Agenda Packet May 20 2013PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 20, 2013
9:00 am
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #1
Resolution of Appreciation ……………………………………….. Chairman Clayton
ITEM #2
Quarterly Safety Award ……………………………………………………. Heidi York
PUBLIC HEARING:
ITEM #3
Financial Grant Incentive for Project P90X estimated at
$531,385 over six years ………………………………………………….. Stuart Gilbert
ITEM #4
Consideration to Grant or Deny approval of
Financial Grant Incentive for Project P90X estimated at
$531,385 over six years …………………………………………….. Chairman Clayton
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PUBLIC HEARING:
ITEM #5
Financial Grant Incentive for Project Line5 estimated at
$1,074,290 over ten years ……………………………………………….. Stuart Gilbert
ITEM #6
Consideration to Continue or Postpone Public
Hearing related to Financial Grant Incentive for
Project Line5 estimated at $1,074,290 over ten years …………… Chairman Clayton
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
APPROVAL OF MINUTES:
ITEM #7
April 29, 2013
May 6, 2013
OLD BUSINESS:
ITEM #8
Zoning Ordinance pertaining to Nonconforming and
Accessory Uses ………………………………………………………………. Sybil Tate
NEW BUSINESS:
ITEM #9
County Employee Health Benefits Plan for FY13-14 …………………….. Heidi York
& Angie Warren
ITEM #10
Kerr-Tar Regional Council of Governments’
Request for a Special Assessment ………………………………………….. Heidi York
ITEM #11
Sewer Extension for New Roxboro Veterinary Hospital ………………. Ray Foushee
ITEM #12
Budget Amendment ……………………………………………...…. Amy Wehrenberg
ITEM #13
Presentation of the Fiscal Year 2013-2014 Proposed Budget ……………. Heidi York
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CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
Closed Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease
of real property
CLOSED SESSION #2
Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the
county (economic development)
CLOSED SESSION #3
Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the
county (economic development)
RECESS the meeting to the date and time of first budget work session
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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RESOLUTION OF APPRECIATIONRESOLUTION OF APPRECIATIONRESOLUTION OF APPRECIATIONRESOLUTION OF APPRECIATION
WHEREAS,WHEREAS,WHEREAS,WHEREAS, Debra PergersonDebra PergersonDebra PergersonDebra Pergerson has served the people has served the people has served the people has served the people oooof Person Counf Person Counf Person Counf Person Counttttyyyy
during during during during her her her her tenuretenuretenuretenure as a as a as a as a Administrative Support SpecialistAdministrative Support SpecialistAdministrative Support SpecialistAdministrative Support Specialist in in in in
the the the the InspectionsInspectionsInspectionsInspections DepartmentDepartmentDepartmentDepartment; and; and; and; and
WHEREAS,WHEREAS,WHEREAS,WHEREAS, Debra PergersonDebra PergersonDebra PergersonDebra Pergerson has served has served has served has served the citizens of Person County the citizens of Person County the citizens of Person County the citizens of Person County
withwithwithwith honor, integrity, sincerity and dhonor, integrity, sincerity and dhonor, integrity, sincerity and dhonor, integrity, sincerity and dedicationedicationedicationedication, pro, pro, pro, providing viding viding viding
accurate, concise servicesaccurate, concise servicesaccurate, concise servicesaccurate, concise services for for for for tttthirtyhirtyhirtyhirty----sevsevsevseveeeennnn yearsyearsyearsyears, , , ,
September September September September 1919191976767676 –––– March March March March 2020202011113333; and; and; and; and
WHEREASWHEREASWHEREASWHEREAS,,,, Debra PergersonDebra PergersonDebra PergersonDebra Pergerson has earned the respect and admiration of has earned the respect and admiration of has earned the respect and admiration of has earned the respect and admiration of
all who have known hall who have known hall who have known hall who have known herererer and worked with hand worked with hand worked with hand worked with herererer througthrougthrougthroughout hout hout hout
hhhherererer career; andcareer; andcareer; andcareer; and
WHEREAS, WHEREAS, WHEREAS, WHEREAS, the County of Person recognizes the many contributions the County of Person recognizes the many contributions the County of Person recognizes the many contributions the County of Person recognizes the many contributions
Debra PergersonDebra PergersonDebra PergersonDebra Pergerson has made to the County and offers hhas made to the County and offers hhas made to the County and offers hhas made to the County and offers herererer
sincere best wishes for sincere best wishes for sincere best wishes for sincere best wishes for her her her her retirement.retirement.retirement.retirement.
NOW, THEREFORENOW, THEREFORENOW, THEREFORENOW, THEREFORE, I, , I, , I, , I, Jimmy B. ClaytonJimmy B. ClaytonJimmy B. ClaytonJimmy B. Clayton, Chairman of the Person County , Chairman of the Person County , Chairman of the Person County , Chairman of the Person County
Board oBoard oBoard oBoard of Commissioners, do hereby extend this Resolution of Appreciation f Commissioners, do hereby extend this Resolution of Appreciation f Commissioners, do hereby extend this Resolution of Appreciation f Commissioners, do hereby extend this Resolution of Appreciation
to to to to Debra PergersonDebra PergersonDebra PergersonDebra Pergerson for continually striving to make Roxboro and Person for continually striving to make Roxboro and Person for continually striving to make Roxboro and Person for continually striving to make Roxboro and Person
County a better place to live and work.County a better place to live and work.County a better place to live and work.County a better place to live and work.
AdoptedAdoptedAdoptedAdopted, , , , this, this, this, this, the the the the 22220th0th0th0th day of day of day of day of MMMMayayayay, 20, 20, 20, 2011113333....
________________________________________________________________________________________________________________________________________________
JJJJimmy B. Claytonimmy B. Claytonimmy B. Claytonimmy B. Clayton, Chairman, Chairman, Chairman, Chairman
Person County Board of CommissionersPerson County Board of CommissionersPerson County Board of CommissionersPerson County Board of Commissioners
Attest:Attest:Attest:Attest:
________________________________________________________________________________________________________________________________________________
Brenda B. ReavesBrenda B. ReavesBrenda B. ReavesBrenda B. Reaves, NCCCC, CMC, NCCCC, CMC, NCCCC, CMC, NCCCC, CMC
Clerk to the BoardClerk to the BoardClerk to the BoardClerk to the Board
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AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: Person County Government Quarterly Safety Award
Summary of Information:
The Person County Safety Committee implemented a new safety recognition program in July
2012. Each quarter, the Person County Safety Committee selects a county department safety
winner. This is a competitive award based on established criteria including: attendance at county
trainings, reporting accidents in a timely manner, submitting accident investigation forms,
reporting hazards, performance on facility inspections, and emergency procedures testing and
other outstanding safety acts.
