05-19-2025 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 19, 2025
9:00 a.m.
This meeting will convene in Room 215 of the County Office Building.
1.CALL TO ORDER.......................................................................... Chairman Puryear
2.INVOCATION
3.PLEDGE OF ALLEGIANCE
4.DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
5.RECOGNITION
A.Foster Care Month Proclamation.................................................. Carlton Paylor
6.INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment which is open
for informal comments and/or questions from citizens of this county on issues, other than those
issues for which a public hearing has been scheduled. The time will be divided equally among
those wishing to comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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7. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. May 5, 2025 Minutes
B. Budget Amendment #21
C. ABC Board Travel Policy
D. Hurdle Mills Park Land Donation to the County
E. Airport Lease Agreement with Alpha Craft
F. Person County Schools Request for Distributions from the NC Education Lottery Public
School Building Repair and Renovation Fund
8. NEW BUSINESS
A. Employee Benefits Update.......................................................................Sonya Carver
B. Manager’s Recommended Budget Presentation...................................... Katherine Cathey
C. Strategic Plan Quarterly Report................................................................Katherine Cathey
D. Public Records Request Process...............................................................Brian Hart,
Chris Puryear
E. Lobbying Services Agreement..................................................................Katherine Cathey
9. CHAIRMAN’S REPORT
10. MANAGER’S REPORT
11. COMMISSIONERS’ REPORTS/COMMENTS
12. CLOSED SESSION
A. Closed Session #1 per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the
county (economic development) with the following individuals permitted to attend:
County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County
Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board.
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AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Foster Care Month Proclamation
Summary of Information:
May is recognized as National Foster Care Month. Each May this recognition provides an
opportunity to acknowledge the contributions of foster parents, child welfare professionals,
policymakers, and others while also raising greater awareness about the issues pertaining to
foster care. The Foster Care Month Proclamation provides insights about foster care in Person
County and celebrates the efforts of all those involved in supporting foster care in the Person
County community.
Financial Impact:
None
Recommended Action:
To be approved by the Commissioners
Submitted By:
Carlton Paylor, DSS Director
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Proclamation
Foster Care Month
May 2025
WHEREAS, the youth of North Carolina are our most precious resource and hope for the future, and all children deserve
safe, loving, and nurturing place to call home; and
WHEREAS, there are approximately 10,454 foster children in the state and, of those, 80 in Person County and there are
approximately 898 young adults ages eighteen to twenty in extended foster care in North Carolina and, of those, 7 are in
Person County; and
WHEREAS, the purpose of foster care is to provide temporary, safe, secure, and stable homes through the compassion and
nurturing of a foster family or kinship family; and
WHEREAS, foster families and kinship families open their homes and hearts to children whose families are in crisis and
play a vital role helping children and families heal and reunify while launching children into successful adulthood; and
WHEREAS, dedicated foster families and kinship families sometimes adopt foster children, resulting in a greater need for
more foster, kinship, and adoptive families; and
WHEREAS, there are numerous individuals, communities, and public and private organizations working to increase public
awareness of the needs of children both in foster care and exiting foster care, and of the enduring and valuable contributions
made by foster and kinship families; and
WHEREAS, Foster Care Month is an opportunity to recognize the foster parents, kinship families, child welfare
professionals, and advocates working to ensure children’s safety, permanence, and well-being, and to spread awareness on
behalf of the thousands of children in foster care in North Carolina; and
WHEREAS, the State of North Carolina encourages people to volunteer their time, energy, and talents on behalf of
children in foster care and their biological families, kinship caregivers, and foster parents during this month and throughout
the year;
NOW, THEREFORE, in recognition of Foster Care, the Person County Board of Commissioners do hereby proclaim May
2025 as “Foster Care Month” and commend its observance to all citizens.
Adopted, this, the 19th day of May 2025.
____________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
ATTEST:
_____________________________
Michele Solomon
Clerk to the Board
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May 5, 2025
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PERSON COUNTY BOARD OF COMMISSIONERS May 5, 2025
MEMBERS PRESENT OTHERS PRESENT
Kyle Puryear Katherine M. Cathey, County Manager
Jason Thomas Michele Solomon, Clerk to the Board
Sherry Wilborn T.C. Morphis, Jr., County Attorney
Antoinetta Royster
The Board of Commissioners for the County of Person, North Carolina, met in
Regular session on Monday, May 5, 2025 at 6:00 p.m.in the Person County Office
Building Auditorium located at 304 S. Morgan Street, Roxboro, NC.
Chairman Puryear called the meeting to order and recognized a quorum was present.
Vice-Chairman Thomas offered an invocation, and Commissioner Royster led the group in
the Pledge of Allegiance.
Chairman Puryear stated that he received a phone call and an email from
Commissioner Ellixson earlier today and Ellixson asked him to read the following
statement:
To the Citizens of Person County,
After careful thought and prayer, I am submitting my resignation as County Commissioner
of Person County, effective 5/5/25.
This decision comes from a place of humility, transparency, and integrity—values I have
strived to uphold throughout my time in office. I believe that stepping aside at this time is
in the best interest of our county. We are a strong and proud community, but like many
others, we face divisions that hinder our collective progress. I hope this decision will serve
as a step toward bringing us back together, fostering unity over division.
My commitment to Person County has never wavered, and I remain confident in the future
of our county. I trust the Person County Republican Party to nominate a leader of strong
character and vision—someone who will continue to serve with dedication and uphold the
values that matter most to our citizens.
I am deeply thankful for the support and trust I received during my campaign and
throughout my time as commissioner. It has been an honor to serve you, to listen to your
concerns, and to advocate for the needs of our community.
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With sincere gratitude and hope for the future,
Tracy Ellixson
Former County Commissioner, Person County
A motion was made by Commissioner Wilborn and carried 4-0 to declare a vacancy
on the Person County Board of County Commissioners.
Chairman Puryear announced and declared that there is a vacancy on the Person
County Board of Commissioners.
Chairman Puryear stated that there is no a longer a need for Item 4A. Unfinished
Business related to the Qualifications for Serving on the Board of County Commissioners.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Wilborn and carried 4-0 to approve the
agenda.
