Agenda Packet December 3 2012PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
December 3, 2012
6:30 pm Organizational Meeting
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
ITEM #1
APPROVAL OF MINUTES: November 19, 2012
RECOGNITION OF SAMUEL KENNINGTON ………………... Chairman Clayton
PRESIDING OVER BOARD ...……………………… County Attorney, Ron Aycock
SWEARING-IN CEREMONY …………………. The Honorable Deborah L. Barker
Commissioners Elect
Jimmy B. Clayton
B. Ray Jeffers
David Newell, Sr.
Soil & Water Conservation District Supervisor
John Gray
Harold Ricky Carver, Sr.
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ORGANIZATION OF BOARD
Election of Chairman ...……………………… County Attorney, Ron Aycock
Election of Vice-Chairman ………………………… Newly Elected Chairman
ITEM #2
APPROVAL OF BONDS …………………………….. County Attorney, Ron Aycock
The Register of Deeds,
Tax Administrator, and
Finance Director
*********************
Recess until 7:00 pm or a brief recess if after 7:00 pm
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #3
Resolution of Appreciation …………………………………… Chairman of the Board
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
OLD BUSINESS:
ITEM #4
Review of the Contract for design services of Recreation and
Senior Center ………………………………………………….. Commissioner Puryear
ITEM #5
Ten-Year Solid Waste Plan and Resolution Accepting and
Endorsing Person County’s Solid Waste Management Plan of 2012 …….. Sybil Tate
ITEM #6
Broadband Grant Program …………………………………………………. Sybil Tate
NEW BUSINESS:
ITEM #7
Board of Commissioners 2013 Schedule of Meetings ……………….. Brenda Reaves
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ITEM #8
Adoption of the Fiscal Year 2013-2014 Budget Calendar ………………... Heidi York
ITEM #9
Schedule Public Hearing related to Person County Non-Smoking
Ordinance …………………………………………………………………… Heidi York
ITEM #10
Budget Amendment ……………………………………………...…. Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION (if desired by the Board)
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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November 19, 2012
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PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 19, 2012
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, November 19, 2012 at 9:00 am in the FEMA Room at the
Human Services Building located at 355 S. Madison Boulevard, Roxboro.
Chairman Clayton called the meeting to order, led invocation and asked
Commissioner Kennington to lead the Pledge of Allegiance.
RECOGNITION OF LOCAL GOVERNMENT DAY:
Chairman Clayton welcomed the Person High School students enrolled in civics
and economics participating in Local Government Day to observe the Board of County
Commissioners in session. Chairman Clayton, Vice Chairman Puryear and
Commissioners Jeffers, Blalock and Kennington proceeded to introduce themselves. The
County Attorney, Ron Aycock; County Manager, Heidi York; Clerk to the Board, Brenda
Reaves; IT staff, Gary Latta and Chris Puryear, and Commissioner Elect, David Newell,
Sr., also gave an introduction to the group.
Commissioner Jeffers told the group about an interactive, educational game about
government called County Works on www.icivics.org.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock, seconded by Vice Chairman
Puryear and carried 5-0 to approve the agenda.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. Lacy Winstead of 279 Knolls of Hyco, Roxboro requested the Board to
reconsider the action to spend almost $500,000 for a study at this time. Mr. Winstead
stated the Board should not spend $500,000 on anything and it would not be in the best
interest of the taxpayers of Person County.
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November 19, 2012
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APPROVAL OF MINUTES:
A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the minutes of October 29, 2012 and November 5,
2012.
TAX ADMINISTRATIVE REPORT:
A motion was made by Commissioner Blalock, seconded by Commissioner
Jeffers, and carried 5-0 to approve the Tax Administrative Report noting the Releases for
the month of October, 2012.
OLD BUSINESS:
PERSON COUNTY NON-SMOKING ORDINANCE:
Health Director, Janet Clayton reminded the Board of Commissioners of the
Community Health Assessment completed last year with the top four leading causes of
death in Person County are related to smoking, one of which is lung cancer.
Ms. Clayton presented to the Board the proposed Person County Non-Smoking
Ordinance revised to address Parks and Recreation grounds as directed during the
Board’s November 5, 2012 meeting noting all other properties will be addressed by the
Board of Commissioners on a case-by-case basis to be included as an appendix to the
proposed ordinance.
Ms. Clayton read and highlighted the revision under Section 2 (a) Smoking
prohibited. No person shall smoke, carry or possess a lighted cigar, cigarette, pipe or
other lighted smoking equipment or paraphernalia in any Person County buildings, in
Person County vehicles or within 50 feet of any recreation, health, and wellness amenity.
All other county properties will be regulated on an individual basis as determined by the
Board of Commissioners. These properties will be included as an appendix to this
Ordinance. Ms. Clayton noted Appendix A was placed at each Board member’s seat
prior to the meeting.
Ms. Clayton noted in Section 2 (c) Exception the authority is outlined under item
(c) designated areas which are 50 feet from any recreation, health, and wellness amenity
and are approved by the Person County Recreation Advisory Board.
Ms. Clayton requested the Board:
1) To review the revised proposed Person County Non-Smoking Ordinance and to
schedule a public hearing for community input if so desired, and
2) To determine a timeframe to address the remaining County facilities.
Vice Chairman Puryear stated his support to address the designated areas at
recreation facilities individually.
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November 19, 2012
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Commissioner Jeffers stated support of the proposed ordinance as presented to
give the authority to the Recreation Advisory Board to designate smoking areas 50 feet
from the recreation amenity inside each park. Commissioner Jeffers recommended for
the Board not to take action related to the county facilities listed in Appendix A unless
the county department(s) request such of the Board.
County Manager, Heidi York added the initial intention of the proposed ordinance
was to cover all county properties. Commissioner Kennington noted his support to get
the smokers away from the doorways and recommended the Board to address each
facility and make a determination. Commissioner Blalock confirmed the Board of Health
Rule from 2008 that the setback for the Human Services facility is 35 feet due to the
retail neighbors with the Health Director. Commissioner Blalock suggested each facility
manager recommend to the Board a designated area for smoking if warranted.
County Attorney, Ron Aycock stated the Board has no legal requirement for a
public hearing noting the Board certainly could hold a public hearing, if desired. Mr.
Aycock further noted the Board could take final action without holding a public hearing.
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers, and carried 5-0 to set a public hearing date to receive feedback from the general
public on the Person County Non-Smoking Ordinance. It was the consensus of the group
to schedule the public hearing date in January, 2013 with a definitive date scheduled
upon the adoption of the 2013 Schedule of Meetings at the Board’s December 3, 2012
meeting.
NEW BUSINESS:
ORDINANCES RELATED TO REGULATING UNREGISTERED MOTOR
VEHICLES, AUTOMOBILE GRAVEYARDS, AND JUNKYARDS:
Commissioner Kennington noted he had a request from Mr. Kenny Rickman to
address the Board of Commissioners related to the ordinances regulating unregistered
motor vehicles, automobile graveyards, and junkyards. The Ordinance Requiring
Unregistered Motor Vehicles to be Screened from Public View was last adopted January
18, 2011 and the Ordinance Regulating Automobile Graveyards and Junkyards was
adopted September 21, 1987 with an amendment adopted on January 4, 1993 (a copy of
both ordinances were included in the Board packet). Commissioner Kennington asked
Mr. Rickman to share his comments with the Board.
Mr. Rickman requested the Board to consider placing the authority for
enforcement upon another department other than the Sheriff Department, to consider
receiving complaints from citizens anonymously and to have separate ordinances for junk
cars, junk yards and antique cars. Mr. Rickman spoke to the potential safety issues and
economic impacts on the County by not enforcing the ordinances.
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November 19, 2012
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Commissioner Kennington noted the reorganization of the Person Future’s
Strategic Plan committees and stated his support of the Protect Our Land committee to
review the ordinances and make recommendation to the Board of Commissioners.
Commissioner Blalock noted support to take the authority from the Sheriff’s
Department as well as to have a committee, i.e. Protect Our Land committee, survey the
county in its entirety.
Commissioner Jeffers asked the County Manager about enforcement noting his
preference to address the issue of enforcement prior to changing the ordinance. County
Manager, Heidi York noted when this topic was discussed previously; she had proposed a
new position for an Enforcement Officer. Without the new position, Ms. York indicated
the Planning Department may be a department that could possibly be tasked with
enforcement.
It was the consensus of the Board for the County Manager to review enforcement
of the ordinances as well as consider receiving complaints anonymously. Ms. York
stated she would meet with the Sheriff to further discuss noting her recommendation may
not be any different from previous discussions to hire a part-time staff due to small staff
resources available which prohibits the ability to enforce County ordinances.
Commissioner Jeffers stated opposition to hiring a new staff for complaint based
enforcement suggesting to model similar to the complaints received in the Planning
Department. Commissioner Blalock asked Ms. York to follow up her review with the
committee to assess the scope of the issue.
TAXPAYER REQUEST FOR REFUND (TAX RECORD 17055):
Tax Administrator, Russell Jones informed the Board that taxpayer Christopher &
Christy Harris of 268 Cardens Cove, Timberlake appealed their tax value for 2012. After
viewing the property, it was determined that the Tax Office had entered the
measurements of the Harris’ home incorrectly and the Tax Office made the corrections as
appropriate for the 2012 tax bill. Mr. Jones stated a written request from the taxpayer is
required for consideration of a refund of the taxes that have been overpaid. On October
30, 2012, the taxpayer, Christopher & Christy Harris of 268 Cardens Cover, Timberlake
submitted such request for a refund of the taxes that had been overpaid due to the Tax
Office error.
Mr. Jones stated the Tax Office reviewed the error and determined that the error
was a clerical error on the part of the Tax Office noting General Statute 105-381(a)(1)
allows for a refund of up to 5 years, if approved by the Board of County Commissioners.
Mr. Jones further noted the error resulted in an overcharge of 814 sq. ft. and a
value that was $63,483 overstated resulting in a tax overpayment of $444.38 annually.
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November 19, 2012
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Mr. Jones requested Board approval of a refund in the amount of $2,221.90
($444.38 x 5 years) for taxpayer, if appropriate.
A motion was made by Commissioner Blalock, seconded by Vice Chairman
Puryear, and carried 5-0 to approve a refund in the amount of $2,221.90 ($444.38 x 5
years) for taxpayer, Christopher & Christy Harris of 268 Cardens Cove, Timberlake.
CONSIDERATION OF APPROVAL OF LATE EXEMPTION APPLICATIONS:
Tax Administrator, Russell Jones told the Board that every year, the Tax Office
receives applications for the Senior, Disabled, Veteran, and Circuit Breaker exemptions
that fail to meet the June 1st deadline. In an effort to help inform the public of these
exemptions, the Tax Office mailed information along with the listing forms to 6,000
citizens. Mr. Jones noted the Tax Office also developed brochures for all three
exemption programs which made these programs easier to understand, and passed out
over 500 copies. Mr. Jones stated Person County currently has 754 properties that are
receiving benefit from these exemptions, which does not include the 11 applications that
are submitted for Board consideration for approval.
Mr. Jones stated the efforts made by the Tax Office resulted in 76 new
applications, with 49 approved applications, 16 denied applications (12 were over the
income limit, 2 were not 65 as of January 1st, 1 was not 100% disabled, and 1 did not own
their home). The remaining 11 were received after the named deadline and deemed late
applications.
Mr. Jones noted the 11 late applications would have been approved if they had
been submitted to the Tax Office by June 1st as the applications met all requirements,
however due to the receiving after the deadline; the Tax Office was not eligible to
approve. Mr. Jones stated the Board of Commissioners may approve late applications if
they are received by December 31st.
Mr. Jones highlighted a spreadsheet that outlines the tax impact and the reasons
for the late applications noting he did not include the applications since they include
social security numbers and income information.
Mr. Jones recommended Board approval of the 11 applications before the Board
for consideration.