The department will be presented a certificate and plaque with their department’s name listed.
The plaque is located in the hallway outside the Commissioners’ Meeting Room. An article will
be in the county newsletter and submitted to the local paper to highlight the outstanding measures
of the county department.
This award is presented quarterly and this is the third recipient to achieve this honor.
Recommended Action: Allow the County Manager to recognize the county department that has
earned the third Person County Government Safety Award.
Submitted By: Heidi York, County Manager
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AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: Project P90X Public Hearing
Summary of Information: Project P 90X is the code name of a business that is interested in
relocating to Person County creating up to 250 jobs over the next 6 years and investing $18,500,000
of new capital investment personal property, and $7,100,000.00 in new real property investment in
Person County. They would like to receive financial incentives from Person County to entice them to
locate in Person County. The Person County financial incentive is recommended by the Person
County Economic Development Director to be a total of $523,000.00 over the course of a 6 year
period of time based on meeting their job and investment criteria.
Recommended Action: Approval of financial incentive at public hearing.
Submitted By: Stuart C. Gilbert, Person County Economic Development Director
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PUBLIC HEARING NOTICE
The Person County Board of Commissioners will hold a Public Hearing on Monday, May
20, 2013 at 9:00 am in the Board of Commissioners’ meeting room, Room 215, Person
County Office Building, 304 S. Morgan Street, Roxboro, NC 27573.
The Board will consider the appropriation of county general funds to be made available
to the Person County Business and Industrial Center (PCBIC) for its use, in compliance
with applicable law, to assist Project P90X with the location of a manufacturing facility in
the County. Such assistance shall include but not limited to:
1. Financial Grant Incentive over a 6 year period of time estimated at $531,384.90
based on net new capital investment of over $24 million and up to 250 new jobs
over 6 years.
The consideration provided by Project P90X referenced in Item 1 above includes a
verifiable commitment to (i) specified levels of capital investment and new employment
within the County and (ii) and no Financial grant requiring to be repaid to the County in
connection with said project based on the fact that the project owner will pay property
taxes and be provided a County financial grant AFTER they have paid their property
taxes for the year they are receiving a financial grant.
The public benefits to be derived from this economic development project are increases
in the property tax base, employment opportunities, tax revenues and business
prospects in the County.
Brenda B. Reaves
Clerk to the Board
Person County Board of Commissioners
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AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: Project Line5 Request to Postpone Public Hearing
Summary of Information: Project Line 5 is a code name of a business that is interested in
establishing a new operation in Person County. A public hearing notice has been duly advertised and
a public hearing was scheduled for May 20, 2013. However the business does not want this to go
before a public hearing at this time. I hope that we will be able to find out a time certain that we may
be able to continue this public hearing.
Recommended Action:
Either continue this public hearing for a date certain next month or postpone this public hearing, per
the request of the business.
Submitted By: Stuart C. Gilbert, Person County Economic Development Director
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PUBLIC HEARING NOTICE
The Person County Board of Commissioners will hold a Public Hearing on May 20,
2013, at 9:00 am in the Board of Commissioners’ meeting room, Room 215, Person
County Office Building, 304 S. Morgan Street, Roxboro, NC 27573.
The Board will consider the appropriation of county general funds to be made available
to the Person County Business and Industrial Center (PCBIC) for its use, in compliance
with applicable law, to assist Project Line5 with the location of a manufacturing facility in
the County. Such assistance shall include but not limited to:
· Financial Grants over a 10 year period of approximately $1,074,290.00 based on a
new capital investment as outlined in the spreadsheet that is available in the Person
County Clerk to the Board’s office.
· Applying for additional grant funds to assist in the recruitment of this project.
The consideration provided Project Line5 outlines commitment to (i) specified levels of
capital investment and new employment within the County and (ii) repayment of sums
expended by the County in connection with the financial grants that will be provided
based on the stated levels of investment and employment agreed by Project Line5 are
reached within specified time frames.
The public benefits to be derived from this economic development project are increase
in the property tax base, employment opportunities, tax revenues and business
prospects in the County.
Brenda B. Reaves
Clerk to the Board
Person County Board of Commissioners
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April 29, 2013
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 29, 2013
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in regular
session on Monday, April 29, 2013 at 6:30 pm at the Bushy Fork Grange Hall located at 7854
Burlington Road Hurdle Mills for the purpose of holding an informal “Community Conversations”
meeting to receive feedback from the community about services, suggestions for improving County
Government, and the opportunity to shed some light on the budget process in general.
Chairman Clayton called the meeting to order, led invocation and the Pledge of
Allegiance. Vice Chairman Jeffers was absent until 7:35 pm.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Newell, and carried 4-0 to approve the agenda.
COMMUNITY CONVERSATIONS MEETING:
Attendees were given the opportunity to sign up with the Clerk to the Board to address
the Board or the option to write down questions or comments to be read.
A total of 45 people were in attendance which included Board members, county staff and
citizens.
County Manager, Heidi York told the group the Community Conversations meetings
were developed to show more transparency in county government as well as give the public a
chance to speak to the commissioners about community priorities prior to the proposed budget.
Ms. York highlighted the Person County Government Citizens’ Guide to the Budget presented to
all attendees upon arrival. The handout included basic budget information including an overview
of the budget process, county accomplishments, neighboring counties’ tax rates, revenue neutral
tax rate, the county’s support of education, an update on economic development, the Capital
Improvement Plan FY2014-2018 as well as explained where revenue is gained and to which
county services or function areas it is spent.
Clerk to the Board, Brenda Reaves, called the names of those individuals who had signed
up to speak in the following order:
Mr. Barry Matherly of 891 Hawkins Loop Road, Roxboro and the current Bushy Fork
Booster Club President expressed a desire for a gym that could be used for sports other than
basketball, such as volleyball and tennis as the County is planning to spend money on the roof of
the current Bushy Fork gym. Ms. York noted county staffs are looking at the idea of constructing
a new gym in lieu of the replacing the current roof from shingle to metal and if the idea has merit
and is feasible to stay within the same $134,000 budget. Mr. Matherly stated the lighting on the
main field at the Bushy Fork park is too dim and thereby causing a safety issue. Commissioner
Puryear asked Mr. Matherly about the relationship the Booster Club experiences with the county
recreation department. Mr. Matherly stated their relationship with John Hill, Director at the
Recreation, Arts and Parks Department is outstanding.
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April 29, 2013
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Mr. Chris Chandler of 5754 Burlington Road, Roxboro addressed his concerns to the
Board related to improvements needed at the Kirby Auditorium based upon his experiences
assisting backstage with his sister’s dance company’s annual recital for numerous years. Mr.
