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Agenda Packet December 2 2013PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 December 2, 2013 7:00 pm CALL TO ORDER…………………………………………………. Chairman Clayton INVOCATION PLEDGE OF ALLEGIANCE PRESIDING OVER BOARD ...……………………… County Attorney, Ron Aycock ORGANIZATION OF BOARD Election of Chairman ...……………………… County Attorney, Ron Aycock Election of Vice-Chairman ………………………… Newly Elected Chairman ITEM #1 APPROVAL OF BONDS …………………………….. County Attorney, Ron Aycock The Register of Deeds, Tax Administrator, and Finance Director DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA 1 INFORMAL COMMENTS The Person County Board of Commissioners established a 10 minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. APPROVAL OF MINUTES: ITEM #2 November 15, 2013 TAX ADJUSTMENTS FOR NOVEMBER 2013: ITEM #3 Tax Releases for the month of November 2013 and November 2013 NC Vehicle Tax System pending refunds OLD BUSINESS: ITEM #4 An Ordinance Prohibiting the “Open Carrying” or Displaying of Weapons on County Property and directing the Posting of Notices to that Effect ……………………………………………Ron Aycock NEW BUSINESS: ITEM #5 Public Safety Communication/Broadband Update ……………………….. Sybil Tate ITEM #6 State of Emergency Ordinance ……………………………………………….. Wes Lail ITEM #7 Board of Commissioners 2014 Schedule of Meetings ……………….. Brenda Reaves ITEM #8 Adoption of the Fiscal Year 2014-2015 Budget Calendar ………………... Heidi York ITEM #9 Rules of Procedure for Person County Board of Commissioners ……….. Heidi York ITEM #10 Smart Growth Workshop Grant ……………………………………………. Sybil Tate 2 ITEM #11 Budget Amendment ……………………………………………...…. Amy Wehrenberg CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS CLOSED SESSION #1 A motion to enter into Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development). CLOSED SESSION #2 A motion to enter into Closed Session per General Statute 143-318.11(a)(6) to review personnel performance. Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 3 AGENDA ABSTRACT Meeting Date: December 2, 2013 Agenda Title: Approval of Bonds of the Register of Deeds, Tax Administrator and the Finance Director Summary of Information: Chapter 161(Register of Deeds) and 162 (Sheriff) of the North Carolina General Statutes requires the Board of County Commissioners to approve the official bonds at the first meeting in December. The Bonds are a continuation of existing bonds and were secured for those elected officials by the County Human Resources Director, who also serves as Insurance Liaison. The Human Resources Director provided information that the Sheriff’s bond is for the length of his term, currently to December, 2014. Mr. Aycock requested the Board to approve the annual Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax Administrator and Finance Director (amount of each Bond is dictated by legislature). Recommended Action: Approve the Bonds of the Register of Deeds, Tax Administrator and the Finance Director. Submitted By: C. Ronald Aycock, County Attorney 4 November 15, 2013 1 PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 15, 2013 MEMBERS PRESENT OTHERS PRESENT Jimmy B. Clayton Heidi York, County Manager Kyle W. Puryear B. Ray Jeffers Brenda B. Reaves, Clerk to the Board Frances P. Blalock David Newell, Sr. - ABSENT The Board of Commissioners for the County of Person, North Carolina, met in special called session on Monday, November 15, 2013 at 9:00 am in the Commissioners’ meeting room in the Person County Office Building. The purpose of the meeting was to hold a public hearing on the proposed Fiscal Year 2014-2015 Community Transportation Program. Chairman Clayton called the special called meeting to order. Commissioner Puryear attended the meeting via telephone and Commissioner Newell was absent due to medical reasons. PUBLIC HEARING: FISCAL YEAR 2014-2015 COMMUNITY TRANSPORTATION PROGRAM: A motion was made by Commissioner Blalock, and carried 4-0 to open the duly advertised public hearing for the Fiscal Year 2014-2015 Community Transportation Program. Person Area Transportation System Manager, Kathy Adcock presented information relative to the Fiscal Year 2014-2015 Community Transportation Program Application which contains administrative and capital grant funds that provide assistance with administrative support along with the lease agreements as well as assistance with capital request such as vehicles. Ms. Adcock stated the grant is a combination of federal, state and local funds. Project Total Amount Local Share Administrative $ 204,734 $ 30,710 (15%) Capital (Vehicles & Other) $ 105,500 $ 10,550 (10%) Operating (Small fixed route, regional, and $ $ *(50% or more) consolidated urban-rural systems) *Note: Small fixed route systems contribute more than 50% TOTAL $ 310,234 $ 41,260 Total Funding Requests Total Local Share 5 November 15, 2013 2 Commissioner Blalock asked the County Manager if the local share funds are in the budget. County Manager, Heidi York confirmed the $41,260 as the local share for the Fiscal Year 2014-2015 Community Transportation Program would be budgeted in the Fiscal Year 2014-2015 Recommended Budget. There were no individuals appearing before the Board to make comments related to the Fiscal Year 2014-2015 Community Transportation Program. A motion was made by Vice Chairman Jeffers, and carried 4-0 to close the public hearing for the Fiscal Year 2014-2015 Community Transportation Program. A motion was made by Commissioner Blalock, and carried 4-0 to approve the Fiscal Year 2014-2015 Community Transportation Program Application and the Community Transportation Program, Section 5311 FY 2015 Resolution. 6 November 15, 2013 3 7 November 15, 2013 4 8 November 15, 2013 5 9 November 15, 2013 6 ADJOURNMENT: A motion was made by Vice Chairman Jeffers, and carried 4-0 to adjourn the meeting at 9:04 am. _____________________________ ______________________________ Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 10 AGENDA ABSTRACT Meeting Date: December 2, 2013 Agenda Title: Tax Adjustments for November 2013 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds for October 2013. 1. November 2013 tax releases. 2. November 2013 North Carolina Vehicle Tax System (NCVTS) pending refunds. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 11 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 1 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 6349136392013 JAMES SHIRLEY LUCAS CR V EX L 2WD MP 634913639 83890 -148.68 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -148.68 15706R 2293 MP 10282013 REASON:RELEASE TO ORANGE COUNTY 6141036742013 PURYEAR SHANNON MANGUM VAN ODYSSEY EX VN 614103674 80032 -105.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -105.42 15707R 2294 MP 10282013 REASON:RELEASE TO GRANVILLE 2911436842013 SEYMORE DONALD CLIFFORD JR CIVIC LX CP 291143684 80042 -23.48 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -23.48 15708R 2295 MP 10282013 REASON:MILEAGE ADJ OF 35 32 PERCENT 2821428692013 WRENN SHELBY THAXTON VAN AEROSTAR WAGON VN 282142869 64073 -1.59 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -1.59 15709R 2296 MP 10282013 REASON:TAG TURNED IN VEH SOLD 223611102013 CARVER RONNIE THOMAS BEL AIR 2S 22361110 81361 -31.64 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -31.64 15710R 2297 MP 10282013 -28.48-50 0.00 0.00 -28.48__________ -60.12 REASON:ANTIQUE APP ON FILE 6160343942013 WESTON ANGELA TUCK SPORTAGE LX 4X2 MP 616034394 84645 -5.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -5.25 15711R 2299 MP 10292013 REASON:VALUE PER BILL OF SALE 78640212013 STEWART TERI HUGHES IMPALA LS 4S 7864021 84272 -67.99 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -67.99 15712R 2300 MP 10292013 -61.20-50 0.00 0.00 -61.20__________ -129.19 REASON:TAG TURNED IN VEH SOLD 4028829102013 ROACH EARL RISON JR GOLF 4S 402882910 83161 -10.59 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -10.59 15713R 2301 CW 10292013 REASON:SOLD VEH TURNED IN TAG 2164332192013 ROUSON TONY VAN JR DEVILLE 4S 216433219 64423 -15.29 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -15.29 15714R 2302 MP 10292013 -13.41-50 0.00 0.00 -13.41__________ -28.70 REASON:GAINED 6 MONTHS 5041732292013 PARKER JASON NORRIS MALIBU LS 4S 504173229 83480 -11.22 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -11.22 15715R 2303 MP 10292013 REASON:MILEAGE ADJ OF 23 16 PERCENT 1146132642013 DAVIS LAWRENCE THOMAS 28 FT CT 114613264 83515 -92.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -92.01 15716R 2313 CW 10302013 REASON:SOLD VEH TURNED IN TAG 5828645802013 DOBIES PRISCILLA DAY MATRIX S 4S 582864580 80938 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15717R 2317 CW 10302013 -91.02-50 0.00 0.00 -91.02__________ -91.02 REASON:DOES NOT LIVE IN CITY LIVES AT 91 JORDAN RD TIMBERLAKE 4802434272013 DOUGLAS DAVID JAY UTILITY TRAILER UL 480243427 79785 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15718R 2329 CW 10302013 -1.89-50 0.00 0.00 -1.89__________ -1.89 REASON:DOES NOT LIVE IN CITY 75 JORDAN RD TIMBERLAKE NC 4802417492013 DOUGLAS DAVID JAY R1100RS MC 480241749 78107 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15719R 2330 CW 10302013 -21.72-50 0.00 0.00 -21.72__________ -21.72 REASON:DOES NOT LIVE IN CITY 75 JORDAN RD TIMBERLAKE NC 50556 1122012 BOWES BRIAN CURTIS PICKUP DLX 4WD TK 50556 112 55602 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2012R 2335 SRJ 10302013 REASON:UNDER ONE DOLLAR 42929 1122012 BOYD AMIN AKBAR ES300 4S 42929 112 59702 -0.21 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.21 2012R 2336 SRJ 10302013 -0.26-50 0.00 0.00 -0.26__________ -0.47 REASON:UNDER ONE DOLLAR 12 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 2 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 62562 1122012 CAREY DAVID LEE CAVALIER CP 62562 112 59535 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2012R 2337 SRJ 10302013 REASON:UNDER ONE DOLLAR 55159 1122012 CLAIBORNE STEVEN LAWRENCE P UP RAM 1/2 TON TK 55159 112 55866 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2012R 2338 SRJ 10302013 -0.18-50 0.00 0.00 -0.18__________ -0.28 REASON:UNDER ONE DOLLAR 50233 1122012 DAIL SHERRY PERKINS EXPLORER 4X4 2D MP 50233 112 59709 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2012R 2339 SRJ 10302013 REASON:UNDER ONE DOLLAR 26175 1122012 DUKE JONATHAN WALTER AVALANCHE 1500 4X4 TK 26175 112 59932 -0.34 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.34 2012R 2340 SRJ 10302013 REASON:UNDER ONE DOLLAR 26175 1122012 DUKE JONATHAN WALTER FLHX STREET GLIDE MC 26175 112 59913 -0.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.72 2012R 2341 SRJ 10302013 REASON:UNDER ONE DOLLAR 29123 1122012 DUNCAN KELVIN KEITH LUMINA 4S 29123 112 59468 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2012R 2342 SRJ 10302013 REASON:UNDER ONE DOLLAR 6344 1122012 ELLIS MICHAEL WINSTON CHEROKEE COUNTRY 4DR SW 6344 112 59003 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2012R 2343 SRJ 10302013 REASON:UNDER ONE DOLLAR 44381 1122012 GARRETT RANDY EARL PICKUP F350 4X4 4 DR TK 44381 112 59354 -0.34 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.34 2012R 2344 SRJ 10302013 REASON:UNDER ONE DOLLAR 19330 1122012 GENTRY WILLIAM BRYAN THUNDERBIRD CN 19330 112 60443 -0.46 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.46 2012R 2345 SRJ 10302013 REASON:UNDER ONE DOLLAR 17942 1122012 GILLILAND DENISE THOMAS SPORTAGE LX 4X2 MP 17942 112 60262 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2012R 2346 SRJ 10302013 -0.03-50 0.00 0.00 -0.03__________ -0.05 REASON:UNDER ONE DOLLAR 30591 1122012 HAHN LILLIAN H SIDNEY SLAUG/LT12/DW 30591 112 61783 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2012R 2347 SRJ 10302013 REASON:UNDER ONE DOLLAR 18952 1122012 HARRIS DAVID SCOTT PICKUP F250 4X4 X CAB TK 18952 112 58154 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2012R 2348 SRJ 10302013 REASON:UNDER ONE DOLLAR 44907 1122012 JACOVITCH THOMAS EDWARD VAN ASTRO EXT 4X2 VN 44907 112 59313 -0.15 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.15 2012R 2349 SRJ 10302013 -0.22-50 0.00 0.00 -0.22__________ -0.37 REASON:UNDER ONE DOLLAR 28293 1122012 JORDAN DONNA GV650 MC 28293 112 59973 -0.18 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.18 2012R 2350 SRJ 10302013 REASON:UNDER ONE DOLLAR 46759 1122012 KELLEY PATRICK E & MARY F KELL JIMMIE R BURTON/DW&L 46759 112 61214 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2012R 2351 SRJ 10302013 REASON:UNDER ONE DOLLAR 62215 1122012 KIGHT PEGGY LAWSON COROLLA 4S 62215 112 57168 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2012R 2352 SRJ 10302013 REASON:UNDER ONE DOLLAR 54671 1122012 LOPEZ JESUS GARCIA GALANT ES 4S 54671 112 55342 -0.13 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.13 2012R 2353 SRJ 10302013 -0.20-50 0.00 0.00 -0.20__________ -0.33 REASON:UNDER ONE DOLLAR 13 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 3 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 12931 1122012 LUNSFORD JOHN CLINTON PICKUP F250 4X4 3/4 TOTK 12931 112 58890 -0.09 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.09 2012R 2354 SRJ 10302013 REASON:UNDER ONE DOLLAR 25118 1122012 PARHAM CHARLES DAVID AVALON XL 4S 25118 112 56777 -0.45 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.45 2012R 2355 SRJ 10302013 REASON:UNDER ONE DOLLAR 55534 1122012 PEDEMONTE CORNEJO SILVA REGINA CLUB WAGON S350 SUPER VN 55534 112 55963 -0.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.36 2012R 2356 SRJ 10302013 -0.40-50 0.00 0.00 -0.40__________ -0.76 REASON:UNDER ONE DOLLAR 62672 1122012 POWERS RICHARD HALL JR CIVIC EX L AUTO 4S 62672 112 60690 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2012R 2357 SRJ 10302013 -0.05-50 0.00 0.00 -0.05__________ -0.10 REASON:UNDER ONE DOLLAR 44146 1122012 ROGERS WALTER SAMUEL JR MALIBU MAXX LT 4S 44146 112 60506 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2012R 2358 SRJ 10302013 REASON:UNDER ONE DOLLAR 29613 1122012 THAXTON DELOIS CATES COROLLA 4S 29613 112 59120 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2012R 2359 SRJ 10302013 REASON:UNDER ONE DOLLAR 9606 1122012 WALTHALL FARAND STEVEN PICKUP S10 1/2 TON TK 9606 112 58908 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2012R 2360 SRJ 10302013 REASON:UNDER ONE DOLLAR 28282 1122012 WILBOURNE DONNA OAKLEY AVENGER SE/BASE 4S 28282 112 60646 -0.62 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.62 2012R 2361 SRJ 10302013 REASON:UNDER ONE DOLLAR 59797 1122012 WILLAFORD JULIE BOYER UTILITY TRAILER TL 59797 112 58832 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2012R 2362 SRJ 10302013 REASON:UNDER ONE DOLLAR 35862 1122012 WINSTEAD WAYNE MOORE VAN STEP 1 TON TK 35862 112 57956 -0.14 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.14 2012R 2363 SRJ 10302013 REASON:UNDER ONE DOLLAR 1193427382013 ACKER ROBERT CHARLES BOAT TRAILER BT 119342738 82989 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2364 SRJ 10302013 REASON:UNDER ONE DOLLAR 6091250852013 AKSTIN MEGAN ARVID OUTBACK 2 5I PREM MR SW 609125085 66289 -0.12 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.12 2013R 2365 SRJ 10302013 REASON:UNDER ONE DOLLAR 3945748692013 ALI ARSHAD YAHALWEHLAH YAZID M45 4S 394574869 70623 -0.12 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.12 2013R 2366 SRJ 10302013 REASON:UNDER ONE DOLLAR 532715092013 ASHBY DANIEL MELVIN PICKUP F150 1/2 TON TK 53271509 77867 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2013R 2367 SRJ 10302013 REASON:UNDER ONE DOLLAR 2128112562013 BALL JERRY WAYNE UTILITY TRAILER TL 212811256 81507 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2368 SRJ 10302013 REASON:UNDER ONE DOLLAR 286614862013 BARBEE BRET HOWELL BOAT TRAILER BT 28661486 81737 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2369 SRJ 10302013 REASON:UNDER ONE DOLLAR 5342539832013 BAREFOOT JIMMY DEAN SILV 1500 EXT 1LT 4X4 TK 534253983 69737 -0.08 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.08 2013R 2370 SRJ 10302013 REASON:UNDER ONE DOLLAR 3471725152013 BARKDOLLONI JAMEY MARIE BOAT TRAILER BT 347172515 82766 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2371 SRJ 10302013 REASON:UNDER ONE DOLLAR 14 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 4 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 3471717182013 BARKDOLLONI JAMEY MARIE JET SKI TRAILER SINGLETL 347171718 81969 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2372 SRJ 10302013 REASON:UNDER ONE DOLLAR 221012962013 BARNETTE WELL DRILLING INC CH&CAB F350 1 TON TK 22101296 73243 -0.19 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.19 2013R 2373 SRJ 10302013 REASON:UNDER ONE DOLLAR 2117716872013 BEARD STEVE ANTHONY UTILITY TRAILER TL 211771687 81938 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2374 SRJ 10302013 REASON:UNDER ONE DOLLAR 80313722013 BECK PAUL TRAILER,73UL UL 8031372 81623 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2375 SRJ 10302013 REASON:UNDER ONE DOLLAR 1685217132013 BERRY FRANK MICHAEL BOAT TRAILER BT 168521713 81964 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2376 SRJ 10302013 REASON:UNDER ONE DOLLAR 3960422772013 BLACKBURN MILTON LEE UTILITY TRAILER TL 396042277 82528 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2377 SRJ 10302013 REASON:UNDER ONE DOLLAR 6081415332013 BLACKWELL JESSICA LYN UTILITY TRAILER UL 608141533 81784 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2378 SRJ 10302013 REASON:UNDER ONE DOLLAR 789417762013 BLALOCK JARRY DAVID MUSTANG 2 2 2S 78941776 67530 -0.12 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.12 2013R 2379 SRJ 10302013 REASON:UNDER ONE DOLLAR 576213952013 BLALOCK PHILIP ANDREW BOAT TRAILER TL 57621395 81646 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2380 SRJ 10302013 REASON:UNDER ONE DOLLAR 1250410692013 BLOUNT DALLAS GRAY BOAT TRAILER BT 125041069 81320 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2381 SRJ 10302013 REASON:UNDER ONE DOLLAR 1145014902013 BOYES KATHY ODELL TAURUS GL 4S 114501490 67244 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2013R 2382 SRJ 10302013 REASON:UNDER ONE DOLLAR 5939749172013 BOYKIN RICHARD BLACKWELL 2014 SUBA MP MP 593974917 70671 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2013R 2383 SRJ 10302013 REASON:UNDER ONE DOLLAR 374134162013 BRADSHER REBECCA PEEDIN SLK350 CN 37413416 69170 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2013R 2384 SRJ 10302013 REASON:UNDER ONE DOLLAR 885014702013 BRANN NINA WINSTEAD UTILITY TRAILER TL 88501470 81721 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2385 SRJ 10302013 REASON:UNDER ONE DOLLAR 60319622013 BROOKS BRANDON SCOTT JET SKI TRAILER TL 6031962 82213 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2386 SRJ 10302013 REASON:UNDER ONE DOLLAR 1557113122013 BROWNE KENNETH GERARD KZ305 BC LTD MC 155711312 81563 -0.98 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.98 2013R 2387 SRJ 10302013 REASON:UNDER ONE DOLLAR 2711611972013 BRYAN JAMES RICHARD RESIDUAL TL 271161197 81448 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2388 SRJ 10302013 REASON:UNDER ONE DOLLAR 2735314762013 CARPENTER STEVEN DAVID BOAT TRAILER BT 273531476 81727 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2389 SRJ 10302013 REASON:UNDER ONE DOLLAR 702041762013 CARSWELL JAMES RODNEY RESIDUAL TL 70204176 84427 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2390 SRJ 10302013 REASON:UNDER ONE DOLLAR 15 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 5 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 990914172013 CARVER BOBBY DANIEL BOAT TRAILER,70BT BT 99091417 81668 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2391 SRJ 10302013 REASON:UNDER ONE DOLLAR 2181516322013 CARVER ROBERT EDWARD JET SKI TRAILER SINGLETL 218151632 81883 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2392 SRJ 10302013 REASON:UNDER ONE DOLLAR 140813552013 CASH TROY LEE BOAT TRAILER BT 14081355 81606 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2393 SRJ 10302013 REASON:UNDER ONE DOLLAR 4046730902013 CHAMBERS CORA EDNA 2003 HOME TL TL 404673090 83341 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2013R 2394 SRJ 10302013 REASON:UNDER ONE DOLLAR 683916462013 CLARK GARY THOMAS BOAT TRAILER BT 68391646 81897 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2395 SRJ 10302013 REASON:UNDER ONE DOLLAR 4038726302013 CLAYTON GERALD REAMS UTILITY TRAILER TL 403872630 82881 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2396 SRJ 10302013 REASON:UNDER ONE DOLLAR 981843462013 CLAYTON NEIL LYNN PICKUP RANGER TK 98184346 76293 -0.75 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.75 2013R 2397 SRJ 10302013 REASON:UNDER ONE DOLLAR 981823232013 CLAYTON NEIL LYNN UTILITY TRAILER TL 98182323 82574 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2398 SRJ 10302013 REASON:UNDER ONE DOLLAR 679420362013 CLAYTON RAYMOND LOVE JR BOAT TRAILER TL 67942036 82287 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2399 SRJ 10302013 REASON:UNDER ONE DOLLAR 2550116182013 CLEMENT CHRISTOPHER SCOTT BOAT TRAILER BT 255011618 81869 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2400 SRJ 10302013 REASON:UNDER ONE DOLLAR 1558718072013 COATS JUSTIN CHRISTOPHER RESIDUAL TL 155871807 82058 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2401 SRJ 10302013 REASON:UNDER ONE DOLLAR 655728662013 COLLIE JOHN THOMAS JR PICKUP RANGER 4X4 1/2 TK 65572866 68620 -0.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.32 2013R 2402 SRJ 10302013 REASON:UNDER ONE DOLLAR 52712 3012013 CRENSHAW TERRY D FOREST SHORES/PHA/TR3/H& 52712 301 2315 -0.14 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.15 2013R 2403 SRJ 10302013 REASON:UNDER ONE DOLLAR 5025036022013 CREWS NANCY WOODY EDGE LIMITED 4X4 MP 502503602 79960 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2013R 2404 SRJ 10302013 REASON:UNDER ONE DOLLAR 3395938092013 DAVIS JOHN WESLEY III BOAT TRAILER BT 339593809 84060 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2405 SRJ 10302013 REASON:UNDER ONE DOLLAR 2148014622013 DAWSON DUDLEY ATHEY BOAT TRAILER BT 214801462 81713 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2406 SRJ 10302013 REASON:UNDER ONE DOLLAR 3889840082013 DEAL KELLY MATTHEWS IS250 AWD 4S 388984008 80366 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2013R 2407 SRJ 10302013 REASON:UNDER ONE DOLLAR 791611842013 DEITZ GARETH WILBURN JR TRAILER TL 79161184 81435 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2408 SRJ 10302013 REASON:UNDER ONE DOLLAR 5573314752013 DEMENT NELSON EDWARD UTILITY TRAILER TL 557331475 81726 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2409 SRJ 10302013 REASON:UNDER ONE DOLLAR 16 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 6 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 4462714332013 DIEHL ANTHONY WAYNE TRAILER TL 446271433 81684 -0.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.91 2013R 2410 SRJ 10302013 REASON:UNDER ONE DOLLAR 4700623742013 DRYMAN WILLIAM MICHAEL UTILITY TRAILER TL 470062374 82625 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2411 SRJ 10302013 REASON:UNDER ONE DOLLAR 1238728942013 DUNBAR CURTIS WILLIAM BOAT TRAILER BT 123872894 83145 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2412 SRJ 10302013 REASON:UNDER ONE DOLLAR 2522424112013 DUNCAN CHRISTOPHER BLAINE BOAT TRAILER BT 252242411 82662 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2413 SRJ 10302013 REASON:UNDER ONE DOLLAR 2026010102013 DUNEVANT BOBBY GWYNN UTILITY TRAILER TL 202601010 81261 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2414 SRJ 10302013 REASON:UNDER ONE DOLLAR 2976328052013 DUNNEGAN GWENDOLYN CAROL METRO HTCHBK 2S 297632805 64009 -0.28 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.28 2013R 2415 SRJ 10302013 REASON:UNDER ONE DOLLAR 1642399992013 EDWARDS JAMES ELMO 2007 TRST BT 164239999 35240 -0.92 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.92 2013R 2416 SRJ 10302013 REASON:UNDER ONE DOLLAR 2336520172013 ELLIS JACK ALLEN UTILITY TRAILER TL 233652017 82268 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2417 SRJ 10302013 REASON:UNDER ONE DOLLAR 1008729702013 ELLIS KEVIN HOYT BOAT TRAILER BT 100872970 83221 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2418 SRJ 10302013 REASON:UNDER ONE DOLLAR 5731413212013 FERRELL CALEB DWAYNE BOAT TRAILER BT 573141321 81572 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2419 SRJ 10302013 REASON:UNDER ONE DOLLAR 1167027392013 FERRELL NORMAN DWAYNE BOAT TRAILER BT 116702739 82990 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2420 SRJ 10302013 REASON:UNDER ONE DOLLAR 566017812013 FOX GARY LYNN BOAT TRAILER BT 56601781 82032 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2421 SRJ 10302013 REASON:UNDER ONE DOLLAR 5642514192013 GARLAND RICHARD DAVID RESIDUAL UL 564251419 81670 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2422 SRJ 10302013 REASON:UNDER ONE DOLLAR 120710772013 GARRETT GARY DEAN BOAT TRAILER BT 12071077 81328 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2423 SRJ 10302013 REASON:UNDER ONE DOLLAR 120731812013 GARRETT GARY DEAN BOAT TRAILER TL 12073181 83432 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2424 SRJ 10302013 REASON:UNDER ONE DOLLAR 6311625442013 GENTRY BEDFORD JOHNSON JR UTILITY TRAILER TL 631162544 82795 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2425 SRJ 10302013 REASON:UNDER ONE DOLLAR 1196631002013 GENTRY DENNIS WAYNE TRAILER TL 119663100 68854 -0.20 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.20 2013R 2426 SRJ 10302013 REASON:UNDER ONE DOLLAR 3235615752013 GENTRY JAMES WHITT RESIDUAL CT 323561575 81826 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2427 SRJ 10302013 REASON:UNDER ONE DOLLAR 962935862013 GENTRY KENDALL FRANCIS JR TRAILER TL 96293586 83837 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2428 SRJ 10302013 REASON:UNDER ONE DOLLAR 17 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 7 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 212815852013 GENTRY MARK THOMAS SR BOAT TRAILER BT 21281585 81836 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2429 SRJ 10302013 REASON:UNDER ONE DOLLAR 1023824702013 GENTRY TED MALLOY UTILITY TRAILER TL 102382470 82721 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2430 SRJ 10302013 REASON:UNDER ONE DOLLAR 6341515912013 GENTRY WILLIAM CASEY BOAT TRAILER BT 634151591 81842 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2431 SRJ 10302013 REASON:UNDER ONE DOLLAR 2912614352013 GLASGOW TAMMY LYNNE BOAT TRAILER BT 291261435 81686 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2432 SRJ 10302013 REASON:UNDER ONE DOLLAR 1242413472013 GRAY DOUGLAS MACK BOAT TRAILER BT 124241347 81598 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2433 SRJ 10302013 REASON:UNDER ONE DOLLAR 5865020432013 GRAY NOLAN RYAN RESIDUAL TL 586502043 82294 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2434 SRJ 10302013 REASON:UNDER ONE DOLLAR 660121192013 GREEN GLENN HOWARD TRAILER TL 66012119 82370 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2435 SRJ 10302013 REASON:UNDER ONE DOLLAR 4890516292013 GREENHILL WALTER RAY TRAILER TL 489051629 81880 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2436 SRJ 10302013 REASON:UNDER ONE DOLLAR 958816482013 HAGLER JOE HOWARD JR JET SKI TRAILER SINGLETL 95881648 81899 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2437 SRJ 10302013 REASON:UNDER ONE DOLLAR 6163547732013 HALL JOSEPH WYATT BOAT TRAILER BT 616354773 85024 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2438 SRJ 10302013 REASON:UNDER ONE DOLLAR 440825362013 HALL PHILLIP JANSEN TRAILER TL 44082536 74483 -0.17 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.17 2013R 2439 SRJ 10302013 REASON:UNDER ONE DOLLAR 3925313132013 HARRIS DAILEY ENNIS JR UTILITY TRAILER UL 392531313 81564 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2440 SRJ 10302013 REASON:UNDER ONE DOLLAR 859216032013 HINSON LISA NEWCOMB JET SKI TRAILER TL 85921603 81854 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2441 SRJ 10302013 REASON:UNDER ONE DOLLAR 2517413282013 HOLEMAN LAWRENCE RAY II BOAT TRAILER TL 251741328 81579 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2442 SRJ 10302013 REASON:UNDER ONE DOLLAR 5710713312013 HOLLOMAN ALEXANDER BRUCE UTILITY TRAILER TL 571071331 81582 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2443 SRJ 10302013 REASON:UNDER ONE DOLLAR 915520142013 HOLT HUGH BEAM JR UTILITY TRAILER TL 91552014 82265 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2444 SRJ 10302013 REASON:UNDER ONE DOLLAR 438015022013 HORTON HAROLD ART BOAT TRAILER BT 43801502 81753 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2445 SRJ 10302013 REASON:UNDER ONE DOLLAR 1095221992013 HUDSON MANLY BRYANT UTILITY TRAILER TL 109522199 82450 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2446 SRJ 10302013 REASON:UNDER ONE DOLLAR 345730052013 HUMPHRIES MICHAEL RAY BOAT TRAILER BT 34573005 83256 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2447 SRJ 10302013 REASON:UNDER ONE DOLLAR 18 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 8 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 785643912013 HURDLE MICHAEL THOMAS PICKUP RANGER TK 78564391 70145 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 2448 SRJ 10302013 REASON:UNDER ONE DOLLAR 5235529842013 IRBY PETE DRAKE BOAT TRAILER BT 523552984 83235 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2449 SRJ 10302013 REASON:UNDER ONE DOLLAR 2049547192013 JEFFERY KERI ALLISON LIBERTY SPORT 4X4 MP 204954719 76666 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 2450 SRJ 10302013 REASON:UNDER ONE DOLLAR 646616192013 JOHNSON JOE LESLIE SR RESIDUAL TL 64661619 81870 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2451 SRJ 10302013 REASON:UNDER ONE DOLLAR 3934924992013 JOHNSTON ROBERT DAVID III BOAT TRAILER BT 393492499 82750 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2452 SRJ 10302013 REASON:UNDER ONE