CIVICS ACADEMY GRADUATION
Public Information Officer Kim Strickland presented certificates to the fifteen
County residents that participated in the first inaugural Person County Civics Academy. She
stated that it was an honor to recognize these individuals who volunteered their time over
the past eight weeks to learn about how Person County Government services are provided.
She expressed thanks to the Board for supporting the program and to the participants. She
stated that there will be another academy in the fall.
CLERKS TO THE BOARD OF COUNTY COMMISSIONERS’ WEEK
PROCLAMATION
Chairman Puryear read a Proclamation Recognizing Clerks to the Boards of
County Commissioners’ Week and presented the Proclamation to the Clerk to the Board,
Michele Solomon.
A motion was made by Commissioner Royster and carried 4-0 to adopt a
Proclamation Recognizing Clerks to the Boards of County Commissioner’s Week.
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May 5, 2025
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QUASI-JUDICIAL HEARING:
SUP-01-25- A REQUEST BY THE APPLICANT TIMMONS GROUP FOR
SPECIAL USE PERMIT APPROVAL ON A 23+ ACRE LOT LOCATED AT 3722
WOODSDALE RD., TAX MAP A57 81 AND A57 82
County Attorney T.C. Morphis, Jr. stated that there has been a request for a
continuance. He stated that before the Board considers whether to grant a continuance, they
first should discuss potential conflicts of interest to which a Board member may need to
recuse oneself. He explained the process, and advised that any such Board member would
need to recuse themselves if it could affect the due process rights of either party, the
applicant or any other parties in this matter. He stated that if a Board member has made up
their mind in advance such that it cannot be changed by the evidence presented during the
hearing, they should recuse themselves. He stated that if any Board member has had ex-
parte communications that could affect the hearing and they are not able to disclose them
tonight, they should recuse themselves. He stated that if any Board member has had close
business, personal, financial or associational relationships with the applicant, they should
recuse themselves. Chairman Puryear called on each Commissioner to declare if there is a
conflict of interest prior to moving forward. Chairman Puryear, Vice-Chairman Thomas,
and Commissioner Royster all declared no conflicts of interest. Commissioner Wilborn
disclosed that the developer was a previous client of hers, on a similar project, of a similar
scope, in the same vicinity. She stated that when she learned that they had applied for the
Special Use Permit back in January, she reached out to Morphis and disclosed all her past
communications and knowledge of the project. She stated that Morphis recommended that
she recuse herself. Morphis stated that he strongly recommends that that there be no
communication between Board members who will be considering this Special Use Permit
and the public, as it could be very challenging to have an impartial decision. Wilborn
stepped away from the table as she recused herself for this quasi-judicial hearing. Morphis
stated that he received a request late today asking for a continuance from an attorney who
anticipates that they will be representing the applicant. He stated that there is a due process
right for both applicants and any other parties in the case to be able to consult with legal
counsel. He stated that in these kinds of situations, he recommends that a continuance be
granted, with a date certain, therefore it is announced in open session and would not have
to be readvertised. He stated that it is his intention to speak with the attorneys who are
involved, both for the applicant and those that are opposed, to understand how extensive
this hearing can be, as it may need more time to provide evidence and witness testimony.
He stated based on what is received, a special called meeting may need to be scheduled.
A motion was made by Vice-Chairman Thomas and carried 3-0 to table the
Quasi-Judicial Hearing for SUP-01-25 to the June 2, 2025 meeting.
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INFORMAL COMMENTS:
County Attorney T.C. Morphis, Jr. advised all that the public comment time is not
the time to speak on the Special Use Permit that was on the agenda nor is it intended to
present any evidence related to this item. He advised all speakers signed up, that if it was
their intention, to please hold those comments until the public hearing.
The following individuals appeared before the Board to make informal comments:
Anita Charnekar of 194 Moss Creek Drive, Roxboro expressed concerns related to
advisory boards and committees. She stated that she has 40 years’ experience working
with adults with disabilities, and has a Master’s Degree. She stated that that she has
applied for the Adult Care Home Board and has not heard anything from anyone. She
stated that the Board needs to consider all applicants that apply to serve on the advisory
boards and committees.
Kendra Coggins of 256 Tanglewood Circle, Roxboro stated she wanted to lift up
the names of the people that have passed away in one of the two lakes in Person County as
we approach Memorial Day. She stated one name in particular, Aviyon Partridge. She
stated that she had the honor to participate in the Civics Academy and is pleased to be
living in a county where people care so much, and where the employees hold themselves
to such a high standard. She stated that this is a wonderful county. She asked the Board to
fund and invest in the people. She stated that the library needed funding as well as the
Centennial Park. She encouraged the public to get involved and help with the completion
of the park. She stated that she is on the Friends of the Park Board.
John Seepe of 277 Barefoot Landing, Semora stated as a Republican, not just by
registration, but by the tenants of integrity, accountability, and fairness, he is ashamed to
stand here unable to support the Board. He stated that the handling of the PCBIC Project
Log over in Woodsdale has gone on for a year and a half. He stated that there is a mat that
has been laid down, half rolled-up, and abandoned. He stated that the Board has failed to
provide the proper oversight with the public. He stated that there was an agreement
between the Board and PCBIC, and residents, constituents, and taxpayers do not know the
status of that agreement. He stated that the project was abandoned and has left eroded soil
and debris. He stated that he hopes the Board would begin to restore some confidence
among residents and constituents by handling all citizens and applicants fairly and
equitably.
Jimmie Whitfield of 699 Charlie Reade Road, Timberlake stated he had concerns
related to economic development. He stated that Person County has had some wins, to
include, Polywood and CertainTeed. He stated that he was on the start-up team at
CertainTeed, and worked there for two years.
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Whitfield stated that it was a pleasure watching all the synthetic gypsum come in
on railroad cars, that is until they got the conveyor belt built at the Hyco Power Plant. He
stated that it was nice to see progress. He stated that the County needs new industry that
will provide many jobs. He stated that a larger tax base will help the County from an
industrial perspective. He stated that the County needed economic development that will
benefit the many and not just the few.