Chandler commented there have been glitches with the sound equipment, air conditioning, and
space issues due to storage of props. Mr. Chandler questioned the funds from rentals not being
used for upgrades at the Kirby. Mr. Hill agreed the Kirby facility could use many upgrades
noting the department was always looking into maintenance issues with a priority given to safety.
Mr. Hill explained the rental funds were deposited in the general fund. Mr. Hill added that staffs
are exploring reconfiguring space and if relocating and cleaning out props would be agreeable
with the Arts Council and Piedmont Community College (PCC). General Services Director, Ray
Foushee confirmed two new air conditioning units were installed last year. Mr. Chandler
suggested a community fundraiser to raise funds for specific upgrades and noted an equipment
lease may be an option to keep equipment current. Ms. York stated she would pass along his
comments to Erin Ganey, the Arts Council and PCC noting a new roof is slated to be installed
next fiscal year in the amount of $342,273.
Mr. Jay Jennings of 155 High Rock Road, Hurdle Mills spoke on the following two
topics: Farm Tour and Water Quality. Mr. Jennings stated three Person County farms were
recently featured in the Piedmont Farm Tour. Ms. York noted Person County had its first annual
Farm Tour last fall and was sponsored by the Person County Museum of History and the
Cooperative Extension Program. Mr. Jennings stated a new nutrient control criteria development
plan through which the state would begin looking at other nutrients beyond nitrogen and
phosphorous and other river basins (i.e., Tar River and Roanoke River) in addition to the criteria
and regulations for the Falls Lake. Mr. Jennings stated public comments are being accepted until
May 24, 2013 related to the proposed plan. Chairman Clayton stated he was aware noting there is
legislation proposed as well. Mr. Jennings advocated for legislation to delay implementation of
any rules until monitoring data can prove the water quality is altered or not. Commissioner
Puryear asked the County Manager, Heidi York to research if Person County can request an
injunction and outline the process for such at the Board’s next meeting. Commissioner Puryear
asked Mr. Jennings his opinion related to the county’s paying the stormwater fees from the
county fund balance as done in the current budget year or if the fees should be imposed upon the
citizens. Mr. Jennings responded that he would be in favor of a fee being assessed upon citizens
so that they would be educated and aware of the stormwater rules to which they have to comply.
Mr. Cylde Whitfield of 6738 Burlington Road, Hurdle Mills spoke on the following two
topics: Taxes and Horses. Mr. Whitfield expressed dissatisfaction with the recent property
revaluation and highlighted a recent Courier-Times online poll revealing 85% of the respondents
were as well noting the household net worth had decreased from $126,000 in 2007 to $77,000 in
2010. Mr. Whitfield stated the property values were too high and the property owners needed
relief reiterating 2012 realtor data that 70-75% of 550 houses sold for less than the 2012 tax
value. Commissioner Puryear agreed with Mr. Whitfield noting he wanted the revaluation
reconsidered however the Board voted 3-2 to forward all revaluation appeals to the Board of
Equalization and Review. Commissioner Puryear noted the revaluation resulted in $800,000-
$900,000 in additional revenue for the county and was essentially a tax increase for the residents.
Commissioner Puryear stated support of a revenue neutral tax rate for the upcoming budget. Tax
Administrator, Russell Jones stated that the revenue neutral rate would equal less than a penny
decrease at this point noting some properties in the county had their values decreased as a result
of the revaluation. Mr. Whitfield advocated for local law related to the care of horses and the size
of pasture required for a horse noting there are two residents in his community keeping a horse on
a quarter of an acre that has no grass nor a proper place for the horse to roam and run.
Commissioner Blalock asked the Animal Services Director, Ron Shaw if there were any rules in
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April 29, 2013
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place. Mr. Shaw stated there were not any rules currently in place noting his agreement with Mr.
Whitfield that horses needed an adequate space to run. Ms. York told the group the Board will
have on its May 6, 2013 agenda for consideration a revised Animal Services Ordinance to which
the Board could further discuss inclusion of horse related law.
Ms. Kelly Foti of 24 Coney Pine Avenue, Roxboro requested Board input relative the
proposed Senior Center Strategic Plan covering the next four years. The Person County Senior
Center consists of six employees, over one hundred volunteers and operates with a budget of over
$500,000. The Person County Senior Center provides Home and Community Care Block Grant
services through the Older Americans Act in conjunction with support from the NC Division of
Aging and Adult Services, Kerr-Tar Regional Area on Aging and Person County. Ms. Foti noted
the Person County Community Health Survey shows the population age 70-74 is expected to
grow by 71% by 2030 and the age group 74-84 to grow by 55%. To serve a growing older adult
population, the Strategic Plan addresses the need for increased facility space, increased
preventative services, expanded low cost services and expanded programs. Commissioner
Newell asked Ms. Foti about the transportation services. Ms. Foti stated the Older Americans Act
(federal guidelines) mandates access for transportation to older adults and provides limited
funding for such. Commissioner Blalock requested a copy of the Older Americans Act.
Ms. York thanked everyone for attending the Community Conversations meeting and
encouraged use of the anonymous suggestion box online. Ms. York noted the recommended
budget would be presented to the Board on May 20, 2013 and the budget public hearing is
scheduled for June 3, 2013 at 7:00 in the County Auditorium.
Commissioner Newell encouraged the public to voice their opinion prior to the adopted
budget as the commissioners are now making priorities.
Commissioner Puryear suggested the attendees to stay for the business part of the
meeting related to the Capital Improvement Plan.
Mr. Matherly asked the Tax Administrator a case specific question related to the process
of the revaluation. Mr. Jones reviewed the appeal process which is currently with the Board of
Equalization and Review. Mr. Jones recommended Mr. Matherly and any other citizens to call
the revaluation hotline at 322-6111 to ask questions and to schedule an appointment by noon on
May 31, 2013 with the Board of Equalization and Review. Mr. Jones confirmed citizens must
appeal with the Board of Equalization and Review to be eligible to appeal to the state level. Mr.
Jones added that following the appeal level a letter will be mailed to the citizen with the appeal
outcome and the next step process in the appeal. Commissioner Newell stated taxpayers may
walk into a Board of Equalization and Review meeting and for an appeal by the noted deadline.
ADOPTION OF CAPITAL IMPROVEMENT PLAN FOR FY 2014-2018
County Manager, Heidi York reminded the Board the Capital Improvement Plan (CIP)
for FY2014-2018 was presented to the Board at its April 1, 2013 meeting noting the budget
appropriations for funding would only apply to the projects planned in the FY2014 with the
remaining years serving for planning purposes only. Ms. York added any projects projected to be
included in a financing would again come before the Board for approval.
Vice Chairman Jeffers requested the Finance Director, Amy Wehrenberg to provide an
overview of the debt services.