DOLLAR 498239582013 JONES JOYCE WALKER VAN ODYSSEY EX VN 49823958 84209 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 2453 SRJ 10302013 REASON:UNDER ONE DOLLAR 1894515402013 JONES MARK STEVEN BOAT TRAILER TL 189451540 81791 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2454 SRJ 10302013 REASON:UNDER ONE DOLLAR 2333518382013 KENDRICK SHARON DIXON BOAT TRAILER BT 233351838 82089 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2455 SRJ 10302013 REASON:UNDER ONE DOLLAR 3937946152013 KENNEDY JEFFREY CRAIG ESCAPE SE 2WD MP 393794615 80973 -0.40 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.40 2013R 2456 SRJ 10302013 REASON:UNDER ONE DOLLAR 391943252013 KNOTT RICHARD PHILLIP JR TRAILER TL 39194325 84576 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2457 SRJ 10302013 REASON:UNDER ONE DOLLAR 1940526232013 LAMBERTH MILDRED HAWKINS LE SABRE LTD 4S 194052623 68377 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2013R 2458 SRJ 10302013 -0.01-50 0.00 0.00 -0.01__________ -0.01 REASON:UNDER ONE DOLLAR 1761038472013 LANGFORD JOHNNY MACK BOAT TRAILER BT 176103847 84098 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2459 SRJ 10302013 REASON:UNDER ONE DOLLAR 296741522013 LEE CLIFTON VERNON BOAT TRAILER BT 29674152 84403 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2460 SRJ 10302013 REASON:UNDER ONE DOLLAR 767710922013 LEE JAMES CEPHUS TRAILER TL 76771092 81343 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2461 SRJ 10302013 REASON:UNDER ONE DOLLAR 1253116492013 LEE ROBBIE EARL BOAT TRAILER TL 125311649 81900 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2462 SRJ 10302013 REASON:UNDER ONE DOLLAR 1573310172013 LEEDS ROBERT SIDNEY BOAT TRAILER BT 157331017 81268 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2463 SRJ 10302013 REASON:UNDER ONE DOLLAR 1099216802013 LONG BENJAMIN LEE RESIDUAL TL 109921680 81931 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2464 SRJ 10302013 REASON:UNDER ONE DOLLAR 676429292013 LONG DOLIAN DANIEL II BOAT TRAILER BT 67642929 83180 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2465 SRJ 10302013 REASON:UNDER ONE DOLLAR 1024353292013 LONG FLEMMIE RAY JR F 150 STYLESIDE CREW XTK 102435329 66533 -0.34 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.34 2013R 2466 SRJ 10302013 REASON:UNDER ONE DOLLAR 19 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 9 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 369227542013 LONG LINDA POINDEXTER BOAT TRAILER BT 36922754 83005 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2467 SRJ 10302013 REASON:UNDER ONE DOLLAR 1036017372013 LONG WESLEY VANVOORHIS RESIDUAL TL 103601737 81988 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2468 SRJ 10302013 REASON:UNDER ONE DOLLAR 1479314162013 LOWERY MITCHELL TILDEN BOAT TRAILER BT 147931416 81667 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2469 SRJ 10302013 REASON:UNDER ONE DOLLAR 491216342013 LUNSFORD ELLEN HUGHES BOAT TRAILER BT 49121634 81885 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2470 SRJ 10302013 REASON:UNDER ONE DOLLAR 11418032013 LUNSFORD RANDELL JERRY TRAILER TL 1141803 82054 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2471 SRJ 10302013 REASON:UNDER ONE DOLLAR 381915822013 MARTIN TONY CURTIS BOAT TRAILER BT 38191582 81833 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2472 SRJ 10302013 REASON:UNDER ONE DOLLAR 1542940382013 MCBROOM PAUL DAVID RESIDUAL TL 154294038 84289 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2473 SRJ 10302013 REASON:UNDER ONE DOLLAR 1675710052013 MCCOY KIRBY LEE BOAT TRAILER BT 167571005 81256 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2474 SRJ 10302013 REASON:UNDER ONE DOLLAR 1758116152013 MCGEHEE MARK ALLEN BOAT TRAILER BT 175811615 81866 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2475 SRJ 10302013 REASON:UNDER ONE DOLLAR 445016072013 MCGHEE JOSEPH MELVIN RESIDUAL,66UL UL 44501607 81858 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2476 SRJ 10302013 REASON:UNDER ONE DOLLAR 1142023132013 MCKAY MORGAN MECHELL ALTIMA 4S 114202313 68067 -0.14 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.14 2013R 2477 SRJ 10302013 REASON:UNDER ONE DOLLAR 5241844942013 MEDLIN BRIAN JOSEPH TRAILER TL 524184494 84745 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2478 SRJ 10302013 REASON:UNDER ONE DOLLAR 126629342013 MELTON BARRY EDWARD BOAT TRAILER BT 12662934 83185 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2479 SRJ 10302013 REASON:UNDER ONE DOLLAR 946812742013 MELTON STEPHEN EUGENE TRAILER TL 94681274 81525 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2480 SRJ 10302013 REASON:UNDER ONE DOLLAR 5067820562013 MILLS CARL DUGAN BOAT TRAILER BT 506782056 82307 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2481 SRJ 10302013 REASON:UNDER ONE DOLLAR 1060610162013 MOONEY RONALD KEITH UTILITY TRAILER UL 106061016 81267 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2482 SRJ 10302013 REASON:UNDER ONE DOLLAR 1062013632013 MOORE HAROLD RAY BOAT TRAILER BT 106201363 81614 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2483 SRJ 10302013 REASON:UNDER ONE DOLLAR 5579420662013 MOORE WILLIAM ANTHONY BOAT TRAILER BT 557942066 82317 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2484 SRJ 10302013 REASON:UNDER ONE DOLLAR 3472411082013 MOZINGO WILLIAM MARTIN JR RESIDUAL CT 347241108 81359 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2485 SRJ 10302013 REASON:UNDER ONE DOLLAR 20 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 10 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 3739113622013 MURPHY GREGORY VANN BOAT TRAILER BT 373911362 81613 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2486 SRJ 10302013 REASON:UNDER ONE DOLLAR 179915872013 NEVILLE JAMES EDWARD JR UTILITY TRAILER TL 17991587 81838 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2487 SRJ 10302013 REASON:UNDER ONE DOLLAR 179927942013 NEVILLE JAMES EDWARD JR UTILITY TRAILER TL 17992794 83045 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2488 SRJ 10302013 REASON:UNDER ONE DOLLAR 1347512672013 NOBLETT WILLIAM JEFFERY BOAT TRAILER BT 134751267 81518 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2489 SRJ 10302013 REASON:UNDER ONE DOLLAR 5598816102013 NORKOSKY KENNETH RICHARD RESIDUAL TL 559881610 81861 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2490 SRJ 10302013 REASON:UNDER ONE DOLLAR 4531824522013 OAKLEY ANTHONY SCOTT EXPEDITION XLT 4X2 MP 453182452 68206 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2013R 2491 SRJ 10302013 REASON:UNDER ONE DOLLAR 4531816812013 OAKLEY ANTHONY SCOTT PICKUP DAKOTA SPORT 4XTK 453181681 78039 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2013R 2492 SRJ 10302013 REASON:UNDER ONE DOLLAR 1000442992013 OVERBY KENTON BRUCE UTILITY TRAILER TL 100044299 76246 -0.29 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.29 2013R 2493 SRJ 10302013 REASON:UNDER ONE DOLLAR 2356042792013 PARRISH CYNTHIA MELVINA RESIDUAL BT 235604279 84530 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2494 SRJ 10302013 REASON:UNDER ONE DOLLAR 2000517192013 PARTON SCOTT RYAN UTILITY TRAILER UL 200051719 81970 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2495 SRJ 10302013 REASON:UNDER ONE DOLLAR 1045011292013 PATTERSON BETTY CLAYTON UTILITY TRAILER TL 104501129 81380 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2496 SRJ 10302013 REASON:UNDER ONE DOLLAR 2391019092013 PETERS THEODORE ROOSEVELT JR RESIDUAL TL 239101909 82160 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2497 SRJ 10302013 REASON:UNDER ONE DOLLAR 152514402013 PLEASANT ARCH JACK UTILITY TRAILER TL 15251440 81691 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2498 SRJ 10302013 REASON:UNDER ONE DOLLAR 521429572013 PLEASANT HENRY NEWTON TRAILER TL 52142957 83208 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2499 SRJ 10302013 REASON:UNDER ONE DOLLAR 345013242013 PORTERFIELD MELVIN RAY PICKUP C10/R10 1/2 TONTK 34501324 77682 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2013R 2500 SRJ 10302013 REASON:UNDER ONE DOLLAR 2011425782013 PRECISION WELDING CO UTILITY TRAILER TL 201142578 82829 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2501 SRJ 10302013 REASON:UNDER ONE DOLLAR 481026962013 PULLIAM EDDIE RAYFORD RESIDUAL TL 48102696 82947 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2502 SRJ 10302013 REASON:UNDER ONE DOLLAR 542122292013 PULLIAM WILLIAM JOSEPH UTILITY TRAILER TL 54212229 82480 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2503 SRJ 10302013 REASON:UNDER ONE DOLLAR 623510982013 R T WARREN CO UTILITY TRAILER TL 62351098 81349 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2504 SRJ 10302013 REASON:UNDER ONE DOLLAR 21 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 11 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 47523 3072013 RAY GEORGE W JR 2&92/100AC/TRT A 47523 307 26899 -0.26 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.28 2013R 2505 SRJ 10302013 REASON:UNDER ONE DOLLAR 3584215932013 REED DAVID NELSON BOAT TRAILER TL 358421593 81844 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2506 SRJ 10302013 REASON:UNDER ONE DOLLAR 2395716542013 RICE MELINDA BOWES BOAT TRAILER BT 239571654 81905 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2507 SRJ 10302013 REASON:UNDER ONE DOLLAR 1311048682013 ROBERSON MARK CRAIG BOAT TRAILER BT 131104868 85119 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2508 SRJ 10302013 REASON:UNDER ONE DOLLAR 6122426482013 ROBERTS WILLIAM CARLTON RESIDUAL TL 612242648 82899 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2509 SRJ 10302013 REASON:UNDER ONE DOLLAR 6342815362013 ROGERS JEREMY SCOTT BOAT TRAILER BT 634281536 81787 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2510 SRJ 10302013 REASON:UNDER ONE DOLLAR 2292526402013 ROGERS JOHN JOSEPH JR EXPLORER 4X4 2D MP 229252640 74587 -0.60 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.60 2013R 2511 SRJ 10302013 REASON:UNDER ONE DOLLAR 5602211932013 ROGERS VANCE CALVIN BOAT TRAILER BT 560221193 81444 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2512 SRJ 10302013 REASON:UNDER ONE DOLLAR 4269717162013 ROLL HOWARD MONROE JR UTILITY TRAILER TL 426971716 81967 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2513 SRJ 10302013 REASON:UNDER ONE DOLLAR 3949917092013 ROWELL STERLING WILSON UTILITY TRAILER TL 394991709 81960 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2514 SRJ 10302013 REASON:UNDER ONE DOLLAR 758426502013 SHELTON JOSEPH THOMAS UTILITY TRAILER TL 75842650 82901 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2515 SRJ 10302013 REASON:UNDER ONE DOLLAR 1080217582013 SHORT ADDIE LEE BLAZER 4DR 4X4 MP 108021758 78116 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2013R 2516 SRJ 10302013 -0.02-50 0.00 0.00 -0.02__________ -0.02 REASON:UNDER ONE DOLLAR 4857312402013 SIMMONS NATHANIEL JOHN BOAT TRAILER BT 485731240 81491 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2517 SRJ 10302013 REASON:UNDER ONE DOLLAR 4983642932013 SIMPSON JESSE MICHELLE EXPEDITION EDDIE B 4XMP 498364293 70047 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2013R 2518 SRJ 10302013 REASON:UNDER ONE DOLLAR 291916202013 SIMPSON LINWOOD EARLE JET SKI TRAILER TL 29191620 81871 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2519 SRJ 10302013 REASON:UNDER ONE DOLLAR 4871412392013 SMITH DERRICK ANTONIO UTILITY TRAILER TL 487141239 81490 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2520 SRJ 10302013 REASON:UNDER ONE DOLLAR 1278728732013 SOLOMON DAVID MERLE CARAVAN GRAND LE VN 127872873 74820 -0.20 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.20 2013R 2521 SRJ 10302013 REASON:UNDER ONE DOLLAR 564815092013 SOLOMON FLOYD TEDDY BOAT TRAILER BT 56481509 81760 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2522 SRJ 10302013 REASON:UNDER ONE DOLLAR 1997720722013 STRICKLAND HAROLD EDGAR JR BOAT TRAILER BT 199772072 82323 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2523 SRJ 10302013 REASON:UNDER ONE DOLLAR 22 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 12 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 762611772013 TAYLOR GEORGE ALFRED RESIDUAL TL 76261177 81428 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2524 SRJ 10302013 REASON:UNDER ONE DOLLAR 838316212013 TERRELL ELBERT LEWIS JR BOAT TRAILER BT 83831621 81872 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2525 SRJ 10302013 REASON:UNDER ONE DOLLAR 5940248402013 THOMPSON DAVID WAYNE JR UTILITY TRAILER TL 594024840 85091 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2526 SRJ 10302013 REASON:UNDER ONE DOLLAR 1162535632013 TILLMAN WILLIAM EDWARD UTILITY TRAILER TL 116253563 83814 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2527 SRJ 10302013 REASON:UNDER ONE DOLLAR 762833122013 TINGEN THOMAS TERRY UTILITY TRAILER TL 76283312 83563 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2528 SRJ 10302013 REASON:UNDER ONE DOLLAR 1841127162013 TURNER HENRY HORACE JR UTILITY TRAILER TL 184112716 82967 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2529 SRJ 10302013 REASON:UNDER ONE DOLLAR 1283023332013 VAUGHAN LARRY HENDERSON JR UTILITY TRAILER TL 128302333 82584 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2530 SRJ 10302013 REASON:UNDER ONE DOLLAR 3190114332013 VAUGHN HAROLD JASON PICKUP S10 X CAB 1/2T TK 319011433 73380 -0.68 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.68 2013R 2531 SRJ 10302013 REASON:UNDER ONE DOLLAR 5122 3012013 VON HAGEL KATHLEEN T V/L 5122 301 14292 -0.08 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.09 2013R 2532 SRJ 10302013 REASON:UNDER ONE DOLLAR 1392913372013 WAGSTAFF, INC UTILITY TRAILER TL 139291337 81588 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2533 SRJ 10302013 REASON:UNDER ONE DOLLAR 2614419532013 WALKER CHARLES RAY BOAT TRAILER TL 261441953 82204 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2534 SRJ 10302013 REASON:UNDER ONE DOLLAR 1566510612013 WALKER JOEL REX SR BOAT TRAILER BT 156651061 81312 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2535 SRJ 10302013 REASON:UNDER ONE DOLLAR 641513832013 WALKER LAWRENCE EDWARD BOAT TRAILER BT 64151383 81634 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2536 SRJ 10302013 REASON:UNDER ONE DOLLAR 623514992013 WARREN REGINALD THOMAS JR TRAILER TL 62351499 81750 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2537 SRJ 10302013 REASON:UNDER ONE DOLLAR 5048843322013 WATSON KATHRYN ALEXANDER FUSION SE V6 4S 504884332 70086 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2013R 2538 SRJ 10302013 REASON:UNDER ONE DOLLAR 4043019452013 WEAVER LEON WINSTON 2001 SHAD TL TL 404301945 78303 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2013R 2539 SRJ 10302013 REASON:UNDER ONE DOLLAR 6329828622013 WERDEN ANDREW JOSEPH BOAT TRAILER BT 632982862 83113 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2540 SRJ 10302013 REASON:UNDER ONE DOLLAR 3427215492013 WHITLOW ROBERT SCOTT BOAT TRAILER BT 342721549 81800 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2541 SRJ 10302013 REASON:UNDER ONE DOLLAR 3912917822013 WILBORN SHARON COMER BOAT TRAILER BT 391291782 82033 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2542 SRJ 10302013 REASON:UNDER ONE DOLLAR 23 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 13 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 1288916312013 WILLIAMS KENNETH DWAYNE BOAT TRAILER BT 128891631 81882 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2543 SRJ 10302013 REASON:UNDER ONE DOLLAR 439111042013 WILLIAMS NATHANIEL CATES TRAILER TL 43911104 81355 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2544 SRJ 10302013 REASON:UNDER ONE DOLLAR 1140910802013 WILSON GEORGE RILEY TRAILER TL 114091080 81331 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2545 SRJ 10302013 REASON:UNDER ONE DOLLAR 454510082013 WILSON KENNETH LOYCE BOAT TRAILER BT 45451008 81259 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2546 SRJ 10302013 REASON:UNDER ONE DOLLAR 350041172013 WILSON LARRY RANDOLPH 2001 CUST MC MC 35004117 84368 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2013R 2547 SRJ 10302013 REASON:UNDER ONE DOLLAR 1044751042013 WOLFE GENE DARNELL SR HIGHLANDER 4X2 V6 MP 104475104 66308 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 2548 SRJ 10302013 REASON:UNDER ONE DOLLAR 1179030492013 WOODY GEORGE ELLIOTT BOAT TRAILER BT 117903049 83300 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2013R 2549 SRJ 10302013 REASON:UNDER ONE DOLLAR 2663210762013 YANCEY KATHRYN BURKE LUMINA EUROSPORT 4S 266321076 73023 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2013R 2550 SRJ 10302013 REASON:UNDER ONE DOLLAR 1684735072013 PARTON JOY MARTIN PASSAT BASE 4S 168473507 79865 -55.39 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -55.39 15720R 2551 MP 10312013 REASON:TAG TURNED IN VEH SOD 63400 1022013 MCNC BUSINESS PERSONAL 63400 102 33038 -86.40 0.00- 0 0.00- 0 0.00 -8.64 0.00 0.00 -95.04 15152R 2552 RH 10312013 REASON:RECD CORRECTED INFO 681632762013 TERRY LENNIE JACKSON EDGE SE MP 68163276 83527 -34.76 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -34.76 15721R 2553 CW 10312013 REASON:MILEAGE ADJUSTMENT OF 28 76 PERCENT 1807399992013 HUMPHREY TERRY DOUGLAS II 2002 FORD EXPLORER MP 180739999 35260 -25.54 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -25.54 15722R 2554 MP 11012013 REASON:TAG TURNED IN VEHICLE SOLD 49531 1022013 NEXTEL SOUTH CORP/2223 CHAMBER BUSINESS PERSONAL 49531 102 40590 -65.55 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -65.55 15153R 2555 RH 11012013 REASON:NCDOR MEMO CHANGE ADDL EQUIP TO 50 LESS 49531 1012013 NEXTEL SOUTH CORP/1009 ALLENSV BUSINESS PERSONAL 49531 101 40577 -52.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -52.25 15153R 2556 RH 11012013 REASON:NCDOR MEMO CHANGE EQUIP 50 LESS 49531 1012013 NEXTEL SOUTH CORP/1009 ALLENSV BUSINESS PERSONAL 49531 101 40577 52.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 52.25 15153R 2557 RH 11012013 49531 1012013 NEXTEL SOUTH CORP/1009 ALLENSV BUSINESS PERSONAL 49531 101 40577 -52.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -52.25 15154R 2558 RH 11012013 REASON:NCDOR MEMO CHANGEL EQUIP 50 LESS 52071 1022013 SPRINTCOM INC /2223 CHAMBERS L BUSINESS PERSONAL 52071 102 41562 -78.73 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -78.73 15155R 2559 RH 11012013 REASON:NCDOR MEMO CHANGE EQUIP VALU 50 PERCENT LESS 52071 1012013 SPRINTCOM INC/1001 ALLENSVILLE BUSINESS PERSONAL 52071 101 41574 -112.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -112.52 15156R 2560 RH 11012013 REASON:NCDOR MEMO CHANGE EQUIP 50 PERCENT LESS 484644592013 DUNCAN LEBBIE HOWARD JR TACOMA 4X2 D CAB PRE VTK 48464459 84710 -158.90 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -158.90 15723R 2561 MP 11012013 REASON:TAG TURNED IN VEHICLE SOLD 805035082013 SMITH BRENDA GILLIS CALIBER R/T 2 4 4S 80503508 79866 -62.74 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -62.74 15724R 2562 MP 11012013 -56.95-50 0.00 0.00 -56.95__________ 24 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 14 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 4622 1122012 ALLEN EDWARD EUGENE TRACKER LT 4X4 MP 4622 112 56876 -26.53 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.53 15725R 2563 MP 11012013 REASON:TAG TURNED IN VEHICLE SOLD 2264838432013 MARTIN EDWARD GEORGE S60 2 5T 4S 226483843 80201 -91.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -91.07 15726R 2564 MP 11012013 REASON:MILITARY 2327041572013 ROGERS JANIE MARIE ACCORD LX 4S 232704157 76104 -3.50 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -3.50 15727R 2565 MP 11012013 -3.07-50 0.00 0.00 -3.07__________ -6.57 REASON:TAG TURNED IN VEHICLE SOLD 62687 3012013 MAYES OTTO JR & BEULAH 44 ACRES 62687 301 4616 -569.66 0.00- 0 -28.00-30 0.00 0.00 0.00 0.00 -597.66 15158R 2566 CW 11012013 REASON:CORRECTED LAND FOR 2013 399730062013 DAWKINS ZACHARY DANIEL ZX600 C1 NINJA MC 39973006 83257 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15728R 2567 MP 11042013 -41.00-50 0.00 0.00 -41.00__________ -41.00 REASON:NOT CITY 3863531452013 SHEPHERD KATIE MESSER FIT 4S 386353145 83396 -94.50 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -94.50 15729R 2582 MP 11082013 REASON:RELEASE TO DURHAM 1394022632013 MASTEC NORTH AMERICA INC 9900I 6X4 XL TR 139402263 74210 -97.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -97.91 15730R 2583 MP 11082013 -85.88-50 0.00 0.00 -85.88__________ -183.79 REASON:TAG TURNED IN VEHICLE SOLD 59901 1122012 AGUAYO DOLORES AMANDA EXPLORER XLT 4X4 4D MP 59901 112 56956 -11.61 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -11.61 15731R 2584 MP 11082013 REASON:TAG TURNED IN VEHICLE TOTAL LOSS 431728132013 COPPER THOMAS EUGENE VAN ECONOLINE 3/4 TON VN 43172813 83064 -16.61 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -16.61 15732R 2591 CW 11122013 -14.95-50 0.00 0.00 -14.95__________ -31.56 REASON:MILEAGE ADJ OF 64 31 PERCENT 1805537422013 YARBOROUGH MONA LISA NEON SXT 4S 180553742 64946 -18.62 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -18.62 15733R 2592 MP 11122013 REASON:TAG TURNED IN VEHICLE TOTAL LOSS 62324 1122012 WILLIAMS TAMMY LITTRELL TC 2S 62324 112 59996 -53.41 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -53.41 15734R 2594 RH 11122013 REASON:TURN IN TAG SOLD VEH 946037292013 KELLY CRYSTAL ELIZABETH ANNE COBALT LS CP 94603729 75676 -51.94 0.00- 0 0.00- 0 0.00 0.00 -2.99 0.00 -54.93 15735R 2595 MP 11132013 -55.56-50 0.00 -3.20 -58.76__________ -113.69 REASON:TAG TURNED IN VEHICLE SOLD 6348836152013 MILES DEBORAH JEAN MALIBU 1LT 4S 634883615 83866 -82.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -82.32 15736R 2596 MP 11132013 REASON:RELEASES TO GRANVILLE 2915125772013 WILLIAMS MICHAEL RONALD MUSTANG GT V 8 CP 291512577 82828 -26.41 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.41 15737R 2597 CW 11132013 REASON:SOLD VEH TURNED IN TAG 2325747902013 STREET TONYA PALMER ACCORD DX 4S 232574790 65994 -37.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -37.01 15738R 2598 MP 11132013 -32.46-50 0.00 0.00 -32.46__________ -69.47 REASON:TQAG TURNED IN VEHICLE SOLD 33937 1122012 LUNSFORD DEBORAH LEIGH PICKUP S10 X CAB 1/2 TTK 33937 112 59350 -8.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -8.42 15739R 2599 MP 11132013 REASON:TAG TURNED IN VEHICLE SOLD 25 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 15 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 5908216682013 SATTERFIELD BERNARD LAWRENCE THUNDERBIRD 2S 590821668 78026 -90.44 0.00- 0 0.00- 0 0.00 0.00 -4.52 0.00 -94.96 15740R 2600 MP 11132013 REASON:MILITARY 4822631762013 SMITH PAMELA MICHELLE VAN ODYSSEY EX L DVD VN 482263176 75123 -39.95 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -39.95 15741R 2601 MP 11132013 REASON:TAG TURNED IN VEHICLE SOLD 4721245692013 PERSON COUNTY VAN ECONOLINE 1 TON TK 472124569 84820 -168.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -168.91 14392R 2602 MP 11132013 -162.02-50 0.00 0.00 -162.02__________ -330.93 REASON:EXEMPT 5958745272013 EMMERT CURTIS EUGENE CRUZE LTZ 4S 595874527 80885 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15743R 2603 MP 11132013 -144.19-50 0.00 -6.71 -150.90__________ -150.90 REASON:NOT CITY 4266545412013 NEWTON ROBERT TODD SUBURBAN 1500 LT 4X2 MP 426654541 84792 -298.41 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -298.41 15744R 2604 MP 11132013 REASON:RELEASE TO DURHAM 6349538302013 JONES MARK ANDREW LACROSSE CXL 4S 634953830 84081 -100.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -100.52 15745R 2605 MP 11132013 REASON:RELEASE TO ORANGE 538628812013 HAWKINS HUGHES KING LIBERTY LIMITED 4X2 MP 53862881 83132 -26.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.07 15746R 2606 MP 11132013 -23.47-50 0.00 0.00 -23.47__________ -49.54 REASON:TAG TURNED IN VEHICLE SOLD 2723141962013 PRICE MICHAEL WADE ESCAPE XLT 4WD MP 272314196 76143 -25.61 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -25.61 15747R 2607 MP 11132013 REASON:TAG TURNED IN VEHICLE SOLD 4560310302013 PERSON COUNTY BD OF EDUC P UP C2500/R20 3/4 TONTK 456031030 81281 -7.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -7.91 15748R 2609 MP 11142013 -17.12-50 0.00 0.00 -17.12__________ -25.03 REASON:EXEMPT 3851016882013 ROYSTER ARLENE WILLIAMS EXPLORER 4X4 4D TK 385101688 62892 -6.33 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -6.33 15749R 2610 MP 11142013 REASON:TAG TURNED IN VEHICLE TOTAL LOSS 39904 3022013 THE BANK OF NEW YORK MELLON TR TIMBERLAKE AC/LT22/H&L 39904 302 5959 0.00 0.00- 0 0.00-30 -6.00 0.00 0.00 0.00 -6.00 15159R 2611 CW 11142013 REASON:DOGS WERE NOT THERE JAN 1, 2013 965432022013 GREENSTOCK ANTHONY WAYNE SR GOLD WING 1800 MC 96543202 83453 -82.28 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -82.28 15750R 2612 CW 11152013 REASON:SOLD VEH TURNED IN TAG 26 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 11152013 PAGE: 16 TRANSACTION TOTALS PAGE TRANSACTIONS FROM 1 THROUGH 2612 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R TRANSACTIONS 10262013->11152013 0 PAYMENTS 0 DISC/CORR 270 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -3397.41 3397.41 3397.41LATE LISTING 0.00 0.00 -8.64 8.64 8.64 DOG 0.00 0.00 -6.00 6.00 6.00 CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -28.04 28.04 28.04 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -3440.09 3440.09 3440.09 STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -7.51 7.51 7.51LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -3447.60 3447.60 3447.60 50 CITY OF ROXBORO 0.00 0.00 -855.76 855.76 855.76LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -855.76 855.76 855.76 DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -9.91 9.91 9.91 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -865.67 865.67 865.67 TOTAL TAXES 0.00 0.00 -4295.85 4295.85 4295.85TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00 TOTAL INTEREST 0.00 0.00 -17.42 17.42 17.42 TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -4313.27 4313.27 4313.27 27 NameAddress 2 Address 3Bill # StatusTransaction #Refund Description Refund ReasonCreate DateTax District Levy Type Change Interest Change Total ChangePERSON COUNTY Tax ($7.44)$0.00 ($7.44)ROXBORO Tax ($6.70)$0.00 ($6.70)ROXBORO Vehicle Fee $0.00$0.00$0.00Refund $14.14PERSON COUNTY Tax ($82.14) ($4.10) ($86.24)Refund $86.24PERSON COUNTY Tax ($41.09)$0.00 ($41.09)Refund $41.09Refund Total $368.9010/25/2013PHILLIP WAYNE REAVES 938 EPHESUS CHURCH RD SEMORA, NC 27343Adjustment < $1000009429612 AUTHORIZED 1097571 Refund Generated due to adjustment on Bill #0009429612-2013-2013-0000-00Over Assessment11/06/20130009021894 AUTHORIZED 889962 Refund Generated due to adjustment on Bill #0009021894-2013-2013-0000-00Over AssessmentMICHAEL ANDREW WRIGHT 6279 BURLINGTON RD HURDLE MILLS, NC 27541Adjustment < $100FRANCINA MARIA MATTHEWS 1342 OLD DURHAM RD ROXBORO, NC 27573Adjustment < $1000009341762 AUTHORIZED 3732537 Refund Generated due to adjustment on Bill #0009341762-2013-2013-0000-00SLVG or RBLT TTL11/14/2013North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 11/15/2013 4:46:17 PMAddress 1Refund Type Page 1 of 328 AGENDA ABSTRACT REVISED Meeting Date: December 2, 2013 Agenda Title: An Ordinance Prohibiting the “Open Carrying” or Displaying of Weapons on County Property and directing the Posting of Notices to that Effect – Second Reading Summary of Information: As a result of three recent incidents where an individual brought a non-concealed weapon onto county-owned properties, Person County staff and the county attorney drafted the attached ordinance “An Ordinance Prohibiting the “Open Carrying” or Displaying of Weapons on County Property and directing the Posting of Notices to that Effect.” Following discussion at the November 18 Board of County Commissioners meeting the ordinance has been revised to clarify several issues. The revised ordinance now provides: 1-Reference to “permittee” has been omitted and now references the owner or anyone else permitted by the owner to have possession of the weapon. 2-It is made expressly clear that a rifle or shotgun may, at the designated parking area of a facility, be secured by locking it in the passenger compartment of a motor vehicle. 3-“pocket knife” definition has been omitted and replaced by a general prohibition on openly carrying any knife with a blade length exceeding 4 inches. In addition to banning non-concealed weapons from county property in accordance with the current General Statutes, the ordinance also authorizes the county manager to post signage in appropriate locations. Since the ordinance was introduced and discussed at the November 18, 2013 meeting it may be adopted by a simple majority vote. Recommended Action: Consider and take action on the ordinance. Submitted By: Ron Aycock, County Attorney 29 AN ORDINANCE PROHIBITING THE “OPEN CARRYING” OR DISPLAYING OF WEAPONS ON COUNTY PROPERTY AND DIRECTING THE POSTING OF NOTICES TO THAT EFFECT WHEREAS, in October of 1995 the Person County Board of County Commissioners enacted an ordinance prohibiting the carrying of concealed weapons on County Property and ordering the posting of notices to that effect; and WHEREAS, North Carolina General Statutes 153A-129 authorizes counties to regulate the “open carrying” or display of firearms on public property; and WHEREAS, the Board of Commissioners is concerned about the threat that the presence of firearms on public property will pose to the health, safety and general welfare of the community. NOW THEREFORE BE IT ORDAINED by the Person County Board of Commissioners that: Section 1- Definitions. For purposes of this ordinance, the following terms are hereby defined: (1) Athletic facility means a building, structure or place for engaging in sporting events, recreational activities, fitness or physical training. (2) Athletic field means a piece of land traditionally used for organized athletic or sporting event(s), including the adjoining spectator area. (3) Handgun means a gun or firearm designed to be held and operated by one hand including but not limited to any revolver, pistol, derringer, pepperbox, machine pistol, single-shot pistol, or semi-automatic pistol. (4) Playground means a piece of land used for and usually equipped with facilities for recreation especially by children including the adjoining area and shelter used by children for respite, eating and playing sedentary games. (5) Recreational facilities includes only the following: a playground, an athletic field, a swimming pool, and an athletic facility owned or leased by Person County. (6)Weapon means but is not limited to, any rifle, shotgun, weapon of mass destruction, or knife exceeding four inches (4”) of blade length. 