Agenda Packet November 18 2013PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
November 18, 2013
9:00 am (Meeting to be held in the County Auditorium)
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
RECOGNITION OF LOCAL GOVERNMENT DAY ….. Welcome & Introductions
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #1
School Recycling Grant Awards ……………………………… Commissioner Blalock
& Sybil Tate
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
APPROVAL OF MINUTES:
ITEM #2
October 8, 2013
November 4, 2013
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OLD BUSINESS:
ITEM #3
Appointment to the Jury Committee ...................................................... Brenda Reaves
ITEM #4
Follow-up on Kirby Rebirth Project Request …………………………….. Heidi York
NEW BUSINESS:
ITEM #5
An Overview of Self-Funded Insurance …………………………………... Heidi York
ITEM #6
Strategic Plan Update ……………………………………………………….. Sybil Tate
ITEM #7
Farmland Protection Plan ………………………………………………….. Sybil Tate
ITEM #8
An Ordinance Prohibiting the “Open Carrying” or
Displaying of Weapons on County Property and directing the
Posting of Notices to that Effect ……………………………………………Ron Aycock
ITEM #9
Status update on Upper Neuse River Basin
Association activities …….................................................................. Chairman Clayton
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1 per General Statute 143-318.11(a)(6) to review personnel
performance.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: School Recycling Grant Awards
Summary of Information: Funding for a school recycling grant program was adopted in the
FY 13-14 budget in the amount of $14,490. The deadline to submit a proposal was 5pm on
September 23, 2013.
Each proposal was reviewed by the selection committee. The selection committee included:
• Frances Blalock, Commissioner
• Ken Hill, SWAC Chair
• Becky Clayton, Person County Recycling Center Director
Four proposals were submitted and all proposals received some funding. Below is a synopsis of
each project that will be funded.
Stories Creek Elementary – Contact: Amanda Bedo
Request: $600 for 50 recycling bins and adhesive vinyl
Granted: $1250 to purchase bins that will be placed in classrooms, offices, copy room and
cafeteria to collect recycling. Plus, adhesive vinyl to label each bin
Estimated amount to be recycled: 2 tons/year
Person High School – Contact: Ashley Clayton
Request: $2,875 for 125 recycling bins.
Granted: $2,875 to purchase bins that will be placed in each classroom to collect recyclables
Estimated amount to be recycled: 18 tons/year
Roxboro Community School – Contact: MacBeth Ahrens
Request: $14,653 for t-shirts, hats, magnets, pencil and banners to promote recycling. Also
funds to build a shelter to protect recycling from inclement weather and bins to use inside and
outside to hold recyclable materials.
Granted: $3,300 to purchase 75 recycling bins for inside use and 16 recycling bins with lids for
outside storage
Estimated amount to be recycled: 8.55 tons/year
Person County Schools – Contact: Jerry Ball
Request: $14,000 for additional pick up on Tuesdays.
Granted: $7,065 to be used to contract with a private hauler for additional pick ups
Estimated amount to be recycled: 50+ tons/year
Recommended Action: Approve grant amounts
Submitted By: Frances Blalock, Commissioner and Sybil Tate, Assistant County Manager
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October 28, 2013
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 28, 2013
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 28, 2013 at 6:30 pm at the Ceffo Volunteer Fire
Department located at 1291 Concord-Ceffo Road, Roxboro for the purpose of holding an
informal “Community Conversations” meeting to receive feedback from the community about
services and suggestions for improving County Government.
Chairman Clayton called the meeting to order. County Manager, Heidi York
welcomed the group. Attendees were given the opportunity to sign up with the Clerk to
the Board to address the Board or the option to write down questions or comments to be
read. A total of 23 people were in attendance which included Board members, County
staff and citizens.
County Manager, Heidi York told the group the Community Conversations
meetings were developed to show more transparency in county government as well as
give the public a chance to speak to the commissioners about community priorities. Ms.
York highlighted the October 2013 handout entitled What’s Happening in Person County
Government? which was presented to all attendees upon arrival. The handout included
updates on stormwater, public safety communication system/broadband, capital projects,
strategic plan and announced school recycling grant winners as well as gave an overview
of the budget basics which includes neighboring counties’ tax rates, explained where
revenue is gained and to which county services or function areas it is spent.
Citizens that participated in the community meeting were:
Marji Stehle of 159 Possum Trot Lane, Semora (and spouse, Al), residents at
Hyco Lake spoke of the need for a location within the county for yard waste disposal.
Ms. Stehle stated the lake properties are the highest tax assessed properties but the
County lacks services, i.e. yard disposal site and Recreation & Senior Center that are
available in other communities.
Jerry Winstead of 1736 Concord Church Road, Roxboro, resident at Hyco Lake
asked the Board for a tax break noting his disagreement on the recent tax revaluation
resulting in lake properties increasing in value supporting the other parts of the County.
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October 28, 2013
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Patricia (PJ) Gentry of 541 Byrd Creek Lane, Hurdle Mills addressed the Board
on the need for an overall plan for the county, the need to overlap resources, as well as
improvements for carrying out the Person Future’s Strategic Plan. Ms. Gentry questioned
the priority of projects noting the location or timing as the issue and encouraged
government to pursue private industry partnerships.
Vicki Holt of 142 Sunset Point Drive, Semora inquired about recruitment of better
restaurants for the County.
Daniel Duncan of 705 McGhees Mill Road, Semora asked for an explanation for
what the stormwater fees are being used for as well as why his one-half acre value was
doubled if the lot size was too small to build.
Elsie Grant of 5517 McGhees Mill Road, Semora had questions related to
helicopters in the area and the moving of dirt in the area as well as requested more
recreational opportunities in the Ceffo area.
David Clayton of 2061 Morton Pulliam Road, Roxboro requested help from the
Board of Commissioners about convincing NC Dept. of Transportation (NCDOT) to
lower speed limits on Morton Pulliam Road at and near the Five Forks areas whereby
five roads intersect noting there is an unsafe blind curve that poses danger. Mr. Clayton
noted he had met with representatives from NCDOT without success.
Responses:
Vice Chairman Jeffers requested Ms. York to find out where the City of Roxboro
takes yard waste for chipping.