A motion was made by Commissioner Jeffers, seconded by Commissioner
Blalock, and carried 5-0 to approve the following 11 applications for tax exemptions:
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November 19, 2012
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Taxpayer
Application
Type
Application
Date
Reason for Late
Application Map Number
Blalock, Franklin & Joyce Elderly 7/31/2012 Did not know deadline A97 25A
Bradsher, Melba Elderly 6/11/2012 Did not know deadline 30 16
Cover, Dennis D Disabled 8/14/2012 Waiting on Doctor 66 48
Hubler, Fredrick D Veteran 6/7/2012 Waiting on VA A13 126
Kimball, Justice &
Christian Disabled 6/16/2012 Waiting on Doctor A72 212
Lindsey, Mary June Elderly 8/20/2012 Waiting on Accountant A64 538
McCrimmon, Charles W Jr Veteran 9/4/2012 Waiting on VA A73 96
Scoggins, Patricia F Elderly 6/20/2012 Lost in Mail A76 113
Stewart, Sharon K Disabled 8/10/2012 Waiting on Doctor 124 8
Taylor, Harvey & Linda Veteran 8/27/2012 Waiting on VA A99 1A 3
Wrenn, Joyce P Disabled 9/29/2012 Did not know deadline 51 34
UTILITY EASEMENT REQUESTED BY PROGRESS ENERGY:
County Manager, Heidi York informed the Board that due to the planned 501
Bypass that will be constructed up NC49 North by the new School Bus Garage, the new 6
lane road will require that the utility lines are relocated onto and over Person County
property. The utility lines will be relocated about 20 feet from their current position,
which will place the new utility lines near the current fence, along the roadside. Larry
King and the Board of Education have approved the relocation referenced on Exhibit A
included in the Board packet.
Ms. York stated that since the property is still owned by Person County, approval
must also be provided by the Board of County Commissioners. Ms. York recommended
the Board approve the easement requested by Progress Energy.
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers, and carried 5-0 to approve the utility easement as requested by Progress Energy
as presented.
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November 19, 2012
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CHAIRMAN’S REPORT:
Chairman Clayton explained to the group the Board’s processes in which Public
Comments are received as well as the discussion by each of the Board members during
each agenda item prior to action. Chairman Clayton noted his appreciation of
Commissioner Kennington’s service to the county.
MANAGER’S REPORT:
County Manager, Heidi York reminded the Board that the next meeting scheduled
for December 3, 2012 would begin at 6:30 pm noting it would be Commissioner
Kennington’s last official meeting as well as the swearing-in ceremony for Chairman
Clayton, Commissioner Jeffers and Commissioner Elect, David Newell, Sr.
Ms. York announced a special joint session meeting for the Board of
Commissioners, the Board of Health and the Social Services Board for a review of
consolidation options for Human Services scheduled for December 10, 2012 at 5:00 pm
in the FEMA room.
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November 19, 2012
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COMMISSIONER REPORT/COMMENTS:
Commissioner Kennington congratulated Chairman Clayton, Commissioner
Jeffers and Commissioner Elect, David Newell, Sr. on their successful election, wishing
each the best.
Commissioner Blalock stated her appreciation of Commissioner Kennington’s
service. Commissioner Blalock suggested to the students in the audience to attend
County committees meetings noting a student is appointed to the Juvenile Crime
Prevention Council as well as encouraged the students to review the Person Future’s
Strategic Plan.
Commissioner Jeffers congratulated Chairman Clayton and Commissioner Elect,
David Newell, Sr. on their successful election as well as thanked the voters of Person
County for re-electing him to a second term. Commissioner Jeffers stated his re-election
will allow Person County to have representation as President of the State Association
next year. Commissioner Jeffers told the youth in the audience of the Recreation and
Senior Center project. Commissioner Jeffers thanked Commissioner Kennington for his
service as an excellent commissioner.
Vice Chairman Puryear thanked the students for attending the Board meeting as
well as congratulated Chairman Clayton, Commissioner Jeffers and Commissioner Elect,
David Newell, Sr. for their successful election and thanked Commissioner Kennington
for his service.
CLOSED SESSION:
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers, and carried 5-0 to enter Closed Session at 10:11am pursuant to General Statute
143-318.11(a)(6) for the purpose of the Evaluation of the County Manager to be held in
the Home, Health & Hospice Conference Room with the County Manager, Clerk to the
Board, County Attorney and Commissioner Elect, David Newell, Sr., permitted to attend.
A motion was made by Commissioner Kennington, seconded by Commissioner
Jeffers, and carried 5-0 to enter a second Closed Session pursuant to General Statute
143-318.11(a)(5) for the purpose of considering and taking action with respect to the
position to be taken by the County in negotiating the price or other material terms of an
agreement for acquisition or lease of real property to be held in the Home, Health &
Hospice Conference Room with the County Manager, Clerk to the Board, County
Attorney and Commissioner Elect, David Newell, Sr., permitted to attend.
Chairman Clayton announced a brief break prior to the Closed Sessions.
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November 19, 2012
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Chairman Clayton called the first Closed Session to order at 10:20 am.
A motion was made by Commissioner Blalock, seconded by Commissioner
Kennington, and carried 5-0 to return to open session at 10:46 am.
Chairman Clayton called the second Closed Session to order at 10:47 am.
A motion was made by Commissioner Kennington, seconded by Commissioner
Jeffers, and carried 5-0 to return to open session at 10:55 am.
ADJOURNMENT:
A motion was made by Commissioner Blalock, seconded by Commissioner
Jeffers, and carried 5-0 to adjourn the meeting at 10:55 am.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Approval of Bonds of the Register of Deeds, Tax Administrator and the
Finance Director
Summary of Information: Chapter 161(Register of Deeds) and 162 (Sheriff) of the North
Carolina General Statutes requires the Board of County Commissioners to approve the official bonds
at the first meeting in December. The Bonds are a continuation of existing bonds and were secured
for those elected officials by the County Human Resources Director, who also serves as Insurance
Liaison. The Human Resources Director provided information that the Sheriff’s bond is for the
length of his term, currently to December, 2014.
Mr. Aycock requested the Board to approve the annual Bonds of the Register of Deeds in the
amount of $50,000 and $100,000 each for the Tax Administrator and Finance Director (amount of
each Bond is dictated by legislature).
Recommended Action: Approve the Bonds of the Register of Deeds, Tax Administrator and the
Finance Director.
Submitted By: C. Ronald Aycock, County Attorney
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RESOLUTION OF APPRECIATIONRESOLUTION OF APPRECIATIONRESOLUTION OF APPRECIATIONRESOLUTION OF APPRECIATION
WHEREAS,WHEREAS,WHEREAS,WHEREAS, McIver McIver McIver McIver “Mickey” “Mickey” “Mickey” “Mickey” ChambersChambersChambersChambers has served the people has served the people has served the people has served the people oooof f f f
Person CounPerson CounPerson CounPerson Counttttyyyy during h during h during h during hisisisis tenure working for Person tenure working for Person tenure working for Person tenure working for Person
CountyCountyCountyCounty SSSSheriffheriffheriffheriff’s’s’s’s OfficeOfficeOfficeOffice as as as as a Detention Officera Detention Officera Detention Officera Detention Officer; and; and; and; and
WHEREAS,WHEREAS,WHEREAS,WHEREAS, MMMMiiiicccckeykeykeykey Chambers Chambers Chambers Chambers has served has served has served has served the citizens of Person the citizens of Person the citizens of Person the citizens of Person
CouCouCouCounty nty nty nty with honor, integrity, sincerity and dwith honor, integrity, sincerity and dwith honor, integrity, sincerity and dwith honor, integrity, sincerity and dedicationedicationedicationedication, , , ,
proproproproviding viding viding viding accurate, concise servicesaccurate, concise servicesaccurate, concise servicesaccurate, concise services for for for for five five five five yearsyearsyearsyears, , , ,
AugustAugustAugustAugust,,,, 2007200720072007 –––– November, 2012November, 2012November, 2012November, 2012; and; and; and; and
WHEREASWHEREASWHEREASWHEREAS,,,, MMMMiiiicccckeykeykeykey Chambers Chambers Chambers Chambers has earned the respect and admiration has earned the respect and admiration has earned the respect and admiration has earned the respect and admiration
of all who have known hof all who have known hof all who have known hof all who have known himimimim and worked with h and worked with h and worked with h and worked with himimimim thro thro thro throughout ughout ughout ughout
hhhhisisisis career; andcareer; andcareer; andcareer; and
WHEREAS, WHEREAS, WHEREAS, WHEREAS, the County of Person recognizes the many contributions the County of Person recognizes the many contributions the County of Person recognizes the many contributions the County of Person recognizes the many contributions
MMMMiiiicccckeykeykeykey Chambers Chambers Chambers Chambers has made to the County and offers h has made to the County and offers h has made to the County and offers h has made to the County and offers himimimim
sincere best wishes for sincere best wishes for sincere best wishes for sincere best wishes for hhhhisisisis retirement.retirement.retirement.retirement.
NOW, THEREFORENOW, THEREFORENOW, THEREFORENOW, THEREFORE, the Person County Board of , the Person County Board of , the Person County Board of , the Person County Board of CommissionersCommissionersCommissionersCommissioners doesdoesdoesdoes
hereby exthereby exthereby exthereby extend this Resolution of Appreciation to end this Resolution of Appreciation to end this Resolution of Appreciation to end this Resolution of Appreciation to MMMMickeyickeyickeyickey Chambers Chambers Chambers Chambers for for for for
continually striving to make Roxboro and Person County a better place to continually striving to make Roxboro and Person County a better place to continually striving to make Roxboro and Person County a better place to continually striving to make Roxboro and Person County a better place to
live and work.live and work.live and work.live and work.
Adopted thAdopted thAdopted thAdopted thisisisis, the , the , the , the 3rd3rd3rd3rd day of day of day of day of December December December December, 20, 20, 20, 2011112222....
________________________________________________________________________________________________________________________________________________
ChairmanChairmanChairmanChairman
Person County Board of CommissionersPerson County Board of CommissionersPerson County Board of CommissionersPerson County Board of Commissioners
Attest:Attest:Attest:Attest:
________________________________________________________________________________________________________________________________________________
Brenda B. ReavesBrenda B. ReavesBrenda B. ReavesBrenda B. Reaves, NCCCC, CMC, NCCCC, CMC, NCCCC, CMC, NCCCC, CMC
Clerk to the BoardClerk to the BoardClerk to the BoardClerk to the Board
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AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Recreation & Senior Center Contract for Design Services
Summary of Information: The Board of County Commissioners authorized the contract
for full architectural and engineering design services of the combined Recreation and
Senior Center with MHAworks, PA. This contract includes design services for landscape,
civil, structural, plumbing, mechanical, electrical, and fire protection engineering for the
Recreation and Senior Center at an estimated cost of $425,850 plus reimbursable
expenses as specified in the contract. The Architect is entitled to compensation for all
services performed and portions thereof, together with reimbursable expenses due. The
Owner (County) may terminate the Contract upon not less than seven days written notice
without cause.
The anticipated date for the commencement of the next phase, the construction phase, is
August 1, 2013 with completion projected by September 1, 2014.
Following the Board’s October 1 meeting where the project ordinances and reimbursement
resolution were approved by a 3-2 vote, the Manager was directed to bring this contract
back to the Board for discussion at the December meeting.
Recommended Action: Review the information and provide direction to staff.
Submitted By: Commissioner Kyle Puryear
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AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Ten Year Solid Waste Plan
Attachments: Ten Year Solid Waste Plan which includes a Resolution Accepting and
Endorsing Person County’s Solid Waste Management Plan of 2012
Summary of Information:
The BOCC reviewed and suggested changes to the Ten Year Solid Waste Plan on Nov. 5. The
City of Roxboro adopted a resolution supporting the Ten Year Solid Waste Plan at their
Nov.19th meeting.
In order for the county to receive funding for the electronics recycling program the BOCC must
adopt the plan by Dec 31st. In order to adopt the Solid Waste Plan, the BOCC must adopt the
attached resolution supporting the Plan.
Recommended Action: Adopt the Resolution Accepting and Endorsing Person County’s Solid
Waste Management Plan of 2012
Submitted By: Sybil Tate, Assistant County Manager
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10 Year Solid Waste Management Plan
July 1, 2012-June 30, 2022
Person County and the City of Roxboro
Sybil Tate
Assistant County Manager
325 S. Morgan St, Rm 211
Roxboro, NC 27573
December 2012
state@personcounty.net
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1
1 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Executive Summary
Given the fact that everyone is responsible for the waste that they
generate, and that proper disposal of that waste is also the
responsibility of the waste generator, this document is created to
give citizens knowledge, then guidance and finally ownership of
that responsibility.
NC General Statute 130A 309 09 A states that, “Each local
government shall develop a 10 year comprehensive solid waste
management plan to make a good-faith effort to achieve the
state’s goal of a 40% MSW reduction goal.”