30 Section 2-It shall be unlawful for any person to possess or carry a non-concealed handgun or weapon, on, in or within any county-owned, leased, or operated building or its appurtenant premises including, but not limited to, a parking lot, or on, in or within any public school building or grounds. Nevertheless, a handgun or weapon owner or person permitted by the owner to possess the handgun or weapon may, at the designated parking area of a facility, secure the handgun or weapon in a locked vehicle within the trunk, glove box, or other enclosed compartment or area within or on the motor vehicle. In addition, the owner or person permitted by the owner to possess a rifle or shotgun may store such weapon in the locked passenger compartment of a motor vehicle. Section 3- It shall be unlawful for any person to possess or carry a non-concealed handgun or weapon on, in or within any of the recreational facilities as defined above. Nevertheless, a handgun or weapon owner or person permitted by the owner to possess the handgun or weapon may, at the designated parking area of a recreational facility, secure the handgun or weapon in a locked vehicle within the trunk, glove box, or other enclosed compartment or area within or on the motor vehicle. In addition, the owner or person permitted by the owner to possess a rifle or shotgun may store such weapon in the locked passenger compartment of a motor vehicle. Section 4-The County Manager or his/her designee is authorized and directed to post, in conspicuous locations, notices of this prohibition against openly carrying a handgun or weapon on County property Section 5-Enforcement. This ordinance shall be enforced pursuant to the provisions of General Statute 14- 4(a). Adopted, this, the 2nd day of December, 2013. PERSON COUNTY BOARD OF COMMISSIONERS ____________________________________ Jimmy B. Clayton, Chairman Attest: ____________________________________ Brenda B. Reaves, NCCCC, CMC Clerk to the Person County Board of County Commissioners 31 AGENDA ABSTRACT Meeting Date: Dec. 2, 2013 Agenda Title: Public Safety Communication/Broadband update Summary of Information: At the Oct. 21st BOC meeting, staff was directed to fix the existing public safety equipment and provide coverage maps for the public safety communication system. Coverage Maps See the attached coverage maps for both the public safety and the broadband project. In order to achieve the coverage illustrated in the maps, the county will need to build four towers at 250 ft. For comparison purposes, staff also created a map with towers at 200 ft. Cost options OPTION #1 – Build four 250ft towers Capital Costs Tower Location* FY14-15 FY15-16 Bethel Hill $430,000 Bushy Fork $430,000 Mt. Tirzah $600,000 Hyco Lake $600,000 TOTAL $1,460,000 $600,000 $2,060,000.00 *Tower locations are not confirmed, but staff has discussed these options with Parks and Rec staff, Bethel Hill Charter and Person County Schools. Annual Operating Costs Tower Location FY14-15 FY15-16 Bethel Hill $5399.00 Bushy Fork $10,499.00 Mt. Tirzah $10,499.00 Hyco Lake $10,499.00 TOTAL $26,397.00 $10,499.00 $36,896.00 Revenues Staff has spoken with Verizon, Sprint and AT&T about leasing space on our towers. AT&T has expressed interest in Bushy Fork and Mt. Tirzah for FY15. Verizon has expressed interest in the Bethel Hill location, but has not provided a date. Sprint has not responded yet. 32 OPTION #2 – Lease space on existing towers Capital Costs Tower Location* FY14-15 Bethel Hill $180,000 Bushy Fork $180,000 Mt. Tirzah $180,000 Hyco Lake $180,000 TOTAL $720,000 *each tower requires an estimated $180,000 for equipment Annual Operating Costs Tower Location FY14-15 Bethel Hill $24,000.00 Bushy Fork* $24,000.00 Mt. Tirzah* $24,000.00 Hyco Lake $24,000.00 TOTAL $96,000.00 *Staff has not heard back from private towers located in the Bushy Fork and Mt. Tirzah areas. American Tower owns a tower in Bethel Hill and near Hyco Lake and they have stated that there is space available and they would lease space to the county for $2,000/month. This option would mean that the broadband provider would pay $650-700/month per tower to lease space. It is likely that this additional cost will increase their grant request. Next Steps Staff recommends releasing the RFP to get a more accurate estimate for the costs of constructing four 250ft towers. Staff also recommends further investigation into OPTION#2 to determine coverage, get feedback from the public safety focus group and obtain more accurate costs. It is possible that the final solution may include some publicly owned towers and some privately owned towers. Recommended Action: Direct staff to release the RFP. Submitted By: Assistant County Manager, Sybil Tate 33 Wireless Communications Inc Confidential Map Scale: 1:272946 1" = 4.31 mi V|H Size: 30.00 x 30.00 mi Assumption: 100W ERP at 250ft to Pager at 3ft height Person County 911 - Proposed Tower locations VHF In-Building Paging - 5 tower sites GRAY-Marginal BLUE-Alert GREEN-Voice Audio 0 2 2 4 4 6 6 8 8 10 10 12 12 14 14 0 22 44 66 88 1010 1212 1414mi VIPER Bushy Fork Mt Tirzah Bethal Hill Woodland Elem 34 #* #*#* #* #* #* #* #*#* #* #* !( !( !( !( !(!(!(!(!( !(!( !( !( !(!( !(!(!( !( !( !( !(!(!( !(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !(!( !(!( !(!(!( !(!( !(!(!(!(!(!(!( !(!(!(!( !( !(!( !( !(!( !( !(!(!(!( !( !( !(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!( !( !( !( !( !( !( !(!( !( !(!(!(!(!(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!( !(!(!(!(!( !( !(!(!( !(!(!( !( !(!(!(!(!( !( !( !(!( !( !(!(!( !( !( !(!( !(!( 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!( !( !(!(!( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!(!(!(!( !( !( !(!( !(!(!(!( !( !( !(!(!( !(!( !(!( !(!(!( !(!(!( !( !( !( !( !(!(!(!(!( !( !(!( !( !( !( !(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !(!(!(!( !( !(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!( !( !(!( !( !(!(!( !(!( !( !( !( !(!( !(!( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !(!( !(!( !(!( !( !( !( !( !( !( !(!( !( !( !( Roxboro Orange Durham Granville Caswell Please see Explanation of Broadband CoverageMaps for more information Map Created 11/20/2013 from data current as of June 30, 2013Source: NC Broadband, NC Department of Commerce Person County Broadband Coverage ("e 3 mbps dow n/768 kbps up speeds) !(Unserved Locations #*K-12 Schools MCNC Fiber Route/Project Predicted Full Coverage (200') Predicted Acceptable Coverage (200') Reported as Served Streets Total Households by Census Block 0 1 - 20 21 - 50 51 - 100 101 - 20135 #* #*#* #* #* #* #* #*#* #* #* !( !( !( !( !(!(!(!(!( !(!( !( !( !(!( !(!(!( !( !( !( !(!(!( !(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !(!( !(!( !(!(!( !(!( !(!(!(!(!(!(!( !(!(!(!( !( !(!( !( !(!( !( !(!(!(!( !( !( !(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!( !( !( !( !( !( !( !(!( !( !(!(!(!(!(!( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!(!(!(!(!(!(!(!(!( !( !( !(!( !(!(!(!(!( !( !(!(!( !(!(!( !( !(!(!(!(!( !( !( !(!( !( !(!(!( !( !( !(!( !(!( !(!( !(!(!(!(!(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !(!(!( !( !(!(!( !(!(!( 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!( !(!(!(!(!( !( !(!( !( !( !( !(!(!(!(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!(!(!(!(!( !( !( !( !( !( !( !( !(!(!(!( !( !(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!( !( !(!( !( !(!(!( !(!( !( !( !( !(!( !(!( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !(!( !(!( !(!( !( !( !( !( !( !( !(!( !( !( !( Roxboro Orange Durham Granville Caswell Please see Explanation of Broadband CoverageMaps for more information Map Created 11/20/2013 from data current as of June 30, 2013Source: NC Broadband, NC Department of Commerce Person County Broadband Coverage ("e 3 mbps dow n/768 kbps up speeds) !(Unserved Locations #*K-12 Schools MCNC Fiber Route/Project Predicted Full Coverage (250') Predicted Acceptable Coverage (250') Reported as Served Streets Total Households by Census Block 0 1 - 20 21 - 50 51 - 100 101 - 20136 1 Person County Request for Proposals (RFP) Public Safety Communication System Design and Installation Dec 3, 2013 37 2 1. Project Overview Person County, NC requests proposals from qualified vendors to design and install a replacement Public Safety Communication System, including possible tower construction and equipment installation. The objective is to improve VHF radio coverage for Law Enforcement, Fire and Emergency Services. This RFP is for the design of a Simulcast radio system and construction of towers, as dictated by the research conducted during the design phase. In addition, Person County intends to work with a private provider to provide broadband service to unserved areas of Person County and may use elements of this system to support the broadband program. See Appendix A for the recommended broadband vendor’s program proposal. 1.1 Project Details The Vendor should propose a turnkey solution for engineering, furnishing, and deploying a 3-channel pair VHF analog conventional simulcast radio system. The Vendor shall be responsible for the following: 1. Furnishing and installing system equipment and ancillary facilities 2. System engineering and design, including all license preparation 3. Project management 4. Software installation and programming 5. User/operator and technical training 6. Acceptance testing 7. Coverage testing 8. Cutover plan and execution 9. Warranty and maintenance during warranty period The Vendor shall be responsible for furnishing a complete and fully functional system including, but not limited to the following components: 1. A narrowband analog mode simulcast replacement of current radio channels, including the guarantee to not reduce current radio coverage 2. Site construction for any greenfield sites if needed 3. Site modifications/coordination, if needed, for any existing sites to be used 4. Radio dispatch console interfaces 5. Replacement of backhaul microwave network The vendor shall plan, coordinate, and conduct all work with minimal interruption of service to existing critical systems. Proposals shall completely describe the equipment and methods that the vendor will use to implement the system. The intent of this document is to allow the Vendor to propose the best equipment, technology, and methods available 38 3 to provide a state of the art communications system of the highest quality and performance. All equipment provided shall be new and covered by a full manufacturer’s warranty of not less than three years from system acceptance. The Vendor shall include extended warranty information and pricing for years four through six on an annual basis. The County will not accept Proposals that include systems or equipment at the end of their respective lifecycles. The County defines “end of lifecycle” products as products for which the manufacturer intends to discontinue support within the next 7 years. 1.2 Schedule of Events Release RFP Dec. 3, 2013 Mandatory vendor conference and site visit Dec. 12, 2013, 9am 304 South Morgan Street Rm 215 Roxboro, NC 27573 Deadline for receipt of questions* Dec. 20, 2013, 5pm Response to questions January 2, 2014 Proposal due January, 21, 2014, 5pm Vendor Notification April 21, 2014 *Person County will respond to questions submitted ONLY via e-mail to state@personcounty.net. The questions will be answered to the submitter and all questions and responses will be posted on the Person County website. Neither Person County staff nor commissioners will answer questions directly. We anticipate including the cost for this project in our FY14-15 Capital Improvement Plan, which is approved along with our annual budget in June 2014. If funds are approved, they would be available July 2014. 1.3 Proposal Submission One electronic copy of the proposal, and all relevant materials, must be received by 5:00 PM on the deadline date. Faxes are not acceptable. The electronic copy should be submitted by e-mail to state@personcounty.net. When submitting materials by e-mail, you must have a reply from Person County acknowledging receipt of materials. Person County may choose a single vendor or multiple vendors. Person County reserves the right to reject all proposals. 1.4 Evaluation Factors 39 4 Scores for each rating factor will be added together for each proposal to obtain a total score. Proposals will then be ranked from highest to lowest according to the total combined score. Applications deemed complete will be reviewed, and scored in the following areas. Scoring Factor Criteria Max Points Ability to complete the project A. Staff capacity and experience, relevant job descriptions 10 Experience and Technical Qualifications A. Depth of past/current experience (include at least three references for projects of similar scope) B. Financial documents are in good standing 30 Project approach and proposed solution A. Includes a well thought-out and realistic project implementation timeline B. Describes specific design and implementation methods and activities to be carried out as part of this project 30 Cost A. Includes a well thought-out and realistic cost for design and implementation 30 1.4 Terms and Conditions Insurance: Vendor shall show proof of insurance, as required by the County. E-Verify: Vendor shall meet E-Verify requirements, as required by the County. See Appendix B. 2. General Requirements 2.1 Proposal Requirements The Proposal shall include the following items: A. Detailed descriptions of the proposed systems and services to be provided B. Preliminary detailed project schedule C. System design including complete description, block diagrams, equipment layouts, and equipment list D. RF coverage predictions and guarantee of coverage E. Detailed equipment specification sheets for all proposed equipment F. System, subsystem, firmware, and software warranty information G. Training programs H. Itemized pricing information, including per-item and per-site costs for all significant hardware, firmware and software components and all required feature options, including any software or feature licensing 40 5 I. Software/Firmware support and upgrade program pricing information, detailed by equipment, feature, and subsystem level – If annual, pricing must be included for years 1 through 5, 5 to 10, and 10 to 15 J. Coverage and Final Acceptance Test Plans 2.2 Project Management A. The Vendor shall provide a Project Management Plan that includes, a detailed Work Breakdown Structure (WBS), project scope, deliverables, schedule, QA/QC processes, and risk management sections. B. The Plan shall describe how the Vendor intends to monitor and control the installation and deployment of the proposed system and mitigate risks in order to ensure the system meets the design specifications and meets it on schedule. C. The Vendor shall establish regularly scheduled status meetings with the County Project Team and provide a schedule for these meetings subject to the approval of the County. 2.3 Project Schedule A. The Vendor shall develop and maintain a project schedule including tasks, milestones, start and end dates, task prerequisites, and task owners based on an approved WBS. B. The schedule shall represent tasks associated with completing work on all items identified in the WBS. The Vendor shall update the project schedule with actual dates as tasks are completed. C. The Vendor shall provide the updated schedule as an agenda item for all weekly status meetings between the County and the Vendor. The schedule shall address the following at a minimum: 1. Site surveys 2. Detailed design review 3. Site preparation 4. Equipment manufacturing 5. Factory acceptance test 6. Equipment delivery 7. System installation 8. System configuration 9. System optimization 10. Field acceptance testing (conditional and final) 11. Limited coverage testing 12. User training 13. System cutover 14. System documentation development and delivery 15. System and equipment warranty 41 6 16. A system back out plan (SBOP) should any portion of the system fail during transition to restore previous levels of operation to the system. 2.4 Project Coordination A. The Vendor shall schedule a project kickoff meeting prior to the beginning of the project. B. The Vendor shall schedule weekly project status meetings following contract award and the initial kickoff meeting. C. The Vendor shall be responsible for scheduling the meetings as well as preparing meeting agendas and minutes. In addition to those identified in Section 2.1.4, Schedule, meeting agenda items shall include, as a minimum, the following items: 1. Schedule review 2. Status of deliverables 3. Risk items 4. Changes 5. Plans for the next period 6. Action item assignments 7. Punch list review 2.5 Project Staffing A. The Vendor shall manage project staffing based on workload and the level of effort throughout the implementation / installation process; however, the Vendor shall staff the positions of Project Manager and Project Engineer throughout the duration of the project and shall not change these staff positions without prior approval by the County. 1. The County reserves the right to approve the Vendor’s proposed Project Manager and/or the Project Engineer. 2. The County reserves the right to request the replacement of the Project Manager and/or the Project Engineer at any time without disclosing a specific cause. B. Vendor’s Project Manager: 1. The Vendor’s Project Manager shall be the primary point of contact between the County and the Vendor. 2. The Vendor’s Project Manager shall bear full responsibility for supervising and coordinating the installation and deployment of the communications system; be responsible for development and acceptance of the Project Management Plan; managing the execution of the project against that plan; and overseeing the day-to-day project activities, deliverables, and milestone completion. 3. The Vendor’s Project Manager shall be responsible for coordination of the weekly status meetings. Vendor’s Project Engineer: 1. The Vendor’s Project Engineer shall have the primary responsibility for managing the system design and ensuring completion of the system 42 7 installation in accordance with the approved system design. 2. Any deviation from the system design shall be subject to project change control procedures and shall not be undertaken until approved by the County. 3. The Vendor’s Project Engineer shall ensure the development of block diagrams, system level diagrams, demarcation interface diagrams, rack diagrams, and bill of materials, to assist the installation team in completing the system installation. The Vendor shall provide final design and “As-built” documentation in the native electronic form, AutoCAD® and Adobe Portable Document Format (PDF), as well as five bound hard copy sets. 4. The Vendor’s Project Manager and Engineer shall also supervise the development and execution of Acceptance Test Plans (Factory and Field), the Coverage Acceptance Test Plan, and guide the project team through the processes and procedures necessary to prove that the system performs as specified in the contract. The Vendor shall not execute any test plan until approved by the County. 2.6 Frequency Coordination and Licensing A. The Vendor shall use the current VHF and microwave frequencies to fulfill the proposed system design based on the performance requirements and in accordance with FCC Part 90 and 101 rules and regulations. B. The Selected Vendor shall be responsible for all frequency research, frequency coordination, and preparation of all associated and/or newly required FCC license applications and submittals on behalf of the County. C. Following approval of the design phase, the Vendor shall provide all modifications and applicable forms to the County for review and approval. The Vendor shall also be responsible for any additional frequency research, support, and preparation if necessary. The County shall execute and submit all forms following approval. D. The County shall be responsible for coordination and licensing fees, if applicable. E. The Vendor shall complete FAA forms as necessary. 2.7 Preliminary Design The Vendor shall submit a Preliminary Design Document within 30 calendar days of contract award. The Preliminary Design Document shall include the following: A. QA/QC Plan B. Detailed project schedule C. System block diagrams D. System description including subsystems E. Radio channel plans F. Detailed bill of materials for the system, by subsystem and by site, including all hardware, firmware, software and options G. Draft copies of acceptance test plans 43 8 H. Roles and responsibilities for the Vendor and the County during all levels of the implementation plan 2.8 Final Design The Vendor shall submit the Final Detailed Design Document within 60 calendar days of contract award. The Final Detailed Design Document shall include the following: A. Any updates to previously submitted design information B. System operation and maintenance manuals for all equipment C. Site installation drawing D. All acceptance test plans as defined in this specification E. Detailed equipment list for the system, by subsystem and by site, including all hardware, firmware, software and options F. Detailed description of system operation G. Detailed description of system operation during various failure scenarios H. Detailed description of all subsystems I. Final project schedule J. List of roles and responsibilities for the Vendor and the County during all levels of the implementation plan 2.9 Quality Assurance 2.9.1 Standards and Guidelines A. The Vendor shall comply with the applicable positions of the following standards, rules, regulations, and industry guidelines, presented here alphabetically with no priority implied: 1. American National Standards Institute (ANSI) 2. American Society of Testing Materials (ASTM) 3. Electronics Industry Association (EIA) 4. Federal Communications Commission (FCC) 5. Institute of Electrical and Electronics Engineers (IEEE) 6. National Electrical Code (NEC) 7. National Electrical Manufacturer’s Association (NEMA) 8. National Fire Protection Association (NFPA) 1221 9. Telecommunications Distribution Methods Manual (TDMM) 10. Telecommunications Industry Association (TIA) 11. Underwriters Laboratories, Inc. (UL) B. The Vendor shall comply with industry best practices for system installation, grounding, bonding, and transient voltage surge suppression (TVSS). Either of the following standards are acceptable: 1. Motorola R56 – Standards and Guidelines for Communication Sites (latest revision) 2. Harris Site Grounding and Lightning Protection Guidelines (AE/LZT – 123 4618/1 – latest revision) Should the Vendor choose another industry standard – Vendor shall provide an 44 9 electronic copy of the standard to the County for review with their proposal. C. Governing codes and conflicts: If the requirements of this specification conflict with those of the governing codes and regulations, then the more stringent of the two shall become applicable. D. If the Vendor cannot meet any of the standards or guidelines listed above, the Vendor shall list any deviations for approval by the County in their proposal. 2.9.2 Quality Assurance / Quality Control Program A. The Vendor shall include a Quality Assurance / Quality Control (QA/QC) plan for the radio communications system project. The Vendor shall submit the QA/QC plan for review during preliminary design. The plan shall address all stages of the project, including, but not limited to: 1. System design 2. Staging – The Selected Vendor shall submit the factory acceptance test plan to the County for review and approval no less than ten days prior to the start of factory testing. The County at its discretion may request up to eight representatives to witness the system integration and testing of the equipment at the Selected Vendor’s facility. 3. Inventory management 4. Installation 5. Implementation 6. Testing 7. Cutover 8. Warranty service B. The QA/QC plan shall specifically describe the plans and procedures that ensure the proposed system design complies with the standards and requirements described in this specification. C. The Project Management Plan developed by the Project Manager shall include the QA/QC plan. D. The QA/QC plan shall be an integral part of the project and include the County personnel as part of the review and approval process for all deliverables and submittals. E. The proposed QA/QC plan shall address the following project tasks at a minimum: 1. Design analysis and verification 2. RF coverage analysis and verification 3. Design changes and document control 4. Material shipping, receiving, and storage 5. Site preparation (if required) 6. Field installation and inspection 2.9.3 Project Punch List A. The Vendor shall establish and maintain a punch list, as mutually agreed to with the County, for site facilities, equipment, and for acceptance tests. 45 10 B. The punch list shall be maintained in real time and include the following at a minimum: 1. Sequential punch list item number 2. Date identified 3. Item description 4. The party responsible for resolution 5. Expected resolution date 6. Resolution date 7. Full details about how each punch list item was resolved and tested 8. Notes about the item C. If the Vendor transfers responsibility for resolving an item to another person or group, the Vendor shall add a new entry to the punch list and appropriately note the original entry. D. The Vendor shall be responsible for reviewing each punch list item, and advising the County of any changes. The Vendor shall update the status of punch list items during each weekly status meeting. E. Software/Firmware updates must be thoroughly regression tested prior to release and implementation. F. Software/Firmware updates must include release information identifying the changes made, either to repair a problem or enhancements made. G. All Software/Firmware for like units shall be the same revision. H. All Software/Firmware shall be brought up to the then current version prior to system acceptance. 3. System Requirements The new radio system will be a three channel-pair conventional, simulcast analog system operating on the current VHF public safety channels. The repeaters shall be located to provide the coverage guarantee. Microwave links will interconnect the repeater sites. One channel will be used for fire paging in addition to voice. The current radio infrastructure consists of: • Piedmont Communications Tower Site (Located at 301 Hill Street / 911 Center) • Barden Street Tower Site (Located at 216 Barden Street / Person County ES) • Commonwealth Tower (Located on Hill Street / City of Roxboro Property) • Moriah Fire Station Tower (1879 Mt Harmony Church Road) • Ceffo Fire Station Tower (1291 Concord Ceffo Road) • Bethel Hill Charter School Water Tank (401 Bethel Hill School Road) The Barden Street Tower Site is the only site owned by the county. The Piedmont Communications Tower Site, located at the 911 Center, is part of a lease agreement with the City of Roxboro and PC911 pays a monthly rental fee to have equipment located on the tower. The Commonwealth Tower is owned by Commonwealth Radio Services located in 46 11 Blairs, VA and it is located on City of Roxboro Property. The Moriah, Ceffo, and Bethel Hill sites are solely owned by the fire departments and charter school respectfully. 3.1 Functional Requirements A. The proposed system shall include the following functional system components: 1. Narrowband analog VHF conventional radio infrastructure: a. System control equipment, as necessary b. Remote simulcast sites 2. Microwave radio links interconnecting the sites as needed. B. All site equipment supplied by the Vendor shall be new, of high quality, and designed to provide high reliability to support critical infrastructure and mission critical communications. The site equipment, or RF infrastructure, shall consist of the following components: 1. System and site control equipment 2. Simulcast equipment 3. Receiver voting 4. Repeater Stations 5. Combiners / multicouplers / duplexers 6. Antenna Systems 7. Backhaul network equipment C. Simulcast equipment: 1. The Vendor shall provide all necessary simulcast components and signal processing elements required to optimize voice quality in coverage overlap areas. 2. Non-captured overlap areas with delay spreads in excess of those required to meet the Delivered Audio Quality (DAQ) objective shall be minimized inside the service area. 3. Simulcast systems shall operate without the need for frequent manual optimization and system/subsystem alignment. All alignment and adjustments shall be automated where possible (e.g., signal conditioning adjustments for channel banks, signal launch times at sites, etc.). 4. Simulcast systems shall operate as a stand-alone subsystem in the event of failure of, or lost connectivity to, the network core. The Vendor shall describe operations of the simulcast systems under these conditions. D. Receiver voting: 1. Receiver voting equipment shall monitor all receivers in the simulcast subsystem and select the best signal or develop a composite signal for processing and rebroadcast through the network. 