Assistant County Manager, Sybil Tate and County Manager, Heidi York
discussed with the group the steps taken for the five strategic groups to be created by the
citizens with the goals determined from input by the citizen groups at public meetings
noting an Executive Committee consisting of a member from each group lists priorities to
recommend to the Board at its annual retreat. Commissioner Blalock credited former
Commissioner Sam Kennington for the current Strategic Plan vision noting over 100
citizens participated to voice ideas. Vice Chairman Jeffers added the low cost or no cost
goals have been targeted with action with the larger funding priorities to be included in
the Capital Improvement Plan for implementation. Vice Chairman Jeffers stated the idea
of a more traditional plan incorporating the Future’s Plan for training within the County
to match the industry within the County so not to lose jobs outside Person County. Ms.
Tate noted she would obtain Ms. Gentry’s contact info to include on upcoming strategic
input opportunities.
Commissioner Newell explained traffic counts, income variables and population
requirements are all hindering factors for restaurants to locate in the City of Roxboro and
Person County.
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October 28, 2013
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Economic development measures were discussed including improving quality of
life for current citizens as well as attracting new industry and residents. Vice Chairman
Jeffers explained the steps taken to work toward the citizen’s request for a Recreation &
Senior Center since the November election in 2008 to identify the most fiscally viable
location option with low interest rates for financing of such project. Commissioner
Blalock and Ms. York noted a dozen public forums were held receiving public comments
related to the proposed Recreation & Senior Center. Vice Chairman Jeffers added the
average Person County salary is lower than the average household due to many residents
working out of town reiterating his efforts to improve quality of life to keep citizens in
Person County.
Commissioner Puryear advocated for better communication with government
entities, a lower tax rate with opposition to the state imposed rules for stormwater
regulations which have hurt development.
Ms. Tate, Ms. York and Chairman Clayton explained the state mandate for
stormwater regulations noting fees are used for membership dues, for access to
stormwater consultants and engineers noting water sampling data is also planned to be
collected to make the argument that Person County is not the cause of harmful pollutants
into the water supply of the Falls Lake. Commissioner Puryear noted his opposition to
pass along the fees to the residents of the county noting his preference to use general
funds received from property taxes to appropriate the costs of stormwater rules as well as
encouraged the idea of requesting a state injunction to suspend implementation until the
data is collected. Commissioner Puryear stated his opinion that the consultant firm and
the data monitoring will drag on for years.
Mr. Duncan, present in the audience, stated his opinion that the helicopters were
spraying the path of the utility lines for weed control and that Duke Energy was moving
top soil for use of the clay soil underneath at the plant. County staffs were unaware of
the two activities mentioned.
Vice Chairman Jeffers stated the County had heard similar recreational concerns
in the Bethel Hill area as Ms. Grant raised and would ask that staff review possible
equipment use at the nearby school, Woodland.
Commissioner Newell told the group of the opportunity for citizens to appeal their
property values again in 2014.
Tax Administrator, Russell Jones stated the tax schedules of values are based on
the January 2013 value with adjustments made for errors, incorrect measurements, and
misinformed data. Mr. Jones noted a reduction in taxes might be in order if a property
owner’s one-half acre lot does not perk or was not grandfathered as a buildable lot that
could support a well and septic service.
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Chairman Clayton and Ms. York thanked everyone for attending the Community
Conversations meeting.
RECESS:
A motion was made by Commissioner Blalock, and carried 5-0 to recess the
meeting at 8:14 pm until 6:30 pm on November 4, 2013 for the purpose of Closed
Session for the purpose of considering appointment of individuals through an informal
interview process with applicants of competitive committee, boards, and commissions per
General Statutes 143-318.11(a)(6).
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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November 4, 2013
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PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 4, 2013
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers - ABSENT Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, November 4, 2013 at 6:30 pm in the Commissioners’
meeting room in the Person County Office Building for the purpose of considering
appointment of individuals through an informal interview process with applicants of
competitive committee, boards, and commissions in Closed Session per General Statutes
143-318.11(a)(6).
Chairman Clayton called the recessed meeting to order. Vice Chairman Jeffers
was absent for the meeting in its entirety due to travel plans with NACo. Commissioner
Puryear was absent until 6:38 pm.
A motion was made by Commissioner Blalock and carried 3-0 to enter Closed
Session per General Statutes 143-318.11(a)(6) for the purpose of considering
appointment of individuals through an informal interview process with applicants of
competitive committee, boards, and commissions. The Closed Session was called to
order at 6:31 pm.
A motion was made by Commissioner Blalock and carried 4-0 to return to open
session at 6:45 pm.
A motion was made by Commissioner Puryear and carried 4-0 to recess the
meeting until 7:00 pm for the Board’s regular scheduled meeting at 6:45 pm.
Chairman Clayton called the 7:00 pm regular scheduled meeting to order and led
invocation. Chairman Clayton asked the boy scouts present in the audience from Mt.
Zion Boy Scout Troop 288 to lead the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock and carried 4-0 to add an item to
the agenda for an appointment to the Jury Committee.
A motion was made by Commissioner Puryear and carried 4-0 to approve the
agenda as adjusted.
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November 4, 2013
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INFORMAL COMMENTS:
There were no comments from the public.
Chairman Clayton recognized the boy scouts in the audience and asked they
introduce themselves. Ron Johnson, Scout Master stated the boy scouts are attending the
Board of Commissioners’ meeting to earn a citizenship in the community merit badge.
APPROVAL OF MINUTES:
A motion was made by Commissioner Blalock, and carried 4-0 to approve the
minutes of October 21, 2013.
TAX ADJUSTMENTS:
A motion was made by Commissioner Puryear, and carried 4-0 to approve the
Releases for the month of October, 2013 as well as the October 2013 NC Vehicle Tax
System pending refunds as presented.
NEW BUSINESS:
SITE ASSESSMENT REPORT FOR PERSON-DURHAM MULTI-
JURISDICTIONAL PARK:
County Manager, Heidi York told the Board of Commissioner that in 2012,
Person and Durham Counties completed a Feasibility Study for a Multi-Jurisdictional
Business Park Development. Ms. York stated the feasibility study was positive and the
two counties agreed to continue to pursue a joint development by following the key
recommendation from the study - to complete a site assessment process. The site
assessment was to yield cost information and a plan that would launch into the
development of a multijurisdictional business park. In early 2013, Person and Durham
Counties engaged Creative Economic Development Consulting to complete the site
assessment.
Ms. York introduced Crystal Morphis, Founder and CEO of Creative Economic
Development Consulting to present the site assessment identifying potential tracts,
evaluating options and providing future recommendations to the Board as well as to
provide some guidance on next steps.