Nina Coggins Williams of 256 Tanglewood Circle, Roxboro stated that Person
County needs a public pool. She stated that a public pool would be fun, and during the
summer you and your family can cool down in the pool.
Jasper King Williams of 256 Tanglewood Circle, Roxboro stated that Person
County has the right to have a public pool. He stated that residents have been asking for
one and it would not only benefit our community, but also benefit health and safety for the
residents.
Sam Lias of 943 Morreene Road, Durham stated that she is the Community
Organizer for Person County with Down Home North Carolina. She stated that Down
Home is a non-partisan organization that works in rural communities to ensure housing,
education, healthcare, economic opportunity, and access to clean air and water are rights
and not just luck. She stated that she resides in Durham. She stated that she has knocked
on hundreds of doors here in Person County and one thing she continues to hear is, Person
County needs a public swimming pool. She stated that Person County deserves a place
where children can learn to swim. She stated that a public pool is not a luxury, that it is an
investment in the health, future, and safety of residents in Person County. She stated that
she is asking the County to keep the splash pad in the 2027 Capital Improvement Plan and
consider increasing the Parks and Recreation budget.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Wilborn and carried 4-0 to approve the
Consent Agenda with the following items:
A. April 21, 2025 Minutes
B. Budget Amendment #20
C. Adult Correction, Probation and Parole Lease Renewal
D. Advancement of Funds for Pre-Issuance Debt Fees for Second Tranche of
Limited Obligation Bonds
E. Audit Contract for Fiscal Year 2025
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NEW BUSINESS:
VOLUNTEER FIRE DEPARTMENT ISO BONUS
Emergency Services Director Thomas Schwalenberg stated that the Board of
Commissioners established a process to reward fire departments for their efforts to lower
the Insurance Services Office (ISO) Public Protection Classification (PPC) rating for the
county’s rural fire districts by awarding a recurring $7,500 from the Fire and Rescue Tax
District Fund for each ISO PPC fire rating point reduction achieved. He stated that
reduced ISO/PPC fire ratings demonstrate an improvement in how well the fire
departments can protect the community and result in savings to county residents on their
homeowner’s insurance. He stated that Timberlake Volunteer Fire-Rescue (TVFR)
recently completed their ISO inspection from the North Carolina Office of the State Fire
Marshal. He stated, as a result of this inspection, TVFR has lowered their ISO/PPC rating
from a 4 to a 3. He stated that the lower the number, the higher the protection
classification. He stated that based on this, TVFR is to receive a $7,500 bonus for
lowering their rating by one point. He stated that a Contract Addendum will be executed
and the bonus will be added to the department’s FY25 Fire and Rescue Tax District Fund
allocation. He stated that a fund balance appropriation from the Fire and Rescue Tax
District Fund will be required to fund the bonus in FY25 and that the current estimated
fund balance is $1.9M. He stated that the modification of the contract will change the
yearly disbursement funds as of March 24, 2025, increasing it from $177,829to $185,329.
A motion was made by Commissioner Wilborn and carried 4-0 to authorize the
contract addendum to award the ISO Bonus to Timberlake Volunteer Fire-Rescue and
authorize the fund balance transfer in the amount of $7,500.
Schwalenberg expressed thanks to the Board for their help and support with The
Wall That Heals and stated that over 11,000 visitors came to visit The Wall That Heals.
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PERSON COUNTY SCHOOLS FY26 BUDGET REQUEST
Person County School Superintendent Dr. Rodney Peterson presented the
following:
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No action was taken by the Board, as this was an informational presentation for the
FY26 budget request.
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PIEDMONT COMMUNITY COLLEGE FY26 BUDGET REQUEST
Interim President of Piedmont Community College Dr. Ken Boham thanked the
Board for their generous support in the past and stated he hopes that will continue. He
introduced CFO/Vice President of Administration, Dr. Reggie Browning, who presented
the following:
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No action was taken by the Board, as this was an informational presentation for the
FY26 budget request.
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ANIMAL CONTROL TRANSITION TO ANIMAL SERVICES DEPARTMENT
Animal Services Director Kelli Lewis presented the following:
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A motion was made by Commissioner Wilborn and carried 4-0 to approve the
reunification of Animal Control with the Animal Services Department.
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CHAIRMAN’S REPORT
Chairman Puryear expressed thanks to the Veterans Council for their work with
The Wall That Heals. He stated that it was very impactful and a lot of volunteers brought
the community together.
MANAGER’S REPORT
County Manager Katherine Cathey expressed thanks to all participants in the
inaugural Civics Academy, and stated that it was a pleasure getting to meet them, and to
see their enthusiasm for learning about Person County Government. She encouraged
others to apply for the Fall academy. She expressed thanks to the County Commissioners
and County employees that were involved with the academy. She stated in follow-up to
the Proclamation for this week honoring clerks, she would like to acknowledge that Clerk
to the Board Michele Solomon has achieved her NC Certified County Clerk designation,
following completion of coursework with UNC School of Government, and by gaining
experience in the position. She stated that she wanted to publicly acknowledge that
achievement and offer congratulations to Solomon.
COMMISSIONER REPORTS/COMMENTS
Vice-Chairman Thomas echoed Puryear on the Veterans Council and The Wall
That Heals. He stated that he rode in the escort of The Wall That Heals from Durham to
Roxboro. He stated it was heart-moving to see the crowds lined up to see the escort
coming through the County.
Commissioner Wilborn echoed what Puryear and Thomas said related to the Wall
That Heals and the Veterans Council. She stated that she assisted with assembly of The
Wall. She stated that she attended the Airport Commission meeting and the groundwork
for the runway extension was discussed as well as funding for the terminal. She stated that
she attended the North Carolina Association of County Commissioners District 8 meeting
and Melinda Hudson, Program Manager at DSS was recognized as the local hero. She
stated that Hudson was presented a gift from the association and was given time to speak,
which was very moving.