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Ms. Wehrenberg stated Person County debt service ratio is at 7% comparable to 10% of
the population group and 12% statewide. Ms. Wehrenberg noted Person County will have a
substantial amount of debt dropping off in FY2016 and coupled with the availability of low
interest rates, the opportunity presents itself for Person County to take on additional debt.
Commissioner Puryear stated opposition to the recommended CIP and did not agree with
taking on additional debt.
A motion was made by Vice Chairman Jeffers, and carried 3-2 to approve the Capital
Improvement Plan FY2014-2018 as presented. Chairman Clayton, Vice Chairman Jeffers and
Commissioner Blalock voted in favor of the motion. Commissioners Puryear and Newell voted
in opposition to the motion.
RECESS:
A motion was made by Commissioner Puryear, and carried to recess the meeting at 8:12
pm until May 6, 2013 at 6:00 pm for the purpose of closed session discussion jointly with the
City of Roxboro of matters relating to the location or expansion of industries or other businesses
in the county per General Statutes 143-318.11(a)(4).
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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May 6, 2013
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 6, 2013
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers - ABSENT Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, May 6, 2013 at 6:00 pm in the Commissioners’ meeting
room in the Person County Office Building. The purpose of the meeting will be for
closed session discussion jointly with the City of Roxboro of matters relating to the
location or expansion of industries or other businesses in the county per General Statute
143-318.11(a)(4).
Person County Attendees:
Chairman Clayton, Commissioners Blalock, Puryear and Newell
County Manager, Heidi York
Clerk to the Board, Brenda Reaves
City of Roxboro Attendees:
Mayor Merilyn Newell, Mayor Pro-Tem William Davis, Council Members:
Henry Daniel, Sandy Stigall, Mark Phillips, and Byrd Blackwell
City Manager, Stephen Steese
Chairman Clayton called the meeting to order. Vice Chairman Jeffers was absent.
CLOSED SESSION #1:
A motion was made by Commissioner Puryear, and carried 4-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) jointly with the City of Roxboro at 6:04 pm with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ron Aycock, Economic Development Director, Stuart Gilbert,
Economic Commission Chairman/Person County Business Industrial Center Chairman,
Randy Reynolds and the City of Roxboro attendees listed above.
A motion was made by Commissioner Blalock, and carried 4-0 to return to open
session at 7:01 pm.
A motion was made by Commissioner Puryear, and carried 4-0 to recess briefly.
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May 6, 2013
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Chairman Clayton called the meeting to order at 7:04 pm, led invocation and the
Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear, and carried 4-0 to add the
following items to the agenda, move Item #4 to be considered before Item #3 and to
approve the agenda as adjusted:
· a Public Service Recognition Week Proclamation, and
· Two additional Closed Sessions per General Statute 143-318.11(a)(4) for
the purpose of discussion of matters relating to the location or expansion
of industries or other businesses in the county (economic development).
INFORMAL COMMENTS:
There were no comments from the public.
APPROVAL OF MINUTES:
A motion was made by Commissioner Puryear, and carried 4-0 to approve the
minutes of April 1, 2013 and April 15, 2013.
TAX ADMINISTRATIVE REPORT:
A motion was made by Commissioner Puryear, and carried 4-0 to approve the
Tax Administrative Report noting the Releases for the month of March, 2013.
OLD BUSINESS:
REVISED PERSON COUNTY ANIMAL SERVICES ORDINANCE:
County Attorney, Ron Aycock requested the Board to consider an amendment for
the section outlining the effective date to read: effective upon adoption.
Animal Services Director, Ron Shaw stated the Person County Animal Control
Advisory Board has been working on a comprehensive revision to the Animal Control
Ordinance over the last two years. The first revised version of the Ordinance was
presented to the Board of Commissioners in early 2011. Since that time, the Animal
Control Advisory Board has been updating their Ordinance to incorporate best practices
for enforcement and animal welfare.
Mr. Shaw presented the revised Animal Services Ordinance for Board
consideration of adoption and recognized the members of the Animal Services Board
present in the audience.
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Commissioner Blalock asked Mr. Shaw about Section 5, Possession of Livestock:
The Person County Animal Services Department shall enforce the applicable State Laws
in reference to the care and possession of livestock. Mr. Shaw noted the current Animal
Cruelty Officer, Mike Fuqua would enforce such rules. Commissioner Blalock requested
the applicable State Laws be linked to the Animal Services web site.
Mr. Shaw stated the Animal Services Department and advisory board would be
recommending to the County Manager a future proposal for the ability to issue citations.
A motion was made by Commissioner Puryear, and carried 4-0 to adopt the
Animal Services Ordinance. By unanimous vote on the first reading of the Animal
Services Ordinance, the ordinance was adopted May 6, 2013.
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INTERLOCAL AGREEMENT BETWEEN THE CITY OF ROXBORO AND
PERSON COUNTY FOR PLANNING ADMINISTRATION:
County Manager, Heidi York reminded the Board that at their previous meetings
in March and April, the Board has reviewed the draft Interlocal Agreement with the City
of Roxboro for joint planning administration as well as combining the appointed boards
noting the Board of Commissioners was not in favor of combining the planning boards or
the boards of adjustment. Ms. York stated Roxboro City Council also received the
Agreement and shared the consensus of the Board to not combine the planning boards
and boards of adjustment at this time. Ms. York noted Roxboro City Council directed the
City Manager to move forward on combining the planning department staffs and to begin
working towards the development of an Unified Development Ordinance (UDO) for the
City and County. Ms. York presented a revised Interlocal Agreement reflecting such
changes for consideration and discussion. Ms. York reminded the Board that the joint
planning department would consist of a shared director, Aaron Holland, who would
report to both the City and County Managers and a county planner and a currently vacant
technician position, both of which would be supervised by the director. Ms. York
confirmed the joint planning department would be cost neutral to both the City and
County.
Ms. York told the group the estimated cost of creating an UDO is approximately
$60,000. Ms. York stated the UDO process is estimated to take two years with the costs
spread over two fiscal years. Ms. York stated she would propose in the two upcoming
budgets Person County’s share of $15,000 in each year noting the City of Roxboro would
do the same. Once the UDO process is complete, both governing bodies would have the
opportunity to consider merging the planning boards and boards of adjustment.
Ms. York introduced Michael Ciriello, Planning Director for the Kerr-Tar
Regional Council of Governments, to answer any questions from the Board related to the
UDO process for the City and the County. Mr. Ciriello stated the UDO would combine
all independent ordinances and guidelines for the city and county into a single, simplified
document which would streamline the approval and review process, be more cost
effective for citizens, and more efficient for planning staff. Mr. Ciriello noted that the
UDO process would be an opportunity for both the city and county to identify and repair
inconsistencies, redundancies or confusion within the ordinances making sure the UDO is
consistent with long-term plans. Mr. Ciriello stated the need to establish a steering
committee to oversee the process and to assist in soliciting input from residents. Mr.