The consulting team began the site assessment by reviewing the areas of
recommended focus from the Feasibility Study. Those areas were south of Roxboro
along Highway 15-501 and near the two-county border. After preliminary review was
complete, Person and Durham County staff, along with members of the consulting team,
contacted landowners of key large tracts to determine willingness to sell. These large
tracts would be necessary to anchor a park development. The results were unfavorable.
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November 4, 2013
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Most landowners were unwilling to sell and of those that were willing to sell, a selling
price was indicated well above market price.
Staff and the consulting team expanded the area of review to include areas in
northeastern Orange County and areas in Person and Durham Counties close to the
Person-Durham-Orange border. Landowner inquiries were not favorable in terms of
willingness to sell and/or sell at a fair market price. Plus, this area was farther from
infrastructure which would require a large-scale development to make the return-on-
investment for infrastructure extension feasible.
Given the inability to find key large tracts of land available for sale in areas where
infrastructure extensions are cost-feasible, Creative EDC recommended that Person and
Durham Counties pursue business park developments individually at this time and/or
revisit the multi-jurisdictional park opportunity in a couple of years or if an opportunity
to develop emerges when a key tract of land becomes available or when infrastructure is
extended to areas that render a once unfeasible location feasible.
Ms. Morphis commended both Person and Durham Counties for thinking outside-
the-box noting a multi-jurisdictional park is one way for communities to leverage
resources in economic development to create a better, more marketable product and ideal
for two communities that share a transportation corridor, workforce and feasible utility
extensions from Roxboro.
Ms. Morphis stated Person County has individual opportunities around the
existing Person County Business and Industrial Center as well as areas in northern Person
County.
Ms. Morphis told the Board that the County Manager retains a list of the property
owners that were contacted during the site assessment.
DRUG AND ALCOHOL TESTING POLICY FOR PERSON AREA
TRANSPORTATION SYSTEM:
Person Area Transportation System (PATS) Manager, Kathy Adcock stated
NCDOT’s contractor, RLS & Associates conducted a review of PATS Drug and Alcohol
Testing Policy noting a need to update and revise. Ms. Adcock noted the policy has not
been updated since January 18, 2011 and was revised with a few changes in wording. Ms.
Adcock requested Board action to approve the policy.
A motion was made by Commissioner Puryear and carried 4-0 to approve the
Drug and Alcohol Testing Policy for Person Area Transportation System as presented.
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November 4, 2013
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KIRBY REBIRTH PROJECT UPDATE AND REQUEST:
County Manager, Heidi York informed the Board that as the Kirby Rebirth
project led by Piedmont Community College is underway for the second floor of the
Kirby. Ms. York noted the major fundraising support by the community to support the
Kirby Rebirth project. Ms. York stated an assessment of the structure of the facilities
revealed termite damage to the footings under the Kirby Cultural Arts Complex (former
florist shop space). Ms. York noted the architects, MHAworks, have estimated a cost of
$110,000 to repair the damaged areas, plus an additional $10,000 in engineering fees
noting the repair work will need to be completed before any additional improvements are
made as this involves the foundation of the building.
Ms. York noted two options for the Board’s consideration: delay the project and
include this $120,000 in the Fiscal Year 2014-2015 Capital Improvement Plan; or
appropriate $120,000 from the County Fund Balance to allow this project to remain on
schedule.
Ms. York confirmed the repair of the damaged areas would be bid out. Ms. York
added that the $120,000 could also be considered as a part of any outside grant funding
that Dr. Bartlett is pursuing for the project.
General Services Director, Ray Foushee told the group MHAworks was awarded
the initial phase of the Kirby Rebirth project by the County which includes the electrical
upgrade and the elevator installation which is scheduled to be completed by the end of
the current fiscal year. Ms. York stated the County may rebid the second phase of the
project.
Commissioner Puryear stated his support to the project however opposed funding
MHAworks with county tax dollars after the way MHAworks has caused controversy in
Person County. Commissioner Puryear requested the County Attorney and Mr. Foushee
to review the contract for possible use of another architect firm.
Ms. York suggested that she, Mr. Foushee and the County Attorney, Ron Aycock
would review the current contract with MHAworks for a possible out and any such
impact with a penalty.
It was the consensus of the Board for the County Manager and the County
Attorney to review the contract with MHAworks on the Kirby Rebirth project and delay
action related to the request until the next Board meeting scheduled for November 18,
2013.
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November 4, 2013
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APPOINTMENT TO THE BOARD OF ADJUSTMENT:
Chairman Clayton presented the application received from Felicia Swann for
Board consideration following the informal interview process held earlier at 6:30 pm.
Clerk to the Board, Brenda Reaves requested the Board to consider appointment
for a three-year term if the Board deems appropriate
A motion was made by Commissioner Blalock and carried 4-0 to appoint Felicia
Swann to the Board of Adjustment for a three-year term.
CDBG MONTHLY REPORTING:
County Manager, Heidi York presented to the Board the CDBG monthly activities
report and a Monthly Performance Status Report for October 2013 that is due to be
submitted to the Division of Community Assistance.
A motion was made by Chairman Clayton and carried 4-0 to accept the monthly
report as presented.
BUDGET AMENDMENTS:
Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendments #6 and #7.
Upon a motion by Commissioner Puryear and majority vote (4-0), the Board of
Commissioners of Person County does hereby amend the Budget of the General Fund(s)
on this, the 4th day of November 2013, as follows per Budget Amendment #6 and
Budget Amendment #7:
Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety
75,000
Human Services
1,750
Transportation
21,144
REVENUES General Fund
Intergovernmental
34,967
Fund Balance Appropriation
62,927
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November 4, 2013
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EXPENDITURES Person Industries & MRF Fund
Community Rehab Program Services
2,041
REVENUES Person Industries & MRF Fund
Intergovernmental Revenues
2,041
EXPENDITURES Airport Capital Construction Fund
Runway 6 Approach Clearing
(100,004)
Runway 6 & 24 PAPI Survey
(43,000)
Taxiway Lighting
(19,713)
REVENUES Airport Capital Construction Fund
Intergovernmental Revenues
(146,446)
Local Match Funds
(16,271)
EXPENDITURES Capital Improvement Projects Fund
County
(304,964)
Schools
(51,910)
PCC
(362,993)
REVENUES Capital Improvement Projects Fund
Intergovernmental Revenues
(117,465)
Other Revenues
(50,844)
Transfers from Other Funds
(414,903)
Fund Balance Appropriation
(136,655)
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November 4, 2013
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Explanation:
Receipt of ROAP funds ($24,935); Receipt of unauthorized substance tax revenues
($12,073) and appropriation of fund balance in the Restricted Law Enforcement Fund to
cover local match for two grants (Highway Safety and Bulletproof Vest Grants) and other
eligible equipment purchases and upgrades ($62,927); Closing out completed Airport
projects for Runway 6 Approach Clearing (-$100,004), Runway 6 & 24 PAPI Survey (-
$43,000) and Taxiway Lighting (-$19,713); and Closing out completed CIP projects for
the County (-$304,964), Schools (-$51,910), and PCC (-$362,993).
Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government
132,108
Public Safety
24,287
Economic Development
736
Environmental Protection
26,359
Education
99,137
Transportation
59,226
Cultural & Recreational
37,115
Human Services
63,841
REVENUES General Fund
Intergovernmental Revenues
63,584
Fund Balance Appropriated
379,225
EXPENDITURES Person Industries & MRF Fund
PI MRF
1,600
REVENUES Person Industries & MRF Fund
Fund Balance Appropriated
1,600
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November 4, 2013
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Explanation:
Carry-forward of purchase orders and commitments outstanding as of June 30, 2013.
APPOINTMENT TO JURY COMMITTEE:
Chairman Clayton stated this item was added to the agenda related to a current
vacancy on the Jury Committee and that the Clerk of Court, Deborah Barker has called
upon the Board of Commissioners to recruit, nominate and appoint an individual to fill
the vacancy so that the duties to complete the jury pool can be fulfilled during the month
of November.
A motion was made by Commissioner Puryear and carried 4-0 to nominate for
appointment, Lois Winstead, if she would be willing to serve.
CHAIRMAN’S REPORT:
Chairman Clayton stated Vice Chairman Jeffers was in Nebraska participating in
a NACo Agriculture Committee meeting.
Chairman Clayton made the Board members aware that the state of NC has
passed to the counties the expenses of buying and installing littering signs.
Commissioner Newell stated the law prohibiting littering is valid with or without the sign
noting individuals should obtain a violator’s license plate number for enforcement.
MANAGER’S REPORT:
County Manager, Heidi York stated the Economic Development Commission will
be hosting a Listening Tour with NC Commerce Secretary Sharon Decker on
Wednesday, November 6, 2013 in the S100 room at Piedmont Community College
starting at 3:30 pm to 5:00 pm. City and County elected officials have been invited to
attend to share ideas on priorities for North Carolina’s Ten-Year Economic Development
Plan. Ms. York encouraged all Board members to RSVP and attend if possible.
Ms. York noted the alternate date for a joint meeting with City Council was
communicated with the City Manager. Ms. York stated the City Manager advised the
Mayor has decided a joint meeting between both governing bodies is not a good idea at
this time.
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November 4, 2013
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COMMISSIONER REPORT/COMMENTS:
Commissioner Newell asked staff what other projects is the County working on
with MHAworks besides the proposed Senior Center and the Kirby Rebirth. County
Manager, Heidi York offered to review all County capital projects to confirm if
MHAworks had been awarded any contracts however she could not think of any at the
time.
A motion was made by Commissioner Newell and carried 4-0 to stop any work
with MHAworks that can be stopped/suspend all activity until the Board can discuss
further.
Ms. York stated she would provide to the Board a summary of any contracts with
MHAworks and the possible outs and/or impacts with penalties.
Commissioner Blalock stated the Helena Steering Committee would soon be
issuing a public survey for input as well as scheduling a community meeting.
Commissioner Blalock inquired about laws related to hunting on Sundays.
Chairman Clayton and Staff advised that the only hunting allowed on Sunday mandates
the use of archery equipment however noting that target practice is permissible. County
Attorney, Ron Aycock added that counties do not have the authority to regulate laws in
the area of hunting that such is governed by General Assembly. Commissioner Newell
suggested she advise individuals to call the game warden with complaints.
Commissioner Puryear advised staff that the meeting was not being streamed live
on the internet and requested staff to post the video for viewing as soon as possible.
General Services Director, Ray Foushee updated the Board that he did remember
a replacement window project that MHAworks is working on at Oak Lane School.
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November 4, 2013
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ADJOURNMENT:
A motion was made by Commissioner Newell and carried 4-0 to adjourn the
meeting at 7:51 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: Appointment to Jury Commission
Summary of Information:
At the Board’s last meeting on November 4, 2013 an item was added to the agenda related to a
current vacancy on the Jury Committee whereby the Clerk of Court, Deborah Barker called upon the
Board of Commissioners to recruit, nominate and appoint an individual to fill the vacancy so that the
duties to complete the jury pool could be fulfilled during the month of November.
A motion was made by Commissioner Puryear and carried 4-0 to nominate for
appointment, Lois Winstead, if she would be willing to serve. Clerk to the Board, Brenda Reaves
contacted Ms. Winstead on November 5, 2013 and she was appreciative of the nomination however
she declined to serve in this capacity.
Clerk of Court, Deborah Barker recruited Bayard Crumpton noting he is willing to serve as
the county appointee. Upon poll of the Board completed on November 7, 2013, it was the
unanimous consensus to accept Bayard Crumpton by nomination for appointment as the county
appointee on the Jury Commission.
Recommended Action:
Appointment of Bayard Crumpton to the Jury Commission for a two-year term to June 30, 2015 with
appointment date retroactive effective November 7, 2013.
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: Follow-up on Kirby Rebirth Project Request
Summary of Information: At the November 4, Board of Commissioners Meeting, a request was
brought forward seeking funding to remediate termite damage to the foundation of the Kirby Cultural
Arts Complex. The cost estimate was provided by the architect firm, MHAworks, for $110,000 to
repair the damaged areas plus an additional $10,000 in engineering fees, for a total cost of $120,000.
The Board voted to suspend all work with MHAworks.
Due to the significant amount of damage, the County Building Inspections is requiring that we have
an engineer provide specifications for repair. It should also be noted that Building Code requires an
engineer for any projects costing over $90,000, and this project appears to fit that criteria. Due to its
complexity, this project will have to be completed in 3 phases, as noted below.
1) Phase 1 – have a contractor remove the floor so an engineer can assess the damage.
2) Phase 2 – the engineer will assess the precise damage and provide a repair plan and bid
documents.
3) Phase 3 – the County will bid out the project to contractors.
This process could take up to 2 months even if things operate smoothly.