Commissioner Royster echoed all other Commissioners related to The Wall That
Heals and the Veterans Council. She stated that it was very moving. She stated that the
Food Bank of Central and Eastern NC will be coming to Person County on Thursday, and
will be at 2545 Surl Mt.Tirzah Road, Timberlake.
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A motion was made by Vice-Chairman Thomas and carried 4-0 to enter into
Closed Session at 7:10 p.m.
CLOSED SESSION
A motion to enter into Closed Session per General Statute 143-318.11(a)(4) for the
purpose of discussion of matters relating to the location or expansion of industries or other
businesses in the county (economic development) with the following individuals permitted
to attend: County Manager Katherine Cathey, Clerk to the Board Michele Solomon,
County Attorney T.C. Morphis, Jr., and Economic Development Director Brandy Lynch.
Chairman Puryear called the closed session to order at 7:13 p.m.
A motion was made by Commissioner Wilborn and carried 4-0 to return to open
session at 7:22 p.m.
ADJOURNMENT:
A motion was made by Commissioner Wilborn and carried 4-0 to adjourn the
meeting at 7:23 p.m.
____________________________ ______________________________
Michele Solomon Kyle Puryear
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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5/19/2025
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 3,515
Cultural & Recreation 7,520
REVENUES General Fund
Other Revenues 3,515
Charges for Services 7,520
EXPENDITURES Capital Investment Reserve Fund
School Lottery Expense 498,000
REVENUES Capital Investment Reserve Fund
School Lottery Proceeds 498,000
EXPENDITURES PI & MRF Fund
Community Rehab Program Services 19,134
REVENUES PI & MRF Fund
Other Revenues 19,134
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
100-389890 Misc Revs: Insurance Proceeds 3,515
1004370-435300 EMS: Maint & Repair/Vehicles 3,515
10055-361414 P&R-Recreation Fees-Camps/Classes 7,520
1006120-419000 P&R-Professional Services 7,000
1006120-430000 P&R-Contracted Services 520
21060-359130 School Lottery Proceeds 498,000
2105911-462800 School: Lottery Expense 498,000
23050-378675 Person Industries- Donations/Fund Raisers 19,134
2305280-420200 Person Industries-Work Force Award 19,134
Totals 528,169 528,169
BUDGET AMENDMENT #21
Receive insurance claims for vehicle damages in EMS ($3,515): amend budget to recognize additional revenues in
support of Recreation, Parks & Arts programs ($7,520); appropriating lottery funds for projects that were approved by
the NC Department of Public Instruction for repair costs associated with projects at various Person County Elementary
Schools ($498,000) and recognizing donations to benefit Person Industries' consumer's programs ($19,134).
BUDGET ADJUSTMENT DETAIL
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AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
ABC Board Request Action to Approve its use of Person County’s Travel Policy
Summary of Information:
NC ABC Commission requires all ABC Boards to adopt either the state or appointing
authority’s travel policy. According to General Statute18B-700, the ABC Board is required to
submit proof of appointing authority’s approval to the state annually.
Financial Impact:
None
Recommended Action:
The ABC Board recommends and requests that the Person County Board of Commissioners
approve Person County ABC Board to use Person County’s Travel Policy effective this date
and through 2026.
Submitted By:
Ben Foti, General Manager and Person County ABC Board
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Person County Government - Travel Expense Policy Page 1
Person County Government
STANDARD PROCEDURE
SUBJECT: Travel Expense Policy
Effective Date: 9/26/11
Prepared by: Amy Wehrenberg, Finance Director
Revised: 12/01/2023
Approved by:
# of Pages: 10
Table of Contents
Page No.
1.0 Introduction
1.1 Purpose 2
1.2 Applicability 2
1.3 Employee Responsibility 2
2.0 Eligible Expenses
2.1 General 2
2.2 Reimbursable Expenses 2
2.3 Non-reimbursable Expenses 3
3.0 Travel Reimbursements
3.1 Meals 3
3.2 Mileage 4
3.3 Overnight Accommodations 4
3.4 Parking Tolls and Fees 4
4.0 Reimbursement Procedures
4.1 Reimbursement Requests 5
4.2 Travel Advances 5
4.3 Finance Department 5
4.4 Budget Restrictions 5
5.0 Other Travel Information
5.1 Non-County Employees’ Travel/Meals 6
5.2 Other Situations 6
5.3 Failure to Comply 6
Exhibits
Exhibit 1- Overnight Travel Request Form 7
Exhibit 2- Travel Expense Reimbursement Form 8
Exhibit 3- Travel Advance Request Form 9
Exhibit 4- Business Meal Expense Form 10
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Person County Government - Travel Expense Policy Page 2
1.0 Introduction
1.1 Purpose
Person County recognizes travel is necessary for many of its employees, board of elections members
(GS 163-32) and elected officials (all hereby referred to as “employee”) in conducting County
business. Therefore, the County has established the following guidelines to assist employees in
receiving reimbursement for their allowable expenses pertaining to official travel and subsistence.
1.2 Applicability
All employees of Person County Government are subject to this policy.
1.3 Employee Responsibility
An employee traveling on official County business should incur the lowest reasonable travel expenses
and exercise care to avoid impropriety or the appearance of impropriety. Excess costs, circuitous
routes, incidental travel, luxury accommodations and services unnecessary or unjustified in the
performance of official business are prohibited. Employees and elected officials will be responsible
for unauthorized costs and any additional expenses incurred for personal preference or convenience.
Willful violations of this policy may result in disciplinary action up to and including possible
dismissal.
2.0 Eligible Expenses
2.1 General
An expense is eligible for reimbursement if it was incurred during the employee’s discharge of his/her
official County business and is reasonable, subject to the limitations and requirements under this
policy.
2.2 Reimbursable Expenses
1. Non-overnight meal reimbursement. Business meal expenses on non-overnight travel will be
allowed when during normal meal hours and the meal becomes a reasonable function of the
meeting process. A Business Meal Expense Form (Exhibit 4) is required and subject to Finance
approval.