In FY2006, Person County and the City of Roxboro set a goal of
reducing waste to .76 tons per capita (5% diversion rate) by 2012 and .736 tons per capita (8%
diversion rate) by 2019. As of FY2011, Person County and the City of Roxboro generated .9 tons
on a per capita basis. Official State data for FY2012 has not yet been released; however, staff
estimates that Person County and Roxboro generated .95 tons on a per capita basis in FY2012.
Since Person County most likely will not achieve the goal set for 2012, this report recommends
that we look hard at ways to achieve the state goal of a 40% diversion rate. The new goals will
be .59 tons per capita (26% diversion rate) by 2015 and a .47 tons per capita (41% reduction
rate) by 2022. This means 8,438 tons should be diverted annually by 2015 and 14,688 tons
annually by 2022.
This plan introduces new programs to achieve these goals. The following are some of the
programs put forth in this plan:
Explore county-wide recycling initiative programs
Buy-back programs for metal and cardboard
Hospital recycling program
Offer an annual household hazardous waste drop-off day
Create economic development incentives for businesses engaged in recycling
Begin shingle recycling program
Offer waste audits for businesses
Encourage recycling in the City of Roxboro, Person County, industries, schools, etc
Recognize those who are currently recycling and encourage those who are not
Offer recycling opportunities consistently (ie. at businesses and events)
Create a recycling education program
Increase residential recycling through the school recycling grant program
Offer assistance with a church-sponsored Recycle Buddy program
Open liquid recycling station for cooking oil, motor oil and antifreeze
Despite the fact that Person County did not achieve its previous goals, the Person County
Recycling Center (PCRC) increased the amount of materials recycled from 1,405 tons in FY11 to
1,658 tons in FY12. PCRC anticipates tonnage to grow in FY13 and expand further once a new
facility is located or the existing facility is upgraded in FY14. With great expectations for what
our county can do with a progressive spirit, we look forward to the challenge of achieving our
waste reduction goals.
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2
2 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
This Page Intentionally Left Blank
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3
3 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Contents
Executive Summary ........................................................ 1
Contents ......................................................................... 3
SECTION 1 – Local Contacts and Waste Mgmt Map ....... 4
SECTION 2 – Public Participation .................................... 4
SECTION 3 - Waste Characterization .............................. 5
SECTION 4 - Waste Reduction Goal ................................ 9
SECTION 5 - Waste Handling Characterization ............. 12
SECTION 6 - Assessments and Actions ......................... 13
SECTION 7 – Solid Waste Management Costs .............. 20
SECTION 8 – Emergency Debris Management ......... ... 21
SECTION 9 – Resolutions .............................................. 21
SECTION 10 – Ordinances ............................................. 21
SECTION 11 – Appendix ................................................ 23
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4 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 1 – Local Contacts and Waste Management Map
Below is a list of individuals responsible for solid waste management in Person County and the
City of Roxboro.
See Appendix A for a map of all solid waste facilities in Person County and the City of Roxboro.
SECTION 2 – Public Participation
County staff, city staff, the Solid Waste Advisory Committee (SWAC), and Upper Piedmont
Environmental Landfill staff contributed to the update to the 10 yr. Solid Waste Plan. County
staff took the lead in researching, writing and guiding the report through the approval process.
The Solid Waste Advisory Committee received a draft of the plan on Aug. 31, 2012. They
provided county staff with feedback and approved the plan on Oct. 9th. A public hearing was
held on Nov. 5th.
A public notice was published in the local newspaper on Oct.27th
Name Organization Title Location Phone Email
Tommy Warren City of Roxboro Assistant
City
Manager
779A Mountain Rd
Roxboro, NC
27573
336 503-0489 twarren@cityofroxboro.com
Stephen Steese City of Roxboro City
Manager
779 A Mountain
Rd.
Roxboro, NC
27573
336 599-3116 ssteese@cityofroxboro.com
Wanda Rogers Person
Industries (PCRC)
Director 601 N. Madison
Blvd.
Roxboro, NC
27573
336 599-7571 wrogers@personcounty.net
Becky Clayton Person
Industries (PCRC)
PCRC Asst.
Director
601 N. Madison
Blvd.
Roxboro, NC
27573
336 599-7571 bclayton@personcounty.net
Greg Duhon Upper Piedmont
Environmental
Manager 9650 Oxford Road
Rougemont, NC
27572
336 364-3699 gduhon@republicservices.com
Ken Hill Solid Waste
Advisory
Committee
Chair N/A
Sybil Tate Person County Assistant
County
Manager
304 S. Morgan St.
Roxboro, NC
27573
336 330-2205 state@personcounty.net
Heidi York Person County County
Manager
304 S. Morgan St.
Roxboro, NC
27573
336 597-1750 hyork@personcounty.net
22
5
5 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 3 - Waste Characterization
Total Waste Stream
According to State records, Person County generated 39,042.03 tons of waste, recycling and
compostables in FY2011. This tonnage includes MSW (56.67%), Construction & Demolition
(C&D) (8.46%), Industrial (28.30%), household recyclables (3.63%), tires (1.27%) and yard waste
(1.66%). Eighty-six percent of the total waste stream was brought to the Upper Piedmont
Environmental Landfill to be landfilled. The table below illustrates how each type of waste was
handled in FY11.
Figure 1. Person County's FY2011 total waste stream
Municipal Solid Waste (MSW) Stream
Person County has not conducted a waste audit
recently, so it is impossible to determine the
exact characteristics of Person County’s MSW.
Instead, the county relies on the EPA’s MSW
characterization chart from 2010 to estimate the
types of MSW generated in Person County and
Roxboro. According to the EPA’s data, approx.
69.3% of MSW is recyclable (paper, plastics,
metals, glass), 27.3% is compostable (food
scraps and yard trimmings) and the remaining
3.4% can be landfilled (other). Within the
“Recycled” category a small percentage of the
items may not be able to be recycled in Person
County and would have to be landfilled.
The EPA defines MSW as “everyday items we use and then throw away, such as product
packaging, grass clippings, furniture, clothing, bottles, food scraps, newspapers, appliances,
paint, and batteries. This comes from our homes, schools, hospitals, and businesses.” MSW does
not include hazardous, construction and demolition, land clearing/ inert debris, or industrial
waste. Please note that the EPA’s definition of MSW differs from the State’s definition, in that
C&D and some Industrial waste is included in State MSW calculations. For the purposes of
having an accurate comparison, staff has removed C&D and Industrial wastes included in the
State calculations.
0
5000
10000
15000
20000
25000
30000
35000
Landfilled Recycled Composted
FY2011 Waste Stream
C&D
Industrial
MSW
Tires
MRF Recycling
Yard Waste
Figure 2. EPA 2010 MSW Waste Characterization
23
6
6 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
The charts below show how Person County’s MSW characterization and waste streams compare
with the EPA’s MSW waste characterization findings. In other words, Figure 4. shows how much
MSW Person County landfilled, recycled and composted in FY2011 and Figure 5. shows
approximately how much MSW could have been landfilled, recycled and composted based on
the EPA’s 2010 waste audit. Comparing these two charts shows that there is ample opportunity
to divert additional MSW from the landfill through increased recycling and diversion of
biodegradable items.
Figure 3. Person County's FY2011 MSW waste characterization
Figure 4 EPA's 2010 MSW waste characterization study
0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
1
Landfilled Recycled Composted
EPA 2010 MSW chracterization
Other
Wood
Commingled
Glass
Tires, textiles
Metals
Plastics
Paper
Food Scraps
Yard Trimmings
89.62%
0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
1
Landfilled Recycled Composted
Person FY11 MSW characterization
Other
Wood
Commingled
Glass
Tires, textiles
Metals
Plastics
Paper
Food Scraps
Yard Trimmings
24
7
7 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Industrial and C&D waste streams
According to the Upper Piedmont Environmental
Landfill’s records, the remaining categories in the
waste stream (C&D and Industrial waste) make up
approximately 36.76% of the entire waste stream.
The graph below shows a breakdown of industrial
waste streams and C&D wastes over a four year
time period.
Fly ash, C&D and plant trash make up the majority
of the remaining waste stream. Fly ash has
increased significantly over the past two years
due to an increase in energy production in Person
County. Also note that sludge has been absent
from the waste stream since FY10.
Figure 5. Types of C&D and Industrial Waste
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
FY09 FY10 FY11 FY12Tons Landfilled C&D and Industrial Waste, FY09-12
Fly ash
C&D
Plant Trash
Cont. Soil
Sludge
Asbestos, friable
Asbestos, non friable
Animal
Tumber/treated/old
Off Spec Material
Grit-Sewer/Bag Scrn
Sand Blasting
25
8
8 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Industrial waste alone accounts for 22.27% of the total waste stream. The chart below illustrates
the materials that make up the industrial waste stream.
Figure 6. Industrial waste characterization
Unfortunately, it is impossible to get an accurate account of how much and what type of waste
each industry is bringing to the landfill because many industries hire private haulers to bring
their waste to the landfill. However, below is data that shows some of the larger industrial
waste generators.
Name Material FY10 tonnage FY11 tonnage
Capital Power Ash 8,637.14 5,346.93
US Flue Cured Tobacco Tobacco residue 1,270.20 1,615.16
Eaton Corp. Grinding Filters 208.71 109.20
City of Roxboro waste
MSW waste characterization data shows that 7,401 tons of MSW was collected by the City of
Roxboro and hauled to the Upper Piedmont Environmental Landfill.
Plant trash
17%
Cont. Soil
1%
Timber/treated/old
0%
Grit-sewer/bag 0%
Asbestos-non-friable
1% Animal
1%
Asbestos-friable
0%
Off Spec Material
0%
Ash- fly
80%
Person County FY11 Industrial Waste
Characterization
26
9
9 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 4 - Waste Reduction Goal
Unfortunately, Person County most likely will not achieve the 2012 waste reduction goal set
forth in the previous Solid Waste Management Plan. The previous plan set a 5% reduction goal
for June 2012 (.76 tons per capita or 29,422 tons) and an 8% (.736 tons per capita or 29,953
tons) goal by June 2022. Since the FY2012 data from the State has not been released, staff
cannot determine the exact tons per capita; however, based on preliminary data the county will
send more than 37,235 tons in FY2012 to the landfill. The table below outlines shows the
previous goal calculation and the new goal calculation:
Previous Goal New Goal
GOAL CALCULATIONS FY2012 FY2019 FY2015 FY2022
1. Baseline year per capita disposal rate
(FY 1991-1992 unless alternate approved by Section)
.8 .8 .8 .8
2. Percent waste reduction goal 5% 8% 26% 41%
3. Targeted per capita disposal rate
(Subtract line 2 from 1.0 and multiply result by line 1)
.76 .736 .59 .47
4. Estimated population in the new waste reduction goal year
(Available at Office of State Budget and Management website: Projected
Annual County Population Totals 2010-2019)
38,713 40,697 39,850
45,010
5. Projected tonnage for disposal at baseline disposal rate
(Multiply line 1 by line 4)
30,970 32,558 31,880 36,008
6. Targeted annual tonnage for disposal
(Multiply line 3 by line 4)
29,422 29,953 23,442 21,320
7. Targeted annual tonnage to reduce
(Subtract line 6 from line 5)
1,548 2,605 8,438 14,688
Population Link:
http://www.osbm.state.nc.us/ncosbm/facts_and_figures/socioeconomic_data/population_estimates/demog/cpa2010p.html
In addition, FY2011 data shows that the county’s per capita waste increased from .8 tons per
capita in FY2010 to .9 tons per capita in FY2011. The increase in the tons per capita from FY10 to
FY11 appears to be due to additional C&D tonnage from a tornado and an increase in fly ash
production.
27
10
10 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
The chart below shows the baseline of .8 tons per capita, which was based on FY1992 waste
data, compared with the county’s actual tons per capita from FY2003-FY2011. The graph also
shows the FY2015 and FY2022 goals as set forth in this report.
Figure 7. Actual per capita and future per capita goals
Reduction strategies
Below is a list of strategies that Person County and the City of Roxboro will pursue to divert
waste from the landfill. It is important to note that these strategies would help us achieve our
goal based on a .8 tons per capita rate. Since our actual diversion rate for FY2011 was.9 tons per
capita, we may need to implement more strategies to reach our goal. However, since the per
capita rate can vary greatly based on storms or increased industrial activity, staff has chosen to
use the .8 tons per capita rate as the starting point for reduction. The Person County SWAC
identified additional waste diversion strategies at the Sept. 6th meeting. These strategies are
labeled in the table below with “(SWAC).”