2. Receiver voting equipment shall be capable of operation in the event of failure of, or lost connectivity to, the network core. The Vendor shall describe operations of the receiver voting system under these conditions. E. Antenna systems: 1. The Vendor shall propose all antenna system equipment necessary for a 47 12 complete design. Antenna system equipment shall include tower frames and/or antenna mounts as necessary. 2. Antennas shall be appropriate to provide the required coverage, match the antenna design used for all coverage modeling, and meet applicable FCC rules and regulations. 3. Transmission line type and length shall be appropriate to provide the required coverage. 4. The Vendor shall fully describe expansion capacity for combiner and multicoupler systems to allow for additional channels in future upgrades. 5. The Vendor shall include detailed specification sheets for all proposed equipment, including, but not limited to antennas, receiver multicouplers, transmitter combiners, and tower top receiver pre-amplifiers (if applicable). 3.2 Operational Requirements This section details the technical aspects and minimum operational requirements for the Vendor’s proposed radio system. 3.2.1 Analog Conventional A. The Vendor shall provide a narrowband analog system using 12.5 kHz channels for voice communications. 3.3 Performance Requirements This section lists the minimum performance requirements for the Vendor’s proposed radio system. 3.3.1 Coverage A. The service area is the area within the geographical boundaries of the County. B. The system shall provide coverage at least equal to the current coverage of the system. C. System coverage testing will be done using DAQ 3.4 values. D. DAQ as defined in this document applies to both inbound and outbound communications. Table 2 contains a matrix of DAQ values and definitions. Table 2 – DAQ Values and Definitions DAQ SUBJECTIVE PERFORMANCE DESCRIPTION 1 Unusable, Speech Present, but unreadable 2 Understandable with considerable effort. Frequent repetition due to noise/distortion 3 Speech understandable with slight effort. Occasional repetition required due to noise/distortion 3.4 Speech understandable with repetition only rarely required. Some noise/distortion 4 Speech easily understood. Occasional noise/distortion 4.5 Speech easily understood. Infrequent noise/distortion 5 Speech easily understood E. Coverage design, implementation, and testing for the system shall adhere to the 48 13 Telecommunications Industry Association (TIA), Telecommunications System Bulletin (TSB) 88C, or the latest revision at time of proposal. 3.3.2 Redundancy A. The proposed radio system shall support mission critical operations; therefore, requiring a high degree of redundancy and survivability. A network topology utilizing fault tolerance shall be incorporated to the greatest extent possible through a distributed and/or redundant architecture. B. The system design shall have no single point of failure; requiring redundancy for those elements that would result in a major system failure. Such elements include, but are not limited to the following: 1. Simulcast common equipment 2. Power system design 3.3.3 Site Locations A. The Vendor shall select a location for the simulcast control. The Vendor shall select sites that support the desired coverage and the least simulcast time delay interference. B. The County prefers the use of existing County sites. Table 3 shows possible site locations: Table 3 – Current Site Data • Bushy Fork Ball Field (Burlington Road) -79.090385, 36.305984 • Mt. Tirzah Park - -78.862824, 36.316676 • Bethel Hill Charter School - -78.918112, 36.507026 • Woodland Elementary - 36.460718, -79.083674 • County Farm • Helena C. The Vendor shall provide coverage maps showing the level of coverage they are willing to guarantee from the simulcast sites. D. In the event the Vendor feels that the existing locations are insufficient to deliver the necessary coverage, the Vendor may suggest modifications to the existing sites and/or alternate sites. If the Vendor suggests alternate sites, the Vendor shall also provide coverage maps with the alternate sites showing the level of coverage they are willing to guarantee. 3.3.4 Site Equipment A. Equipment supplied for the new radio system will be installed in existing County facilities if possible. 3.3.5 System and Site Control Equipment A. The system and site control equipment shall be fault tolerant and capable of 49 14 controlling all voice and data channels in the proposed system. The control equipment may use a distributed or centralized architecture. B. Routers, switches, and servers should consist of “Commercial Off-The-Shelf” (COTS) components. The Vendor shall provide any operating systems or configuration files required for the operation of these COTS components. Software/firmware maintenance and upgrade requirements for COTS equipment shall be considered the same as manufacturer supplied and OEM equipment defined in this document. 3.3.6 Fixed Transmitter / Receiver Equipment A. General: 1. Repeaters and/or base station equipment shall be solid state in design and function with standard site conditions for temperature, elevation, and humidity. 2. Equipment shall have monitor/alarm interfaces to provide status to the Vendor’s Network Management System. Simple Network Management Protocol (SNMP) version 3.0 is the communications protocol of choice for the Network Management System. 3. The units shall be as compact as possible, with mounting configurations for standard Electronics Industry Alliance (EIA) relay rack or optional lockable cabinets. 4. The units shall consist of modular components or Field Replaceable Units (FRU) allowing for in the field repairs whenever possible. B. Repeaters and/or base station equipment shall comply with Part 90 and Part 15 of the FCC Rules and Regulations, as well as appropriate TIA/EIA and similar agency standards and be FCC type accepted for the VHF frequency band. C. Prior to implementation, the Vendor shall perform the following studies at each site: 1. Intermodulation analysis – The Vendor shall consider transmitting equipment from all tenants located at the proposed sites, per FCC licensed information and information from County staff. 2. Maximum Permissible Exposure (MPE) study (per latest revision of OET Bulletin 65) – The Vendor shall consider transmitting equipment from all tenants located at the proposed sites, per FCC licensed information. D. The Vendor shall resolve all issues predicted during the intermodulation analysis and MPE studies. If the Successful Vendor identifies an intermodulation problem following implementation, the Vendor shall resolve the issue without degrading system coverage or performance for a period of up to 12 months after final acceptance, at no cost to the County. If MPE standards are exceeded at any site, the Vendor shall recommend and assist the County in mitigating the problem through signage, fencing, and other protection means. E. The Vendor shall include detailed specification sheets for all proposed equipment. 50 15 3.4 Coverage Maps Criteria A. The Vendor shall include a detailed description of the propagation models used and the assumptions made in preparation of the coverage maps. A brief description of the methodology the software used to calculate coverage shall also be included in the proposal narrative. B. The Vendor shall submit both talk-out and talk-in system composite coverage map sets for proposed voice configurations (simulcast system and out of area system). Coverage map sets shall provide sufficient specific predicted coverage detail in any given area. C. The Vendor shall produce maps which are clearly labeled and show system gain calculations for each of the following: 1. Mobile radios – Standard 35 watt dash mount with a 3 dB gain mobile antenna mounted in the center of the roof 2. Portable radios – Standard 5 watt portable radio outdoors: a. Talk-out to a portable radio on hip with swivel belt clip b. Talk-in from a portable radio at head level D. The Vendor shall provide link budgets, clearly defining the following minimum information, relating to each map and each site: 1. Base station / repeater RF power output 2. Antenna gain 3. Antenna down tilt (if applicable) 4. Transmit ERP 5. Receiver effective sensitivity 6. Antenna height 7. Mobile and portable antenna height for talk-out and talk-in 8. Mobile and portable RF output power E. Maps shall depict coverage using a light transparent color or cross-hatching for those areas that meet or exceed the minimum coverage reliability threshold. F. All maps must clearly delineate the difference between areas predicted to be greater than DAQ 3.4 equivalent coverage and areas that do not meet coverage requirements. The Vendor shall include the effects of simulcast interference in all coverage maps where applicable. G. All coverage modeling shall use parameters representative of the proposed system and equipment H. Vendors shall provide coverage maps in the proposal in two formats: 1. 11”x17” (minimum) full color hardcopy format 2. In PDF file format on CD-ROM I. All maps shall include a background layer that includes identifiable geographical features allowing for familiar points of reference. These features should include: 1. Major streets, roads, highways, and freeways 2. County and city boundaries 3. Rivers 4. Prominent mountains 51 16 3.5 Microwave Backhaul Network A. The County requires a new backhaul network connecting all the sites using a licensed microwave radio system. The microwave system shall be capable of supporting IP connectivity and configured with redundant loop protection and a hot standby radio at each site. B. Feasibility studies should be conducted and used for baseline equipment and radio frequency system design. Preliminary feasibility studies shall be prepared using information included in this RFP and obtained during the site visits. Proposers shall include a preliminary path design in the proposal. C. Formal microwave path surveys shall be conducted to determine or verify site coordinates, ground elevation, on-path obstructions (location and height), tower information, and other parameters required to engineer the final design of a radio link. The present and anticipated future effect of on-path obstructions shall be evaluated and incorporated into the path design where applicable. D. Vendor shall recommend the type of antenna, antenna size, and mounting height for approval by the County. All microwave dishes shall be covered by radome matching the surrounding aesthetics. E. Selected Vendor shall be responsible for procuring the necessary equipment to meet project milestones and complete the project. F. Selected Vendor shall install equipment for alarm and network management. G. The Selected Vendor may utilize the company of its choice for frequency coordination and protection. Frequency planning services by the Selected Vendor shall include frequency selection, frequency protection (for one year), prior coordination, interference case resolution, and FCC license application documentation preparation. The Selected Vendor shall conduct interference studies utilizing industry-accepted methods, hardware, and software to build a database that is as accurate as possible at the time of the study. The Selected Vendor shall pay for all costs related to these activities. H. Selected Proposer shall prepare final path design services based on formal path survey data gathered. The County will approve the final project path design after which the project can move to the implementation stage. I. General Specifications: 1. Digital microwave transmission equipment must be compliant with the Federal Communications Commission (FCC) Rules and Regulations. 2. Equipment must operate using frequencies authorized in the Terrestrial Microwave Fixed Radio Services 6, 11, 18 and 23 GHz as prescribed under (Part 101 of the Code of Federal Regulation, Title 47). 3. Digital microwave transmission system must have capacities of 150 Mb/s with multiple T1 and Ethernet interfaces, for operation in the 6, 11, 18, and 23 GHz frequency bands. 4. All active radio equipment must be mounted indoors. Outdoor/towermounted radio transceivers “ODU” are not acceptable. 52 17 5. Radio equipment must be designed for a minimum service life of fifteen (15) years. 6. The proposed links must support and withstand future voice, data, and video communications for public safety and other Yadkin County uses. 4. Infrastructure Development The County wishes to reuse any portion of the system infrastructure that is reusable; however, the County understands that some site or infrastructure modifications or upgrades may be necessary to support a robust, reliable system. The following subsections provide minimum standards that Vendors should adhere to in the event they determine sites or infrastructure subsystems require modifications. 4.1 General A. The Vendor shall use existing infrastructure to the greatest extent possible. B. The Vendor shall perform due diligence in verifying all proposed site data for inclusion in the proposed radio system. C. The Vendor shall identify and propose any additional work necessary, including, but not limited to: 1. Shelters 2. Towers 3. Backup power D. During preliminary design, the Vendor shall provide detailed drawings including all structures and foundations, sealed by a professional engineer registered in the state of North Carolina. 1. Detailed dimensioned drawings showing all system components and locations 2. Drawings and/or specifications shall describe any auxiliary equipment 3. The Vendor shall provide manufacturer slick sheets of all equipment used E. Code Compliance: 1. Installation of all electrical equipment, power distribution, lighting, assemblies, and associated wiring shall comply with the National Electric Code (NEC) and Occupational Safety and Health Administration (OSHA) regulations. 2. All electrical equipment shall be listed or approved by Underwriters Laboratories (UL). 3. The Vendor and any contractor employed by the Vendor shall comply with all applicable local codes and industry best practices. F. The Vendor shall assume total responsibility for maintaining liability insurance covering the following items: 1. Project design 2. Implementation 3. Licenses 4. Shipping 5. Receiving 53 18 6. All site work required 7. Any items required for the Vendor or any required sub-vendors or subcontractors. G. Prior to any excavations, the Vendor or subcontractor shall follow appropriate procedures outlined at Yadkin County Central Permitting website: http://www.yadkincountync.gov/index.aspx?NID=134 H. The Vendor will coordinate with utility companies for all utility related items, such as electrical service hookups and disconnects. I. Concrete: 1. For all foundations and concrete work, the Selected Vendor or subcontractor will provide to the Project Engineer a test sample of each mix of concrete demonstrating that is has been tested for compliance with the foundation specifications set forth by the requisite site engineer. Written reports certifying the strength of the concrete are to accompany each test cylinder. 2. If any concrete used in the foundation does not meet specifications, the Vendor or subcontractor will be required to remove the foundation and pour a new foundation using compliant materials, at no expense to the owner. J. All control functions and alarms from towers, shelters, and backup power shall be interfaced to the Network Management System for remote control and monitoring. 4.2 Shelters A. General: 1. The Vendor shall propose a new equipment shelter at new site locations and when existing shelters are deemed inadequate to accommodate the proposed new equipment. 2. The shelter shall be a prefabricated, preassembled shelter. The shelter may be constructed from concrete, fiberglass, and/or aggregate materials. B. Size: 1. Shelter dimensions shall be determined by the Vendor dependent upon final design. Legacy and proposed systems shall use up to 60% of the floor space, leaving a minimum on 40% for future expansion. 2. Minimum shelter size shall be 12’ x 30’, with a minimum interior height of 9 feet. C. Foundation: 1. The equipment shelter foundations shall consist of an elevated concrete slab a minimum of 12-inches above ground level to prevent possible ground water intrusion into the equipment shelter. A 48"x 48" concrete entrance pad shall be included in the foundation design to serve each entry door and shall be a continuous pour with the main foundation. 2. The Selected Vendor shall provide equipment shelter foundation designs and build-to (installation) drawings. 54 19 3. The Selected Vendor shall employ a Professional Engineer (PE) licensed in the State of North Carolina to prepare the equipment shelter foundation designs, build-to (installation), and equipment shelter design drawings. The designs shall meet or exceed manufacturer's specifications. 4. The Selected Vendor shall provide all required hardware to attach each equipment shelter to its foundation. D. Flooring: 1. The Selected Vendor shall propose a structure with floor and/or solid foundation featuring a minimum uniform load rating of 300 pounds per square foot with no more than 3,000 pounds over any four-square-foot area. This rating shall be increased in sections as necessary to support heavy weight equipment. If delivered assembled with floor, the floor shall exhibit a minimum 90 pounds per square foot uniform live load capacity while the building is being lifted. 2. Base moldings shall be installed around all of the equipment shelter perimeter walls. 3. Exterior covering of the floor shall be included to prevent rodent penetration. 4. The floor shall be covered by a high quality, industrial / commercial grade asphalt, or vinyl tile. All edges shall be covered by wall molding. 5. The flooring shall be grounded to the equipment shelter’s electrical grounding system. E. Walls: 1. Walls shall be constructed to a minimum 120 MPH wind loading. 2. Walls shall withstand the effects of bullets or other projectiles equivalent to a 30.06 high power rifle load fired from a distance of 50 feet with no penetration to the inner cavity of the wall. No interior damage shall be sustained including insulation, interior walls, etc. 3. The outside walls shall be finished concrete or an aggregate composition. 4. A wall feed-through panel with 12 ports and 4-inch openings shall be provided on the tower side of the building to accommodate coaxial transmission lines between 1/2-inch and 1 5/8-inch diameter elliptical waveguides. All conduits shall be sealed into the wall to assure that they are watertight. 5. The inside walls shall be finished with minimum 5/8-inch plywood (or equivalent) trimmed with coordinated molding to allow mounting of panels, blocks, etc. 6. High performance insulation shall provide a minimum insulation factor of R- 11. F. Roof: 1. Roof insulation shall be R-19 or greater. 2. The roof design shall prevent the accumulation of water. 3. The roof shall meet 150 pounds-per-square-foot (PSF) capacity rating. 4. High performance insulation shall provide a minimum insulation factor of R- 19 or greater. 55 20 G. Door: 1. Shelters shall have one 42” x 84” insulated door, with three stainless steel tamperproof hinges, passage style lever handle, deadbolt lockset and fiberglass weather hood or awning. The door shall be equipped with a hydraulic door closer. 2. The exterior door shall be of aluminum or steel (stainless or galvanized) construction with a finish to match the building finish. 3. The door shall withstand the effects of bullets or other projectiles equivalent to a 30.06 high power rifle load fired from a distance of 50 feet with no penetration to the inner cavity of the door. No interior damage shall be sustained including insulation, interior walls, etc. 4. The doorsill shall be of stepped construction to prevent rainwater from entering the shelter at the bottom of the door or from around the doorframe. The doorframe shall have a weather seal around the door to limit air and water intrusion. H. Finishing: 1. The interior and exterior finishes shall be described by the Vendor. Color and finishes shall be selected by the County from samples provided by the Vendor or subcontractor. 2. All joints shall be sealed with a compressible, resilient sealant. I. AC Power System: 1. The Vendor shall deliver the building complete with a 200-ampere capacity, 120/240 volts, single-phase electrical panel box with a ground bar. 2. This panel shall be equipped with a 200-ampere capacity main circuit breaker used to supply power for all electrical functions related to the site. 3. Overall panel size shall be determined by the need to provide the number of individual breakers required plus a reserve of at least six 240 Volt slots or 20% of total slots, whichever is greater. 4. Breakers for shelter air conditioning will be of the bolt-down, not snap-in, type. 5. Receptacles: a. Each radio equipment unit (or rack) shall be supplied with two 20 Amp circuits, each terminated at a typical National Electrical Manufacturer’s Association (NEMA) 5-20 receptacle. Receptacles shall be mounted to the side of the overhead cable tray. b. Service receptacles shall be mounted on the walls at 6 ft. intervals or less. c. One weatherproof ground fault circuit interrupter (GFCI) exterior power receptacle shall be provided with each shelter, to be mounted near air conditioning units. d. Each receptacle shall be fed from an individual breaker. The feeding breaker shall be identified at the receptacle and the receptacle shall be identified at the breaker. All breakers or circuits shall be 20 Amp, 56 21 unless otherwise noted. J. Power Line Surge Suppression: 1. An AC surge protector shall be provided and installed inside the shelter. 2. An acceptable unit shall be an in-line type such as the AC Data Systems “integrated load center.” An alternate unit must meet or exceed all of the capabilities of this model unit. 3. Minimum surge protector requirements: a. Built-in redundancy of dual stages per phase with filtering b. Surge energy shunted to ground, not to neutral c. Front panel indicator lamps d. Remote / local status contacts e. Fusible link protected so as not to interrupt power f. Field replacement protection blocks, fuses, if needed g. UL listed components h. 45 kA per phase ANSI C62.1 8/20 waveform i. EMI/RFI filtering per Mil-STD-220 4. The unit shall be capable of handling the full 240 Volt, 200 Amp capacity of the electrical system. K. Wiring Methods: 1. All wiring noted on the site drawings or otherwise included by the Vendor shall be installed in conduit or ductwork. Where no protection method is specified, conduit shall be used. 2. All conduits and ducts shall be securely surface mounted and supported by approved clamps, brackets, or straps as applicable and held in place with properly selected screws. No wiring shall be imbedded inside any walls, floor or ceiling. Entrance power, outside lighting, air conditioning outlet, and Telco are the only wiring that may penetrate shelter walls or floor. 3. All wire raceway, conduit, etc., is to be mechanically joined and secured. 4. Flexible steel conduit or armored cable shall protect wiring connected to motors, fans, etc., and other short runs where rigid conduit is not practical. 5. Unless otherwise specified, all power wiring shall be a minimum 12 AWG (American Wire Gauge) size solid copper conductors with insulation rated for 600 Volts alternating current (AC). L. Light Fixtures: 1. Equipment shelter lighting shall be energy efficient and generate low heat levels. Technologies such as light emitting diodes (LED) or fluorescent shall be employed. 2. Equipment shelter lighting shall comply with the U.S. defense standard MILSTD- 461E for low radio frequency interference (RFI) lighting fixtures. 3. There shall be sufficient interior lighting to provide a level of 540 Lux (50- foot candles at 1 meter (39.4 inches) above the equipment shelter floor. Refer to TIA/EIA-569-B standard for additional information. 4. Placement of equipment shelter lighting shall assure illumination in front of 57 22 and behind tall equipment racks (within aisle ways; not directly above equipment racks). 5. Interior lighting control switches shall be located near the non-hinged side of the equipment shelter entrance door. One switch shall control a single lighting fixture and the second switch shall control the remaining lighting fixtures. Refer to NFPA, NEC 70-2011 (or latest edition) Article 410 – Luminaries, Lamp Holders, and Lamps for additional information. 6. Interior emergency backup lighting units shall be installed and activate immediately upon failure of all AC power. The emergency backup lighting shall also be equipped with an illuminated “Exit” sign mounted above the equipment shelter exit door marking exit locations in the equipment shelter during emergency evacuation. 7. Exterior lighting shall illuminate points-of-exit and entry into the site compound and the equipment shelter and shall be located to the side of the entrance way and above door level. 8. 35-watt high-pressure sodium (HPS) exterior lighting fixtures with cutoff housings that limit the beam top to 35-degrees below horizontal shall be provided and installed with each equipment shelter. 9. A combination photoelectric/motion switch shall be provided and installed that allows for automatic illumination and extinguishment of the exterior equipment shelter lights at twilight and sunrise. The photoelectric/motion switch shall only illuminate the exterior light(s) when motion is detected. 10. A photocell/motion bypass switch shall be installed at the same location as the interior lighting control switches. M. Heating, Ventilation, and Air Conditioning (HVAC): 1. The Vendor shall provide an HVAC system for each shelter proposed. The Vendor shall propose dual AC units with lead-lag controller. Each AC unit shall be sized for 100% of the building’s required cooling capacity, as determined by the BTU analysis. Lead-lag controller shall alternate HVAC system usage or otherwise balance run time between the units. 2. The Selected Vendor shall perform BTU analysis (heat load calculations) for all shelter equipment during preliminary design to verify HVAC system size. All calculations shall include a 50% expansion factor, and all assumptions regarding power consumption, duty factor, and heat loading shall be thoroughly explained. 3. Each unit shall be capable of maintaining an inside ambient temperature range between 65 and 85oF. Each unit shall be sized to maintain temperatures inside the shelter at 70oF with exterior temperatures up to 120oF and full sun exposure. 4. The HVAC system shall be controlled by a wall mounted thermostat. The thermostat shall turn the heater on when the temperature inside the shelter drops to 65oF and off when it rises to 68oF. It shall turn on the air conditioner when the interior temperature reaches 78oF and off when the temperature drops below 75oF. Thermostat control shall be adjustable within the range of 45 to 85oF. N. Antenna Cable Conduit Entry -- A bulkhead panel shall be supplied to accommodate coaxial transmission lines between 1/2-inch and 1 5/8-inch diameter elliptical waveguides. A minimum of 12 transmission lines shall be accommodated with 4-inch openings. The building manufacturer shall seal the 58 23 conduits into the wall to assure that they are watertight. O. Cable Tray- All new shelters will be equipped with cable trays. The Selected Vendor or subcontractor shall install a minimum 18-inch wide cable tray system above the equipment. P. Shelters shall be supplied with at least one 10 lb CO2 fire extinguisher, an approved eyewash station, and first aid kit. 4.3 Radio Communications Towers A. General: 1. If Vendor determines that additional radio communications towers are required or that existing towers must be replaced, Vendor shall propose self-supporting towers. 2. Any tower manufacturer supplying a tower(s) for this system shall guarantee structural integrity of the tower for a period of no less than 20- years from the date of acceptance. B. Tower materials: 1. All steel materials used in the construction of the tower shall be of galvanized composition, new, and shall conform to the provisions of the TIA/EIA-222-G standard pertaining to physical properties, manufacture, workmanship, and factory finishes for Class-III towers. C. Tower heights: 1. The Selected Vendor shall specify tower heights according to their proposed LMR and microwave backhaul network designs. D. Tower loading and stresses: 1. The tower and foundation shall be designed for all proposed equipment, legacy equipment, appurtenances, ancillary equipment, initial antenna loading plus 50% future antenna system growth, without addition to or modification of the finished tower or foundation. 2. Designed loading shall also consider two typical cellular carrier antenna arrays near the top of the structure for future growth or leasing opportunities. 3. Tower designs shall take into account dead and live loads induced by the structure itself, all appurtenances, and all stress applied to the tower and its appurtenances by wind forces. The minimum safety factors listed by TIA/EIA-222-G shall apply under the most severe combination of dead load plus live loading for Class-III towers. E. Tower appurtenances: 1. The tower shall support all appurtenances. Appurtenances include, but are not limited to; antennas, antenna mounts, antenna platforms, microwave antennas and radomes, lighting, transmission lines, transmission line hangers, cable ladder, climbing ladder and safety device, lightning rods, and conduit. F. Tower wind loading: 59 24 1. Wind loading shall be calculated per TIA/EIA-222-G for Class-III towers with all appurtenances installed plus a 50% margin for future growth. G. Tower twist, sway, and displacement: 1. The tower shall be designed to meet twist, sway, and displacement specifications for all loading conditions as recommended by TIA/EIA-222-G for Class-III towers for the antennas proposed plus a 50% margin for future growth. H. Tower hardware: 1. The Selected Vendor shall provide towers with all hardware and accessories required for complete installation meeting all requirements of this specification and in accordance with the Selected Vendor’s warranty requirements. I. Tower cable ladders: 1. Towers shall include transmission line cable ladders capable of supporting the attachment of the transmission lines using stainless steel hangers and adapters of the appropriate size for the transmission lines plus a 50% margin for future growth. 