2. Overnight travel meal reimbursement. Overnight travel will be reimbursed at Per Diem Rates
[see Section 3.1(A)]. The Department Director must approve overnight travel for employees
within the department. The Department Director is responsible for ensuring the travel falls within
budget, and all expenses are legitimate and properly documented.
3. Mileage to and from conferences, meetings, etc. and other transportation costs as required.
Employees have the option of being reimbursed at the current mileage rate for use of privately-
owned vehicles or County vehicles when available. When two (2) or more employees are
traveling to the same destination, maximum use shall be made of special group travel discounts
and joint use of transportation including County-owned or privately-owned vehicles. Travel with
representatives of other government units is encouraged whenever possible.
3. Out-of-state travel. All out-of-state travel must be approved in advance by the County Manager.
The request for out-of-state travel must include the location of the proposed travel, length of
travel, total approximate costs to the County and reason for the travel.
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Person County Government - Travel Expense Policy Page 3
4. Overnight accommodations. The costs of overnight hotel or motel accommodations will be paid
upon approval by a Department Director unless the distance traveled each way is less than 60
miles. For distances less than 60 miles each way, pre-approval by the County Manager is
required. In this situation, the employee must complete the Overnight Travel Request Form
(Exhibit 1), submit it to the Department Director for approval, and then forward it to the County
Manager. If approved by the County Manager, the original form will be returned to the employee
and copied to Finance. Eligible expenses include the lodging charge and tax only and should be
based on the single overnight rate.
5. Documentation. As recommended by our external auditors, documentation of the conference,
meeting or other educational opportunity must be attached to the Travel Expense Reimbursement
Form (Exhibit 2). Conference registration forms and agendas provide the best documentation.
6. Parking tolls and fees. Parking tolls and fees while at the business site will be reimbursed based
on actual charges.
2.3 Non-reimbursable Expenses
1. Meals for day-trip travel
2. Any miscellaneous expense not supported by a receipt
3. Meals included in registration or provided by hotel (i.e. complimentary breakfast)
4. Travel to and from home to work site (IRS considers this type of travel to be commuting)
5. Travel to and from work site to work site (considered part of your job duties)
6. Travel to and from bank for making County bank deposit
7. Travel between conference site and recreational side trips
8. Travel between conference site and restaurants
9. Souvenirs from the trip
10. Items purchased to be used as door prizes or raffle items
11. Non-employee expense (see exception in Section 5.1) or family members
12. Alcoholic beverages, snacks, tobacco products, clothing, medicine, personal care items, personal
telephone calls
13. Movie rental
14. Any traffic fines or parking tickets
15. Any request for reimbursement after 30 days
All costs incurred for any ineligible expenses listed above shall be paid to the County by the employee or
elected official prior to the County issuing any payment.
Note: These lists of reimbursable and non-reimbursable expenses are not considered all-inclusive. The
Finance Officer or County Manager shall approve or disapprove all other expense
reimbursements not clearly defined in the Policy or those which have been questioned.
Public purpose must be considered for all costs incurred.
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Person County Government - Travel Expense Policy Page 4
3.0 Travel Reimbursements
3.1 Meals
The County offers two methods of payment for meals which include Per Diem and Travel Advance
(see Section 4.2). The Per Diem method is considered a non-accountable plan and offers the ability to
submit a meal reimbursement request without having to provide receipts. The Travel Advance
method, however, is considered an accountable plan, and does require the return of receipts, as well
as a full accounting of costs. Although the Travel Advance method is applicable to meals as well as
other costs incurred while traveling, it is limited to estimated costs that exceed $100. If costs are
estimated to be less than $100, the employee would have to bear the cost of meal expenses and apply
the Per Diem method for reimbursement on their return.
A. Per Diem rates. Meals will be paid to an employee or official based on per diem rates as follows:
Meals Rates
Breakfast $ 9.00
Lunch 12.00
Dinner 22.00
Total $ 43.00
The individual meal rates should be considered as guidelines; employees may be eligible for
reimbursement in excess of the individual meal rate with their supervisor’s approval. The total
Per Diem reimbursement to the employee must not exceed $43.00 per day. All meals claimed
must be listed on the Travel Expense Reimbursement Form (Exhibit 2). Tips are included in the
amount to be reimbursed. (Example Dinner $18+ Tip $ =$22).
B. Partial day travel. Employees and officials may receive reimbursement for meals for partial day
travel according to the following schedule when the partial day is the day of departure or the day
of return. Time of departure and arrival must be listed on the Travel Expense Reimbursement
Form (Exhibit 2).
Breakfast – depart prior to 7:30 a.m.
Lunch – depart prior to 11:00 a.m. (day of departure) or return after 2:00 p.m. (day of return)
Dinner – depart prior to 5:00 p.m. (day of departure) or return after 7:00 p.m. (day of return)
C. Exception to per diem rates. The County Manager may approve meal reimbursements based on
actual receipts on a case-by-case basis.
3.2 Mileage
For the use of an employee’s personal vehicle, reimbursement will be paid for round-trip mileage,
plus business-related mileage while at the job site, at the current Person County allowable rate. The
employee is expected to accurately record the miles of each trip and disclose it on the Travel Expense
Reimbursement Form (Exhibit 2). Employees should include the map route and estimated mileage,
which may be calculated using mapping software/websites such as Google Maps, Map Quest, etc.
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Person County Government - Travel Expense Policy Page 5
3.3 Overnight Accommodations
Actual lodging expenses will be paid if the employee is required to stay overnight. The employee
must provide a receipt supporting the charges. If overnight accommodations exceed the purchase
order threshold ($750), the funds must be encumbered prior to travel.
3.4 Parking Tolls and Fees
Reimbursement for parking tolls and fees while at the business site will be paid based on actual
charges. The employee should retain receipts and attach them to the Travel Expense Reimbursement
Form (Exhibit 2).
