the new proposed debt
and indicates a more gradual
dropoff of debt compared to the
red line showing our current debt
service schedule.
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