2. The transmission lines shall be supported on the cable ladder at intervals of no more than 3-feet or as recommended by cable manufacturer’s specifications. 3. The cable ladder shall be of galvanized steel construction and shall have mounting hardware of stainless steel or galvanized steel construction. J. Tower electrical grounding: 1. The proposed towers and associated components shall meet or exceed industry best practices for system installation, grounding, bonding, and TVSS. K. Tower ground rings: 1. The Selected Vendor shall provide and install the tower grounding ring system in accordance with the final approved design. L. Tower climbing ladders: 1. Towers shall be equipped with an OSHA-approved climbing ladder, an 8-foot lockable fixed ladder guard, and safety climbing cable with belt. 2. Where possible and preferred (as long as a climber is able to cross out and safely service antennas from a reachable distance), the ladder shall be placed inside the tower structure. Step bolts on the outside of the tower structure are not to be the primary climbing device. 3. Tower maintenance climbers shall be able to climb the entire height of the structure without disconnecting from the cable. M. Tower lighting: 1. Tower lighting shall be supplied as required by the applicable determination as issued by the FAA for this project and fully compliant with FAA AC 70/7460-1K or latest revision. The system control circuitry shall provide synchronization and intensity 60 25 control of the obstruction lighting system and shall monitor the overall integrity of the lighting system for component failures or improper operation. 3. The Selected Vendor shall wire all alarms to a wall mounted 66 punch-down block (i.e., M-Block or B-Block) located in the communications shelter or equipment room. All alarms shall be clearly labeled. 4. A lightning ground rod shall be installed at the very top of the tower to extend at least two feet above the top of the tower or lighting fixture. 5. Labeling shall be clearly provided near the base of all new towers for the following: a. Make b. Model c. Serial number d. Tower height e. Latitude and longitude f. FAA and FCC identification numbers (if applicable) N. Tower testing and acceptance: 1. Upon completion of the tower installations, the Selected Vendor shall provide documentation detailing final inspection and testing including the following parameters: a. Steel structure 1) Vertical alignment and plumbness 2) All bolts tight and torqued to specification 3) No damaged or missing structural members 4) All surface scratches and damage to the galvanization shall be repaired 5) No signs of stress or vibration 6) All climbing ladders and other devices installed correctly 7) Labels and tags properly affixed b. Tower foundations: 1) Concrete foundations finished with no cracks or blemishes 2) Concrete grouting, if used, shall have drain holes if the tower uses hollow leg construction or monopole design 3) Backfilling and grading c. Tower electrical grounding: 1) Lugs and bondings 2) Ground resistance tests 3) Ground lightning rod installed at top of tower d. Lighting and controls: 1) Inspected conduit and wiring installation 2) Proper lamp operation 3) Alarm contact operation 4) Labeling e. Photographs: 1) Overall structure from North, East, South, and West 61 26 2) Footers 3) Electrical grounding 4.4 Generator and Automatic Transfer Switch (ATS) A. This section provides specifications and requirements for standby power systems to supply electrical power in the event of a failure of normal supply, consisting of a liquid cooled engine, an AC alternator, and system controls with all necessary accessories for a complete operating system, including but not limited to the items as specified. B. The Vendor shall provide an emergency generator system at each new radio communications site for backup power. C. The Vendor shall perform electrical loading analysis for shelter equipment, including HVAC subsystems, during preliminary design to verify generator size and fuel tank capacity. All electrical loading calculations shall include a 50% expansion factor, and all assumptions regarding power consumption and duty factor shall be thoroughly explained. 1. For the purpose of the proposal, the Vendor shall assume the following: a. 35 kW b. Single phase c. 60 Hz d. 0.8 Power factor e. Natural Gas f. Minimum 72 hour runtime D. In the event of a commercial power outage, the emergency generator shall provide power to the entire shelter without system outage. E. Quality Assurance - A manufacturer, who has been regularly engaged in the production of engine-alternator sets, automatic transfer switches, and associated controls for a minimum of 10 years, thereby identifying one source of supply and responsibility, shall supply the system. F. The generator system and all accessories and ancillary equipment shall comply with the following National Fire Protection Agency (NFPA) and American National Standards Institute (ANSI) standards: 1. NFPA 37 Flammable and Combustible Liquids Code 2. NFPA 55 Standard for the Storage and Handling of Compressed Gases 3. NFPA 70 with particular attention to Article 700, Emergency Systems 4. NFPA 110 Requirements for Level 1 Emergency Power Supply System 5. NFPA 101 - Code for Safety to Life From Fire in Buildings and Structures 6. ANSI/NEMA MG 1 - Motor and Generators 7. ANSI/NEMA AB 1 - Molded Case Circuit Breakers 8. ANSI/NEMA 250 - Enclosures for Electrical Equipment (1,000 volts maximum) G. Labeling and Identification- All wiring harnesses and connectors shall be clearly identified by number and function according to the associated schematic 62 27 diagrams and documentation provided by the Vendor. H. Factory Testing: 1. Before shipment of the equipment, the generator set shall be tested under rated load for performance and proper functioning of control and interfacing circuits. Tests shall include: a. Verification that all safety shutdowns are functioning properly b. Verification of single step load pickup per NFPA 110-1996, Paragraph 5-13.2.6 c. Verification of transient and voltage dip responses and steady state voltage and speed (frequency) checks d. Full load test for a minimum of 1 hour 2. The Selected Vendor or generator/ATS supplier shall provide complete report(s) of all testing performed. I. Startup and Checkout: 1. The supplier of the electric generating plant and associated items covered herein shall provide factory trained technicians to check out the completed installation and to perform an initial startup inspection to include: a. Ensuring the engine starts (both hot and cold) within the specified time b. Verifying that engine parameters are within specification c. Verifying that no load frequency and voltage adjusting is required d. Test all automatic shutdowns of the generator e. Performing a simulation of power failure to test that generator start up and automatic transfer switches (ATS) pick up building load correctly f. Returning to commercial power and test generator and ATS to demonstrate correct cycling to normal commercial power g. Performing a load test of the generator, to ensure full load frequency and voltage is within specification by using building load. This test shall be run for a minimum of one hour h. Testing and verifying all remote indicators and controls 2. The Vendor shall provide complete written report(s) of all testing performed. 4.4.1 Generator, Propane or Natural Gas A. The prime mover shall be a liquid cooled diesel engine of 4-cycle design. B. The engine shall have sufficient horsepower rating to drive the generator to full output power without a gearbox between the engine and generator. C. The engine shall have a battery charging DC alternator with a solid-state voltage regulator. D. The generator shall meet temperature rise standards for Class "H" insulation, operating within Class "F" standards for extended life. E. The alternator shall be protected by internal thermal overload protection and an automatic reset field circuit breaker. F. One-step load acceptance shall be 100% of generator set nameplate rating and 63 28 meet the requirements of NFPA 110 paragraph 5-13.2.6. G. The electric plant shall be mounted with vibration isolators on a welded steel base that shall permit suitable mounting to any level surface. H. A main line output circuit breaker carrying the UL mark shall be factory installed. 1. Form C auxiliary contacts rated at 250 VAC/10 amps shall be provided to allow remote sensing of breaker status. 2. A system utilizing manual reset field circuit breakers and current transformers is unacceptable. I. An alternator strip heater shall be installed to prevent moisture condensation from forming on the alternator windings. J. Controls: 1. All engine alternator controls and instrumentation shall be designed, built, wired, tested and shock mounted in a NEMA 1 enclosure mounted to the generator set by the manufacturer. It shall contain panel lighting, a fused DC circuit to protect the controls and a +/-5% voltage adjusting control. 2. The generator set shall contain a complete 2-wire automatic engine startstop control that starts the engine on closing contacts and stops the engine on opening contacts. 3. A programmable cyclic cranking limiter shall be provided to open the starting circuit after four attempts if the engine has not started within that time. Engine control modules must be solid-state plug-in type for high reliability and easy service. 4. The panel shall include: a. Analog meters to monitor: 1) AC voltage 2) AC current 3) AC frequency b. A phase selector switch c. Emergency stop switch d. Audible alarm e. Battery charger fuse f. Programmable engine control g. Monitoring module 5. The programmable module shall include: a. Manual OFF/AUTO switch b. Four LED’s to indicate: 1) Not In Auto 2) Alarm Active 3) Generator Running 4) Generator Ready 6. The module shall display all pertinent unit parameters including: a. Generator Status – ON/OFF/AUTO b. Instrumentation - Real-time readouts of the following engine and alternator analog values: 64 29 1) Oil pressure 2) Coolant temperature 3) Fuel level (where applicable) c. DC battery voltage 1) Run time hours 2) Alarm Status - Current alarm(s) condition of: 3) High or low AC voltage 4) High or low battery voltage 5) High or low frequency 6) Low or pre-low oil pressure 7) Low water level 8) Low water temperature 9) High and pre-high engine temperature 10) High, low and critical low fuel levels (where applicable) 11) Over crank 12) Over speed 13) Unit not in "Automatic Mode" K. Unit Accessories: 1. Weather protective enclosure: a. The generator set shall be factory enclosed in a heavy gauge steel enclosure constructed with 12 gauge corner posts, uprights and headers. b. The enclosure shall be coated with electro statically applied powder paint, baked, and finished to manufacturer’s specifications. c. The enclosure is to have large, hinged doors to allow access to the engine, alternator, and control panel. 2. The exhaust silencer(s) shall be provided of the size recommended by the manufacturer and shall be of critical grade. 3. The generator set shall include an automatic dual rate battery charger manufactured by the generator set supplier. The battery charger is to be factory installed on the generator set. Due to line voltage-drop concerns, a battery charger mounted in the transfer switch will be unacceptable. 4. A heavy duty, lead acid 12 VDC battery shall be provided by the generator set manufacturer. The generator set shall have a frame suitable for mounting the battery and include all connecting battery cables. 4.4.2 Automatic Transfer Switch (ATS) A. The automatic transfer switch shall be compatible with the set to maintain system compatibility and local service responsibility for the complete emergency power system. B. Representative production samples of the transfer switch supplied shall have demonstrated through tests the ability to withstand at least 10,000 mechanical operation cycles. One operation cycle is defined as the electrically operated transfer from normal to emergency and back to normal. 65 30 C. Wiring must comply with NEC table 373-6(b). The manufacturer shall furnish schematic and wiring diagrams for the particular automatic transfer switch and a typical wiring diagram for the entire system. D. Ratings and Performance: 1. The ATS shall be adequately sized to match the generator and shelter electrical systems. 2. The ATS shall be a 2-pole design rated for 600 VAC 200 amps continuous operation in ambient temperatures of -20 F (-30 Celsius) to +140 F (+60 Celsius). 3. The operating mechanism will be a single operating coil design, electrically operated and mechanically held in position. 4. A provision will be supplied for manually operating the switch in the event of logic or electrical coil failure. E. Controls: 1. A solid-state under-voltage sensor shall monitor all phases of the normal source and provide adjustable ranges for field adjustments for specific application needs. a. Pickup and dropout settings shall be adjustable from a minimum of 70% to a maximum of 95% of nominal voltage. b. A utility sensing interface shall be used, stepping down system voltage of 120/240 VAC single-phase to 24 VAC, helping to protect the printed circuit board from voltage spikes and increasing personnel safety when troubleshooting. 2. Controls shall signal the generator set to start in the event of a power interruption. a. A solid-state time delay start, adjustable, from 0.1 to 10 seconds, shall delay this signal to avoid nuisance startups or momentary voltage dips or power outages. 3. Controls shall transfer the load to the generator set after it reaches proper voltage: a. Adjustable from 70-90% of system voltage, and frequency b. Adjustable from 80-90% of system frequency c. A solid-state time delay, adjustable from 5 seconds to 3 minutes, shall delay this transfer to allow the generator to warm up before application of load. d. There shall be a switch to bypass this warm up timer when immediate transfer is required. 4. Controls shall retransfer the load to the line after normal power restoration. a. A return to utility timer, adjustable from 1-30 minutes, shall delay this transfer to avoid short-term normal power restoration. 5. The operating power for transfer and retransfer shall be obtained from the source to which the load is being transferred. 6. Controls shall signal the generator to stop after the load retransfers to normal. a. A solid-state engine cool down timer, adjustable from 1-30 minutes, shall permit the engine to run unloaded to cool down before shutdown. b. Should the utility power fail during this time, the switch will immediately transfer back to the generator. 7. The transfer switch shall have a time delay neutral feature to provide a time delay, adjustable from 0.1-10 seconds, during the transfer in either direction, during which time the load is isolated from both power sources. This allows residual voltage components of motors or other inductive loads (such as transformers) to decay before completing the switching cycle. 66 31 8. A switch will be provided to bypass all transition features when immediate transfer is required. 9. The transfer switch shall have an in-phase monitor that allows the switch to transfer between live sources if their voltage waveforms become synchronous within 20 electrical degrees within 10 seconds of transfer initiation signal. a. If the in-phase monitor will not allow such a transfer, the control must default to time delay neutral operation. 10. Front mounted controls shall include a selector switch to provide for a NORMAL TEST mode with full use of time delays, FAST TEST mode that bypasses all time delays to allow for testing the entire system in less than one minute, or AUTOMATIC mode to set the system for normal operation. a. The controls shall provide bright lamps to indicate the transfer switch position in either UTILITY (white) or EMERGENCY (red). A third lamp is needed to indicate STANDBY OPERATING (amber). These lights must be energized from utility or the generator set. b. The controls shall provide a manually operated handle to allow for manual transfer. This handle must be mounted inside the lockable enclosure and accessible only by authorized personnel. c. The controls shall provide a safety disconnect switch to prevent load transfer and automatic engine start while performing maintenance. This switch will also be used for manual transfer switch operation. d. The controls shall provide LED status lights to give a visual readout of the operating sequence including: 1) Utility on 2) Engine warm-up 3) Standby ready 4) Transfer to standby 5) In-phase monitor 6) Time delay neutral 7) Return to utility 8) Engine cool down 9) Engine minimum run 4.4.3 Fuel System (Propane or Natural Gas) A. The Vendor shall provide a complete fuel system including tank(s) and all associated piping, valves, controls, etc. B. Above-ground tanks shall be bulletproof or protected. C. Tank and fuel system components shall be sized to provide a minimum of 72 hours of run time at full load. D. Fuel tank(s) shall be located a minimum of 10 feet from the generator and building. E. Clear access shall be provided for refueling. F. Block walls and/or bollards shall protect above-ground tanks. G. Tanks: 1. Steel and polyurethane construction 2. UL labeled in accordance with UL 644 and stamped in accordance with 67 32 American Society of Mechanical Engineers Section VIII, Division 1 3. Rated for a minimum of 250 psig 4. All tanks are to be secured to an adequately sized concrete foundation H. Fuel System Construction: 1. No copper pipe will be allowed for any part of the underground fuel line system. 2. No bare black iron pipe will be used for any part of fuel system. 3. Any underground steel pipe will be epoxy coated and all joints wrapped to prevent corrosion. 4. All underground pipes will be at least 18 inches below the surface. 5. Fuel lines will be protected with a concrete filled sleeve both entering and leaving the ground for at least 12 inches into the ground and 6 inches above the ground. 6. Fuel lines crossing a driveway will be protected from damage by being installed in a larger pipe sleeve or covered with a concrete barrier of sufficient strength. 7. All above ground pipe will be supported at least every 36 inches. I. Controls and Monitoring Equipment: 1. Gas capacity gage with low fuel level alarm contact closure 2. Multi-valve for filling, pressure relief and gauging 4.5 Uninterruptable Power Supply (UPS) A. The Selected Vendor shall provide a single phase, online, double conversion, static type, uninterruptible power supply (UPS) at each shelter with the following features: 1. Surge suppression 2. Input harmonics reduction 3. Rectifier / charger 4. Inverter 5. Static bypass transfer switch 6. Battery and battery disconnect device 7. Internal maintenance bypass / isolation switch 8. Output isolation transformer 9. Remote UPS monitoring provisions 10. Battery monitoring 11. Remote monitoring B. The Selected Vendor shall perform electrical loading analysis for shelter equipment, excluding HVAC subsystems, during preliminary design to verify UPS size required. All electrical loading calculations shall include a 50% expansion factor, and all assumptions regarding power consumption and duty factor shall be thoroughly explained. C. For the purpose of the proposal, the Selected Vendor shall assume the following: 1. 10 kVA output 2. Single phase 3. 60 Hz 4. 0.8 Power Factor 5. Minimum two hour runtime D. Quality Assurance: 68 33 1. Electrical components, devices, and accessories shall be listed and labeled as defined in NFPA 70, by a qualified testing agency and marked for intended location and application. 2. UL compliance shall be listed and labeled under UL 1778 by a Nationally Recognized Testing Laboratory (NRTL). 3. NFPA Compliance shall identify UPS components as suitable for installation in computer rooms according to NFPA 75. E. Operational Requirements: 1. Automatic operation includes the following: a. Normal Conditions – Load is supplied with power flowing from the normal power input terminals, through the rectifier-charger and inverter, with the battery connected in parallel with the rectifier charger output. b. Abnormal Supply Conditions – If normal supply deviates from specified and adjustable voltage, voltage waveform, or frequency limits, the battery supplies energy to maintain constant, regulated current. c. If normal power fails, energy supplied by the battery through the inverter continues supply-regulated power to the load without switching or disturbance. d. When power is restored at the normal supply terminals of the system, controls automatically synchronize the inverter with the external source before transferring the load. The rectifier-charger then supplies power to the load through the inverter and simultaneously recharges the battery. e. If the battery becomes discharged and normal supply is available, the rectifier-charger charges the battery. On reaching full charge, the rectifier-charger automatically shifts to float-charge mode. f. If any element of the UPS system fails and power is available at the normal supply terminals of the system, the static bypass transfer switch switches the load to the normal AC supply circuit without disturbance or interruption. g. If a fault occurs in the system supplied by the UPS, and current flows in excess of the overload rating of the UPS system, the static bypass transfer switch operates to bypass the fault current to the normal AC supply circuit for fault clearing. h. When the fault has cleared, the static bypass transfer switch returns the load to the UPS system. i. If the battery is disconnected, the UPS continues to supply power to the load with no degradation of its regulation of voltage and frequency of the output bus. 2. Manual operation includes the following: a. Turning the inverter off causes the static bypass transfer switch to transfer the load directly to the normal AC supply circuit without disturbance or interruption b. Turning the inverter on causes the static bypass transfer switch to transfer the load to the inverter 3. Controls and indications: Basic system controls shall be accessible on a common control panel on the front of the UPS enclosure. F. Performance Requirements: 1. Input: a. Single phase, three-wire 69 34 b. Voltage: 120/240V Nominal c. Frequency: 50/60 Hz +/- 3 Hz 2. Output: a. Capacity: to be determined by Vendor during preliminary design b. Voltage: 120/240V c. Frequency: 60 Hz, +/- 3 Hz d. Maximum Voltage Distortion: 5% at full load 3. Minimum Duration of Supply – If the battery is the sole energy source supplying rated full UPS load current at 80 percent power factor, duration of the supply is 30 minutes. 4. Minimum Overload Capacity of UPS at Rated Voltage – 125 percent of rated full load for 10 minutes, and 150 percent for 30 seconds in all operating modes. 5. EMI Emissions -- Comply with FCC Rules and Regulations and with 47 CFR 15 for Class A equipment. 6. Electronic Equipment -- Solid-state devices using hermetically sealed, semiconductor elements. Devices include rectifier-charger, inverter, and system controls. 7. Surge Suppression -- Protect internal UPS components from surges that enter at each AC power input connection and protect rectifier-charger, inverter, controls, and output components. a. Use factory-installed surge suppressors tested according to IEEE C62.41.1 and IEEE C62.41.2. b. Additional Surge Protection -- Protect internal UPS components from low-frequency, high-energy voltage surges described in IEEE C62.41.1 and IEEE C62.41.2. Circuits connecting with external power sources and select circuit elements, conductors, conventional surge suppressors, and rectifier components and controls shall be designed so input assemblies will have adequate mechanical strength, and thermal and current-carrying capacity to withstand stresses imposed by 40 Hz, 180 percent voltage surges described in IEEE C62.41.1 and IEEE C62.41.2. 8. Rectifier-Charger: a. Capacity -- Adequate to supply the inverter during rated full output load conditions and simultaneously recharge the battery from fully discharged condition to 95 percent of full charge within 10 times the rated discharge time for the duration of the supply under battery power at full load b. Output Ripple -- Limited by output filtration to less than 0.5 percent of rated current, peak-to-peak c. Battery Float-Charging Conditions -- Comply with battery manufacturer's written instructions for battery terminal voltage and charging current required for maximum battery life 9. Inverter – Pulse-width modulated, with sinusoidal output G. Tests and Inspections: 1. Comply with manufacturer’s written instructions 2. Inspect interiors of enclosures, including the following: a. Integrity of mechanical and electrical connections b. Component type and labeling verification 70 35 c. Ratings of installed components 3. Test manual and automatic operational features and system protective and alarm functions. 4. Load the system using a variable-load bank to simulate kilovolt amperes, kilowatts, and power factor of loads for the unit’s rating. a. Simulate malfunctions to verify protective device operation b. Test the duration of supply on emergency, low-battery voltage shutdown, and transfers and restoration due to normal source failure. c. Test harmonic content of input and output current less than 25, 50, and 100% of rated loads. d. Test output voltage under specified transient-load conditions. e. Test efficiency at 50, 75, and 100% of rated loads. 5. Provide inspection reports. H. Demonstration: Train the County’s maintenance personnel to adjust, operate, and maintain the UPS. 5. Warranty, Maintenance, and Support 5.1 Warranty A. The proposed communications system shall have a warranty period of not less than 3 years. The warranty period shall commence upon Final Acceptance. B. The Selected Vendor shall provide a single toll-free telephone number that answers 24 hours a day, 7 days a week, 365 days a year, for service requests and warranty claims. C. Vendors shall state in their proposal the name, address, and capabilities of the service station(s) providing warranty service. D. The Selected Vendor shall adhere to the following procedures during the warranty period: 1. Warranty Maintenance shall be performed 24 hours a day, 7 days a week at no additional charge for work outside of normal Vendor business hours. 2. The service facility shall provide prompt repair service, with service personnel arriving onsite within two hours after a service request by the County and returning the system to service within four hours after a service request notification by the County. 3. The County shall be provided with written documentation indicating the cause of the service outage, the resolution, and all post-repair testing procedures to ensure proper operation. In the event the County owned spares are used to complete a repair, the model and serial number of both the defective unit and the spare shall be noted in the documentation. 4. For all equipment needing factory or depot repairs, a comprehensive tracking system shall be put in place by the Selected Vendor to track units to and from the factory/depot. 5.2 Maintenance 71 36 A. The Selected Vendor shall maintain and repair all systems, equipment, hardware, and software throughout the implementation / migration and warranty periods. The County requires its own technical staff onsite to witness, and if desired, assist in maintenance and troubleshooting procedures. This does not relieve the Vendor from warranty and maintenance responsibility as defined in this specification. B. The Selected Vendor shall maintain all systems, subsystems, and equipment at the then current level and revision of software and firmware throughout the implementation / migration and warranty periods. The Selected Vendor shall certify that all systems, subsystems and equipment are loaded and running the latest released version of all software and firmware at the time of system acceptance and at the time of warranty expiration. C. The Vendor shall identify its plan to provide upgrades to firmware and software to keep revisions current. 5.2.1 General A. Comprehensive maintenance services shall be proposed for each system. B. The Vendor shall provide a list of maintenance plans available. Plans should be based on the quantities of equipment included in the proposed system. Plans should have options for annual services post warranty. These plans shall include: 1. Fixed equipment onsite service: a. 2-hour response time b. 4-hour response time c. 8-hour response time d. Next day response time e. Full time onsite technician 2. Fixed equipment mail-in board repair: a. Normal response - 7-day b. Emergency response - Next day 3. All fixed equipment maintenance plans shall provide 24-hour system support where users can dial one toll-free number to report problems and/or receive technical support. 4. Additionally, for fixed onsite maintenance, the Vendor’s staff will then dispatch the proper technician in the prescribed response time to resolve the problem, if the Vendor is unable to resolve the problem through telephone consultation. 