4.0 Reimbursement Procedures
4.1 Reimbursement Requests
An employee should submit a payment request, Travel Expense Reimbursement Form,
conference/meeting agenda, map route and mileage support, and any necessary receipts to the County
Finance Department. All reimbursable expenses must be submitted within 30 days after costs
are incurred. Person County will not process requests for reimbursements submitted after the
30th day. The form should be reviewed and approved by the employee’s Department Director or
his/her designee. Employees are responsible for any costs associated with missing receipts. As a
rule, an employee who travels routinely during the month in the County and incurs mileage costs
should request reimbursement only once a month or when the amount incurred totals $100, whichever
comes first. Also, an employee who on occasion travels outside the County and incurs meals expense
should follow the same rule. If overnight travel is incurred where out-of-pocket costs are significant,
an employee may submit a reimbursement request upon completion of the trip.
4.2 Travel Advances
Travel advances must be requested on the approved Travel Advance Request Form (Exhibit 3). The
request should include a list of estimated expenses as well as the purpose, dates and destination. The
request should NEVER exceed the estimated cost. The requesting employee should sign, with the
Department Director approving. Requests are to be made prior to need and in enough time to be in a
regular check run. Advances will not be paid by an off-scheduled check. Checks will not be issued
for less than $100. Travel advances will be reconciled with travel expenses when the Travel Expense
Reimbursement Form is submitted, which should be no later than 10 working days after the
completion of the approved travel. No travel advance will be issued to an employee who has an
outstanding travel advance without both Department Director and Finance Director approval.
If the Travel Expense Reimbursement Form with attached receipts is outstanding for longer than 30
days, the travel advance will be deducted from the employee’s payroll check.
4.3 Finance Department
The Finance Department is responsible for reviewing the reimbursement and travel advance requests
and processing them for payment. Any reimbursement request which does not contain complete and
accurate information and which is not supported by the appropriate receipts when required by County
Policy will be returned and not paid.
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Person County Government - Travel Expense Policy Page 6
4.4 Budget Restrictions
Each Department Director should monitor his/her budget for travel to ensure that adequate funds are
available before the travel is incurred by an employee. Travel incurred in June is recognized as a
reimbursable expense in that fiscal year and will not be carried forward for payment in the subsequent
fiscal year. The lack of available departmental funds could result in a travel reimbursement request
not being paid.
5.0 Other Travel Information
5.1 Non-County Employees’ Travel/Meals
The payment of non-County employees’ travel/meals is allowed only by Department Directors or
Commissioners who conduct official County business during normal meal hours and the meal
becomes a reasonable function of the process. This is the only circumstance and group of employees
that may elect to use County credit cards for meal payments instead of submitting a request for
reimbursement. In this case, receipts for expenditures must be submitted to the County for approval
along with a Business Meal Justification Form (Exhibit 4).
5.2 Other Situations
Any situation not covered by this Policy must be approved in advance by the County Manager to
assure reimbursement. Departmental Policies that deflect from the County's Policy in any way must
be approved by the County Manager and attached as an addendum to the County's Policy to apply to
employees in those departments only.
5.3 Failure to Comply
Failure to comply with this Policy may result in disciplinary action and/or personal liability for
expenses incurred.
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Person County Government - Travel Expense Policy Page 7
Exhibit 1
DEPARTMENT:
EMPLOYEE NAME(S):
NAME AND TYPE OF
CONFERENCE, ETC.
LOCATION:
DISTANCE:
DATES OF CONFERENCE:
TOTAL COST:
EXPECTED BENEFITS:
IS THERE MONEY IN YOUR
BUDGET TO COVER COSTS?
SUBMITTED BY:
Department Director's Signature
DATE:
APPROVED:
County Manager's Signature
DATE:
This form is to be completed if an employee desires to stay overnight at
a site located less than 60 miles from Person County. Please submit
to County Manager's Office with supporting documentation.
PERSON COUNTY
OVERNIGHT TRAVEL REQUEST
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Person County Government - Travel Expense Policy Page 8
Exhibit 2
STATEMENT OF TRAVEL EXPENSES OF:
FOR THE PERIOD OF: Current reimbursement rate for mileage is:>>>>> 0.655
NUMBER $AMT. @
DATE FROM TO OF MILES $0.655EA.HOTEL MEALS OTHER TOTAL
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Per Diem (overnight stay only)- -
Breakfast $9 (depart prior to 7:30 am) - -
Lunch $12 (depart prior to 11:00 am or return after 2:00 pm) - -
Dinner $22 (depart prior to 5:00 pm or return after 7:00 pm) - -
- -
- -$ -$ -$ -$ -$
I HEREBY CERTIFY THAT THE DISTANCES FOR WHICH CHARGE IS MADE IN THIS
STATEMENT HAVE BEEN NECESSARILY TRAVELED AND THAT EXPENSES FOR
WHICH REIMBURSEMENT IS CLAIMED WERE INCURRED IN THE SERVICE OF THE
COUNTY.
DEPARTMENT HEAD APPROVAL SIGNATURE OF TRAVELER
PERSON COUNTY
TRAVEL EXPENSE REIMBURSEMENT
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Person County Government - Travel Expense Policy Page 9
Exhibit 3
REQUESTING DEPARTMENT:
REQUESTING EMPLOYEE:
AMOUNT
-
COURSE TITLE:OVERNIGHT ACCOM…….……....EST. COST
COURSE DATES: From:To:MEALS………………………………EST. COST
COURSE LOCATION: City:State:OTHER:_____________________ EST. COST
COMMENTS:
APPROVAL: DEPARTMENT HEAD/DESIGNEE DATE:
REQUEST: EMPLOYEE DATE:
TOTAL
* TRAVEL ADVANCE 100-127000
* YOU MUST COMPLETE THE FOLLOWING INFORMATION TO RECEIVE A TRAVEL ADVANCE.
ACCOUNT NUMBERDESCRIPTION
PERSON COUNTY
TRAVEL ADVANCE REQUEST
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Person County Government - Travel Expense Policy Page 10
Exhibit 4
This form must be signed by the employee and his/her supervisor and be attached to the reimbursement request form
or p-card log for any business meal expense. Receipts must also be included. Please complete this form for every
individual business meal expense; do not combine meals on the same form.