Strategy description Responsible Party Estimated tons
diverted
Timeline
Increasing household
recycling through
outreach and events
Person County PCRC 500 2015
Second pick-up at
schools (SWAC) PCRC and schools 42 2014
Buy programs for metal
and cardboard (SWAC) PCRC and industry 875 2015
Waste audit of City
offices (SWAC) PCRC, City of Roxboro 15 2013
Hospital recycling
program (SWAC) PCRC, hospital 100 2013
Explore county-wide
recycling initiatives
(SWAC) County Commissioners 3000 2015
Tie economic EDC, Commissioners 2000 2013
0.59
2015 goal 0.47
2022 goal
0
0.2
0.4
0.6
0.8
1
1.2
Tons per capita Tons generated per capita and future
diversion goals
28
11
11 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
development incentives
to recycling (SWAC)
Waste audit of City of
Roxboro's waste stream
(SWAC) PCRC, City of Roxboro 500 2013
Increase school and
community college
recycling through waste
audits
Person County PCRC,
schools and community
college
50 2013-2015
Increase community
recycling through school
grant program
Person County PCRC
and schools
100 2014-2015
Open liquid recycling
station for cooking oil,
motor oil and antifreeze
Person County PCRC 5 2013-2015
Begin shingle recycling
program
PCRC 125 2014-2015
Increase small
business/industrial
recycling through waste
audits
PCRC 125 2015
Encourage recycling in
Roxboro
City of Roxboro 1000 2013-2015
Offer an annual
household hazardous
waste drop-off day
PCRC 1 2014-2015
TOTAL 8,438 July 2015
Increase household
recycling in
unincorporated areas
PCRC and private
haulers
500 2016-2022
Increasing household
recycling through
outreach and events
Person County PCRC 500 2016-2022
Church-sponsored
recycling program
(SWAC) SWAC 750 2017
Increase efficiency of
Roxboro's recycling
program (SWAC) SWAC, Roxboro 1500 2020
Explore diversion of
tobacco residue for
composting (SWAC) SWAC 800 2022
Develop a municipal
composting program
(SWAC) SWAC 2200 2022
TOTAL 14,688 July 2022
29
12
12 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 5 - Waste Handling Characterization
The primary method for disposal for each waste stream is described below:
Municipal Solid Waste (MSW)
Roxboro collects MSW within the city limits, using city owned and operated waste collection
vehicles. Roxboro’s collection services include residential and commercial waste, but not
industrial. City residents are encouraged to drop their recycling off at the Person County PCRC.
The City does not offer curbside recycling collection. The city also offers yard waste collection
upon request. Yard waste is taken to a city –owned yard waste facility.
In the county, two private haulers provide weekly collection services for trash and recycling.
Households that do not contract with private curbside haulers, can take their waste directly to
the landfill.
Both inside and outside of the city limits, trash is taken to the Upper Piedmont Environmental
Landfill and recycling is taken to PCRC.
Construction and Demolition Waste (C&D)
Private haulers take C&D waste to the Upper Piedmont Environmental Landfill.
Land Clearing and Inert Debris (LCID)
LCID sites are noted on the map in Appendix A.
White Goods (WG), both the metal and gasses
PCRC and the Upper Piedmont Environmental Landfill serve as drop-off points for white goods.
The City of Roxboro collects white goods from the curb and drops them off at PCRC.
In FY12, the Person County PCRC accepted 20.77 tons of white goods, while the Upper Piedmont
Environmental landfill accepted 10.53 tons of white goods.
Scrap Tires (ST)
Individuals and businesses can take tires PCRC,
beginning Oct.1, 2012. In FY2012, Upper
Piedmont Environmental Landfill received
466.40 tons of scrap tires.
Electronics (EL)
Individuals and businesses take electronics to
the Person County PCRC, where they are
recycled.
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13
13 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 6 - Assessments and Actions
Below is a list of waste management programs and the assessment and actions associated with
each program in Person County.
Reduction at the source
Summary Neither Person County nor Roxboro offer any programming around reduction at
the source.
Assessment N/A
Actions There is no program planned other than continued efforts to educate the public
on source reduction.
Collection
Summary The City of Roxboro collects and hauls waste to the Upper Piedmont Regional
MSW Landfill. The City provides weekly residential trash collection, but does not
provide curbside recycling. Residents are encouraged to take their recycling to
PCRC. The City provides
commercial collection,
but not industrial
collection. Below is the
commercial fee
schedule.
The City mulches yard waste at a city-owned yard waste facility.
County residents, businesses and industry can contract with private haulers to
collect trash and recycling. County residents may also choose to drop-off waste
directly at the landfill or at PCRC for recycling.
Dumpster
size Monthly rent
Charge per pick
up
4 cu yd $19.00 $10.60
6 cu yd $21.00 $15.90
8 cu yd $23.00 $21.20
Assessment While curbside collection of trash and recycling in the city would increase the
diversion rate, possibly diverting 1800 tons for a savings of approximately
$68,000, it is not financially viable. An analysis from 2009 shows an increase of
$188,000 in annual operating costs for providing residents with curbside pick-up.
Since the city does not charge residents a waste collection fee, this amount
would have to come from the General Fund.
Two private haulers provide waste collection and recycling pick-up for county
residents. They charge approximately $15-16/month and an additional $4-
5/month for recycling pick-up. The private hauling companies report having
1000 to 1200 customers participating in their recycling collection programs.
Actions The city and county will continue to encourage individuals to participate in
curbside collection and to take recycling to PCRC. The City of Roxboro could
promote the idea of curbside recycling with residents and explain the costs and
benefits associated with such a program. The county has expressed interest in
partnering with the city to implement a curbside recycling program.
31
14
14 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Recycling and reuse
Summary Person Industries, an organization that works with people with disabilities,
manages PCRC. County residents can drop-off recycling free of charge. PCRC
accepts glass, plastics, metals, papers, white goods, electronics, pallets and
textiles. The Upper Piedmont Environmental Landfill collects tires and white
goods for recycling.
Assessment PCRC has increased the tons of recycled materials collected each year since
opening in 2009. The chart below shows the increase in tonnage collected
annually.
Tonnage is not expected to increase at the same rate in FY13; however, in
FY14 PCRC may transition to a new space or upgrade their existing facility
and may be able to significantly increase tonnage once the move is
complete.
The graph below illustrates that increases in plastics and paper recycling
have driven the increase in tonnage from FY2011 to FY2012.
0
400
800
1200
1600
2000
2009 2010 2011 2012
Tons Recycled at Person
County MRF
0
100
200
300
400
500
Tons of recyclables collected by
category
2011
2012
32
15
15 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Actions The city and the county will continue to encourage residents to recycle.
Composting and mulching
Summary The City of Roxboro collects yard waste from residents and carries it to a city-
owned mulching facility. The county does not provide composting or mulching
services.
Assessment The City of Roxboro will continue to provide yard waste collection to residents.
Actions The SWAC is researching composting options for rural counties. The county
could encourage residents to have backyard composting bins.
Incineration with energy recovery
Summary Neither the city nor the county has incineration with energy recovery.
Assessment N/A
Actions Neither jurisdiction plans to implement incineration with energy recovery
projects.
Incineration without energy recovery
Summary Neither the city nor the county has incineration without energy recovery.
Assessment N/A
Actions Neither jurisdiction plans to implement incineration without energy recovery
projects.
Transfer outside the geographic area covered by the plan
Summary Currently, the Upper Piedmont Environmental Landfill receives most of the
waste generated in Person County. In FY2011, only 2,178.49 tons were landfilled
outside of Person County.
Assessment The landfill’s contract will be complete in 2017.
Actions The County received $533,751 in host fee revenues from the Upper
Environmental Piedmont Landfill in FY2012. These funds are allocated to the
General Fund. If the county decides not to extend the contract, it will lose these
revenues. In addition, the fuel costs for the City of Roxboro and the private
haulers will increase, if they must haul waste outside of Person County.
Granville County has plans to open a landfill, which may be an option for Person
County waste after 2017.
Disposal
Summary Currently, the Upper Piedmont Environmental Landfill receives the majority of
the MSW, C&D, commercial and industrial waste generated in Person County.
Assessment The landfill’s contract will be complete in 2017. The landfill recently created a
new cell that has created enough capacity to last until the contract is completed.
The landfill contract does allow for 10 1-year extensions.
Actions The County and the City of Roxboro will continue to use the Upper Piedmont
Environmental Landfill until 2017. However, discussion about waste disposal
after 2017 should begin soon.
33
16
16 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Education with the community and through the schools
Summary PCRC picks up recycling free of charge at the public K-12 schools. PCRC also
provides tours and educational programming for students and community
groups.
Assessment PCRC provides excellent education programming and works closely with both
public and private schools to encourage recycling.
Actions The County will offer an annual recycling grant program to Person County public
and private K-12 schools. The first round of funding will be provided to schools in
FY2014.
Special wastes are handled in the following manner:
Scrap tires
The number of facilities and/or convenience sites at which tires are collected (e.g. four
of seven convenience sites). Scrap tires will be collected at PCRC beginning Oct. 1, 2012.
The manner in which the tires are stored at the primary facility and loaded on to
trucks for transport to the recycler (e.g. stacked, laced, piled). The tires are stacked
inside a box trailer and Central Carolina Holdings is called for pick-up when the trailer is
full.
The manner in which tires are stored at alternate facilities and/or convenience site
(e.g. piled on ground, stacked on ground, stacked in truck). Person County does not
have convenience sites. All tires are taken PCRC.
The contracted recycler/tire processor (e.g. US Tire, Central Carolina) and the criteria
for when a shipment is made to the recycler/tire processor (e.g. when truck is full,
once every 3 months). PCRC has an agreement with Central Carolina Holdings to
dispose of scrap tires.
Indicate actions the scrap tire program has taken or plans to take to minimize costs
(e.g. seek best contract with recycler, tires laced in truck for more efficient transport,
tires transported only when truck is full, check documents for ineligible tires, or attach
fees to undocumented tires). The tires are stacked in the trailer in order to optimize the
load capacity. The trailer is removed and replaced only when the trailer is completely
filled.
White Goods
The number of facilities and/or convenience sites at which white goods are collected
(e.g. four of seven convenience sites). PCRC and the Upper Piedmont Environmental
Landfill accept white goods.
The manner in which refrigerant gasses are extracted from white goods and the
person or firm responsible for extraction, the final disposition of the gasses (note:
counties are responsible for making sure gasses are properly disposed or recycled, a
response indicating that they do not know or that it is the responsibility of the recycler
is not acceptable), who the recycler is (e.g. Omnisource, DH Griffin), where records
kept indicating dates, times and amounts of gasses extracted. At PCRC, the
Production/Maintenance Technician is certified to extract gasses from white goods. A
record is kept of the date, type of refrigerant and the type gas extracted. At Upper
Piedmont Environmental Landfill, the refrigerant is removed by Stateline Metals when
they remove the white goods for recycling. Records are kept at the landfill.
34
17
17 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
Indicate whether the refrigerant bearing white
goods are being kept separate from non-
refrigerant bearing white goods. Yes, the
refrigerant bearing white goods are kept
separate from non-refrigerant bearing white
goods. All are loaded on an open-top scrap
metal trailer after refrigerants are extracted. At
Upper Piedmont Environmental, refrigerant
white goods are placed together on one side of
the collection pad for all white goods. Non-
refrigerant items are kept on the other side of
the pad separated by a gap.
Indicate if the refrigerant bearing white goods
are being handled roughly at the facility (e.g.
use of backhoe or claw to move refrigerant
bearing white goods prior to gas extraction,
refrigerant bearing white goods dumped on
ground). The refrigerant bearing white goods are handled manually until the refrigerant
gasses are removed. At Upper Piedmont Environmental, all white goods are placed on a
concrete pad. Refrigerant white goods are moved by hand when needed.
Criteria for when a shipment is made (e.g. when pad is full, every six months, when
100 tons are accumulated) and who is responsible for transport (e.g. county or
recycler or third party). White goods are loaded on an open top trailer after all gasses
are removed. The trailer is picked up when it is full (approx. 6 tons) by Hayes Iron &
Metal. At Upper Piedmont Environmental, shipment takes place when the pad is 90%
full. White Goods removal and refrigerant evacuation is accomplished through contract
with Stateline Metals.