5. The Vendor shall identify in the proposal any third party repair service to be used and provide its qualifications, contact information, and experience in North Carolina with similar conventional radio systems. 5.2.2 Maintenance Standards A. Replacement parts used in repairs shall be equal in quality and ratings as the original parts. 72 37 B. Equipment shall be maintained in a clean condition. Oil, dust and other foreign substances shall be removed during servicing. C. Equipment and system performance shall be maintained at the level initially described in this specification. The Vendor’s service organization shall maintain records to confirm this has been done at intervals defined by the County. D. The Selected Vendor shall provide only factory trained and authorized maintenance personnel. E. If fixed equipment or a fixed equipment module fails more than twice during the final acceptance test or twice during the first year, the Vendor shall meet with the County to discuss and explain such failures. If, in the opinion of the County, these failures indicate that the equipment is prone to continuing failures, the Selected Vendor shall replace it and all other units/modules/parts of the same type and version, at no cost to the County. 5.3 Parts Availability A. From the date of final acceptance to the seventh anniversary of the date of final acceptance, the Selected Vendor shall maintain replacement parts for all delivered equipment. B. In the event the Selected Vendor plans to discontinue stocking any part required for maintenance after the seventh anniversary of final acceptance, the Selected Vendor shall send written notice to the County 24 months prior to the date of discontinuance to allow for last-time buys and replenishment. C. All parts, ordered on a priority basis, shall be delivered within 24 hours after placing an order. The Selected Vendor shall provide year around, 24 hour ordering facilities via telephone, Internet, e-mail, and fax service. 5.4 Spare Equipment A. Vendors shall propose to the County as an OPTION, recommended spare parts for the system, subsystems, and individual equipment and subscribers. The cost of this OPTION shall be detailed at the unit or part level. B. The list of spare parts shall include, but is not limited to: 1. Any vendor identified Field Replaceable Units (FRUs) 2. Any infrastructure component, which does not have FRUs that can cause a critical failure if it were to fail 3. Power supplies 4. Test measurement, calibration and repair kits 5. Diagnostic equipment to support the County maintenance activities 6. Spares for less critical items shall also be enumerated C. The list shall include items that will rapidly and completely restore all critical system functionality with the least amount of effort, e.g., board replacement instead of troubleshooting to component level when a critical unit has failed. D. The quantities of spares in the list shall be appropriately sized to accommodate equipment quantities in the system. The County typically adheres to a preference 73 38 of 10% minimum spares count for infrastructure components. E. The list shall define the primary equipment category each spare kit supports, e.g., transceiver board for a repeater, interface board for a console, etc. F. The system engineering design documentation shall include a narrative on the Vendor’s ability to replace failed units from stock and the process and timing to repair, replace, and return failed units delivered for repair, expressed as MTTR (Mean Time To Repair). G. System engineering design documentation shall also include the life cycle of equipment, parts, and other maintenance support for the system. 5.5 Post-Warranty Maintenance A. As an OPTION, Vendors shall propose maintenance services for subsequent years, renewable on an annual basis. B. This OPTION shall include all hardware, firmware, and software maintenance. All hardware, firmware, and software upgrade services to maintain the system and all equipment at the then current revision level shall be provided with detailed costs. C. The Vendor shall fully describe the terms and conditions of the maintenance services in the Proposal. D. The Vendor shall indicate who the local authorized repair facility will be for post warranty repairs upon completion of the Detailed Design Review process. 6. System Implementation, Test, and Acceptance 6.1 General A. The Selected Vendor shall attend monthly project and construction meetings as deemed necessary by the County prior to and during installation. Additional meetings may be scheduled at the discretion of the County. B. If any changes in the overall timeline occur, the Vendor shall update the project schedule for discussion during these project meetings. C. The Selected Vendor shall provide written minutes of all meetings no later than five business days after the meeting. 6.2 Cutover Plan A. The Selected Vendor shall be responsible for planning and coordinating the implementation of all equipment, subsystems, and the overall system. B. Execution of the cutover plan shall ensure that new systems are brought online with minimum interruption to all existing systems and communications. C. During final design, the Selected Vendor shall deliver a preliminary cutover plan describing how the radio system will be phased over into a fully operational system. 1. The Selected Vendor shall successfully complete all tests and training prior to the actual cutover of systems. 2. The Selected Vendor shall provide the necessary labor to cutover from 74 39 existing systems to the proposed system. 3. The plan shall include the schedule and procedures associated with the transition of each operational user group. The plan shall specifically address how the existing users will begin using the new system with minimal operational impact. 4. The plan shall provide detailed component or subsystem cutover plans, and specifically delineate between systems that affect and do not affect ongoing operations. 5. The County reserves the right to approve and change the cutover plan as it relates to any or all system components. 6.3 Systems Staging A. Each individual assembly or equipment unit shall undergo factory testing prior to shipment. B. Standard factory test documentation, documenting the tests performed and indicating successful completion of testing shall be submitted to the County. C. System Staging: 1. The complete system shall be staged and tested in the United States. The intent of the staging tests is to demonstrate to the County that the system is ready for shipment and installation. 2. The Staging Acceptance Test Plan, documenting tests to be performed during staging, shall be approved by the County prior to system staging. 3. The Selected Vendor shall provide all necessary technical personnel, and test equipment to conduct staging tests. All deviations, anomalies, and test failures shall be resolved at the Vendor's expense. 4. The Selected Vendor shall use an approved Staging Acceptance Test Plan (SATP). It is expected that the SATP has been performed and all tests have been successful before the County witnesses the official SATP. The SATP shall be signed and dated by the Vendor and the County representatives following completion of all tests. All tests in the SATP shall be marked as either pass, fail, or pass qualify. 5. Failed tests shall be documented, corrected, and retested. All defective components shall be replaced and retested. Defective components that cannot be corrected shall be replaced at the expense of the Vendor. All tests where the results may be affected by these corrective actions shall be repeated. 6. Retest of individual failed SATP tests or the entire plan shall be at the County’s discretion. 7. The fully executed, completed, and signed SATP document shall be provided to the County. 6.4 System Installation A. Installation shall consist of a complete tested system to include placement of 75 40 associated cabling, appropriate system layout, and terminal connections. The Selected Vendor shall provide associated power supplies and any other hardware, adapters and or connections to deliver a complete operable system to the County at the time of field acceptance. B. All installations shall be performed by factory authorized or Selected Vendor affiliated service shops. Other shops or installers may be used upon mutual agreement between the County and the Selected Vendor. Qualified, adequately trained personnel familiar with this type of work shall perform all installations. The Selected Vendor shall provide the names of the service shops, a summary of their experience, and a list of five references (minimum) for each proposed shop. C. Prior to the start of the system installation, the Selected Vendor shall participate in a mandatory project site survey with the County’s representative to confirm actual equipment location within each space. At that time, the exact equipment locations that differ from installation drawings will be determined and documented by the Selected Vendor. D. The Selected Vendor shall coordinate with the County and others, as appropriate, to confirm that any prep work that affects the installation of the base station equipment, such as tower work, coring, bracing, conduit, electrical, etc., is complete before final inspection and field acceptance. E. The Selected Vendor shall provide and pay for all materials necessary for the execution and completion of all work. Unless otherwise specified, all materials incorporated into the permanent work shall be new and shall meet the requirements of this specification. All materials furnished and work completed shall be subject to inspection by a County authorized representative or the County’s System Engineer. F. Equipment supplied as spare equipment may not be used for installation of the proposed system. All spare equipment must be supplied in an unused condition. G. All equipment and devices shall be cleaned internally and externally, and all damaged finishes shall be repaired. H. Worksites shall be left neat and broom swept upon completion of work each day. All shelter floors will be thoroughly cleaned and all scuff marks and abrasions will be removed prior to final field acceptance. All trash shall be removed weekly. I. Inspection: 1. The County shall conduct an inspection of each installation upon substantial completion with the Selected Vendor’s Project Manager. Any deficiencies shall be documented on a single punch list and provided to the Selected Vendor for resolution. 2. Final field acceptance testing shall not commence until all punch list items are resolved. 6.5 Coverage Testing A. The Vendor shall submit a preliminary Coverage Acceptance Test Plan (CATP) with the Proposal. The final CATP shall be submitted during the Final Design 76 41 stage of the project. B. CATP: 1. The CATP shall be consistent with the procedures and guidelines outlined in TSB-88C latest revision. 2. Coverage testing shall commence only after the radio system is fully tested and aligned. Significant changes to the system will require retesting of coverage at the discretion of the County. 3. The Selected Vendor shall perform two types of coverage testing: a. Automated objective mobile drive testing b. Non-automated subjective DAQ testing (intelligibility testing) Automated and intelligibility testing shall be complementary and serve to fully verify that coverage requirements are met both technically and operationally. 4. Test Configurations: a. Testing configurations for automated and intelligibility testing shall represent typical operating configurations to the greatest extent possible, using portable and mobile radio equipment to be used with the system. b. Radio equipment used for coverage testing shall operate within nominal tolerance of published specifications. 1) Transmitter power shall be +0.25 dB, – 1.0 dB 2) Receive sensitivity shall be + 3 dB, - 1.0 dB c. Automated Objective Mobile Drive Testing: 1) The Selected Vendor shall test the signal level at a statistically significant number of test locations throughout the County service area utilizing automated test equipment such as Survey Technologies Inc. STI-9400 series test equipment or equivalent. 1) Inaccessible grids shall not count as either a pass or fail in the statistical analysis. d. Non-Automated Subjective DAQ Testing: 1) The Selected Vendor shall perform non-automated subjective DAQ coverage testing using portable radios typical of the system. 2) The Selected Vendor shall document talk-out and talk-in performance. 3) The Selected Vendor shall provide a standardized test form for testing e. The Selected Vendor shall coordinate with the County to establish pass/fail criteria as well as correlation between the subjective and objective test results. 6.6 30-Day Operational Test 77 42 A. The Selected Vendor shall perform a 30 calendar day operational test of the system to ensure that all hardware and software defects have been corrected prior to entering final proof of performance testing. The full-integrated operation of the system, including all individual subsystems, shall be demonstrated during these tests. The tests shall be designed to demonstrate the reliability, long-term stability, and maintainability of the systems. A failure of any component of the system during this test will cause the test to reset and restart from the beginning after the repair is completed. The Selected Vendor and the County will agree on what constitutes a critical failure prior to commencing this test. B. The Selected Vendor shall provide a 30-day operational test plan during the preliminary design phase. 6.7 Final Acceptance Testing A. Prior to Final Acceptance Testing, the Selected Vendor shall verify and document that all equipment (including subscriber units), hardware, and software are upgraded to the then latest factory revision. Multiple revision levels among the same equipment types/models are not acceptable. The County shall be given two weeks written notice that the system is ready for final acceptance testing. The Final Acceptance Test Plan shall test all items described in the detailed design documents. B. Final Acceptance Test Plan (FATP): 1. The Selected Vendor shall use the completed and County approved Final Acceptance Test Plan (FATP). It is expected that the FATP has been performed and all tests have been successful before the County witnesses the official FATP. The FATP shall be signed and dated by the Selected Vendor and the County representatives following completion of all tests. All tests in the FATP shall be marked as either pass, fail, or pass qualify. 2. The Selected Vendor shall provide all necessary technical personnel and test equipment to conduct FATP tests. All deviations, anomalies, and test failures shall be resolved at the Vendor's expense. 3. Failed tests shall be documented, corrected, and retested. All defective components shall be corrected and retested. Defective components that cannot be corrected shall be replaced at the expense of the Vendor. All tests where the results may be affected by these corrective actions shall be repeated. 4. Retest of individual failed FATP tests or the entire plan shall be at the discretion of the County. 5. The fully executed and completed FATP document shall be provided to the County. 6.8 As-Built Documentation A. Final “As-built” documentation shall be provided in electronic form, AutoCAD® and Adobe Portable Document Format (PDF), as well as five bound hard copy 78 43 sets. At the completion of the installation phase, the Selected Vendor shall provide complete as-built documentation as outlined below: 1. Equipment provided 2. Plan and elevation drawings of all equipment including antennas on towers 3. Cabling and terminations 4. Block and level diagrams 5. Fleet mapping and programming 6. Setup, configuration, and alignment information 7. Successfully completed, signed, and dated Acceptance Test Plans 6.9 System Acceptance The County shall deem the system ready for final acceptance following successful completion and approval of the following: A. Final Design submittals B. Staging Acceptance Test Plan (SATP) C. System installation D. Final inspection and punch list resolution E. As-built documentation F. Final Acceptance Test Plan (FATP), including Coverage Acceptance Test Plan (CATP) G. 30 day operational test completion H. Training System acceptance shall not occur based on any other factor, including the assertion of beneficial use. 79 44 7. Proposal Cover Letter: Person County Public Safety Communication System Proposal General Information Legal Name of Vendor: _____________________________________________________________________ Name and Title of Manager or CEO: _____________________________________________________________________ Mailing Address: ________________________________________________________ Street Address: _________________________________________________________ City: ___________________________________ State: ______ Zip: ______________ Telephone: _________________ Fax: __________________ Email: ________________________________________________________________ Name and Title of Project Contact: __________________________________________________________ (This project contact should be the person who can best answer project questions) Address: ________________________________________________________________ Telephone: _________________ Email: ______________________________________ Federal Tax ID Number: _________________ 80 45 8. Certification by Applicant The attached statements and exhibits are hereby made part of this proposal and the undersigned representative of the applicant certifies that the information in this application and the attached statements and exhibits is true, correct and complete to the best of his/her knowledge and belief. He/She further certifies that: 1. As authorized representative, he/she has been authorized to file this application by formal action of the governing body; 2. That the governing body agrees that if a contract from Person County is awarded, the applicant will provide proper and timely submittals of all documentation requested by the County; 3. That the governing body agrees to provide for proper operation and maintenance of the approved project after its completion; 4. That the applicant has substantially complied with or will comply with all federal, state and local laws, rules and regulations and ordinances as applicable to the project. ______________________________________________________________________ Signature of Vendor/Authorized Representative Typed Name and Title Date 81 AGENDA ABSTRACT Meeting Date: December 2, 2013 Agenda Title: Person County State of Emergency Ordinance – First Reading Summary of Information: Statutes that establish emergency management authorities for state and local governments are found in Article 1 of G.S. Chapter 166A (North Carolina Emergency Management Act of 1977) and Article 36A of G.S. Chapter 14 (Riots and Civil Disorders). Article 1 of Chapter 166A defines responsibilities within State government for direction and control of the state’s emergency management program, and authorizes cities and counties to establish local emergency management programs. Article 36A authorizes cities and counties to enact ordinances imposing various restrictions and prohibitions during a locally declared state of emergency. The North Carolina General Assembly enacted significant legislation that consolidated, reorganized, and updated the state’s emergency management statutes. S.L. 2012-12 (HB843), “Modernize NC Emergency Management Act,” provided the most extensive overhaul of North Carolina’s emergency management statutes since they were established over thirty years ago. Changes in the updated North Carolina Emergency Management Act included items such as new (and more modern/relevant) terminology and definitions, prohibitions (e.g. gun laws, curfew, etc.), and clearer lines of authority concerning emergency management functions within specified jurisdictions. As a result of these legislative changes, previously-adopted city and county emergency management ordinances need updating to reflect modifications made during the General Assembly’s consolidation and reorganization of the NC Emergency Management Act. Accurate and specific emergency management ordinances are especially critical during times of disaster—at which time both emergency and disaster declarations are needed and proclaimed. The Board may adopt the proposed ordinance as presented at the First Reading by unanimous vote or by simple majority vote at the Second Reading. Recommended Action: Adopt the Person County State of Emergency Ordinance as prepared by the County Attorney. Submitted By: Wes Lail, Emergency Services Director 82 1 PERSON COUNTY STATE OF EMERGENCY ORDINANCE AN ORDINANCE AUTHORIZING THE DECLARATION OF A STATE OF EMERGENCY AND THE IMPOSITION OF PROHIBITIONS AND RESTRICTIONS DURING A STATE OF EMERGENCY WHEREAS, the North Carolina General Assembly has enacted amendments to the law authorizing Counties to adopt ordinances relating to dealing with emergencies; and, WHEREAS those new state enactments set the framework and authority for County ordinances; and, WHEREAS the Ordinance below is based on the new state enactment. NOW THEREFORE under the authority of Chapter 166A, and Chapter 153A of the North Carolina General Statutes, the Person County Board of Commissioners does hereby ordain as follows: Section 1. State of Emergency; Restrictions Authorized (a) A State of Emergency shall be deemed to exist whenever the Chairman of the Person County Board of Commissioners makes a finding and declaration that an Emergency exists. “Emergency” is defined to mean an occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from any natural or man-made accidental, military, paramilitary, weather-related, or riot-related cause. (b) In the event of an existing or threatened State of Emergency endangering the lives, safety, health and welfare of the people within Person County or any part thereof, or threatening damages to or destruction of property, the Chairman of the Person County Board of Commissioners is hereby authorized and empowered under General Statutes 166A-19.22 and 166A-19.31 to make a finding of an Emergency and to issue a public Declaration declaring to all persons the existence of such a State of Emergency, and, in order to more effectively protect the lives and property of people within the County, to place in effect any or all of the restrictions hereinafter authorized. (c) The Chairman is hereby authorized and empowered to limit by the Declaration the application of all or any part of such restrictions to any area specifically designated or described with in the county and to specific hours of the day or night; and to exempt from all or any part of such restrictions, while acting in the line of and within the scope of their respective duties, law enforcement officers, firefighters and other public employees, rescue squad members, doctors, nurses, employees of hospitals and other medical facilities; on-duty military personnel, whether state or federal; on-duty 83 2 employees of public utilities, public transportation companies and newspaper, magazine, radio broadcasting, and television broadcasting corporations operated for profit; and such other classes of persons as may be essential to the preservation of public order and immediately necessary to serve the safety, health, and welfare needs of people within the county. Section 2. Declaration Imposing Prohibitions and Restrictions (a) The chairman of the Person County Board of Commissioners by Declaration may impose the prohibitions and restrictions specified in sections 3 through 8 of this ordinance in the manner described in those sections. The Chairman may impose as many of those specified prohibitions and restrictions as he finds are necessary or suitable, because of an emergency, to maintain an acceptable level of public order and services, and to protect lives, safety, and property. The Chairman shall recite his findings in the Declaration. (b) The Declaration shall be in writing. The Chairman shall take reasonable steps to give notice of the terms of the Declaration to those affected by it and shall post a copy of it in the County Courthouse. The Chairman shall send reports of the substance of the Declaration to the mass communications media which serves the affected area. The Chairman shall retain a text of the Declaration and furnish upon request certified copies of it. Section 3. Evacuation The Chairman may direct and compel the voluntary or mandatory evacuation of all or part of the population of Person County; prescribe routes, modes of transportation, and destination in connection with evacuation; and control ingress and egress of an emergency area, the movement of persons within the area, and the occupancy of premises therein. Details of the evacuation may be set forth or amended in a subsequent Declaration which shall be well publicized. Section 4. Curfew. (a) The Declaration may impose a curfew prohibiting in certain areas and during certain periods the appearance in public of anyone who is not a member of an exempted class. The Declaration shall specify the geographical area or areas and the period during each 24-hour day to which the curfew applies. The Chairman may exempt from some or all of the curfew restrictions classes of people whose exemption the Chairman finds necessary for the preservation of the public health, safety, and welfare. The Declaration shall state the exempted classes and the restrictions from which each is exempted. (b) Unless otherwise specified in the Declaration, the curfew shall apply during the specified period each day until the Chairman by Declaration removes the curfew. 84 3 Section 5. Restrictions on Possession, Consumption, or Transfer of Alcoholic Beverages The Declaration may prohibit the possession or consumption of any alcoholic beverage; including beer, wine, and spirituous liquor other than on one's own premises, and may prohibit the transfer, transportation, sale or purchase of any alcoholic beverage within the area of the county described in the Declaration. The prohibition, if imposed, may apply to transfers of alcoholic beverages by employees of Alcoholic Beverage Control stores as well as by anyone else within the geographical area described. Section 6. Restriction on Possession, Transportation, and Transfer of Dangerous Weapons and Substances (a) The Declaration may prohibit the transportation or possession off one's own premises, or the sale or purchase of any dangerous weapon or substance. The Chairman may exempt from some or all of the restrictions classes of people whose possession, transfer, or transportation of certain dangerous weapons or substances is necessary to the preservation of the public health, safety, or welfare. The Declaration shall state the exempted classes and the restrictions from which each is exempted. (b) Except as stated in subsection (c) below, "dangerous weapon or substance" means: (1) Any deadly weapon, ammunition, explosive, incendiary device, radioactive material or device as defined in General Statute 14-288.8(c)(5), gasoline, or other instrument or substance designed for a use that carries a threat of serious bodily injury or destruction of property. (2) Any other instrument or substance that is capable of being used to inflict serious bodily injury or destruction of property, when the circumstances indicate that there is some probability that such instrument or substance will be so used. (3) Any part or ingredient in any instrument or substance included above when the circumstances indicate a probability that such a part or ingredient will be so used. (c) Notwithstanding anything in this ordinance to the contrary, “dangerous weapon or substance” shall not be deemed to include “lawfully possessed firearms or ammunition.” The term “firearm” shall have the same meaning as that term is used in General Statute 14-409.39(2): a handgun, a shotgun, or rifle which expels a projectile by action of an explosion. The term “handgun” shall have the same meaning as that term is used in General Statute 14-409.39(3): a pistol, revolver, or other gun that has a short stock and is designed to be held and fired by the use of a single hand. (d) If imposed, the restrictions shall apply throughout the jurisdiction of the county or such part thereof as designated in the Declaration. 85 4 Section 7. Restrictions on Access to Areas (a) The Declaration may prohibit obtaining access or attempting to obtain access to any area, designated in the manner described in this section, in violation of any order, clearly posted notice, or barricade indicating that access is denied or restricted. (b) Areas to which access is denied or restricted shall be designated by the Sheriff and his subordinates or other law enforcement officer when directed in the Declaration to do so by the Chairman. When acting under this authority, the Sheriff and his subordinates may restrict or deny access to any area, street, highway or location within the county if that restriction or denial of access or use is reasonably necessary to promote efforts being made to overcome the emergency or to prevent further aggravation of the emergency. Section 8. The Declaration may prohibit or restrict: (a) Movements of people in public places; (b) The operation of offices, business establishments, and other places to or from which people may travel or at which they may congregate; and (c) Other activities or conditions the control of which may be reasonably necessary to maintain order and protect lives or property during the state of emergency, within the area designated in the Declaration. Section 9. Removal of Prohibitions and Restrictions The Chairman shall by Declaration terminate the entire declaration of emergency or remove any of the prohibitions and restrictions when the emergency no longer requires them, or when directed to do so by the Board of Commissioners. Section 10. Superseding and Amendatory Declaration The Chairman in his discretion may invoke the restrictions authorized by this ordinance in separate Declaration, and may amend any Declaration by means of a superseding Declaration in accordance with the procedures set forth in Section 2. Section 11. Termination of Declaration Any Declaration of a State of Emergency issued under this ordinance shall expire when it is terminated by the Chairman. Prohibitions and restrictions imposed pursuant to the authority granted by this ordinance shall expire upon the earliest occurrence of either of the following: (1) The prohibition or restriction is terminated by the Chairman; (2) The State of Emergency is terminated. 