Employee Name: Department:
Budget Account Charged:
Meeting Start Time: Transaction Date:
Meeting End Time: Location:
List of attendees (REQUIRED):
Name Agency/Company Title
Description of Business Discussed (REQUIRED):
By signing this form, I certify that the meal expenses claimed on this form were business-related, involved a
substantive and bona fide business discussion related to the County's well-being, and provided benefits to the County.
Employee Signature:Date:
Supervisor's Signature: Date:
DESCRIPTION OF BUSINESS MEAL EXPENSE
Business Meal Expense Justification
COUNTY OF PERSON
EMPLOYEE AND SUPERVISOR CERTIFICATION SIGNATURES:
39
PERSON COUNTY
FINANCE OFFICE
Person County Office Building
304 South Morgan Street, Room 219
Roxboro, North Carolina 27573-5245
(336) 597-1726 FAX (336) 599-1609
MEMO
TO: Department Heads
FROM: Tracy Clayton
Chief Finance Officer
DATE: January 31, 2025
RE: Mileage reimbursement rate
The mileage rate has changed from 67 cents to 70 cents per mile effective January 1, 2025. Please
apply this rate to any travel reimbursement requests for expenses incurred after January 1st.
40
AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Hurdle Mills Park Property Donation to the County
Summary of Information:
The property adjacent to the Hurdle Mills Park is being sold by the owners. The property being
sold is identified as Tax Map and Parcel Number: A32 24. The Hurdle Mills Park property can
be identified by Tax Map and Parcel Number A32 54. Years ago, when the Hurdle Mills Park
was being developed, the park amenities were built over the property line onto the adjacent
property. Currently the property line dissects the park by .07 acres. The property line goes
directly through the borders of the playground located near the fence line. The property
owners/sellers Joy Griffith and Don Whitfield are offering to donate this specific section of
property to the County. This donation would be a great contribution to the County and the Park
System by eliminating the need for the County to incur the expense of relocating the
playground, park benches, and fence. The cost to relocate the playground, parks benches, and
fence would be approximately $20,000 to $25,000. Please see the included Plat of the property
to be donated and deeded to the Count, and photos of the section of property dissecting the
Hurdle Mills Park and its amenities.
Financial Impact:
The County would be responsible for the following cost:
Additional Survey Fees: $500.00
Planning Department Plat Review: Not to exceed $100.00
Attorney Fees: $350.00
Recording of Deed: $26.00
Recording of Plat: $21.00
Recommended Action:
Adopt a motion to accept the property donation and pay any additional cost to survey and
record the property deed.
Submitted By:
John Hill, Person County Recreation, Arts, and Parks Department Director
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AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Airport Lease Agreement with Alpha Craft
Summary of Information:
This agenda item seeks approval to enter into a lease agreement with Alpha Craft for Parcel
A52, a 26.42-acre property located on Cates Mill Road, in proximity to the Raleigh Regional
Airport, for two years, with an option for renewal. The lessee, Alpha Craft, is required to
ensure that all usage of the property is in full compliance with applicable statutes, ordinances,
building codes, and regulations from relevant authorities.
Financial Impact:
Will result in $2,000/month revenue to the airport from Alpha Craft.
Recommended Action:
Approval of Lease Agreement.
Submitted By:
Brandy Lynch, Person County Economic Development Director
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4900-0389-1263, v. 1
LAND LEASE AGREEMENT
Between
PERSON COUNTY
And
ACT CAROLINA LLC
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4900-0389-1263, v. 1
STATE OF NORTH CAROLINA
COUNTY OF PERSON
LEASE AGREEMENT
This Land Lease Agreement (this “Agreement”) is made and entered into this ___ day
of ___________________, 2025 by and between Person County ("Lessor") and ACT
Carolina LLC, a limited liability company organized and existing under the laws of the
State of North Carolina ("Lessee").
WITNESSETH:
WHEREAS the Lessor owns and operates Raleigh Regional Airport at Person County
(the “Airport”); and
WHEREAS the parties are contemplating a series of transactions whereby the Lessee
will purchase some portion of the Property (“Property” being defined below and this portion
of the Property being the “Purchase Lot”) from Lessor, and Lessee will lease the remainder
of the Property (the “Hangar Lot”) for aeronautical purposes from Lessor, but the parties are
still working to establish the boundaries of the Purchase Lot and the Hangar Lot and to obtain
FAA approval of the sale of the Purchase Lot;
WHEREAS the parties are willing to enter into this interim Agreement for the lease
of the entire Property;
NOW THEREFORE, for and in consideration of the mutual premises and covenants
herein contained and in further consideration of the payment of rent hereinafter stipulated,
and of the terms and conditions herein set forth, Lessor and Lessee agree as follows:
SECTION 1. LEASED PROPERTY:
A. Leased Premises: The Lessor hereby leases to Lessee a parcel of land (the
“Property”), containing approximately ________ square feet, located at the Airport which
property is shown on the site plan (the “Site Plan”) attached hereto as Exhibit “A” and
incorporated herein by reference. No permanent vertical leasehold improvements shall be
constructed on the Property during the Term of the Lease. Fee simple title to the Property
shall at all times be and remain in the Lessor.
B. Aviation Restrictions on Land Development. Lessee shall comply with FAA
regulations that impact development on land parcels adjacent to or at runway ends and
comply with Facility Procedures (TERPS) and FAA Part 77 regulations. Any use of the
Property must be consistent with criteria and standards set by FAA rules and regulations.
FAA regulations require submission of form 7460-1 to the FAA for any construction or
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alteration that impacts airport operations. Lessee is responsible for completing and
submitting Form 7460-1 to the FAA for any use of the Property.
SECTION 2. USE OF AIRPORT:
A. Use by Lessee: Lessee shall use the Property for aviation purposes (including
due-diligence activities relating to the future development of the Hangar Lot) or for such
interim uses such as a staging area for its general business uses that shall not in any way
interfere with the operation of the Airport. Lessee shall obtain all necessary permits and
approvals by all governmental bodies in charge of the approval process for Lessee’s use of
the Property. Lessee’s use of the Property shall in all respects conform to and comply with
all applicable statutes, ordinances, building codes, rules, and regulations of such authorities
as may have jurisdiction over any aspect of the use of the Property. Lessee, at its sole cost
and expense, shall also procure all permits necessary for its use of the Property. Lessee shall
comply with FAA regulations that impact development on land parcels adjacent to or at
runway ends and comply with Facility Procedures (TERPS) and FAA Part 77 regulations.