Electronics
Information on existing programs within the jurisdiction to recycle or reuse discarded
computer equipment, televisions, and other electronic devices, or information on a
plan to begin such a program on a certain date. This information shall include a
description of the implemented or planned practices for collection of the equipment
and a description of the types of equipment to be collected and how the equipment
will be marketed for recycling. Electronics, including computer equipment, monitors,
televisions, telephone equipment, cell phones, stereo equipment and other electronic
devices are collected at:
Person County Recycling Center (PCRC)
741 Martin St,
Roxboro N.C. 27573
The electronic equipment is collected from citizens, businesses, schools, haulers,
industries and agencies for the purpose of reuse and recycling. All CPUs are recycled due
to confidentiality. Any equipment that is deemed useful may be used internally or
donated to community organizations when requested. All equipment that is recycled is
collected &/or stored in a room designated for electronics. Items are palletized
according to “end user” specifications.
35
18
18 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
PCRC Attendants are on duty to assist with collections:
Monday – Friday 7:30am – 4:30pm
Saturdays 8:30am – 2:00pm
Drop off bins are available at all times
Information on a public awareness and education program concerning the recycling
and reuse of discarded computer equipment, televisions, and other electronic devices.
PCRC provides public awareness and education programs to provide information on the
how to’s of recycling in Person County (which includes the recycling and reuse of
discarded computer equipment and televisions and other electronic devices) as well as
updates on items banned from landfills. Public awareness is provided as follows:
Tours of PCRC
Public presentations
The local newspaper “The Courier-Times”
Person Industries Newsletter “PI Events”
Person County Employee’s Newsletter
Brochures and flyers
Public Service Announcements on local radio WRXO
Person County Government website www.personcounty.net
Person Industries website www.personindustries.com
Information on methods to track and report total tonnage of computer equipment,
televisions, and other electronic devices
collected and recycled in the
jurisdiction.
Televisions are tracked separately from
other equipment. Prior to shipment, the
electronics and televisions are weighed
and the weights are recorded by the
Production Technician. The weights
reported by the end-users are the official
documented weights. The PCRC Site
Manager reports the annual tonnage to
the required governing bodies. Records
are maintained on site.
Information on interactions with other
units of local government to provide or
receive services concerning disposal of
discarded computer equipment,
televisions, and other electronic
devices.
The Person Industries Director keeps
county staff and officials informed of recycling practices at monthly department head
meetings. An administrative report is given to County Commissioners on a quarterly
basis concerning tonnage amounts, which includes electronics. PCRC is open to working
with or sharing information with surrounding counties as they develop their electronic
disposal programs.
Information on how the unit of local government will account for the expenditure of
funds received pursuant to this section (creation of separate line items in budget).
36
19
19 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
The Person County Finance Department established a separate account for the receipt
and expenditure of funds from the State’s Electronics Management Program. The
expenditure of state funds will be tracked, and the funds will only be used to support
the electronics recycling program.
Documentation that your program is using an electronics recycler/vendor that holds
the required e-Stewards or R2 certifications, plus attestation that all of the covered
equipment that is managed by your program is managed by the recycler(s)/vendor(s)
in question. See Appendix B.
All electronics collected are shipped to:
Synergy Recycling
320 South Gibson Drive
Madison, North Carolina 27025
Abandoned manufactured homes
The county does not have an abandoned manufactured home program.
Household Hazardous Waste
List all collection activities. Indicate if they are permanent, contracted, or temporary in
nature. What is the estimated use by citizens (e.g.1% of county population) of these
activities? Currently, the county does not provide a household hazardous waste
collection program. However, PCRC plans to host a collection day for residents in
FY2013.
Describe plan for collection of HHW waste (e.g. increase, decrease, or remain the
same in the amount of time, money and manpower).
PCRC would like to have a day once or twice a year for individuals and businesses to
bring their household hazardous waste. PCRC is researching grant opportunities to do
this.
Indicate the degree of public demand for a HHW program and whether there are any
known issues with this waste type (e.g. ground water or waste water contamination
due to illegal dumping of HHW).
Through satisfaction surveys at the recycling center, there is a very small degree of
interest in a household hazardous waste program. Currently, we are not aware of any
ground water or waste water contamination issues.
Other special waste, including fluorescent lights, oil filters, etc.
PCRC accepts oil filters and fluorescent lights.
Prevention of illegal disposal and management of litter
The county does not have an enforcement officer. Instead, the Sheriff’s Office follows-
up on illegal dumping and littering complaints.
Purchase of recycled materials and products manufactured with recycled materials
The county plans to create a green purchasing policy.
37
20
20 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 7 – Solid Waste Management Costs
Fiscal Year: 2012
Total MSW Budget
Program Category
SW
Collection SW Disposal Recycling
Annual Cost of Operations Wages + Benefits of
Employees (FTE) $ 367,565.60
Operating $ 168,226.71
Cost of Large Capital
Expenditures
Equipment principal $ 91,057.29
Cost of Debt Service (loan & bond interest) $ 7,611.00
Total Annual Costs: $ 634,460.60 0 0 $ 634,460.60
Revenues** Programming (Medicaid) $ 182,736.45
Sale of Recyclables $ 190,934.89
Fee/Disposal Tax $ 65,995.14
County Funding $ 208,928.00
Donations $ 2,064.86
Grants $ 8,744.00
Landfill host fees $ 533,751.89 Total Annual Revenues: $ 1,184,411.23 0 $ 533,751.89 $ 650,403.34
Net Annual Costs/Revenues: $ 549,950.63 0 $ 533,751.89 $ 24,942.74
Indicators of Efficiency Tons of Material Managed per
Year 1657
# Households or Clients
Served 15388
Total Cost per Ton: $ 150.86
Total Cost per Household: $ 16.25
38
21
21 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 8 – Emergency/Disaster Debris Management and Animal
Mortality
The old landfill located on Allensville Road will serve as the staging area for disaster debris (see
the map in Section 1). In the case of mass animal mortality, the Health Department and the
State would assist the Person County Animal Control to dispose of the carcasses. Below is a list
of individuals who would help with debris and animal mortality in the case of a disaster.
Name Organization Title Location Phone Email
Tommy Warren Cityof Roxboro Assistant
City
Manager
779A Mountain Rd
Roxboro, NC 27573
336 503-0489 twarren@cityofroxboro.com
Wes Lail Person County Emergency
Manageme
nt Director
216 W. Barden St .
Roxboro, NC 27573
336 597-4262 wlail@personcounty.com
Ray Foushee Person County General
Services
Director
601 N. Madison
Blvd.
Roxboro, NC 27573
336 330-2216 rfoushee@personcounty.net
Ron Shaw Person County Animal
Control
Director
2103 Chub Lake
Road
Roxboro, NC 27574
336 597-1741 rshaw@personcounty.net
Janet Clayton Person County Health
Director
355 A South
Madison Blvd.
Roxboro, NC 27573
336 597-2204 jclayton@personcounty.net
Appendix C contains the sections of Person County’s emergency management plan that pertain
to mass animal mortality.
SECTION 9 – Resolutions
RESOLUTION ACCEPTING AND ENDORSING THE SOLID WASTE MANAGEMENT PLAN OF 2012
FOR PERSON COUNTY
WHEREAS, It is a priority of this community to protect human health and the
environment through safe and effective management of municipal solid waste;
WHEREAS, The reduction of the amount and toxicity of the local waste stream is a goal of this
community;
39
22
22 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
WHEREAS, Equitable and efficient delivery of solid waste management services is an essential
characteristic of the local solid waste management system;
WHEREAS, It is a goal of the community to maintain and improve its physical appearance and to
reduce the adverse effects of illegal disposal and littering;
WHEREAS, Person County recognizes its role in the encouragement of recycling markets by
purchasing recycled products;
WHEREAS, Involvement and education of the citizenry is critical to the establishment of an effective
local solid waste program;
WHEREAS, The State of North Carolina has placed planning responsibility in local government for the
management of solid waste;
WHEREAS, N.C. General Statute 130A-309.09A(b) requires each unit of local government, either
individually or in cooperation with other units of local government, to update the Ten Year
Comprehensive Solid Waste Management Plan at least every three years;
WHEREAS, The Person County Assistant Manager and The City of Roxboro Public Services Department
have undertaken and completed a long-range planning effort to evaluate the
appropriate technologies and strategies available to manage solid waste effectively.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF PERSON COUNTY:
That Person County’s 2012 Ten Year Comprehensive Solid Waste Management Plan is
accepted and endorsed and placed on file with Clerk to the Board on this 3rd day of December, 2012.
________________________________
Jimmy Clayton, Chairman
Person County Board of Commissioners
________________________
Brenda B. Reaves
Clerk to the Board
40
23
23 10 Year Solid Waste Management Plan, Person County and the City of Roxboro
SECTION 10 – Ordinances
Person County has a solid waste franchise ordinance with Republic. See Appendix D.
SECTION 11 – Appendices
41
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/Person County Solid Waste Facilities & Emergency Debris Staging/Disposal Sites
0 14,000 28,0007,000 Feet
Legend
Recycling Center
NO 589 LCID Site
NO 693 LCID Site
NO 829 LCID Site
DS73001 Grinding Site
Solid Waste Facility (Person County Landfill)
Emergency Debris Staging Site
Roxboro
Parcels (with Residual Field Sites)
Flat River (Lake Michie)
Knap of Reeds Cr.(Lake Butner)
Little River (Little River Reservoir)
South Hyco Creek
Storys Creek
Tar River (Oxford)
Lakes
Neuse
Roanoke
Tar River42
43
44
45
Appendix C
DEBRIS DISPOSAL
PERSON COUNTY EMERGENCY OPERATIONS PLAN
Updated: January 30, 2004
I. PURPOSE
This section outlines procedures for disposal and containment of debris in the event an emergency / disaster situation results in wide spread debris (downed trees, building
materials, etc.)
II. SITUATION AND ASSUMPTIONS
A. Situation
1. The landfill, operated by Upper Piedmont Environmental, is the only site in Person County presently approved for municipal, construction and demolition solid waste
disposal.
2. In the event of a disaster situation, the old landfill site located at 662 Cedar Grove Church Rd. would be opened as a temporary site for debris storage until it could
be ground up and disposed of.
B. Assumptions
1. In an emergency / disaster situation, large amounts of debris may be produced. This debris will need to be disposed of properly.
2. Depending on the location of heavily damaged areas, temporary storage sites
may need to be opened to store certain types of debris until disposal can be achieved.
3. In the event of an emergency/disaster, Person County may need to be granted a
variance in state burning regulations in order to dispose of certain types of debris.
III. CONCEPT OF OPERATIONS
A. The Person County Solid Waste Director is responsible for solid waste management in Person County. He will direct the flow of debris disposal within the County during an
emergency/disaster situation.
B. The Solid Waste Director will direct other agencies (DOT, Forestry Service, private contractors, etc.), as to locations for temporary storage of debris.
C. The Solid Waste Director will work in conjunction with the Health Department in the
event that waste products become a threat to the health and welfare of the community.
D. All debris removed to storage sites will not be disposed of until after being viewed by Federal Damage Assessment personnel to facilitate reimbursement of removal and
disposal.
46
IV. TEMPORARY STORAGE SITES
A. In the event that debris is wide spread, the Solid Waste Director, in conjunction with
state regulation, may need to locate temporary storage sites to store debris such as trees, branches and building materials.
B. When disaster conditions permit, and an estimate can be made as to the amount of
debris to be contained, temporary storage sites will be selected and activated.
C. Temporary storage sites should be selected in regards to distance from damaged areas, access to the site, and types of debris to be contained.
D. Information should be publicized as to the location of the temporary storage sites and
as to what type of material will be accepted at each site.
ANIMAL CONTROL AND PROTECTION
PERSON COUNTY EMERGENCY OPERATIONS PLAN
Updated: December 11, 2008
I. PURPOSE
This section predetermines actions to be taken to control, protect and ensure the humane care and treatment of domesticated animals during a disaster / emergency situation that
could cause animal suffering.
II. SITUATION AND ASSUMPTIONS
A. Situation
1. Any disaster that threatens humans threatens animals as well and it will be necessary to provide water, shelter, food and first aid.
2. Relocation, shelter, or relief efforts for livestock, wildlife or domesticated animals
may be required.
3. Shelter locations may be required to provide domesticated animal control due to sheltered persons bringing their pets with them. Pets are prohibited at public
shelters. Trained service (sight and hearing assistance) animals are allowed.