86 5 Section 12. In Case of Absence or Disability of Chairman In case of the absence or disability of the Chairman, the Vice-chairman of the Board of Commissioners, or such other person as may be designated by the Board of Commissioners, shall have and exercise all of the powers herein given the Chairman. Section 13. Penalty for Violation Any person violating any prohibition or restriction imposed by a Declaration authorized by this ordinance shall be guilty of a Class 2 misdemeanor, as provided by General Statute166A-19.31 and General Statute 14-288.20A. Section 14. Conflict with Other Ordinances Whenever the provisions of this Ordinance conflict with other Ordinances of Person County, this Ordinance shall govern to the extent permitted by law. Section 15. Territorial Applicability This ordinance shall not apply within the corporate limits of any municipality, or within any area of the county over which the municipality has jurisdiction to enact general police-power ordinances, unless the municipality’s governing body or mayor consents to or requests its application. Such consent or request may be with respect to one or more of the prohibitions and restrictions imposed by the Declaration, and need not be with respect to all prohibitions and restrictions imposed by the Declaration. The application of this ordinance and any declaration adopted thereto to the corporate limits of any municipality or any area of the county over which the municipality has jurisdiction to enact general police-power ordinances shall be limited in scope to that consented to or requested by the municipality’s governing body or mayor. Section 16. Validity If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance. The Board of Commissioners hereby declares that it would have passed this ordinance and each section, subsection, clause, and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid. 87 6 Section 17. Effective Date of Ordinance This Ordinance shall become effective upon adoption by the Board of Commissioners. Adopted, this, the 2nd day of December, 2013. PERSON COUNTY BOARD OF COMMISSIONERS ____________________________________ Jimmy B. Clayton, Chairman Attest: ____________________________________ Brenda B. Reaves, NCCCC, CMC Clerk to the Person County Board of County Commissioners 88 AGENDA ABSTRACT Meeting Date: December 2, 2013 Agenda Title: Board of County Commissioners 2014 Schedule of Meetings Summary of Information: North Carolina General Statute 153A-40 requires the Board of Commissioners to hold a regular meeting at least once a month. Before the Board is a proposed schedule of 2014 meetings dates. I have not included into the proposed schedule dates that conflict with the NACo Legislative Conference (March 1 – 5 in Washington DC). The NACo Annual Conference (July 11-14 New Orleans, LA) will not present a conflict with the schedule. To accommodate the Local Government Day participation, the March 17, 2014 meeting is scheduled for the Board’s regular meeting. Person County Schools’ staff has not advised the date of the fall 2014 Local Government Day however staff is anticipating the same schedule as this year. Note: the Board will hold its regular scheduled meetings in its usual Boardroom, Room 215 in the County Office Building unless otherwise posted. As recommended on the Schedule of Meetings, to accommodate attendance, Local Government Day Board meetings will be scheduled to be held in the County Auditorium as the same done for the Budget Public Hearing. The Schedule of Meetings proposed does not include any set Community Conversations meetings and staff requests the Board to set those as deemed appropriate during the year to match the community’s topic of interest as needed. Historically the Board has approved holding one Board meeting in the months of March, July and December. Recommended Action: Consider the proposed dates and take action to set the 2014 Schedule of Meetings so to cause copy of such to be distributed and posted on the bulletin board and county website. Submitted By: Brenda B. Reaves, Clerk to the Board 89 Person County Board of Commissioners 2014 Schedule of Meetings - Proposed To be held in Room 215 at the Person County Office Building unless otherwise noted January 6, 2014 7:00 p.m. January 21, 2014 (Tuesday) 9:00 a.m. February 3, 2014 7:00 p.m. February 17, 2014 9:00 a.m. March 17, 2014 (Local Gov’t. Day) 9:00 a.m. Co. Auditorium April 7, 2014 7:00 p.m. April 21, 2014 9:00 a.m. May 5, 2014 7:00 p.m. May 19, 2014 9:00 a.m. June 2, 2014 7:00 p.m. Co. Auditorium June 16, 2014 9:00 a.m. July 21, 2014 9:00 a.m. August 4, 2014 7:00 p.m. August 18, 2014 9:00 a.m. September 2, 2014 (Tuesday) 7:00 p.m. September 15, 2014 9:00 a.m. October 6, 2014 7:00 p.m. October 20, 2014 9:00 a.m. November 3, 2014 7:00 p.m. November 17, 2014 9:00 a.m. Co. Auditorium December 1, 2014 (Organizational Meeting) 6:30 p.m. (Regular Meeting) 7:00 p.m. • PROPOSED FOR ADOPTION BY THE BOARD OF COMMISSIONERS: DECEMBER 2, 2013 90 AGENDA ABSTRACT Meeting Date: December 2, 2013 Agenda Title: Adoption of the Fiscal Year 2014-2015 Budget Calendar Summary of Information: A budget calendar has been developed for the Board’s adoption, outlining a schedule for the timing of the budget process. A Board Retreat is included in place of your second January Board Meeting. The dates outlined are subject to change if needed, but this will facilitate an organized budget process for staff and elected officials. Recommended Action: Adopt the budget calendar for FY14-15 and provide feedback and changes to staff as needed. Submitted By: Heidi York, County Manager 91 PERSON COUNTY GOVERNMENT FISCAL YEAR 2014-2015 BUDGET CALENDAR Date Task Monday/January 6, 2014 Distribution of CIP Requests to Departments Tuesday/January 21, 2014 CIP Requests due to Asst. County Manager Tuesday/January 21, 2014* Board of County Commissioners Annual Retreat Friday/January 31, 2014 Distribution of Budget Materials for new Personnel Friday/February 14, 2014 Distribution of Budget Materials for Operating & Capital to Departments Friday/ February 14, 2014 Departmental Budget Requests for Personnel Due to HR Friday/February 28, 2014 Departmental Budget Requests for Operating & Capital Due to Finance Mon-Fri/March 17-28, 2014 Departmental Budget Presentations with County Manager Monday/April 7, 2014* FY14-15 CIP presented to Board of Commissioners Receive public comments on FY14-15 budget Monday/April 21, 2014* Adoption of FY14-15 CIP Monday/ May 19, 2014* County Manager presents Recommended Budget to Board of County Commissioners Tues-Fri/May 20-June 6, 2014 Potential BOCC Budget work sessions (specific dates to be scheduled) Monday/June 2, 2014* Board of Commissioners holds Public Hearing on Recommended Budget Monday/June 16, 2014* Adoption of FY14-15 Annual Budget Ordinance Tuesday July 1, 2014 Adopted budget document finalized and available online Tuesday/July 1, 2014 FY14-15 Budget available in Accounting System Presented for adoption by the Board of County Commissioners on December 2, 2013. * denotes a Board of Commissioners meeting date. 92 AGENDA ABSTRACT Meeting Date: December 2, 2013 Agenda Title: Rules of Procedure for Person County Board of Commissioners Summary of Information: Over the last year, we have been tracking changes and updates that need to be made to the Board’s Rules of Procedure. All of the proposed changes are highlighted in the attached document. The major revisions include the addition of a consent agenda as a regular part of the Board’s meeting agendas (Rule 9 (b) and Rule 11); the removal of the requirement of a second on a motion (Rule 15); and incorporating the process of releasing closed session minutes (Rule 31). At the request of the Board, staff also looked into the possibility of conducting background checks on applicants to Board appointed boards and commissions. Due to the financial burden of these ($25 per individual) this addition was not included. Recommended Action: Review the updates and changes to the Rules of Procedure and adopt if appropriate. Submitted By: Heidi York, County Manager 93 - 1 - Person County Board of Commissioners Rules of Procedure Note: “Comments are included in these Rules to provide statutory citations, further context and texture to these Rules. I. Applicability Rule 1. Applicability of Rules These rules apply to all meetings of the Board of Commissioners of Person County at which the board is empowered to exercise any of the executive, quasi-judicial, administrative, or legislative powers conferred on it by law. Comment: On the whole, rules of procedure of a governing board are intended to govern formal meetings of the board where it will exercise any of its executive and legislative powers. These rules fulfill that purpose and also are designed to ensure board compliance with the Open Meetings Law, G.S. 143-318.9 through - 318.18, which applies to any gathering of a majority of the board to discuss public business. The rules also apply to informal work sessions or committee meetings where public business is discussed but no official action is taken. II. Open Meetings Rule 2. Meetings to Be Open (a) It is the public policy of North Carolina and of Person County that the hearings, deliberations, and actions of this board and its committees be conducted openly. (b) Except as otherwise provided in these rules and in accordance with applicable law, each official meeting of the Person County Board of Commissioners shall be open to the public and any person is entitled to attend such a meeting. Comment: See G.S. 143-318.10(a). 94 - 2 - (c) For the purposes of the provisions of these rules concerning open meetings, an official meeting of the board is defined as any gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of board members for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting public business within the jurisdiction, real or apparent, of the board. Comment: See G.S. 143-318.10(d). The Open Meetings Law provides that a social meeting or other informal assembly or gathering together of the members of the board does not constitute an official meeting unless it is “called or held to evade the spirit and purposes” of the laws requiring meetings to be open. Rule 3. Closed Sessions (a) Notwithstanding the provisions of Rule 2, the board may hold a closed session and exclude the public under the following circumstances and no others: 1. To prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or is not considered a public record within the meaning of Chapter 132 of the General Statutes. Comment: See G.S. 143-318.11(a)(1). 2. To consult with the county attorney or another attorney employed or retained by the county in order to preserve the attorney-client privilege. Comment: See G.S. 143-318.11(a)(2). The statute provides that general policy matters may not be discussed in a session closed in order to consult with the county attorney, and the mere fact that the county attorney is participating in a board meeting is not grounds to close the meeting. The statute further provides that the board may consider and give instructions to the attorney concerning handling or settlement of any pending litigation or other matter in controversy, but the terms of any settlement (other than a malpractice claim against a public hospital) must be reported to the board of commissioners and entered in the minutes “as soon as possible within a reasonable time” after the settlement is concluded. 3. To discuss matters relating to the location or expansion of industries or other businesses in the county. Comment: See G.S. 143-318.11(a)(4). 95 - 3 - 4. To consider and take action with respect to the position to be taken by the county in negotiating the price or other material terms of an agreement for the acquisition or lease of real property. Comment: See G.S. 143-318.11 (a)(5). The statute does not permit a closed session to discuss negotiations for purchase or lease of personal property. 5. To consider and take action with respect to the position to be taken by the county in negotiating the amount of compensation or other material terms of an employment contract. Comment: See G.S. 143-318.11(a)(5). 6. To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the board of county commissioners or any other public body, and to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the board of commissioners or of some other public body. Comment: See G.S. 143-318.11(a)(6). Final action on appointments and discharges must be taken in open session. The statute specifically prohibits discussing general personnel policy issues in closed session. It also prohibits discussion in closed session of removing from office a member of the board of commissioners or any other public body. This prohibition does not preclude discussion of removing from office an individual officer or employee who is not a member of a “public body.” 7. To hear or investigate a charge or complaint by or against an individual public officer or employee. Comment: See G.S. 143-318.11(a)(6). Final action discharging an employee or removing an official from office must be taken in open session. 8. To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct. Comment: See G.S. 143-318.11(a)(7). 96 - 4 - (b) The board may go into closed session only upon motion made and adopted at an open meeting. A motion to go into closed session must cite one or more of the permissible purposes listed in subsection (a) of this rule. In addition, a motion to go into closed session pursuant to Rule 3(a)(1) must state the name or citation of the law that renders the information to be discussed privileged or confidential, and a motion to go into closed session pursuant to Rule 3(a)(2) must identify the parties in each existing lawsuit, if any, concerning which the board expects to receive advice during the closed session. Comment: See G.S. 143-318.11(c). (c) Unless the motion to go into closed session provides otherwise, the county manager, county attorney, and clerk to the board may attend the closed session. No other person may attend the closed session unless specifically invited by majority vote of the board. Comment: The Open Meetings Law does not address this point. Although they have no legal right to attend a closed session, the manager, attorney, and clerk to the board are officers of the board itself and most boards will want them present at all meetings. All other persons should be excluded unless their presence is reasonably necessary to facilitate the board’s deliberations on the matter before it. III. Organization of the Board Rule 4. Organizational Meeting (a) Even-numbered Years. The board shall hold an organizational meeting at its regular meeting place at 6:30 P.M. on the first Monday in December of each even- numbered year. The agenda for this organizational meeting shall be limited to induction of newly elected members of the board of county commissioners and other elected county officials and organization of the board for the ensuing year. The organizational meeting shall be convened and concluded before the regular December meeting is convened. The county attorney shall call the meeting to order and shall preside until a chair and vice chair are elected. If they have not already been sworn and inducted into office, the newly elected members of the board shall take and subscribe the oath of office as the first order of business. As the second order, the board shall elect a chair and vice-chair from among its members. As the third order, the board shall approve the bonds of the sheriff, and the register of deeds, and induct them and any other newly elected county officials into office. 97 - 5 - (b) Odd-numbered Years. At the first regular meeting in December of each off- numbered year, the first order of business shall be approval of minutes of the previous meeting. The second order of business shall be election of the chair and vice-chair for the ensuing year. The third and fourth orders of business may be appointment of the clerk and county attorney. Comment: This rule requires an organizational meeting in even numbered years to be followed by a regular meeting. This rule incorporates the requirements of G.S. 153A-26 concerning the times for organizational meetings and the qualifications of new members and the requirements of G.S. 153A-39 concerning the election of the chair and the vice-chair. G.S. 161-4 (for the register of deeds), and G.S. 162-9 (for the sheriff) require the board to approve the bonds of these officials. G.S. 153A-26 provides that the oath of office is that prescribed by Article VI, Section 7, of the North Carolina Constitution (see also G.S. 11-6 and G.S. 11-7) and may be administered by any person authorized by law to administer oaths. The written statement of the oath shall be signed by each new member and filed with the clerk to the board. The statute also provides that a new member who cannot be present at the organizational meeting may take and subscribe the oath later. Rule 5. Election of the Chair and Vice Chair The chair of the board shall be elected annually for a term of one year and shall not be removed from the office of chair unless he or she becomes disqualified to serve as a member of the board. The vice chair shall also be elected annually for a term of one year. Comment: G.S. 153A-39 provides for the election of a chair and states that he or she is chosen “for the ensuing year.” 98 - 6 - IV. Regular and Special Meetings Rule 6. Regular and Special Meetings (a) Regular Meetings. The board shall hold a regular meeting on the first and third Monday of each month or such other dates as set out in a schedule of meetings adopted by the board. If a regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business day or such succeeding days as may be specified in the motion adjourning the immediately preceding regular meeting. Regular meetings shall be held at Person County Office Building in the Commissioner Room and shall begin at 7:00 P.M. on the first Monday of each month and at 9:00 A.M. on the third Monday of each month or such other date and time as set out in the schedule of meetings adopted by the board. The board may change the place or time of a particular regular meeting or all regular meetings within a specified time period by resolution adopted, posted, and noticed no less than seven days before the change takes effect. Such a resolution shall be filed with the clerk to the board and posted at or near the regular meeting place, and copies shall be sent to all persons who have requested notice of special meetings of the board. Comment: See G.S. 143-318.12(b)(1) and G.S. 153A-40(a). Any permanent change in the schedule of regular meetings must be adopted not later than ten days before the first meeting to which the new schedule applies. Also, G.S. 153A-40 requires the board of county commissioners to meet at least once a month. The notice requirements of the proposed rule are somewhat broader than those required by law. (b) Special Meetings. The chair or a majority of the members of the board may at any time call a special meeting of the board by signing a notice stating the time and place of the meeting and the subjects to be considered. The person or persons who call the meeting shall cause the notice to be posted on the principal bulletin board of the county or the door of the regular meeting place if there is no principal bulletin board and delivered to the chair and all other board members or left at the usual dwelling place of each member at least 48 hours before the meeting. In addition, the notice shall be mailed or delivered to individual person and news media organizations who have requested such notice as provided in subsection (d), below. Only those items of business specified in the notice may be transacted at a special meeting, unless all members are present or those who are not present have signed a written waiver. Comment: See G.S. 153A-40(a) and G.S. 143-318.12(b)(2). 99 - 7 - (c) Emergency Meetings. If a special meeting is called to deal with an unexpected circumstance that requires immediate consideration by the board, the notice requirements of this rule do not apply. However, the person or persons who call an emergency meeting shall take reasonable action to inform the other members and the public of the meeting. Local news organizations who have requested notice of special meetings as provided in subsection (d), below, shall be notified of such emergency meetings by the same method used to notify board members. Only business connected with the emergency may be discussed at the meeting. Comment: See G.S. 153A-40(b) and G.S. 143-318.12(b)(3). (d) Sunshine List. Any individual person and any newspaper, wire service, radio station, and television station may file with the clerk to the board of commissioners a written request for notice of all special meetings of the board. Comment: See G.S. 143-318.12(b)(2). (e) Work Session and Committee Meetings. The board may schedule work sessions, committee meetings, or other informal meetings of the board or a majority of the members of the board at such times and with respect to such subject matter as may be established by resolution or order of the board. A schedule of any such meetings that are held on a regular basis shall be filed in the same place and manner as the schedule of regular meetings. Work sessions and other informal official meetings not held on a regular schedule are subject to the same notice requirements as special board meetings. Comment: The Open Meetings Law requires that any “official meeting” at which a majority of the board deliberates on public business must be open to the public and notice must be given. The last sentence of this rule embodies that principle. The rule goes beyond the Open Meetings Law in requiring a published schedule of work sessions or committee meetings held on a regular basis. G.S. 143-318.13(a) provides that if the board holds any regular, special, emergency, or other official meeting by use of conference telephone or other electronic means, the clerk shall provide a location and means whereby members of the public may listen to the meeting and notice of the meeting shall specify that location. 100 - 8 - Rule 7. All Meetings within the County All meetings shall be held within the boundaries of Person County, except as otherwise provided for herein. 1. A joint meeting with the governing board of any other political subdivision of this state or any other state may be held within the boundaries of either subdivision as may be stated in the call of the meeting. At any such joint meeting, this board reserves the right to vote separately on all matters coming before the joint meeting. 2. A special meeting called for the purpose of considering and acting upon any order or resolution requesting members of the General Assembly representing all or any portion of this county to support or oppose any bill pending in the General Assembly or proposed for introduction therein may be held in Raleigh or such other place as may be stated in the call of the meeting. Comment: See G.S. 153A-40(c). That statute also speaks of two other categories of gatherings that may be held outside the boundaries of the county: retreats, and meetings with the legislative delegation representing the county in the General Assembly. The statute expressly forbids the board to take any official action at any such meetings, so they are not mentioned in the proposed rule. Remember, however, that such meetings are covered by the Open Meetings Law if a majority of the board is present and “deliberates” on the public business. Rule 8. Broadcasting and Recording Meetings (a) Except as provided in this rule, any radio or television station is entitled to broadcast all or any part of an official meeting of the board that is required to be open to the public. Any person may photograph, film, tape-record, or otherwise reproduce any part of the meeting required to be open. (b) Any radio or television station wishing to broadcast any portion of an official meeting of the board shall so notify the county manager no later than twenty-four hours before the meeting. If the number of requests or the quantity and size of the necessary equipment is such that the meeting cannot be accommodated in the designated meeting room and no suitable alternative site in the county office 101 - 9 - building is available, the county manager may require the news media either to pool equipment and personnel or to secure and pay the costs of an alternative meeting site that is mutually agreeable to the board and the media representatives. Comment: See G.S. 143-318.14. Notwithstanding the proposed rule, the board probably could not exclude broadcast media reporters simply because they failed to give the suggested twenty-four-hour notice. V. Agenda Rule 9. Agenda (a) The clerk to the board and county manager shall prepare the agenda for each regular, special, and emergency meeting. A request to have an item of business placed on the agenda for a regular meeting must be received at least three working days before the meeting. Any board member may, by a timely request, have an item placed on the agenda. (b) Consent Agenda – The County Manager and the Clerk to the Board shall designate on the agenda an item entitled “Consent Agenda”. Sub items under the Consent Agenda shall include but are not limited to minutes, routine reports, budget amendments and such other items that do not require discussion. Such consent agenda items shall be approved by a single combined vote. Upon the request of any board member an item shall be removed from the Consent Agenda and discussed with Board consideration for approval immediately following the approval of the remaining item(s) on the Consent Agenda. (c) The agenda packet shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background information relevant to items on the agenda. A copy of the agenda packet shall be available at the Clerk’s office or delivered to each member of the board at least twenty-four hours before the meeting. Documents in the agenda packet, if not previously available for public inspection, shall become so when packets have been delivered released to each board member. or left at his or her usual dwelling. (d) The board may, by majority vote, add an item that is not on the agenda. 102 - 10 - Comment: Because of the increased volume and complexity of the matters they must consider, nearly all boards use an agenda. Some boards use an agenda only to organize the material they must consider and to give themselves an opportunity to study the issues before they meet. These boards generally allow last-minute additions to the agenda by general consent. This rule takes that approach. Other boards use their agenda to control the length of their meetings. Often a board that uses its agenda for this purpose will hold a work session before the regular meeting to ask questions and thoroughly explore the proposals that must be voted on at the regular meeting. Generally these boards take a stricter approach and do not allow late additions to the agenda unless an emergency exists. The manager or the clerk may find it convenient to maintain a mailing list of interested parties who wish to receive a copy of the agenda regularly. Rule 10. Informal Public Comments The clerk to the board shall include on the agenda of each regular meeting a period of ten minutes for comments or questions from members of the public in attendance. The chair will first recognize individuals or groups who have made a prior appointment to be heard, and then may recognize others, subject to available time. The chair may specify the time allotted to each speaker. After the time set aside for informal public comments has expired, the chair will recognize further speakers only upon motion duly made and adopted. Comment: The board must set aside part of one meeting per month for individuals or groups to address the board. The rule allows any individual or group to get on the agenda but lets the board decide whether there is time to hear its comments. See G.S. 153A-52.1. Rule 11. Order of Business At regular meetings, the board shall proceed to business in the following order: 103 - 11 - 1. Call to order. 2. Invocation. 3. Pledge of Allegiance. 4. Discussion/Adjustment/Approval of Agenda. 5. Recognition(s). 6. Scheduled public hearing(s) and Action related to each public hearing(s). 7. Informal public comments. 8. Discussion/Adjustment/Approval of Consent Agenda. 9. Unfinished business. 10. New business. 11. Chairman’s Report. 12. Manager’s Report. 13. Commissioners’ Report/Comments. 14. Closed Session(s) (if deemed appropriate by the board). Without objection, the chair may call items in any order most convenient for the dispatch of business. Comment: As a matter of courtesy, by general consent, those items that require the participation of nonmembers, such as members of the public and administrative officials, may be considered first. VI. Conduct of Debate Rule 12. Powers of the Chair The chair shall preside at all meetings of the board. A member must be recognized by the chair in order to address the board. The chair shall have the following powers: 1. To rule on points of parliamentary procedure, including the right to rule out of order any motion patently offered for obstructive or dilatory purposes; 2. To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground; 3. To call a brief recess at any time; 4. To adjourn in an emergency. 