We have elected to use the engineering firm of Gardner & McDaniel, of Durham, since they have
already been exposed to the project. Their estimated engineering fees for this project is $4,800. In the
case of architects/engineers, local government guidelines only require use of the bid process if the fee
is over $50,000. If under $50,000, units of local government can exempt themselves from the bid
process.
I am recommending we budget for the initial full amount at $120,000. There are two options for the
Board’s consideration: delay the project and include this $120,000 in the FY14-15 Capital
Improvement Plan; or appropriate $120,000 from the County Fund Balance to allow this project to
remain on schedule.
Recommended Action: Receive the information and decide when to allocate an additional $120,000
to remediate the termite damage under the Kirby Cultural Arts Complex, and authorize the
exemption of the bid process for the engineer.
Submitted By: Heidi York, County Manager
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AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: An Overview of Self-Funded Insurance
Summary of Information: During the insurance renewal for Fiscal Year 2013-2014 a hybrid self-
funding health insurance option was presented to the Commissioners for consideration. This was
proposed as an alternative to a fully-insured benefit plan. Commissioners voted to remain fully-
insured. However, as we approach the upcoming FY14-15 insurance renewal, the self-funded option
merits some discussion and review. Mr. Bryan Bickley of Scott Benefit Services will provide an
overview of the self-funded insurance option and further explain fully-insured versus self-insured.
With the constant changes in health care and escalating costs of providing benefits, it is very
important to explore all options as we enter into the 2014-2015 insurance renewal period.
Recommended Action: Receive the presentation and direct staff on whether to continue exploring
the self-funded insurance option for Person County Government
Submitted By: Heidi York, County Manager
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Nature of CostFunding BasicsSelf-Funding OverviewPerson County Commissioners’ MeetingNovember 18, 2013Common Pitfalls22
Medical and Rx Claims CostVariable in nature, managed primarily through:Network DiscountsMedical and Disease Mangement ProgramsProduct and Plan DesignFixed in nature, managed primarily through:Carrier negotiation and selectionProduct and Network selectionAssuming additional riskAdministration and Reinsurance CostRepresents80% - 85% of Total CostNature of CostFunding Basics23
Carrier Expenses and Fees$Claims ExpenseValve$Employer Contribution Valve$$Employee Contribution ValveMedical BenefitsFundReinsurance Siphon$Nature of CostFunding BasicsWhere Does My Money Go24
Maximum Risk &Maximum Cash-FlowMinimum Risk &Minimum Cash-Flow Fully InsuredInsured medical plan also referred to as Pooled or Guaranteed Cost. Fixed premium payments – insurance plan assumes full liability.Key Features:Full Premium Paid Monthly -Predictable expenses that are easy budgetFully Insured Plan- Carrier absorbs downside riskRates Set Prospectively & Guaranteed- (depending on size may be based on prior experience or blended with book of business rating)State Mandates Apply – Plan benefits and rates regulated by State’s Department of InsurancePreferred by Smaller Employer Groups (< 200 employees)Self-FundedProvides flexibility, maximum cash flow, relief from premium taxes and most state mandated benefits.Key Features:Maximum Cash Flow- Customer retains entire claim risk and funds claims as they are paidLower Monthly Payments- No premium payment or taxes paid just an administration feeState Mandates Do Not Apply-Allows for consistent nationwide benefitsStop Loss Coverage Available-Provides protection against excess individual and plan claimsPreferred by Larger Employer Groups (>200 employees)Nature of CostFunding Basics25
Fully Insured Funding BasicsNature of CostFunding Basics26
Fully Insured Insurance Premium Cost Break-Down80-85% Expected Claims15-20% Desired Retention:– General Administration– Claims Payment/Processing– Customer Service– Premium Taxes (2-3%)– Risk Charge (5%)– Profit (2-4%)ACA adds Health Insurance Industry Fee of 2.4%(8-10%)$ PEPM % CostExpected Claims: $34085%Retention: $6015%Total Cost: $400100%Total CostExpected Claims(1 - Desired Retention)=*Sample Fully Insured Cost StructureNature of CostFunding Basics27
Self Insured Funding BasicsNature of CostFunding BasicsCommon PitfallsCase Study28
Self-Funded Insurance Premium Cost Break-Down80-85% Expected Claims15-20% Fixed Costs:– Administration Fee– Network Access Fee– Claims Payment/Processing– Customer Service– Reinsurance Fees or Premiums (ISL and/or ASL)*Note: Profit is built into all of the above buckets$ PEPMExpected Claims:$300Administration Fee:$22Network Access Fee:$15ISL Fee: $30ASL Fee: $5Total Cost: $372*Sample ASO Cost StructureNature of CostFunding Basics29
Aggregate Reinsurance (ASL):Covers the entire group toa maximum claims amount (i.e. 125% ofexpected claims)Types of Reinsurance Available to Plan SponsorsSpecific Reinsurance (ISL): Covers an individual within the group over a set limit (i.e. $50,000)Claims in excessof the Specific or Aggregate limits are paid by the reinsurance carrierNature of CostFunding Basics30
Aggregate Stop-Loss (ASL)Underwriter calculates the Expected Claims cost of all the individuals within the group and then adds a risk corridor of 10%-25% (most commons is 25%)$1,200,000 is the Aggregate Stop-Loss limit, also called the Maximum Exposure or Maximum Attachment PointStop-loss carrier pays all claims in excess of $1,200,000 Nature of CostFunding Basics$ PEPM Enrollment Total CostExpected Claims (PEPM):$400200 $960,000Aggregate Corridor (125%):$400 x 1.25 = $500 200 $1,200,00031
Specific Stop-Loss (ISL)Covers all the individual members within the groupClaims in excess of the Specific Stop-Loss limit are paid by the reinsurance carrierClaims paid by the reinsurance carrier do not accumulate to the Aggregate Stop-Loss limitNature of CostFunding BasicsClaims PaidISL Level: $50,000Individual Claim Amount:$75,000Amount Paid by Employer:$50,000Amount Paid by Reinsurer:$25,000Total Amount Paid: $75,00032
Selecting a Specific Stop-Loss DeductibleLower Stop-Loss = Higher PremiumHigher Stop-Loss = Lower PremiumExample: – $50,000 Individual Stop-loss; premium $30.00 PEPM– $75,000 Individual Stop-loss; premium $25.00 PEPMThe Morerisk taken on by the employer the Lowerthe stop-loss premium costGenerally, Largeremployers will select HigherISL limitsNature of CostFunding BasicsCommon Pitfalls33
Common PitfallsNature of CostFunding BasicsCommon Pitfalls34