4. Livestock left in evacuated areas will need to be cared for and provisions will need to be made for reentry to facilitate this need.
B. Assumptions
1. Person County will request assistance from the State and private sector.
2. Animal protection planning will ensure the proper care and recovery of animals
impacted during an emergency.
3. Personnel with proper training and protective equipment will be able to reenter evacuated areas for the purpose of rescue or care of livestock and domestic
animals.
47
III. CONCEPT OF OPERATIONS
A. The sheltering and protection of companion animals and livestock is the responsibility of their owners. Animal owners should plan for animal care during a disaster as they
prepare their family preparedness plan.
B. The Person County Animal Control Department will be the lead agency for situation assessment and determination of resource needs. As needed, the county will protect
animals affected by any disaster to include rescue, shelter, control, feeding, and preventive immunization of animals left homeless, lost, or strayed as a result of the
disaster. Costs incurred will be passed to animal owners when located. Local SPCA, Humane Society, or similar organizations, will be asked to assist in this effort.
C. During emergencies, requests for animal protection assistance and resources such
as food, medicine, shelter, specialized personnel, and additional veterinary medical professionals will be routed through the Person County Emergency Operations
Center.
D. Wild animals out of their natural habitats that are in danger to themselves or humans, will be handled by the Person County Animal Control Officers with assistance from
North Carolina Wildlife Resources Commission personnel.
E. Shelters that have been established for disaster victims will not accept companion animals with the exception of animals trained as sight and / or hearing assistance
companions. However, if an evacuee comes to the shelter with their pet(s), efforts will be made to assist in locating a suitable shelter for the pet(s) at the expense of the
owner.
48
pz~
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i
............
SOLID WASTE DISPOSAL FRANCHISE ORDINANCE
PERSON COUNTY, NORTH CAROLINA
ARTICLE I
SECTION 10 - AUTHORITY AND ENACTMENT CLAUSE
Pursuant to the authority conferred by North Carolina General Statute §153A-
.'......••.·•.·•····',136(a)(3), THE BOARD OF COUNTY COMMISSIONERS OF PERSON COUNTY, NORTH
::·0·:i/:~CAROLINA DOES HEREBY ORDAIN AND ENACT INTO LAW THE FOLLOWING·;j;:r:,'i({~!-'ARTICLESAND SECTION'S'.. ;;,I.:f,"'J~.,~,.,.:,,':J;..•..'~:::' ::';-..t.:
SECTION 11 - PURPOSE .
'This Ordinance is enacted to promote and to protect the health, safety and welfare of
'"the people of Person County. It is the intention of the Board of County Commissioners that
-the provisions of this ordinance ~ encourage the establishment of a secure, safe, and
.eeonomieal system of solid waste disposal in the county which will comply with state and
federal laws regulating Such disposal.
ARTICLE II
TITLE·
This Ordinance shall be known and may be cited as The Person County Solid Waste
Disposal Franchise Ordinance.
ARTICLEm
SECTION 30 - GRANT OF SANITARY LANDFILL FRANCHISE
To enable safe and economic disposal ofsolid waste in Person County, Upper Piedmont
Environmental is granted an exclusivefranchise to operate in Person County a sanitary landfill
as defmed by G.S. §130A-294 for a period of 20 years from the effective date of this ordinance.
The population and geographic area to be served and the description of the volume of waste
at the sanitary landfill shall be as specifically set forth in the.Agreement between Upper
.Piedmont Environmental and Person County dated August 7, 1995, which is incorporated
herein by reference. The characteristics of the waste consist of any solid wastes which may be
legally disposed of in sanitary landfills, including, without limitation, garbage, refuse, trash,
sludge and other discarded material, whether from residential, commercial, or municipal
refuse but shall not include highly flammable substances, Hazardous Waste as said term is
49
,?tntis ordinance shall become effective on August 7, 1995.:.:.~~
'3Y,1- A
.e F" :;;;;.::
.;~
defined under Subtitle C'of the,Resource, Conservation and Recovery Act,liquid wastes,
certain pathological and biological wastes, explosives, radioactive materials, or any other waste
prohibited from disposal inmunicipal solid waste landfills by applicable environmental law
or prohibited by any of the terms and conditions of any permits, licenses or approvals obtained
Withrespect to Upper Piedmont Environmental's operation of the landfill. The useful life of
the landfill is a minimum of 20 years.'
ARTICLE IV
SECTION 40 - EFFECTIVE DATE
1\\;(,.•)~./
\William R. Hurdle, Chairman
Person County Board of Commissioners
r;/'.','//pJiU/V.-#4t ,sf,/cY..vZ/j:;L
"'j
.~J.~~
Faye T.Fuller, CMC
Clerk to the Board
50
AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Broadband Grant Program
Attachments: Draft of Broadband Request for Proposals (RFP)
Summary of Information:
On Aug. 20, 2012, staff provided the BOCC with information about the county’s new broadband
granting authority. The BOCC asked staff to create an RFP to solicit proposals from a private
provider to provide broadband service to unserved areas of the county.
On Oct. 15th, staff presented a timeline for the RFP and a draft of a county-wide broadband
survey. The survey opened on Oct. 18th and closed on Nov. 15th. The survey was distributed
through the schools, at county departments and to county employees. We received 407 responses
to the survey, with 41 individuals reporting no access, 81 reporting inadequate access, 25
reporting that they “don’t know” if they have access or not and 260 reporting adequate access.
Thirteen businesses or home-based businesses responded that they had inadequate or no access.
Based on the county-wide survey and data from the State, the GIS department created the
attached map of the unserved areas of the County. As stated in the RFP, funds from the
broadband grant can only be used to serve these areas.
Staff has identified three providers that may be able to provide highspeed internet to unserved
areas of Person County – CenturyLink, ESINC and Charter. Staff has spoken with all three
providers and at least two indicated that they were interested in responding to the RFP. In
addition, the State has provided contact information for other potential providers.
Attached is a copy of the RFP. The RFP states that the County may provide up to a 50% match.
Below is the schedule for the RFP:
51
Dec. 4, 2012 Request for Proposals Released by Person County
Dec. 20, 2012 Questions from applicants due to Person County
Jan. 17, 2013 Grant Proposals due to Person County
Jan. 18 –Feb. 4, 2013 Review and recommendations
April 2013 Projected Date for Grant Award Notification
Recommended Action: Provide feedback on the RFP and direct staff whether or not to release
the RFP.
Submitted By: Sybil Tate, Assistant County Manager
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11/27/2012 1
Person County
Request for Proposals (RFP)
Broadband Grant Program
December 4, 2012
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11/27/2012 2
1. Project Overview
On June 28, 2012, the General Assembly ratified an act that gives counties the authority to
provide grants to promote high-speed internet access service in un-served areas for
economic development. The act stipulates that grant money can be provided to qualified
private providers, awarded on a technology neutral basis and may require matching funds
from the private provider. The act requires counties to use the procedures outlined in §
160A-340.6 to solicit proposals.
Person County has elected to use this new authority to solicit proposals to provide
highspeed internet service to unserved areas of Person County. The County may select
multiple vendors and match up to 50% of the total project costs.
1.1 Eligible Service Area
Unserved areas of Person County make up the Eligible Service Area under this RFP.
Respondents can provide service in already served areas, but funds can only be used to
provide service in unserved areas. The green areas and the colored roads indicate the
unserved areas. Data for the unserved areas comes from the state and a county-wide
survey. The green areas represent the state data and the colored roads represent data from
the county-side survey. The data included in this map is subject to change, as the county
continues to collect survey data from residents. Any changes in the eligible service area map
will be presented to the winning Applicant as part of the grant contract process. The Eligible
Service Area is based on the map found in Appendix A.
1.2 Goals and objectives
Person County has the authority to grant funds to an existing private provider to supply
unserved areas with high-speed internet access. In addition, Person County adopted a
strategic plan in 2010, which includes goals for expanding broadband.
Below are the strategic plan references to broadband expansion:
· “Encourage Learning for Life and Lifelong Learning”
Expand broadband access and computing technology so that all students in Person
County can increase on-line instructional opportunities.
a. Implementers - Person County Commissioners, Traditional and Charter
Public Schools, Piedmont Community College, business and industry.
b. Cost- Low to medium
c. Indicators – Increase the percentage of students accessing high-speed
internet, increase the number of students in on-line classes, increase the
utilization of the internet in traditional classes.
· Expanding broadband is referenced indirectly in the “Prosper by Developing the
New Economy Locally” and the “Re-imagine our County for A Better Future”
sections as well.
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Any and all activities undertaken or supported by the applicant should address these goals.
If there are additional objectives within the strategic plan that the applicant wishes to
address, that information should be included in the application. A copy of the strategic plan
can be found at http://www.personcounty.net/Modules/ShowDocument.aspx?documentid=188.
1.3 Project details
Under this Request for Proposals, Person County is accepting proposals that address last
mile transport solutions only.
For the purposes of this Request for Proposals (RFP):
· The First Mile is defined as the transport between the Tier 1 Network Access
Provider (NAP) and the lower tier resellers.
· The Middle Mile is defined as the transport from the Internet reseller or Internet
Access Provider (Tier 2 or lower in the hierarchy) to the Internet Service Provider
(ISP).
· The Last Mile is defined as the telecommunications link between the Internet
Service Provider and the subscriber. The subscribers are households, businesses,
government offices, etc.
Person County is seeking proposals that provide Last Mile solutions to serve residential and
business subscribers in the Eligible Service Areas.
2. Funding Available
Person County may contribute up to 50% of the project cost. The remaining cost of the
total project must be funded by the applicant.
Applicants may be funded at the amount applied for, or at a lesser amount.
Tier 1
NAP
Tier 1
NAP Tier 1
NAP Tier 1
NAP
First
Mile
Middle
Mile
Last
Mile
*
*
Tier
2
NAP
Tier 2
NAP
*
*
ISP
ISP
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11/27/2012 4
2.1 Funding restrictions
No grants will be awarded to applicants that expect to use these funds to issue their own
grants. Person County will not award grants to substitute for lost government
appropriations or cover pre-existing operating expenses for established organizations or
pre-existing deployment to any of the Eligible Service Areas.
Providers will be responsible for costs associated with permitting, right of way acquisition,
etc. Both the State and County may help vendors identify elevated assets that can be used
to place technology.
3. Eligible Grant Applicants
Eligible applicants will meet the following requirements:
· A Private For-Profit business licensed to operate in NC
· Applicants must have a minimum of five years of operations providing high-speed
Internet service.
· Applicants must be in good financial standing. Applicants should have a positive
cash flow, a positive credit history and must provide an audit. Financial documents
that must be submitted along with this application are outlined in Section 11.4.
Person County reserves the right to reject all proposals and may select multiple vendors to
provide service.
4. Technical Requirements
Definition of High-Speed
The General Assembly defined high-speed broadband Internet access in N.C. General
Statute 143B-437.45, as “Internet access with transmission speeds that are consistent with
requirements for high-speed broadband Internet access as defined by the Federal
Communications Commission from time to time.” Therefore, all proposals submitted in
response to this Request for Proposals must, at a minimum, provide 4 Mbps download and
1 Mbps upload speeds.
Technologies could include, but not be limited to, wireline services such as xDSL or cable
modem, and wireless such as 802.11 or MMDS. Providers must also guarantee a minimum
up-time of 99%.
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5. Grant Award Schedule
Dec. 4, 2012 Request for Proposals Released by Person County
Dec. 20, 2012 Questions from applicants due to Person County
Jan. 17, 2013 Grant Proposals due to Person County
Jan. 18 –Feb. 4, 2013 Review and recommendations
April 2013 Projected Date for Grant Award Notification
6. Application Submission Process
Six hardcopy signed originals and one electronic copy of this application, and all relevant
materials, must be received by 5:00 PM on the deadline date. Faxes are not acceptable. The
electronic copy should be submitted by e-mail. When submitting materials by e-mail, you
must have a reply from Person County acknowledging receipt of materials. When
submitting by e-mail, six signed originals must still be submitted in hardcopy.
Person County
Broadband Grant Program
304 S. Morgan St, Rm 211
Roxboro, North Carolina 27573
E-mail: state@personcounty.net
7. Proprietary Information
Proprietary information may be submitted as part of the proposal. Please clearly mark
pages that contain proprietary information with the word “CONFIDENTIAL”.