Ciriello estimated the costs of contracting with a private consultant to facilitate the
creation of the UDO process at $100,000 but the costs may be decreased to $60,000 by
using city and county staffs and the regional resources at the COG.
Ms. York told the Board that approval of the Interlocal Agreement would not be
appropriating the funding for the UDO process noting a Request for Proposals would be
released and the responding proposals would be evaluated and presented to the Board for
approval. Ms. York anticipates the UDO process to begin in January 2014.
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May 6, 2013
20
Commissioner Puryear expressed concerns with the director position being
supervised by both city and county managers and that there is no cost savings noting the
UDO would cost the county noting Roxboro City Council has more reasons to proceed
with the UDO due to their ordinance being much older than the county’s current
ordinance. Commissioner Puryear stated he would vote in support of the presented
Interlocal Agreement but wanted to go on record for the county to have the option to
terminate and revert back to the current procedure if the process did not proceed
smoothly.
Commissioner Blalock asked Ms. York if the City shares cost for the county
owned building space. Ms. York stated the city and county have a cost share agreement
to which that is a part.
A motion was made by Commissioner Blalock, and carried 3-1 to adopt the
Interlocal Agreement between the City of Roxboro and Person County for Planning
Administration. Commissioner Newell cast the lone dissenting vote noting he was not
convinced the joint planning department would improve services.
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May 6, 2013
21
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May 6, 2013
22
35
May 6, 2013
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36
May 6, 2013
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37
May 6, 2013
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May 6, 2013
26
NEW BUSINESS:
REQUEST FOR ADDITIONAL FUNDING FOR THE SHERIFF’S OFFICE AND
DETENTION CENTER:
Person County Sheriff Dewey Jones and Chief Deputy Al Rhew presented the
Board with a request for additional funding for the Sheriff’s Office and Detention Center
budgets for the current fiscal year.
Chief Deputy Rhew requested additional funding for the Vehicle Maintenance
and Repairs line in the amount of $20,000. The Sheriff’s Office budget for FY12-13
appropriated $50,000 for Vehicle Maintenance and Chief Deputy Rhew estimated an
additional $20,000 needed to complete the current year budget. Chief Deputy Rhew
stated factors affecting the needed increase are 1) higher than normal projected
maintenance costs, and 2) operating seven vehicles with over 100,000 miles and eight
vehicles with over 90,000 miles which is higher than Person County maximum Vehicle
Replacement Policy. These two factors are the main influence of high cost, because as
vehicles get older, high mileage maintenance costs are more expensive such as drive train
problems, things other than general maintenance. Chief Deputy Rhew confirmed the
Sheriff’s Office has a total of 56 vehicles. County Manager, Heidi York stated the
Sheriff’s Office has requested six new vehicles in the upcoming budget, however she will
be proposing eight new vehicles.
Chief Deputy Rhew requested an increase in the Detention Center’s contracted
food service/supplies budget line of $144,000. Sheriff Jones noted the price per meal for
incarcerated people had not gone up however arrests associated with recent drug
operations have contributed to an increase in the inmate population. In preparing the
2012-2013 Sheriff’s budget, Sheriff Jones and Chief Deputy Rhew estimated the cost of
housing an inmate for one year at $4,938 and the request was based on an average
number of 88 inmates by averaging the inmate population in years 2009-2011 however in
2012 there was a spike in population because of a successful drug operation which raised
the average to 105. In 2013 another spike in population resulted for several months
housing the maximum population of 136. Sheriff Jones noted adjustments for the
upcoming budget request for 2013-2014 will increase to $550,171. Sheriff Jones
expressed his pleasure with his proactive drug unit with the recent drug operations
warning that 95% of crimes are drug associated.
A motion was made by Commissioner Puryear, and carried 4-0 to approve
additional funding to cover the costs on a monthly basis as presented to the County
Manager through the end of the current fiscal year for the Sheriff’s Office and Detention
Center budgets.
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May 6, 2013
27
REVIEW OF THE BOARD OF COMMISSIONERS’ RULES OF PROCEDURES:
County Manager, Heidi York reminded the Board at its January 7, 2013 meeting,
the Board voted 3-2 to no longer require a second to a motion. Staff was directed to bring
this item back for evaluation at the first meeting in May. Ms. York requested the Board
to evaluate the Board’s decision to not require a second to a motion.
A motion was made by Commissioner Blalock, and carried 4-0 to extend the
trial basis for not requiring a second to a motion until the first meeting in September 2013
at which time, the process will be revaluated.
CDBG MONTHLY REPORTING:
County Manager, Heidi York presented to the Board the CDBG monthly activities
report for April 2013 and a Monthly Performance Status Report for April 2013 that is due
to be submitted to the Division of Community Assistance.
A motion was made by Chairman Clayton, and carried 4-0 to accept the monthly
report as presented.
BUDGET AMENDMENT:
Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendment.
Upon a motion by Commissioner Newell, and majority vote (4-0), the Board of
Commissioners of Person County does hereby amend the Budget of the Fund(s) listed
below on this, the 6th day of May 2013, as follows:
Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 21,300
Contingency (21,000)
REVENUES General Fund
Other Revenues 300
EXPENDITURES Economic Catalyst Special Revenue Fund 500,000
REVENUES Economic Catalyst Special Revenue Fund
Intergovernmental Revenues 480,000
Fund Balance Appropriation 20,000
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May 6, 2013
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EXPENDITURES Airport Construction Capital Project Fund
2009 Vision 100 Projects (4,508)
2010 Vision 100 Projects 151,462
Taxiway Lighting Repair Project 19,713
REVENUES Airport Construction Capital Project Fund
Federal Grant-2010 Vision 100 136,315
Federal Grant-2009 Vision 100 (4,055)
Federal Grant-Taxiway Lighting Repair Project 17,742
Local Match-2010 Vision 100 15,147
Local Match-2009 Vision 100 (453)
Local Match-Taxiway Lighting Repair Project 1,971
Explanation:
Received a donation for EMS ($300); requesting to utilize contingency funding (-$21,000) to
cover service transitional costs and fuel shortages in Animal Services ($21,000); received a
notification from the NC Rural Center that a drawdown of grant funds ($480,000) is due for a
project approved by the Board of Commissioners in 2010 for Eaton Corporation that was
completed in November 2012 and required a local match ($20,000) to be allocated from
available funds in the Economic Catalyst Special Revenue Fund; appropriating DOT's newly
allotted 2010 Vision 100 grant funds for future Airport Projects ($150,000) that requires a local
match ($16,667) to be allocated from available funds in the Airport Construction Capital Project
Fund; and utilizing remaining portion of 2009 Vision 100 funds (-$4,508) and partial 2010
Vision 100 funds (-$15,205) for new Taxiway Lighting Repair Project at the Airport ($19,713).