104 - 12 - Comment: This rule replaces the question of order and appeal in Robert’s Rules of Order (hereinafter referred to as RRO). Here, the chair’s authority increases: his or her decisions regarding decorum in debate and rules of parliamentary procedure are final and cannot be appealed to the membership. In RRO, a recess can be taken only on a motion and vote by the members. This rule gives the chair authority to declare a recess when necessary to “clear the air” and thus hold friction among the members to a minimum. Rule 13. Presiding Officer When the Chair Is in Active Debate If the chair wishes to become actively engaged in debate on a particular proposal, he or she shall designate the vice chair or a staff member or another board member to preside. The chair shall resume the duty to preside as soon as action on the matter is concluded. Comment: Good leadership depends, to a certain extent, on not taking sides during a debate. On a small board this may not always be feasible or desirable; yet an unfair advantage accrues to the side whose advocate controls access to the floor. This rule is designed to ensure evenhanded treatment to both sides during a heated debate. Ordinarily the chair should call on the vice-chair to preside if he or she finds it necessary to step aside. If all board members want to continue to actively participate in the debate, the clerk to the board or some other staff member may be asked to preside temporarily. Rule 14. Action by the Board The board shall proceed by motion. Any member, including the chair, may make a motion. Rule 15. Second Not Required For Substantive Motion A second is not required for a substantive motion. Comment: The philosophy underlying the requirement of a second is that if a proposal is not supported by at least two members, it is not worth the time it would take to consider the matter. 105 - 13 - Comment: A second is not required in many boards with a small number of members. If one member of the five member board wishes to debate a matter by motion that represents 20% of the total board membership. Rule 16. One Motion at a Time A member may make only one motion at a time. Rule 17. Substantive Motion A substantive motion is out of order while another substantive motion is pending. Comment: This rule sets forth the basic principle of parliamentary procedure: distinct issues are considered and dealt with one at a time, so a new proposal may not be put forth until action on the preceding one has been concluded. RRO does not refer to substantive motions as such; instead it uses such adjectives as “main” or “principal.” Here, a substantive motion is any motion other than the procedural motions listed in Rule 20. The possible subject matter of a substantive motion coextends with the board’s legal powers, duties, and responsibilities. Indeed, since Rule 14 provides that the board shall proceed by motion, the substantive motion is the board’s exclusive mode of action. The procedural motions detailed in the following rules set forth the board’s various options in disposing of substantive motions. Rule 18. Adoption by Majority Vote A motion shall be adopted if approved by a majority of the votes cast, a quorum being present, unless an extraordinary majority is required by these rules or the laws of North Carolina. 106 - 14 - Rule 19. Debate The chair shall state the motion and then open the floor to debate, presiding over the debate according to these general principles: 1. The member making the motion or introducing the ordinance, resolution, or order is entitled to speak first. 2. A member who has not spoken on the issue shall be recognized before someone who has already spoken. 3. To the extent possible, the debate shall alternate between opponents and proponents of the measure. 4. No member shall speak more than twice on a point in the main motion, nor longer than ten minutes for the first speech and five minutes for the second speech; nor shall the member speak more than twice upon an amendment or procedural motion and then not longer than five minutes for the first speech and two minutes for the second speech. Comment: The fourth principle, above, is similar to Rule 10 of the North Carolina House of Representatives. Not all boards will find it necessary or desirable to include this provision and those that do should give careful consideration to the time limits. Rule 20. Procedural Motions (a) In addition to substantive proposals, the procedural motions listed in subsection (b) of this rule, and on others, shall be in order. Unless otherwise noted, each motion requires a second, is debatable, may be amended, and requires a majority vote for adoption. Comment: This rule substantially departs from RRO. Each procedural motion in RRO was reviewed to determine whether it was appropriate for use by a small board; substantial modifications and deletions were the result. The following enumeration of procedural motions is exhaustive; if a procedural option is not on the list, it is not available. (b) In order of priority (if applicable), the procedural motions are: 107 - 15 - Comment: While a substantive motion is out of order if another substantive motion is pending, several procedural motions can be entertained in succession without necessarily disposing of the immediately pending one. The order of the list below establishes which procedural motion yields to which – for example, a move to defer consideration (6) may be made while a move to refer to committee (9) is pending because (6) ranks higher on the list. 1. To Adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a pending matter. Comment: This motion differs from the RRO motion in several respects. In RRO, it is not debatable or amendable and can be made at any time, even interrupting substantive deliberations. In view of the small number of members and the available procedures to limit debate, this rule allows debate and amendment of the motion to adjourn but allows the motion to adjourn only when action on a pending matter is over. The motion to defer consideration or to postpone to a certain time or day may be used if the board wants to adjourn before completing action on a matter. 2. To Take a Recess. Comment: RRO does not allow debate on this motion, but since the number of members is small and procedures to limit debate are available, this rule allows debate on the motion. As in RRO, the motion is in order at any time. Note that under Rule 12, the chair also has the power to call a brief recess. 3. To Call to Follow the Agenda. The motion must be made at the first reasonable opportunity or it is waived. Comment: This motion differs from the call for the orders of the day in RRO: it may be debated and must be made when an item of business that deviates from the agenda is proposed or the right to insist on following the agenda is waived for that item. 4. To Suspend the Rules. The motion requires a vote equal to a quorum. Comment: This motion differs from RRO in that it is debatable and amendable and the number of necessary votes is a quorum rather than two thirds. Thus if a board has five members, three members (a quorum) must vote for the motion; if only three members are present at a particular meeting, all three must vote for the motion in order to adopt it. This motion is in order when the board wishes to do something that it may 108 - 16 - legally do but cannot without violating its own rules. The procedure will pose some problems for a three-member board, as it can be used to prevent one member from participating in the board’s deliberations. Frequent use of the motion to prevent one member from presenting proposals to the board or from speaking on an issue before the board is of doubtful legality. A three-member board may decide to require a unanimous vote to suspend the rules. 5. To Divide a Complex Motion and Consider It by Paragraph. Comment: this motion is the same as the division of a question and consideration by paragraph in RRO except that it is debatable. 6. To Defer Consideration. A substantive motion whose consideration has been deferred expires one hundred days thereafter, unless a motion to revive consideration is adopted. Comment: This motion, which replaces the motion to lay on the table in RRO, was renamed to avoid confusion. It allows the board temporarily to defer consideration of a proposal. It differs from RRO in that it may be debated and amended, and in that a motion that has been deferred dies if it is not taken up by the board (via a motion to revive consideration) within one hundred days of the vote to defer consideration. (In RRO a motion laid on the table dies at the end of that particular session of the assembly.) One hundred days is the suggested period of time for deferring consideration because it is also the time within which a proposal ordinance must be enacted (see Rule 27). 7. To Call the Previous Question. The motion is not in order until every member has had one opportunity to speak. Comment: This motion differs from the motion in RRO. The RRO motion is always in order, is not debatable or amendable, and requires a two- thirds vote for adoption. Thus, it may be used to end discussion of a proposal before every member has had an opportunity to speak. Such a device may be necessary to preserve efficiency in a large assembly, but with a small board, allowing every member at least one opportunity to speak before closing debate strikes a better balance between efficiency and fairness. After every member who wishes to speak has done so, debate may be ended by majority vote. The second revised edition of these Rules of Procedure for the Board of County Commissioners also suggested that the call for the previous question may not be made before there had at least twenty minutes of debate. That provision is deleted from this edition in favor of the suggested principle included in Rule 19 concerning limitations on individual speeches at various steps in debate. 109 - 17 - 8. To Postpone to a Certain Time or Day. Comment: This motion allows the board to defer consideration to a specified time or day and is appropriate when more information is needed or the deliberations are likely to be lengthy. 9. To Refer to Committee. Sixty days after a motion has been referred to a committee, the introducer may compel consideration of the measure by the entire board, regardless of whether the committee has reported the matter back to the board. Comment: This motion is identical with the motion of the same name in RRO except that the introducer’s right to compel consideration by the full board after a specified period of time prevents using the motion to defeat a proposal by referring it to a committee that intends to take no action on it. If the board does not use committees, this rule is unnecessary. 10. To Amend. An amendment to a motion must be germane to the subject of the motion, but it may not achieve the opposite effect of the motion. There may be an amendment to the motion and an amendment to an amendment, but no further amendments. Any amendment to a proposed ordinance shall be reduced to writing. In lieu of using a substitution motion, it is recommended that board members defeat the main motion and propose a new motion. Comment: This motion is identical to the motion of the same name in RRO except for the requirement for written amendments to proposed ordinances. 11. To Revive Consideration. The motion is in order at any time within one hundred days of a vote deferring consideration of it. A substantive motion on which consideration has been deferred expires one hundred days after the deferral, unless a motion to revive consideration is adopted. Comment: This motion replaces the motion to take up from the table in RRO and was renamed in order to avoid confusion. This motion may be debated and amended; the motion in RRO may not. If the motion to revive consideration is not successful within one hundred days of the original deferral date, the substantive motion expires. The subject matter of the motion may be brought forward again by a new motion. 110 - 18 - 12. To Reconsider. The motion must be made at the same meeting at which the original vote was taken, and by a member who voted with the prevailing side. The motion cannot interrupt deliberation on a pending matter but is in order at any time before adjournment. Comment: According to RRO, the motion may be made at the same meeting or on the next legal day and may interrupt deliberation on another matter. The rule does not allow reconsideration of a vote once the meeting adjourns. A member wishing to reverse an action taken at a previous meeting may make a motion or introduce a new ordinance having the opposite effect. 13. To Prevent Reconsideration for Six Months. The motion shall be in order immediately following the defeat of a substantive motion and at no other time. The motion requires a vote equal to a quorum and is valid for six months or until the next regular election of county commissioners, whichever occurs first. Comment: This clincher motion prevents the same motion from being continually introduced when the subject has been thoroughly considered. Because this motion curtails a member’s right to bring a matter before the board, a vote equal to a quorum is required. As with every other motion, a clincher may be dissolved by a motion to suspend the rules. Six months is merely a suggested time; the board may shorten or lengthen the time as it sees fit. In order to give a new board a clean slate, the motion is not effective beyond the next regular election. Rule 21. Renewal of Motion A defeated motion may not be renewed at the same meeting. Rule 22. Withdrawal of Motion A motion may be withdrawn by the introducer at any time before the chair puts the motion to a vote. Comment: RRO provides that once a motion has been stated by the chair for debate, it cannot be withdrawn without the assembly’s consent. Such a procedure is unnecessary for a small board. 111 - 19 - Rule 23. Duty to Vote It is the duty of each member to vote unless excused by a majority vote according to law. The board may excuse members from voting on matters involving their own financial interest or official conduct. A member who wishes to be excused from voting shall so inform the chair, who shall take a vote of the remaining members. A member who fails to vote, not having been excused, shall be recorded as voting in the affirmative. Comment: G.S. 153A-44 provides that board members have a duty to vote, but does not state the remedy for failure to do so. Rule 24. Prohibition of Secret Voting No vote may be taken by secret ballot. If the board decides to vote by written ballot, each member shall sign his or her ballot and the minutes shall record the vote of each member. These ballots shall be retained and made available for public inspection until the minutes have been approved, at which time they may be destroyed. Comment: See G.S. 143-318.13(b). Rule 25. Action by Reference The board shall not deliberate, vote, or otherwise act on any matter by reference to an agenda or document number unless copies of the agenda or documents being referenced are available for public inspection at the meeting and are so worded that people at the meeting can understand what is being discussed or acted on. Comment: See G.S. 143-318.13(c). 112 - 20 - Rule 26. Introduction of Ordinances, Resolutions, and Orders A proposed ordinance shall be deemed introduced at the first meeting at which it is on the agenda, regardless of whether it is actually considered by the board, and its introduction shall be recorded in the minutes. Comment: G.S. 153A-45 provides that an ordinance may not be finally adopted at the meeting at which it is introduced except by unanimous vote. The definition of introduction therefore is important because it makes a difference in the number of votes required to adopt an ordinance. No North Carolina judicial decisions have addressed the question of when an ordinance is considered to have been introduced. The rule assumes that a measure is introduced when it has been formally presented to the board through an approved agenda. Rule 27. Adoption, Amendment, or Repeal of Ordinances To be adopted at the meeting where first introduced, an ordinance or any action with the effect of an ordinance, or any ordinance amending or repealing an existing ordinance (except the budget ordinance, a bond order, or another ordinance requiring a public hearing before adoption) must be approved by all members of the board of commissioners. If the proposed measure is approved by a majority of those voting but not by all the members of the board, or if the measure is not voted on at the meeting where introduced, it shall be considered at the next regular meeting of the board. If the proposal receives a majority of the votes cast at the next meeting or within one hundred days of being introduced, it is adopted. Comment: See G.S. 153A-45. See also G.S. 153A-46 for requirements for granting franchises. Rule 28. Quorum A majority of the board membership shall constitute a quorum. The number required for a quorum is not affected by vacancies. If a member has withdrawn from a meeting without being excused by majority vote of the remaining members present, he or she shall be counted as present for the purposes of determining 113 - 21 - whether a quorum is present. The board may compel the attendance of an absent member by ordering the sheriff to take the member into custody. Comment: See G.S. 153A-43. Compelling the attendance of a member by ordering the sheriff to take him or her into custody is an extraordinary remedy intended for use when a member obstinately refuses to attend meetings for the purpose of preventing action on a proposal. If the board contemplates using this power, it might be wise to give the absent members notice that their attendance is required by the majority and may be compelled in this manner. Rule 29. Public Hearings Public hearings required by law or deemed advisable by the board shall be organized by a special order, adopted by a majority vote, setting forth the subject, date, place, and time of the hearing as well as any rules regarding the length of time allotted to each speaker and designating representatives to speak for large groups. At the appointed time, the chair shall call the hearing to order and preside over it. When the allotted time expires, the chair shall declare the hearing ended and the board shall resume the regular order of business. Following the closing of a public hearing, the board may take action to grant or deny the request as desired by the board. Comment: G.S. 153A-52 provides that public hearings may be held anywhere within the county and gives the board authority to adopt rules governing the hearings. Rule 30. Quorum at Public Hearings A quorum of the board shall be required at all public hearings required by law. Comment: G.S. 153A-52 implies that a quorum of governing board members is necessary for a public hearing by providing that a hearing shall be deferred to the next regular meeting if a quorum is not present at the originally scheduled time. However, if the board decided to hold a public hearing not required by law to gather a consensus of public opinion on an issue, the hearing could be held at several sites, with a few members at each site. 114 - 22 - Rule 31. Minutes Minutes shall be kept of all board meetings. The board, by majority vote, shall approve all minutes of each meeting (whether open or closed session), through action at a public meeting. Minutes of all closed sessions are to be sealed until their release will not frustrate the purpose of the closed session. The County Attorney is designated to periodically review said sealed minutes and determine the appropriateness of releasing such minutes for public inspection. At such time the County Attorney deems the release of sealed minutes would no longer frustrate the purpose, the clerk to the board is authorized to transfer such to the public minutes of the Board. Comment: G.S. 143-318.10(e) requires all public bodies to keep “ full and accurate” minutes of all official meetings, including closed sessions. Minutes of closed sessions must be a “general account so that a person not in attendance would have a reasonable understanding of what transpired.” Closed session minutes may be withheld from public inspection “so long as public inspection would frustrate the purpose” of the session. Rule 32. Reference to Robert’s Rules of Order To the extent not provided for in, and not conflicting with the spirit of, these rules, the chair shall refer to Robert’s Rules of Order to resolve procedural questions. Comment: RRO was designed to govern a large legislative assembly, and many of its provisions may be inappropriate for small boards. Nevertheless, it is the best source of parliamentary procedure; care should simply be taken to adjust RRO to meet the needs of small governing boards. 115 AGENDA ABSTRACT Meeting Date: Dec. 2, 2013 Agenda Title: Smart Growth workshop grant Summary of Information: The question of “How do we want Person County to grow?” was asked at the most recent Community Conversation meeting. It is also addressed in the strategic plan. In an effort to help answer this question, staff is requesting feedback from the board about applying for a Smart Growth community workshop grant. These workshops are free, but an application must be completed by Dec. 6th. A signed letter of support from the Chair of the Board of Commissioners must accompany the grant application (see attached for sample letter). Below are two relevant workshops that are offered. See attachment for the complete description. Applicants may apply for more than one workshop. Implementing Smart Growth 101 Implementing Smart Growth 101 is an introductory overview of smart growth development strategies. This one-day workshop will introduce participants to the ten principles of smart growth development, and includes a hands-on session to explore how those principles could be applied in the host community. Planning for Economic and Fiscal Health This workshop teaches participants how to save money now, reduce fiscal liabilities for the future and spur local economic development, and provides examples of public and private projects that have successfully achieved these goals in the past. The workshop then shows how to apply these lessons in your community using an interactive and hands-on method. Recommended Action: Direct staff whether or not to apply for the grant. Submitted By: Assistant County Manager, Sybil Tate 116 Assistance provided with grant support from US EPA's Office of Sustainable Communities under their Building Blocks for Sustainable Communities Program. Tool: Implementing Smart Growth 101 Provider: Smart Growth America Summary: Smart growth strategies help towns and cities across the country grow stronger economically by using land strategically, making the most of existing resources and using public funds to catalyze private development. Yet many communities face barriers or are uncertain how to implement smart growth. As a national leader in the field, Smart Growth America has accumulated extensive experience working with communities to realize the benefits of smart growth. The Implementing Smart Growth 101 workshop draws on this expertise to provide actionable steps that the community can use to overcome the barriers to smart growth and build stronger economies now and for generations to come. Description: The Implementing Smart Growth 101 workshop provides best practices to local leaders in urban, suburban and rural communities working to create housing and transportation choices near jobs, shops and schools. Our technical assistance will provide the resources to refine and implement local priorities with smart growth strategies that make sense for your community. The one-day workshop will help the community become familiar with the ten principles of smart growth: • Mixed land uses • Take advantage of compact building design • Create a range of housing opportunities and choices • Create walkable neighborhoods • Foster distinctive, attractive communities with a strong sense of place • Preserve open space, farmland, natural beauty, and critical environmental areas • Strengthen and direct development towards existing communities • Provide a variety of transportation choices • Make development decisions predictable, fair and cost effective • Encourage community and stakeholder collaboration in development decisions Local leaders and the technical assistance team then work on how to apply these principles in a way that makes sense for the community through a hands-on session. Topics to be explored include: • How to set smart growth goals • How to develop an action plan for implementation using a foundational community planning document such as the transportation capital budget, comprehensive plan or zoning code • A shift in funding allocations and economic development plans • Crafting new policy • Amending core planning documents 117 Assistance provided with grant support from US EPA's Office of Sustainable Communities under their Building Blocks for Sustainable Communities Program. Tool: Planning for economic and fiscal health Provider: Smart Growth America Summary: Smart growth policy can help communities save money now, reduce their liabilities for the future and use targeted investment to spur economic development. The “planning for economic and fiscal health” workshop draws on successful private and public sector lessons to help local leaders foster smart growth communities that cost their taxpayers less to build, run and maintain. This workshop first brings you the latest lessons in how smart growth saves money for local governments, makes money for businesses and is integral for the long-term fiscal and economic health of the community. Using an interactive and hands-on method, the workshop then shows how to apply these lessons in your community. Description: The first half of the technical assistance workshop focuses on the ways in which smart growth approaches save the community money, including: • increasing tax revenues and reducing tax burdens • attracting new businesses • increasing the efficiency of the labor market • providing greater stability in times of uncertainty and rising energy costs • investing public funds to stimulate private investment • increasing local capital circulation • providing a foundation for long term fiscal and economic health and competitiveness Participants will also learn how to overcome serious barriers to implementing smart growth including: • a lack of understanding of the relationship between development and municipal costs and revenues • the importance of growing small and mid-size businesses • the role of adjacency to value creation This smart growth foundation is then applied in the second half of the day when the technical assistance team joins participating community members to look at the community’s economic development plans and projects to evaluate how the current situation compares to smart growth principles. Working with the community, the team will create specific changes to strategy and identify next steps in planning for fiscal and economic health that makes sense for the community, which may include suggestions for changes to the capital budgeting process, permitting process, regulatory framework and direction of economic development incentives. A follow-up implementation memo will gauge progress and leave the community with further actionable next steps. 118 PERSON COUNTY BOARD OF COUNTY COMMISSIONERS 304 South Morgan Street, Room 212 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 December 6, 2013 “Sample DRAFT” To Whom It May Concern: As Chair of the Person County Board of Commissioners, I would like to offer my support for our application for the Implementing Smart Growth 101 workshop. As the economy recovers, we anticipate residential growth in the southern part of our county. At the same time, both city and county leaders are dedicated to economic development initiatives and growing our business sector. I hope that the Implementing Smart Growth 101 workshop will provide us with a unified vision and fundamental tools for managing these two areas of growth. Our intent is to take the concepts learned during the workshop and integrate them into our community strategic plan and our economic development planning efforts, so they can be implemented. Thank you for your consideration. Sincerely, Chairman, Person County Board of Commissioners 119 Upon a motion by Commissioner __________________________, and a second by Commissioner _____________________________ and majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 2nd day of December 2013, as follows: Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety (1,000) Transportation 1,663 Economic and Physical Development 1,000 REVENUES General Fund Intergovernmental Revenues (1,000) Other Revenues 7,463 Fund Balance Appropriation (4,800) EXPENDITURES Library Development Trust Fund 5,370 REVENUES Library Development Trust Fund Fund Balance Appropriation 5,370 Explanation: BUDGET AMENDMENT Reduction of VIP grant revenue and expenditures to reflect contract adjustments (-$1,000); receipt of insurance claim proceeds for damage to a PATS vehicle ($1,663); receipt of Weight Loss Challenge grant ($1,000); reduction of fund balance appropriation (-$4,800) in Public Health Department due to receipt of rental payments from Duke Health for space leased in Human Services Building ($4,800); appropriation of Library Development Trust funds for installation of security equipment ($5,370). Budget Amendment 8120