Time in MonthsTotal Reinsurance & FeesExpected MatureClaimsIBNR/ ReserveBuildupFirst YearImmature Paid ClaimsCurveProgram Dollars Spent1 2 3 4 5 6129871110Nature of CostFunding BasicsCommon PitfallsImmature vs. Mature Claims35
Immature MatureExpected Claims (PEPM):$312$400Individual Stop Loss (PEPM):$51$60Aggregate Stop Loss (PEPM):$8.50$10Total Expected Claims & Reinsurance (PEPM):$371.50 $470*Maximum Exposure (PEPM):$390$500What is an “Immature” claim and why is it soooo importantImmature Claim: First year paid claims are considered “Immature” because of the three month lag time before incurred claims become paid claims.*Based on a 125% Aggregate Stop Loss Corridor.Represents a 26.5% Increase overImmature Nature of CostFunding BasicsCommon Pitfalls36
Specific Stop-Loss LasersSome initial and renewal quotes will set higher deductible limits on high risk individuals – called a laserExample: Overall Specific Deductible may be $75,000, but an individual pending a kidney transplant may be lasered at $125,000Lasers can sometimes be removed if more medical information is provided to the reinsurance carrierNature of CostFunding BasicsCommon Pitfalls“Lasered” claimants can significantly increase the risk to the employer and should be carefully monitored37
Q&A38
AGENDA ABSTRACT
Meeting Date: Nov. 18, 2013
Agenda Title: Strategic Plan update
Summary of Information:
The Strategic Plan groups have been working hard to develop performance measures and actions to
continue to make progress on the strategic plan. After almost three years of progress on the plan,
there are many objectives that have been completed and some that needed updating. We have also
had interest from new organizations that would like to participate in the plan, so some new
objectives have been added. In addition, due to the amount of effort needed to identify measures and
actions, the groups have extended goals and actions to FY17. There has been much discussion
among the groups that the strategic plan is a living document and needs to have the ability to be
flexible and change as circumstances change.
Attached are sample action plans and lists of indicators from the Re-Imagine our County for a Better
Future group and the Protect Our Land group.
Last year, the BOC received a list of priorities from each Strategic Plan group during the budget
retreat. If the BOC desires, staff can provide a similar list of priorities for the upcoming budget
retreat in January/February. Staff will work with each group and the Executive Committee to select
priority items from the Action Plans, as well as the cost of implementing those actions and a timeline
in order to present them at the annual budget retreat for funding consideration.
Recommended Action: Provide feedback about the indicators and action plans and how the
strategic plan should be used during the budget retreat.
Submitted By: Assistant County Manager, Sybil Tate
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Re-Imagine Our Future - Indicators
*Includes paying and non-paying visitors.
Re-Imagine Our Future - Action Plan
Goal #1: Make all persons feel at home in Person County by welcoming into the community
our visitors, new residents, all persons regardless of their ethnicity, gender or religious
beliefs.
Key Measures: Occupancy tax revenues
Objective #1: Increase occupancy tax revenues to $194,000 by FY17.
Strategies
1. Create a new Person County seal which incorporates both the history and
the future of the County by FY15. Cost: High
2. Optimize key words on Person County, Tourism and Chamber website for
online searches by FY14. Cost: Medium
3. Create a “Things to Do” card for the Chamber by FY14. Cost: Medium
4. Create a social media marketing website for Tourism by FY14. Cost: Low
5. Create a target marketing list for wedding clients and business visitors by
FY14. Cost: Low
Where we have been Where we are Where do we
want to be?
Measure FY10 FY11 FY12 FY13 FY14 FY17
Amount of occupancy
dollars entering Person
County
$152,669 $142,935 $182,666 $185,621 $189,000 $194,000
Amount of
public/private
investment in Uptown
Roxboro
$59,000 $264,998 $246,500 $928,789 $359,000 $410,000
Number of participants
in health and cultural
programs:
Parks & Recreation
Library
Kirby Theater*
Museum*
10,850
8,383
8,000
1,462
10,893
5,023
5,500
1,389
11,290
7,614
6,000
1,612
11.,516
7,468
14,155
1,696
11,746
8,500
22,000
1780
12,333
10,000
32,000
1900
Uptown Events 5 6 9 10 12 15
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6. Create a webpage and marketing materials for weddings and businesses
by FY14. Cost: High
Goal #2: Re-invent Roxboro into an environment that is conducive for businesses, visitors,
and citizens.
Key Measures: Amount of public/private investment in uptown Roxboro, # of Uptown events,
Number of participants in Library, Kirby and Museum events
Objective #1: Increase the number of event partnerships in Uptown area to 15 by 2017.
Strategies
1. Partner with Roxboro Physical Therapy for Spooktacular 5K Run for
FY14. Cost: Low
2. Partner with Partnership for Children for Music on Main for FY14. Cost:
Low
3. Partner with Memory Lane Cruisers for Classic Car Show for FY14. Cost:
Low
4. Create Road Rally event for FY15. Cost: Medium
5. Create Ghost Tour for FY16. Cost: Low
Objective #2: Increase private/public investment in uptown to $410,000 by FY17.
Strategies
1. Implement a survey for uptown business owners to determine Roxboro
Development Group façade funding requests for the next fiscal year. Start
by FY14. Cost: Low
2. Create a webpage on the RDG’s website for the Façade Incentive Grant
information and success stories by FY14. Cost: Low
3. Create a pamphlet to distribute to Uptown Roxboro business/property
owners in order to increase awareness and, therefore applications by
FY15. Cost: Low
4. Create a low interest loan program through the Roxboro Development
Group to purchase and rehabilitate commercial properties uptown by
FY16. Cost: Low
5. Create a special downtown revenue district by FY17. Cost: Low
6. Create a WiFi hotspot downtown by FY16. Cost: Medium
7. Develop a multi-purpose space at the old Desert Sands bldg. by FY17.
Cost: High
Objective #3: Increase business recruitment efforts in Roxboro.
Strategies
1. Create a webpage on the RDG and Chamber website for business startup
information by FY14. Cost: Low
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2. Create a business recruitment plan through the Economic Restructuring
Committee of RDG by FY15. Cost: Low
3. Create business orientation packets by FY15. Cost: Low
Objective #4: Increase the number of museum visitors to 1,900 by FY17.
Strategies
1. Create a new brochure that includes our new acquisition and distribute to
surrounding Visitor Centers and other appropriate outlets by FY14. Cost.