PUBLIC SERVICE RECOGNITION WEEK PROCLAMATION:
Chairman Clayton read the Public Service Recognition Week Proclamation
designating the week of May 5-11, 2013 for all citizens to recognize the accomplishments
and contributions of government employees at the federal, state, county and city levels.
A motion was made by Commissioner Newell, and carried 4-0 to adopt the
Public Service Recognition Week Proclamation.
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May 6, 2013
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May 6, 2013
30
CHAIRMAN’S REPORT:
Chairman Clayton reported the next NC Association of County Commissioners’
Environmental Committee meeting will be held on May 10, 2013 at 10 00 am.
MANAGER’S REPORT:
County Manager, Heidi York relayed an invitation from the Roxboro Area
Chamber of Commerce for an AT&T meeting to announce expansion from 3G to 4G
services on May 13, 2013 at 11:00 am.
COMMISSIONER REPORT/COMMENTS:
Commissioner Puryear had no comments.
Commissioner Blalock asked the County Manager to forward to all
commissioners the fact sheet related to Senate Bill 612.
Commissioner Newell had no comments.
CLOSED SESSION #1 RECONVENES:
A motion was made by Commissioner Puryear, and carried 4-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 8:14 pm with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Economic Development Director, Stuart Gilbert.
A motion was made by Commissioner Newell, and carried 4-0 to return to open
session at 8:40 pm.
A motion was made by Commissioner Blalock, and carried 4-0 to schedule a
public hearing at the Board’s next meeting, May 20, 2013 related to Project Line5
financial incentives.
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May 6, 2013
31
CLOSED SESSION #2:
A motion was made by Commissioner Blalock, and carried 4-0 to enter Closed
Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real
property at 8:42 pm and to permit the following individuals to attend: County Manager,
Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, General
Services Director, Ray Foushee, Person Industries Director, Wanda Rogers and Person
Industries Assistant Director, Becky Clayton.
A motion was made by Commissioner Blalock, and carried 4-0 to return to open
session at 9:15 pm.
CLOSED SESSION #3:
A motion was made by Commissioner Blalock, and carried 4-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 9:15 pm and to permit the following individuals to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Economic Development Director, Stuart Gilbert and IT Director, Gary Latta.
A motion was made by Commissioner Puryear, and carried 4-0 to return to open
session at 9:28 pm.
CLOSED SESSION #4:
A motion was made by Commissioner Newell, and carried 4-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 9:29 pm and to permit the following individuals to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Economic Development Director, Stuart Gilbert.
A motion was made by Commissioner Blalock, and carried 4-0 to return to open
session at 9:49 pm.
A motion was made by Commissioner Puryear, and carried 4-0 to schedule a
public hearing at the Board’s next meeting, May 20, 2013 related to Project P90X
financial incentives.
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May 6, 2013
32
ADJOURNMENT:
A motion was made by Commissioner Puryear, and carried 4-0 to adjourn the
meeting at 9:52 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
45
AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: Discussion of Zoning Ordinance pertaining to nonconforming uses and
accessory uses
Background information:
The Board of Commissioners requested that the Planning Board provide recommendations for
amending the nonconforming use and accessory use sections of the Zoning Ordinance.
Recommendations from the Planning Board were presented to the Commissioners in October. A
public hearing on the recommended changes was conducted at the Commissioners’ January 7th
meeting. During this meeting, the BOC asked to further discuss sections 101-2, 102-1, 60-5 and
60-6 of the current Zoning Ordinance.
At the April 1st meeting, the BOC approved changes to 101-2 and decided to make no changes to
102-1. The BOC instructed staff to gather information from other counties regarding zoning
regulations of accessory units. The BOC discussed the option of allowing accessory structures to
be located 5ft from any property line – front, side and rear. The BOC asked that 60-5, 60-6 be
discussed further at the May 20th meeting.
Attached are the changes to the zoning ordinance that have been recommended by the Planning
Board and approved by the BOC thus far.
Summary of Information:
Below is a chart that compares Person County’s existing accessory use regulations and the
proposed changes to the accessory use regulations from the Planning Board with other counties.
At the bottom of the table, staff has listed the least restrictive options from any of the ordinances
reviewed.
Staff recommends all of the least restrictive options, except the setback requirement for
accessory structures located in the front yard. Instead, staff recommends decreasing the setback
requirement to 25ft from front property lines and increasing the requirement to 40ft for
properties on NC and US highways. The Person County Zoning Ordinance requires a 40ft
setback for dwellings on NC and US highways and a 25ft setback from other right-of-ways.
46
County Distance from side
and rear property
lines (60-5)
Distance from
principal structure
(60-5)
# of accessory units
allowed
(60-6)
Allowed in the
front yard?
(60-6A)
Person
(current)
5ft 5ft 3 accessories for 3
acres, 1 additional
accessory for every
acre over 3
No
Person
(proposed
by Planning
Board)
5ft 5ft 3 accessories for 3
acres, 1 additional
accessory for every
acre over 3
Yes, on lots 5
acres or larger, at
least 50 ft from
street right of
way, 25 ft from
side property line
New
Hanover
5ft, if no greater than
600 sq ft
5ft, if no greater
than 600 sq ft
N/A (no limit) Yes, if does not
exceed 50 sq ft
and houses well or
pump equipment
Scotland 10 ft from sides , 30
ft max in rear
N/A (no limit) N/A (no limit) Yes, if 30 ft from
front property line
Franklin 5ft, maximum bldg.
size is 720 sq ft for
lots under 1 acre (
distance and building
size increase as lot
size increases)
10 ft Limit is based on sq ft
allotment
Yes, in lots of 5
acres or more, 200
ft from right of
way
Granville 10 feet, 20 feet from
right-of-way
N/A (no limit) N/A (no limit) Yes, in lots over
10 acres, 25 ft
from property
line, 100 ft from
right of way
Vance 10 ft 10 ft, 30 ft from
other accessory
structure
1 per .45 acres, for
each additional .45
acres another
accessory bldg. is
allowed; must be 30ft
apart
Yes, if less than
50 sq ft and
houses well or
pump equipment
Chatham Must meet standard
setbacks of 25 ft
from side and rear
property lines, if
open car port it can
be 10 ft
N/A (no limit) N/A (no limit) Yes, it must be 40
ft from front
property line, 25 ft
from sides and
rear
Least
Restrictive
Option
5 ft N/A (no limit) N/A (no limit) Yes, if 30 ft from
front property
line
47
Based on the prior discussion of these regulations, the BOC may consider adopting one of the
following options:
OPTION 1: Adopt the least restrictive accessory use language (except as concerns the front
property line), as follows:
i. 60-5. Unless otherwise specified in this ordinance, accessory buildings may be
allowed within five feet of rear and side yard lot lines. provided they are five feet
or more from the main structure.
ii. 60-6. Unless otherwise specified in this ordinance, every principal building
hereafter erected or moved shall be located on a separate lot and in no case shall
there be more than one principal building and three permitted accessory buildings
on all lots under three acres. There shall be allowed one additional accessory
building for every acre over three acres. Industrial operations located in the GI
district shall be exempted from this provision.
iii. 60-6A. Accessory structures may be placed in the front yard, if at least 25ft from
the front property line. For lots located on NC and US highways, accessory
structures may be placed in the front yard, if at least 40ft from the front property
line.