Information and records submitted to Person County are governed by the N.C. Public
Records Act, which is set forth in N.C. General Statutes 132-1, et. seq. Applicants are
encouraged to review the applicable Statutes prior to submitting any information or
documentation believed to be proprietary.
8. Grant Information and Questions
Person County will respond to questions submitted ONLY via e-mail to
state@personcounty.net. The deadline for questions is 5:00 PM, Dec 20, 2012. The
questions will be answered to the submitter and all questions and responses will be posted
on the Person County website. Neither Person County staff nor commissioners will answer
questions directly.
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9. Application Requirements and Instructions
Applicants are required to complete and submit the following materials for their grant
proposal application:
(1) Grant Application Form (Section 10).
(2) The Project Proposal, including the following components as outlined in Section 11.
Technical Plan (11.1)
Broadband Coverage map, identifying equipment and coverage (11.1.1)
Project Implementation Timeline and Performance Milestones (11.1.2)
Project Narrative (11.2)
Project Impact (11.2.1)
Market Analysis (11.2.2)
Competition and Other Risks (11.2.3)
Marketing (11.2.4)
Management and Staffing (including job descriptions) (11.2.5)
Contractors – Procurement/Deployment (11.2.6)
Project Partners and Collaboration (11.2.7)
Project Budget (11.3)
Organizational Information (including 3 years of financial information) (11.4)
(3) Certification by Applicant (Section 12)
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11/27/2012 7
10. Grant Application Form:
Person County Broadband Grant Program
General Information
Legal Name of Applicant Unit:
_____________________________________________________________________
Name and Title of Manager or CEO:
_____________________________________________________________________
Mailing Address: ________________________________________________________
Street Address: _________________________________________________________
City: ___________________________________ State: ______ Zip: ______________
Telephone: _________________ Fax: __________________
Email: ________________________________________________________________
Name and Title of Project Contact:
__________________________________________________________
(This project contact should be the person who can best answer project questions)
Address: ________________________________________________________________
Telephone: _________________ Email: ______________________________________
Federal Tax ID Number: _________________ Fiscal Year-End Date: ______________
Project Information
Project Start Date: ________________ Project Completion Date: __________________
Cost per Household
Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 All Areas
Applicant funds
Person County funds (up to 50%
match)
Grant/Other funds
Total Funds Required
Households Served
Person County cost per household
Total cost per Household
Minimum Monthly Charge Per
Household
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11/27/2012 8
11. The Project Proposal
Person County has a fiduciary responsibility to be a good steward of the financial resources
it manages. Accordingly, Person County will conduct a rigorous review of all requests for
assistance that are submitted to this Broadband Grant Program. At a minimum, formal
proposals will be required to present a cogent, articulate business/operating plan for the
proposed project that offers a compelling argument as to the capacity of the project team
to successfully undertake and manage the project, the technical, financial, and
organizational feasibility of the proposed project, and the long-term sustainability of the
effort. Documentation of partnerships, financial backing and other commitments, market
research and analysis, and other binding agreements related to the proposed project need
to be attached to the proposal. Preparation of this package of information will take a
significant amount of time and effort, but responsible management of Person County
resources requires that the County’s investments be made with the same degree of due
diligence utilized by the private sector in evaluating investment options.
The following list of required information is offered to facilitate the preparation of the
comprehensive proposal package that Person County has to have in order to give each
proposal fair and adequate consideration.
11.1 Technical Plan for the Proposed Project
The technical plan must describe in detail how the proposed project will bring high-speed
Internet services to currently unserved households and small businesses in the Eligible
Service Area. Where relevant, provide accompanying documentation.
11.1.1 Broadband Coverage map and technical system explanation
· The proposal must describe the service being proposed to address this Request for
Proposals. The proposal must explain the plan to provide last mile services to
unserved areas, including stating the number of unserved households and
businesses for which high-speed Internet will be made available. If your
demographic estimates differ from the ones stated in the RFP, please explain.
· The proposal must include a broadband coverage map that identifies equipment
placement and coverage. The proposal should also describe the coverage area and
the customer base.
· The proposal must define the type(s) of service(s) to be offered and the location,
providing as much technical detail as necessary in order to demonstrate adequate
understanding of the proposed solution.
· The applicant must be willing to provide detailed engineering designs for the project.
· The proposal must explain who will “light”, or activate the network, and when.
All submitted proposals must include the following components as outlined below:
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11/27/2012 9
· The proposal must explain what provision has been made to provide redundancy in
case of route disruptions, including an explanation of how a minimum up-time of
99% will be achieved.
· For terrestrial infrastructure projects, the proposal must certify that all placement,
access and construction methods comply with recognized standards.
· For terrestrial infrastructure projects, the proposal must indicate approximate
routes (community-to-community end points).
· The proposal must explain the plan for maintenance of this new service, including an
explanation of how customer service will be provided.
11.1.2 Project Implementation Timeline and Performance Milestones
The technical proposal must be accompanied by a proposed implementation timeline.
· It is important that any submitted project show acceptable completion dates. It is
expected that all projects will be completed between July 2013 and June 2014. The
timeline should indicate the projected completion date as well as the projected
percentage complete by 9/30/2013, 12/31/2013, 03/30/2014, and 6/30/14.
· The proposal must develop a detailed project schedule that indicates key events that
are tied to the need for the release of funds by Person County.
· The proposal must suggest reasonable performance milestones tied to the budget
and project schedule.
· The proposal must specify the projected date by which the project will be completed
and the date service delivery will commence over the proposed infrastructure.
· If more than 12 months is needed to complete the project, a detailed explanation
and additional timeline is required.
11.2 Project Narrative
This section is critical to the evaluation process and to the success of the project.
Respondents must provide comprehensive and verifiable information to enable a complete
project review.
11.2.1 Project Impact
Describe the impact that your project will have on underserved areas of Person County.
Include a discussion of how your project will help achieve the goals of the strategic plan.
11.2.2 Market Analysis
The proposal must define the customer base (Area 1, Area 2, etc), quantifying the size of
each segment to be served, the monthly amount they may be willing to pay and the level of
customer service needed.
11.2.3 Competition and Other Risks
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11/27/2012 10
The proposal must provide an overview of the current telecommunications service levels in
the County and their anticipated growth or other factors that will impact the demand for
services.
· The proposal must describe any existing or proposed alternatives of which you are
aware to the product or service you propose to provide.
· The proposal must state what impact this alternative option may have on your
proposed solution/service.
· The proposal must explain what advantages your project has over the alternative
solutions.
· The proposal must specify other risks you can foresee that might affect the potential
success of your project.
11.2.4 Marketing
Explain what marketing efforts you will employ to inform citizens of new services available
as a result of this project. Provide an estimate of the number of households that will
purchase your service, compared with the number of households in the designated area.
Also discuss any other relevant marketing campaigns your organization has conducted
related to demand-building in unserved areas similar to the areas targeted by this RFP. If
you have experience marketing broadband services in Person County, please describe those
efforts, if they will be used to market to unserved areas targeted by this RFP.
11.2.5 Management and Staffing
The proposal must describe the role of key project personnel (including job descriptions)
and provide documentation of the ability of current management and staff to fulfill those
responsibilities. Please attach resumes of key project personnel.
The proposal should describe past or existing projects (including location and references)
that relate to the proposed project. If the applicant is currently serving Person County, the
applicant should provide qualitative and quantitative information about the existing service.
The proposal must disclose the relationships, if any, which exist between key personnel and
investors in this project.
11.2.6 Contractors - Procurement/Deployment
· The proposal must explain what process will be followed in obtaining services
required for the development of this project.
· The proposal must explain if small and historically underutilized firms will be given
special consideration in the bid process.
· For the contractor of record, you will be asked to supply documentation of their
history of successful completion of projects on time and on budget, their credit
rating, etc.
· The proposal must explain if there is a performance bond executed with contractors
and subcontractors.
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11.2.7 Project Partners and Collaboration
· Describe the specific collaborations that will increase the success or impact of this
project, including existing grant programs.
· The proposal must list and detail the nature of existing partnerships or other
relationships associated with this project.
· The proposal must explain the responsibility of each partner or associate to this
project and their agreement to their collaboration must be documented
appropriately.
11.3 Project Budget
Provide a copy of the proposed project budget by line item, along with a budget narrative.
Sources of other grant or loan funds in the project should be clearly identified.
Budget and Budget Narrative
· Person County may contribute up to 50% of the project cost. The remaining cost of
the project must be funded by the applicant.
· The proposal must provide a detailed project budget, broken down at least to the
quarterly level from July 2013 to June 2014 or up to and including the quarter that
the project is fully operational. The project budget should include an annual
operating and capital budget.
· The budget should clearly show the minimum monthly charge per household for
service in each area.
· The proposal must indicate the total amount of money being sought for this project,
both from Person County and from all other sources. For Person County funding,
the proposal must explain what percentage of the total funding the Person County
funding will represent, and at what point(s) in the project schedule money from
Person County will be required.
· The proposal must identify each party that has contributed money to this project
and provide documentation of this commitment.
· The proposal must name each source from which additional funds are currently
being sought – federal, local and private - as well as those sources that are expected
to be asked to provide financing for any aspect of the project, and indicate the
timing and amount of investment that each party will be asked to make.
· In the case of federal or state funds that have been or are expected to contribute to
this project, please specify each source of federal/state funds and the amount that
will be asked of that source (e.g. Congress, legislative appropriation, Department of
Commerce funds, etc.), and the expected commitment date.
· The budget narrative must provide statements of how the grantee will achieve long-
term sustainability and pay any additional costs not included in the project budget
over a 5 year period.
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· The budget narrative must also provide a Cost per Household table, using the
sample table below. If you do not propose to serve all of the areas, do not delete
that area’s column. Instead, populate the column with “N/A.”
Cost Per Household
Area 1 Area 2 Area 3 Area 4 Area 5 Area 6 Area 7 All Areas
Applicant funds $64,500 $198,900 $100,000 N/A $55,000 N/A $75,300 $493,700
Person County funds (up to 50% match) $64,500 $198,900 $100,000 N/A $55,000 N/A $75,300 $493,700
Grant/Other funds $0 $0 $0 N/A $0 N/A $0 $0
Total Funds Required $129,000 $397,800 $200,000 N/A $110,000 N/A $150,600 $987,400
Households Served 283 74 20 N/A 93 N/A 108 578
Person County cost per household $227.92 $2,687.84 $5,000.00 N/A $591.40 N/A $697.22 $854.15
Total cost per Household $455.83 $5,375.68 $10,000.00 N/A 1182.7957 N/A $1,394.44 $1,708.30
Minimum Monthly Charge Per Household $10 $10 $10 N/A $10 N/A $10 $10
11.4 Organizational Information
11.4.1 Organizational Structure
· The applicant must be a Private For-Profit business licensed to operate in NC and
must furnish proof of this designation.
· Briefly describe the ownership structure of your organization. Applicants must
identify what type of business they are, where they are organized (what state) and
where their principle office is located.
· Describe your organization’s experience as a provider of high-speed Internet access.
Applicants must have a minimum of five years of operations providing high-speed
Internet service.
· The proposal must identify the names and organizational affiliations of all members
of the Applicant’s Board.
11.4.2 Operating Finances
Applicants must be in good financial standing. Applicants should have a positive cash flow,
a positive credit history and must be willing to submit to an audit if requested by Person
County. Applicants must also have a cost accounting system in place that can easily identify
how grant funds will be, or have been, expended.
· The proposal must identify any committed or anticipated sources of revenue and
provide documentation of said commitment.
· The proposal must provide pro-forma P&L statements for the organization for years
1 through 3, attaching a cash flow analysis for this period of time.
· The proposal must identify the bank that will service this project and attach any
documentation of agreements/lines of credit that affect this project.
· The proposal must identify the financial contribution made by each partner or
associate to the project.
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· The proposal must provide a credit report for any organizations that are key
partners in this project.
· The proposal must provide audited corporate financial statements for the last 3
years.
· The proposal must indicate that all payables are current. If not, explain.
11.4.3 Ownership and Equity Conversion Issues
· The proposal must describe the ownership structure of this project, detailing the
nature of equity distribution and its basis.
· The proposal must detail any non-financial investment for which equity has been
given.
· Applicants must include a proposal for the disposition of assets created or acquired
through use of Person County funds in the event that the project dissolves or
terminates. Person County requires that such dispositions, transfers or assignments
preserve the goals of Person County and the purposes of this RFP.