Medium
2. Design and publish website by FY15. Cost: High
3. Add a new historical exhibit on campus by FY16. Cost: High
Objective #5: Increase attendance to events at the Kirby Cultural Arts Complex (KCAC) to
32,000 by FY17.
Strategies
1. Host a capital campaign for the renovation of the upstairs portion of the
Kirby Cultural Arts Complex in an effort to offer additional programing
opportunities and facility space by FY14. Cost: High
2. Offer a free movie series for patrons of all demographics by FY14. Cost:
Medium
3. Provide performing and visual art field trip opportunities for Person
County students by FY15. Cost: Medium
Goal #3: Protect and promote our outdoor lifestyle by preserving our natural
resources.
Key Measures: Number of participants in Person County Recreation, Arts and Park
services/programs
Objective #1: Increase the miles of biking and walking trails in the county.
Strategies
1. Complete a county-wide bike plan by FY14. Cost: Low
2. Install bike plan signage by FY15. Cost: Medium
3. Research cost and design for walking/biking trail at old landfill for CIP by
FY14. Cost: Low
4. Research cost for 5, 15 mile bike trails from park to park for CIP by FY14.
Cost: Low
5. Begin construction of Old Landfill Mountain Bike Trail, 10-15miles by
FY15. Cost: High
6. Research cost for Critcher Wilkerson walking trails: 1.5-3.0 miles by FY15.
Cost: Low
7. Begin construction of Critcher Wilkerson trails by FY16. Cost: High
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8. Research North Folk Southern Rail Road corridor from Roxboro to
Durham, approx. 20 miles by FY16. Cost: Low
9. Pave 5 miles of Old Landfill walking track making it onto a multi-purpose
route which includes bikes, rollerblades, roller skates, skate boards,
running, walking, etc. by FY17. Cost: High
Objective #2: Increase participation in Parks and Rec activities to 12,333 by FY17.
Strategies
1. Update the Parks and Rec Master Plan by FY14. Cost: Medium
2. Host first annual State sanctioned horseshoe tournament at Mayo by
FY14. Cost: Low
3. Develop partnership with Roxboro SportsPlex by FY15. Cost: High
4. Host first professional disc golf association tournament by FY15. Cost:
Low
5. Implement summer open gym policy by FY15. Cost: Low
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Protect Our Land - Indicators
Where we have been Where we are Where do we want to be?
Measure FY10 FY11 FY12 FY13 FY14 FY17
Number of tons
recycled*
1068.76 1405.95 1658 1675 1725 1900
State recycling
ranking (out of
100 counties with
#1 being the top
ranking)
64th 55th 49th 48th 47th 42nd
Number of acres
enrolled in
present use value
program
113,950 114,910 117,983 123,101 124,138 134,107
Number of acres
enrolled in
Voluntary Ag
District
N/A N/A 9561.77 13030.76
13,291 (2%
increase)
14,105
Number of
individuals
attending the
farm tour
N/A N/A 250 275 300
400
Number of
visitors to PC
Farmer’s Market
2,313 7,291 5,972 6,091 6,212 6,591
Total Sales
Dollars at PC
Farmers’ Market
$14,343 $43,195 $38,283 $39,048 $39,828 $42,264
% of area Built
Upon in City
N/A N/A N/A N/A 5.9%
% of area Built
Upon in County
N/A N/A N/A N/A .32%
*Does not include tires, liquids, and household hazardous waste. This measurement is used to calculate state
recycling rankings.
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Protect Our Land - Action Plan
Goal#1: Maintain the aesthetic quality of the county.
Key Measures: Number of tons recycled, State recycling ranking
Objective #1: Increase the tons of material recycled through county beautification efforts.
Strategies
1. Hire a recycling educator and volunteer outreach coordinator by FY15.
2. Implement a recycling education program and marketing campaign by
FY15.
3. Create and implement a Beautify Person County program FY15.
4. Maintain a list of volunteers to participate in beautification efforts by
FY15.
Goal #2a: Ensure the viability of agribusiness.
Key Measures: Number of acres enrolled in present use value program, Number of
acres enrolled in Voluntary Ag District, Number of visitors to the PC Farmer’s Market, Total
sales at the PC Farmer’s Market
Objective #1: Increase the number of visitors and sales at the PC Farmer’s Market.
Strategies
1. Facilitate conversations about the possibility of having one Farmer’s
Market in FY14.
2. Create a Person County local foods branding campaign by FY14.
3. Create and promote an online listing of all available sources of local
produce including farmers markets and produce stands by FY14.
4. Research the concept of a local foods “cannery” by FY14.
5. Research the concept of a local foods coop grocery store in Uptown by
FY14.
Goal #2b: Ensure the viability of agri-tourism.
Key Measures: Number of individuals attending the farm tour
Objective #1: Increase the number of individuals attending the farm tour.
Strategies
1. Host the Person County Farm Tour in FY15
2. Host a producer-consumer workshop by FY15.
3. Host a “cook local” event, competition or festival by FY17.
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Goal #3: Promote environmentally responsible development.
Key Measures: % of area Built Upon in the City, % of area Built Upon in the County
Objective #1: Monitor the % of area that is Built-Upon in the city and county.
Strategies
1. Create a new Person County farmland preservation plan by FY15.
2. Research incentive programs for infill development in the City of
Roxboro by FY15.
3. Update the current comprehensive land use plan and zoning
classifications by FY17.
4. Implement incentive programs for infill development by FY17.
Goal#4: Protect and improve Person County’s air, water and land.
Key Measures: Number of tons recycled, State recycling ranking
Objective #1: Increase recycling tonnage in the City and County
Strategies
1. Provide waste audits of City offices by FY 2014.
2. Explore buy-back program for aluminum cans by 2014.
3. Advise Person Memorial Hospital in developing a recycling program
by 2014.
4. Develop and implement School Recycling Grant for Person County
Schools by 2014.
5. Complete 4 small business /industry waste audits by 2014.
6. Schedule the HHW day for Person County Citizens by 2014.
7. Create advertisement campaign for HHW day to encourage
participation by 2014.
8. Create church-sponsored recycling program by 2017.
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AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: Farmland Protection Plan
Summary of Information: The Piedmont Conservation Council presented information to the Board
in September about their organization and discussed the types of projects that the Piedmont
Conservation Council has supported in surrounding counties, such as developing a Farmland
Protection Plan. The Board expressed interest in creating a Farmland Protection Plan for Person
County.