OPTION 2: Adopt the Planning Board’s recommendations, as follows:
i. 60-5 -Accessory structures shall be located at least five feet from any principal
structure and side and rear property lines.
ii. 60-6 -Unless otherwise specified in this ordinance, every principal building
hereafter erected or moved shall be located on a separate lot and in no case shall
there be more than one principal building and three permitted accessory buildings
on all lots under three acres. There shall be allowed one additional accessory
building for every acre over three acres. Industrial operations located in the GI
district shall be exempted from this provision.
iii. 60-6A - Accessory structures shall be placed in the rear or side yard and not the
front yard of all lots under five acres. Parcels of property containing five acres or
larger may place an accessory building in the front yard provided such building is
located at least 50 feet from any street right of way line and a minimum of twenty
five feet from any side property line.
OPTION 3: Make no changes to 60-5 and 60-6.
OPTION 4: Adopt a variation of the three options above.
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Recommendation: Direct staff how to amend 60-5 and 60-6. Adopt final amendments to the
Zoning Ordinance, as attached.
Submitted by: Sybil Tate, Asst. County Manager
49
The following are either existing amendments or proposed amendments that the
Commissioners have agreed upon for adoption:
ACTION: Added
DEFINITIONS:
Nonconforming Building – A building or structure that is not in conformance with the
provisions (Section 75-Table of Dimensional Requirements) of the district in which it is
located.
Nonconforming Lot – Surveyed and recorded lots that met existing zoning regulations
when created but no longer conform with the adopted regulations.
Nonconforming Use – A lawful use of land that does not comply with the use regulations
for its zoning district but which complied with applicable regulations before adoption of
this Ordinance or the predecessor Person County Zoning Ordinance.
ACTION: No Change
101-1 Nonconforming uses may not be changed to another
nonconforming use unless the Board of Adjustment determines
that such change shall be no more detrimental to the neighborhood
than the existing use; however, no change of title or possession, or
right to possession of property shall be construed to prevent the
continuance of a nonconforming use.
ACTION: Amend
101-2 Any structure existing at the time of adoption of this Ordinance
which does not comply with setback or yard requirements, or
which exceeds height requirements, may be continued in use but
shall not be enlarged or extended unless such extensions or
enlargements comply with all the provisions of this ordinance. No
enclosed portion of a building may be enclosed if the setback or
height requirements are not met.
ACTION: No Change
101-3 Nothing in this ordinance shall be construed to prevent the
reconstruction of any building, conforming or nonconforming,
damaged by any means. However, any nonconforming building
which is damaged may only be replaced by a structure of equal or
smaller size and square footage as that of the previous structure.
No reconstruction or new construction shall be allowed which
creates any new or additional nonconformity than that which
existed at the time of damage.
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101-4 If a nonconforming use is discontinued for a period of 180 days or
for more than eighteen months in any three year period, the future
use of the building or land must be a conforming use.
101-5 A nonconforming use may be changed to a use of higher
classification and whenever the use is changed to a higher or
conforming classification then it shall not be allowed to change to
the original use or to a lower use. For the purposes of this section,
the order of classification of use, form the highest to the lowest
shall be as follows: R, B-1, B-2, GI and RC.
101-6 If a nonconforming structure or a conforming structure devoted to
a nonconforming activity is destroyed or damaged in any manner,
to the extent that the cost of restoration to its condition before the
occurrence shall not exceed 60 percent of the cost of
reconstructing the entire structure based on the assessed structure
value, as recorded by the County Tax Assessor, it may be repaired
or restored, provided such repair or restoration is started within six
months of the damage and completed within twelve months.
However, any nonconforming building which is damaged may
only be replaced by a structure of equal or smaller size and square
footage as that of the previous structure. Relief to the time limits
may be granted by the Board of Adjustment.
101-7 A nonconforming structure or a conforming structure devoted to a
nonconforming activity that is damaged by any casualty to an
extent more than 60 percent of its assessed value, based on County
Tax Assessor records, shall not be restored except as follows:
a. As a conforming use.
b. If the use is a one-family dwelling, restoration shall be
permitted, provided such restoration is begun within six
months of the casualty and completed within 24 months of the
casualty.
c. For structures except a one family dwelling, restoration of a
nonconforming structure shall require approval by the Board of
Adjustment. A site plan according to Section 80 will be
required. In approving such permit, the Board will consider the
stated purpose for establishing the zoning district in which the
structure is located, the uses in the area immediately
surrounding the structure in question, particularly the other
nonconforming uses, and the hardship which would result from
a denial of the Conditional Use Permit. The permit shall
include conditions as to time for repair to be completed and
any other conditions deemed necessary to carry out the intent
of this section of the ordinance.
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ACTION: Delete
101-8 A nonconforming use may be extended or enlarged with a Special
Use Permit provided that the addition is no more than fifty percent
of the original structure and a landscape buffer is provided to
buffer the new portion from adjacent land owners and all setbacks,
height, and area requirements of the Planning Ordinance are met.
Single family dwellings are exempt from Section 101-6.
ACTION: Add
101-9 Nonconforming lots of record: Permitted Structures may be
erected upon any single lot of record at the time of adoption of this
Ordinance, provided the minimum yard requirements are met. A
variance to the zoning ordinance is required if the yard width or
setback requirements can not be met.
101-10 The creation of a lot with a width or area smaller than allowed by
existing zoning requirements is prohibited, except by governmental
action, such as a road widening. Any lot, which, by reason of
realignment of a public street or highway or by reason of
condemnation proceedings, has been reduced in size to an area less
than that required by law, shall be considered a nonconforming lot
of record subject to the provisions set forth in this section; and any
lawful use or structure existing at the time of such highway
realignment or condemnation proceedings which would thereafter
no longer be permitted under the terms of this ordinance shall be
considered a nonconforming use or structure as that term is used in
this ordinance.
101-11 When any nonconforming use is superseded by a permitted use,
the use shall thereafter conform to the regulations for this district,
and no nonconforming use shall thereafter be resumed.
ACTION: No changes
102-1 Nothing in this ordinance shall prevent the restoring or
strengthening of a nonconforming structure to a safe condition,
provided that the square feet of the structure shall not be increased.