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12. Certification by Applicant
The attached statements and exhibits are hereby made part of this application and the
undersigned representative of the applicant certifies that the information in this application
and the attached statements and exhibits is true, correct and complete to the best of
his/her knowledge and belief. He/She further certifies that:
1. As authorized representative, he/she has been authorized to file this
application by formal action of the governing body;
2. That the governing body agrees that if a grant from the Person County
Broadband Grant program is awarded, the applicant will provide proper
and timely submittals of all documentation requested by the County;
3. That the governing body agrees to provide for proper operation and
maintenance of the approved Supply Side Project after its completion;
4. That the applicant has substantially complied with or will comply with all
federal, state and local laws, rules and regulations and ordinances as
applicable to the project.
______________________________________________________________________
Signature of Grantee/Authorized Representative
Typed Name and Title
Date
Checklist for Additional Forms:
Please enclose the additional items before submitting:
Grant Application Form Project Proposal (see guidelines)
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13. Application Selection Process
Applications will be reviewed to ensure that the application is received on time (Jan 17,
2013; 5:00 PM), is substantially complete and meets other eligibility requirements. If these
standards are not met, the application will not receive further consideration. Applications
will not be returned to the applicant.
(1) Timeliness. Applications will be reviewed to verify submission by the submission
deadline. Person County will reject applications that do not meet the submission
deadline.
(2) Completeness. Applications will be reviewed to verify completeness. All items in
Sections 10.0 – 12.0 must be addressed. Person County will reject applications that
do not address all items in these sections and are thus materially incomplete.
(3) Eligible Service Area. Applications will be reviewed to ensure that proposed
infrastructure projects will deliver services to areas designated in Section 1.
(4) Eligible Applicant. Applications will be reviewed to verify the eligibility of the
applicant. The applicant must be a private for-profit corporation.
(5) Eligible Activities. Applications will be reviewed to ensure that the activities for
which assistance is requested are eligible for funding. Person County will fund Last
Mile Supply Side projects only.
(6) Sustainability. Applicants’ plans will be reviewed to ensure that the business plan for
the proposed Supply Side projects will be sustainable over the long term.
(7) Appeals Process: There will be no appeals process.
14. Corrections to Deficient Applications
After the application due date, no unsolicited information will be considered. However,
Person County staff may contact the applicant to correct non-substantive deficiencies. In
each case of a completeness deficiency, the applicant will be notified by telephone or email
documenting the deficiency. All supplemental information requested by the County must be
received within five business days of the date of notice or the proposal will not be
considered for funding.
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15. Scoring for Grant Proposals
Applications deemed complete will be reviewed, and scored in the following areas.
Scoring
Factor
Criteria Max
Points
Ability to
complete the
project
A. Includes a well thought-out and realistic project
implementation timeline
B. Describes specific design and implementation
methods and activities to be carried out as part of
this project
C. Ability to obtain financing
20
Capacity to
complete the
project
A. Depth of past/current experience
B. Staff capacity and experience, relevant job
descriptions
C. Financial documents are in good standing
20
Collaboration
A. Quality partnerships that may increase the success
or impact of this project
5
Marketing A. Marketing plan and experience ensure that target
audience will be reached
5
Long-term
Sustainability
A. Includes a well thought-out and realistic explanation
of how the provider will continue this project after
this grant money has been expended
B. Quality customer service offerings
C. The solution will provide long-term upgradeability,
business sustainability, and quality of service
20
Cost A. Includes a well thought-out and realistic quarterly
operating and capital budget
B. Total project costs
C. Total grant/other funds
D. Match required from Person County
E. Monthly cost to the consumer
25
Project Impact A. Describe the impact that your project will have on
un-served areas of Person County and the Strategic
Plan
5
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17. Ranking
Scores for each rating factor will be added together for each application to obtain a total
score for each proposal. Proposals will then be ranked from highest to lowest according to
the total combined score.
Person County may choose a single vendor or multiple vendors. Person County reserves the
right to reject all proposals.
18. Award Requirements
Any grants selected for funding will be awarded conditioned upon execution of a funding
agreement. Each grantee will be required to enter into a grant agreement with Person
County before it can receive grant funds or begin project activity. Person County will
provide a form of agreement meeting these requirements to selected Grantees.
Some of the grant award requirements and conditions are outlined below.
· Person County Broadband Grant funds can only be used for the purposes set forth in
the grant agreement.
· All recipients must submit regular progress and financial reports. Specific reporting
requirements will be described in the grant agreement.
· Person County staff will monitor the progress made as compared to the submitted
project milestones. These milestone dates will be a part of the grant agreement. This
monitoring will include regularly scheduled staff reviews. Grant payments will be
released based on these reviews and the assessment of progress against project
milestones.
· Grant funding may be paid out on a reimbursement basis, with the payment
schedule to be outlined in the grant agreement.
· Unless negotiated otherwise, intellectual property rights developed or created with
Grant funds, if relevant, will be proportionately shared with Person County.
19. Further Information
For further information about this program, please visit the Person County website at
http://www.personcounty.net, e-mail us at state@personcounty.net.
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Area 3
Area 4
Area 5
Area 6
Area 7
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Person County Unserved Broadband AreasMap created 10/19/12 from National Broadband Map (NBM) &Person County GIS data sources.
Legend
Area 1
Area 2
Area 3
Area 4
Area 5
Area 6
Area 7
No Access
City of Roxboro
MCNC Fiber Route/Project
Lakes
Unserved Broadband Areas Population Density
0
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21 - 50
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70
AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Board of County Commissioners 2013 Schedule of Meetings
Summary of Information: North Carolina General Statute 153A-40 requires the Board of
Commissioners to hold a regular meeting at least once a month. Before the Board is a proposed
schedule of 2013 meetings dates. I have not included into the proposed schedule dates that conflict
with the NACo Legislative Conference (March 2 – 6 Washington DC). The NACo Annual
Conference (July 19-22 Ft. Worth, Texas) will not present a conflict with the schedule. To
accommodate the Local Government Day participation, the March 11, 2013 meeting is scheduled for
the Board’s regular meeting. Person County Schools’ staff has not advised the date of the Fall 2013
Local Government Day. The second Monday in November is a holiday so I am anticipating
November 18 following the same schedule as done this year. Note: the Board will hold its regular
scheduled meetings in its usual Boardroom, Room 215 in the County Office Building. As
recommended on the Schedule of Meetings, to accommodate attendance, Local Government Day
dates will be relocated to the FEMA room and the Budget Public Hearing will be held in the County
Auditorium. If the Board so desires to hold the Community Conversations as proposed, the location
is usually determined closer to the meeting dates.
Historically the Board has approved holding one Board meeting in the months of March, July
and December.
Recommended Action: Consider the proposed dates and take action to set the 2013 Schedule
of Meeting dates to cause copy of such to be posted on the bulletin board and county website.
Submitted By: Brenda B. Reaves, Clerk to the Board
71
Person County Board of Commissioners
2013 Schedule of Meetings
To be held in Room 215 at the Person County Office Building unless otherwise noted
January 7, 2013 7:00 p.m.
January 22, 2013 (Tuesday) 9:00 a.m.
February 4, 2013 7:00 p.m.
February 18, 2013 (Board Retreat) 9:00 a.m.
March 11, 2013 (Local Gov’t. Day) 9:00 a.m. FEMA Room
April 1, 2013 7:00 p.m.
April 15, 2013 9:00 a.m.
April 29, 2013 (Community Conversations) 6:30 p.m. Location TBD
May 6, 2013 7:00 p.m.
May 20, 2013 9:00 a.m.
June 3, 2013 7:00 p.m. Co. Auditorium
June 17, 2013 9:00 a.m.
July 15, 2013 9:00 a.m.
August 5, 2013 7:00 p.m.
August 19, 2013 9:00 a.m.
September 3, 2013 (Tuesday) 7:00 p.m.
September 16, 2013 9:00 a.m.
October 7, 2013 7:00 p.m.
October 21, 2013 9:00 a.m.
October 28, 2013 (Community Conversations) 6:30 p.m. Location TBD
November 4, 2013 7:00 p.m.
November 18, 2013 9:00 a.m. FEMA Room
December 2, 2013 (Organizational Mtg) 6:30 p.m.
December 2, 2013 7:00 p.m.
· FOR APPROVAL BY THE BOARD OF COMMISSIONERS: DECEMBER 3, 2012
· NOTE QUARTERLY MEETINGS NOT ON THE ABOVE LIST WILL BE SCHEDULED FOR
JOINT SESSION EACH WITH THE BOARD OF EDUCATION AND ROXBORO CITY COUNCIL 72
AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Adoption of the Fiscal Year 2013-2014 Budget Calendar
Summary of Information: A budget calendar has been developed for the Board’s
adoption, outlining a schedule for the timing of the budget process. A Board Retreat as
well as two Community Conversations are also included. The dates outlined are subject to
change if needed, but this will facilitate an organized budget process for staff and elected
officials.
Recommended Action: Adopt the budget calendar for FY 13-14 and provide feedback
and changes to staff as needed.
Submitted By: Heidi York, County Manager
73
PERSON COUNTY GOVERNMENT
FISCAL YEAR 2013-2014 BUDGET CALENDAR
Date Task
Friday/January 4, 2013 Distribution of CIP Requests to Departments
Friday/January 18, 2013 CIP Requests due to Finance Office
Friday/February 1, 2013 Distribution of Budget Materials for Personnel to Departments (via email)
Friday/February 15, 2013 Distribution of Budget Materials for Operating & Capital to Departments
(via email)
Friday/ February 15, 2013 Departmental Budget Requests for Personnel Due to Finance Office
Monday/February 18, 2013 Board of County Commissioners Annual Retreat
Friday/March 1, 2013 Departmental Budget Requests for Operating & Capital Due to Finance
Mon-Fri/March 18-28, 2013 Departmental Budget Presentations with County Manager
Monday/April 1, 2013 Finance Director presents FY 13-14 CIP to Board of Commissioners at
regular BOCC Meeting at 7:00 p.m.
Monday/April 15, 2013 Board adopts FY 13-14 CIP
Monday/April 29, 2013 Community Conversations Meeting (location to be announced)
Monday/ May 20, 2013 County Manager delivers Recommended Budget to Board of County
Commissioners at regular BOCC Meeting at 9:00a.m
Tues-Fri/May 21-June 14, 2013 Potential BOCC Budget work sessions (specific dates to be scheduled)
Wednesday/May 22, 2013 & Notices of Public Hearing published for June 3 Budget Public Hearing
Wednesday/May 29, 2013
Monday/June 3, 2013 Board holds Public Hearing on Recommended Budget
Monday/June 17, 2013 Board Adoption of FY 13-14 Annual Budget Ordinance
Thursday/July 11, 2013 FY 13-14 Budget available in Accounting System
For Approval by the Board of County Commissioners on December 3, 2012.
74
AGENDA ABSTRACT
Meeting Date: December 3, 2012
Agenda Title: Scheduling of a Public Hearing for the Person County Non-
Smoking Ordinance
Summary of Information: At the November 19th Board of County Commissioners’
Meeting, a revised version of the proposed Non-Smoking Ordinance was reviewed. The
Board voted 5-0 to set a public hearing to receive feedback on the proposed ordinance. It
was the consensus of the group to schedule the public hearing in January with a definitive
date to be scheduled upon the adoption of the 2013 Schedule of Meetings.
Recommended Action: After adopting the 2013 Schedule of Meetings, schedule a public
hearing for input on the proposed County Non-Smoking Ordinance.
Submitted By: Heidi York, County Manager
75
Upon a motion by Commissioner __________________________, and a second by Commissioner
_____________________________ and majority vote, the Board of Commissioners of Person County does
hereby amend the Budget of the Fund(s) listed below on this, the 3rd day of December 2012, as follows:
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 20,972
Public Safety 28,084
Culture & Recreation 2,848
Human Services 5,793
Interfund Transfer 5,793
Transfer to Other Fund 7,199
REVENUES General Fund
Other Revenues 64,896
Interfund Transfer 5,793
EXPENDITURES Person Industries Fund 7,199
REVENUES Person Industries Fund
Transfer from General Fund 7,199
Explanation:
BUDGET AMENDMENT
Received insurance proceeds for hail damage to vehicles in various departments ($55,016) and to the Museum
building ($8,880); and received a donation for the Spay & Neuter Program in the Animal Services Department
($1,000).
Budget Amendment 976