Two representatives from Person County attended the Piedmont Conservation Council meeting in
October and shared the Board’s interest in moving forward with a Farmland Protection plan with the
Piedmont Conservation Council. The Piedmont Conservation Council directed its Executive
Director, Jacob Leech to move forward with the process to secure funds to create a Person County
Farmland Protection Plan. The grant application is due December 16, 2013.
According to Mr. Leech, the allocation from the ADFP for Farmland Protection Plans has decreased
to $14,000 this year. As a result, Person County will need to secure an additional $5,000-$6,000 cash
match to move forward with the plan. Staff members from Extension and the Soil and Water Office
have visited with stakeholder organizations in the county to ask for contributions. While these
organizations have expressed interest in providing funding for the plan, they have also asked if the
county could provide a portion of the $5,000-$6,000 for the plan.
In addition to the $5,000-$6,000 in cash match that is needed, Person County employees will need to
provide $5,000- $6,000 of in-kind match. The in-kind match can be achieved through staff time
spent at meetings, interviews, etc.
If we are able to secure the cash-match, Mr. Leech will apply for the grant on Dec. 16th and the
county would know if we will receive funds for the project by August 2014.
Recommended Action: Direct staff whether or not to allocate $2,000 for the Person County
Farmland Protection Plan and allow staff to provide $5,000-$6,000 of in-kind match.
Submitted By: Assistant County Manager, Sybil Tate
47
AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: An Ordinance Prohibiting the “Open Carrying” or Displaying of
Weapons on County Property and directing the Posting of Notices to that Effect – First Reading
Summary of Information: As a result of three recent incidents where an individual brought a
non-concealed weapon onto county-owned properties, Person County staff and the county
attorney drafted the attached ordinance “An Ordinance Prohibiting the “Open Carrying” or
Displaying of Weapons on County Property and directing the Posting of Notices to that Effect.”
In addition to banning non-concealed weapons from county property in accordance with the current
General Statutes, the ordinance also authorizes the county manager to post signage in appropriate
locations.
The Board is not required to have a public hearing but may call for a public hearing if so desired.
The Board may adopt the proposed ordinance as presented at the First Reading by unanimous vote or
by simple majority vote at the Second Reading.
Recommended Action: Call for a public hearing if deemed appropriate so that staff may advertise
and schedule for the Board’s next meeting scheduled for December 2, 2013 or proceed to the First
Reading Vote to adopt/reject the proposed ordinance.
Submitted By: Ron Aycock, County Attorney
48
AN ORDINANCE PROHIBITING THE
“OPEN CARRYING” OR DISPLAYING OF WEAPONS
ON COUNTY PROPERTY AND DIRECTING THE
POSTING OF NOTICES TO THAT EFFECT
WHEREAS, in October of 1995 the Person County Board of County
Commissioners enacted an ordinance prohibiting the
carrying of concealed weapons on County Property and
ordering the posting of notices to that effect; and
WHEREAS, North Carolina General Statutes 153A-129 authorizes
counties to regulate the “open carrying” or display of
firearms on public property; and
WHEREAS, the Board of Commissioners is concerned about the
threat that the presence of firearms on public property
will pose to the health, safety and general welfare of the
community.
NOW THEREFORE BE IT ORDAINED by the Person County Board
of Commissioners that:
Section 1- Definitions.
For purposes of this ordinance, the following terms are hereby defined:
(1) Athletic facility means a building, structure or place for engaging in sporting
events, recreational activities, fitness or physical training.
(2) Athletic field means a piece of land traditionally used for organized athletic or
sporting event(s), including the adjoining spectator area.
(3) Handgun means a gun or firearm designed to be held and operated by one
hand including but not limited to any revolver, pistol, derringer, pepperbox,
machine pistol, single-shot pistol, or semi-automatic pistol.
(4) Playground means a piece of land used for and usually equipped with
facilities for recreation especially by children including the adjoining area and
shelter used by children for respite, eating and playing sedentary games.
(5) Pocket Knife means a folding knife typically used for utilitarian purposes
having an overall length of four inches or less when in its closed position.
(6) Recreational facilities includes only the following: a playground, an athletic
field, a swimming pool, and an athletic facility owned or leased by Person
County.
(7)Weapon means but is not limited to, any rifle, shotgun, weapon of mass
destruction, or knife (excluding pocket knives).
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Section 2-It shall be unlawful for any person to possess or carry a non-concealed
handgun or weapon, on or in any county-owned, leased, or operated building or
its appurtenant premises including, but not limited to, a parking lot, or on or in
any public school building or grounds. Nevertheless, a handgun or weapon
permittee may, at the designated parking area of a facility, secure the handgun or
weapon in a locked vehicle within the trunk, glove box, or other enclosed
compartment or area within or on the motor vehicle.
Section 3- It shall be unlawful for any person to possess or carry a non-concealed
handgun or weapon, with or without a permit, or weapon on, in or within any of
the recreational facilities as defined above. Nevertheless, a handgun or weapon
permittee may, at the designated parking area of a recreational facility, secure the
handgun or weapon in a locked vehicle within the trunk, glove box, or other
enclosed compartment or area within or on the motor vehicle.
Section 4-The County Manager or his/her designee is authorized and directed to
post, in conspicuous locations, notices of this prohibition against openly carrying
a handgun or weapon on County property
Section 5-Enforcement.
This ordinance shall be enforced pursuant to the provisions of General Statute 14-
4(a).
Adopted, this, the _____ day of ___________, 2013.
PERSON COUNTY
BOARD OF COMMISSIONERS
____________________________________
Jimmy B. Clayton, Chairman
Attest:
____________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Person County
Board of County Commissioners
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AGENDA ABSTRACT
Meeting Date: November 18, 2013
Agenda Title: Status update on Upper Neuse River Basin Association (UNRBA)
activities
Summary of Information: Person County is a member of the Upper Neuse River Basin
Association along with thirteen other jurisdictions located in the watershed. The primary
goal of the Upper Neuse River Basis Association is to serve the members of the
organization and help them collectively address concerns about the restrictive nature of
the Falls Lake Rules.
Currently, the UNRBA is working on two major projects – water monitoring and a
nutrient credits program – that could result in changes to the Falls Lake Rules as well as
discuss the activities of the SUDA.
Forrest Westall, UNRBA Executive Director, Jim Wrenn, legal counsel, Henrietta
Locklear of Raftelis Consulting and Kelway Howard will provide an update on these two
projects and answer questions about what services the utility is providing and issues
across the jurisdictions.
Recommended Action: None
Submitted by: Chairman Clayton
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