102-2 Should any nonconforming structure be moved for any reason
within the zoning jurisdiction of Person County, it shall conform to
the regulations for the district in which it is to be located.
ACTION: Delete
103-1 In any district, notwithstanding the dimensional requirements for
the district in regards to lot width and minimum area, buildings,
may be erected on any legally created lot of record existing at the
effective date of adoption to this ordinance.
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Accessory Structures
ACTION: Amend
An accessory building - An accessory building, structure or use is a building or structure
or use on the same lot or site with, of a nature customarily incidental or subordinate to,
and of a character related to the principal use or structure. Accessory buildings are, but
not limited to: sheds, garages, lean to, storage buildings, carports, pool, but not to
include well houses (not to exceed 6’ x 6’) , gazebo or pool house if attached to
footprint of pool.
Pools - Pools are considered accessory uses if they are above ground or in ground if
not attached by either a deck or solid material such as brick, stone, concrete, etc. to
the principal structure.
ACTION: Add
60-6B -Accessory buildings shall only be allowed on a lot upon which a
primary dwelling, multifamily dwelling, business use or industrial
use exists.
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AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: County Employee Health Benefits Plan for FY13-14
Summary of Information: Each year the County’s Human Resources Department works
through Thompson-Allen Insurance of Roxboro and new this year is Scott Benefit Services from
Raleigh acting as the county’s brokers to determine an employee benefits plan which is fiscally
feasible and addresses the needs of the county’s workforce. This process takes many months of
negotiating. The County currently spends approximately $2,461,193 on employee health benefits
per year.
This year, the NC League of Municipalities has welcomed counties to participate in their
insurance pool, much like the NC Association of County Commissioners. The Human Resources
Department sought a quote from the League to determine its competitiveness with the proposals
through Thompson-Allen and Scott Benefit Services. The League’s proposal addresses the
priorities of the workforce and would allow Person County to begin transitioning to a self-funded
benefits program, which the majority of NC cities and counties are now moving toward, without
becoming fully self-funded. We have created a partially self-funded plan which keeps control of
our escalating benefits costs. The City of Roxboro is adopting a very similar plan with the
League as well. In addition the League will provide wellness benefits to employees that are
aimed at reducing employees’ overall medical costs and in turn, reducing the county’s insurance
claim rates.
Phillip Allen and Bryan Bickley have requested to present their recommended plan to the Board.
Representatives from the League of Municipalities will also be presenting their plan to the Board.
Recommended Action: Receive the presentations and set the employees’ benefits plan for
FY13-14.
Submitted By: Heidi York, County Manager and Angie Warren, Human Resources
Director
54
55
56
57
58
59
60
61
AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: Sewer Extension for New Roxboro Veterinary Hospital
Summary of Information: Dr. Aric Sabins plans to build a new Roxboro Veterinary Hospital
approximately 3,000 feet west of the intersection of Patterson Drive and Hurdle Mills Road. The
hospital will be on Patterson Drive. Dr. Sabins has requested that this hospital be connected to the
City sewer line, requiring an extension of approximately 1,036 linear of 8” PVC. The total cost of
the sewer extension will be included in the building project, with no cost to the City or the County.
As per the ‘City and County Joint Water and Sewer Agreement’ adopted in August 1999, both the
City and County, through their respective governing bodies, shall approve all plans and authorize
each extension of water and sewer lines. The City will have this item on their May 14, 2013 agenda.
Recommended Action: Approve the requested sewer extension
Submitted By: Ray Foushee, General Services Director
62
204 West Clay Street
Mebane, NC 27302
Phone: (919) 563-9041
Fax: (919) 304-3234
April 23, 2013
City of Roxboro, North Carolina
105 South Lamar Street
P.O. Box 128
Roxboro, NC 27573
Attention: Mr. Tommy Warren
Reference: 12-023 -Roxboro Veterinary Hospital
Dear Mr. Warren:
Our firm is working with Dr. Aric Sabins to develop a new Veterinary Hospital in Person
Co nt)' located south of Patterson Road, approximately 3,000 feet west of the intersection of
Pa erson Road (SR1148) and Hwy 57. The pin number for the property is 0904-09-27
~ 137
As part of tlie project we are proposing a short sewer main extension. The proposed
extension consists of approximately 1,036 If of 8" PVC and four manholes, of which 162 If
will be on the subject property within a public easement.
On behalf of Dr. Aric Sabins and the Roxboro Veterinary Hospital we would like to formally
eque t the City of Roxboro take over the proposed sewer main extension once constructed.
Should u have any questions or concerns please contact me at 919-563-9041.
Charles P. Koch, PE
President
63
Upon a motion by Commissioner __________________________, and a second by Commissioner
_____________________________ and majority vote, the Board of Commissioners of Person County does
hereby amend the Budget of the Fund(s) listed below on this, the 20th day of May 2013, as follows:
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government (576)
Public Safety 35,604
Culture & Recreation (6,527)
Human Services 1,229
REVENUES General Fund
Other Revenues 3,424
Charge for Services 6,701
Intergovernmental Revenues 19,605
EXPENDITURES Capital Improvement Projects Fund
Energy Lighting Project 3,387
REVENUES Capital Improvement Projects Fund
Other Revenues 3,387
Explanation:
BUDGET AMENDMENT
Received additional Morale Concession revenues ($653); Sheriff's donations ($449); Concealed Weapons fees
($9,105); Reimbursement for State and Federal Inmates ($19,605); Jail fees ($1,787); Jail Concessions & Medical
revenues ($1,250); Sales and Commissions from inmate phone cards ($2,726); Rabies vaccination revenues
($232); EMS donations ($450); Recreation donations ($500); Insurance claim received for damage to Mayo
vehicle ($1,372); correcting a budget entry that inaccurately appropriated Kirby & Arts revenue -($8,399);
transferring funds from the Information Technology Funds -($1,299) to DSS for purchase of IT-related equipment
($1,229); and appropriating a cost share received from Progress Energy for the County's Energy Lighting Project
($3,387).
Budget Amendment 16
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AGENDA ABSTRACT
Meeting Date: May 20, 2013
Agenda Title: Presentation of the Fiscal Year 2013-2014 Proposed Budget
Summary of Information: North Carolina General Statutes require that on or before June 1,
the manager present her recommended budget for the next fiscal year to the Board of
Commissioners. An overview of the proposed budget will be given, along with copies of the
budget document for Commissioners’ review. The schedule of the budget work sessions will
also be presented based on the Board’s feedback. According to the adopted budget calendar, the
Board is scheduled to adopt the budget at their June 17th Board meeting.
Recommended Action: Receive the manager’s proposed budget.
Submitted By: Heidi York, County Manager
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