Lessee’s use of the Property must be consistent with criteria and standards set by FAA rules
and regulations.
B. Public Airport Facilities: Lessor hereby grants Lessee the right, in common
with others, to use existing and future facilities on the Airport that provide for the landing,
taking off and taxiing of aircraft including navigational aids, hazard designation and warning
devices, lighting and clear zone areas, subject to applicable fees, if any, as set from time to
time by the Lessor.
C. Common Facilities: Lessor hereby grants Lessee the right, in common with
others, to use the public portions of the Airport and appurtenances thereto. Lessee shall not
conduct its operations in a manner to interfere with the reasonable use by others of common
facilities.
SECTION 3. RESTRICTIONS ON USE OF THE PROPERTY:
A. Commercial Aeronautical Activities: Commercial aeronautical activities
shall not be conducted from the Property. An “aeronautical activity” includes any activity
that involves, makes possible, or is required for the operation of aircraft or that contributes
to or is required for the safety of such operations. Activities within this definition, commonly
conducted on airports, include, but are not limited to, the following: general and corporate
aviation, air taxi and charter operations, scheduled and nonscheduled air carrier operations,
pilot training, aircraft rental and sightseeing, aerial photography, crop dusting, aerial
advertising and surveying, aircraft sales and services, aircraft storage, sale of aviation
petroleum products, repair and maintenance of aircraft, sale of aircraft parts, parachute or
ultralight activities, and any other activities that, because of their direct relationship to the
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4900-0389-1263, v. 1
operation of aircraft, can appropriately be regarded as aeronautical activities. Activities such
as model aircraft and model rocket operations are not aeronautical activities.
B. Fuel: Lessee may fuel only its own aircraft, using its own employees and
equipment, pursuant to Airport Rules and Regulations, and Lessee shall not under any
circumstances provide fuel to aircraft that are not either owned by it or leased to it on an
exclusive basis. Aircraft belonging to or operated by guests or invitees of Lessee shall obtain
fuel from the Lessor.
C. Control of Lighting: Lessee agrees to control all future lighting on the
Property to prevent illumination from being a hazard to pilots landing on, or taking off from,
or taxiing on the Airport. The determination of hazard shall rest solely upon the judgment of
the Airport Director.
SECTION 4. TERM OF LEASE:
A. Term: The term of this Agreement shall be for a period of the earlier of two
(2) years commencing on the execution of this Agreement, or the execution of an agreement
between the parties regarding the further sale or lease of all or a part of the Property (the
“Initial Term”). Lessee shall have the option to extend this Agreement beyond the Initial
Term for one (1) two (2) year term (the “Renewal Term”) upon the same terms and conditions
as contained herein, except that the amount of Rent being paid at the end of the Initial Term
and the Renewal Term shall be increased by ten percent (10%). For purposes of this
Agreement, the word “Term” shall be deemed to include the Initial Term and any properly
exercised Renewal Term, unless the context clearly indicates otherwise. Lessee shall have
until ninety (90) days prior to the end of the Initial Term to give notice to Lessor of Lessee’s
intent to renew.
B. Early Termination: Notwithstanding the foregoing paragraph, the Lessee shall
have the option to terminate this Agreement and vacate the Property prior to the expiration
of the Term, upon thirty (30) days’ written notice, without any liability for the payment of
Rent for any unexpired portion of the Term, if:
1. An Event of Default by Lessor occurs;
2. All or a portion of the Property is conveyed upon condemnation or
taking by eminent domain by any governmental entity;
3. The Lessee determines, in its sole discretion, that the Property is not
suitable for Lessee’s planned future uses; or
4. The Lessee otherwise determines, in its sole discretion, that the series
of transactions now contemplated by the parties are unlikely to be
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consummated, whether by the inability of the parties to come to an
agreement as to the contemplated transactions or otherwise.
C. Holding Over: If Lessee remains in possession of the Property after
expiration of the Term hereof with Lessor's acquiescence and without any express agreement
of parties, Lessee shall be a tenant at will at 125% of the rental rate in effect at the end of
such term. Lessee shall be bound by the terms and conditions of this Agreement as far as
applicable, and there shall be no renewal of this Agreement by operation of law.
SECTION 5. LEASE PAYMENTS:
A. Rent: Lessee agrees to pay Lessor a land rental of $2,000.00 per month as
Rent for the Property. Lessee shall make its initial payment of Rent upon the execution of
this Agreement. Rent for any partial month shall be prorated. If Lessee purchases the
Purchase Lot, Lessee shall receive a dollar-for-dollar credit for all Rent paid to Lessor under
this Agreement, to be applied against the purchase price to be paid by Lessee to Lessor for
the Purchase Lot.
B. Rent Payment Date: Rent is payable in advance on a monthly basis and shall
be paid on the first day of each month beginning on __________, 2025. Rent shall be made
payable to "Person County" and delivered to the Airport Director's office at
_____________________________, by check or the parties may agree to have the Rent paid
electronically or via other acceptable means.
C. Late Payments: Lessee agrees to pay a penalty charge to Lessor in an amount
equal to five percent (5%) of each monthly payment not received by Lessor within ten (10)
days of the date by which payment is due.
D. Taxes and Fees: Lessee shall pay or cause to be paid, prior to delinquency,
all taxes, fees and assessments, including possessory interest taxes, on the Property and to
the extent levied on equipment now or hereafter existing on the Property and on any personal
property situated in, on or about the Property. The failure to pay any tax, license, fee or
assessment, the validity of which shall be contested in good faith and with reasonable
promptness, shall not be interpreted as a violation of this Section until such contest shall have
been resolved in the taxing authority’s favor or abandoned or the time for objection or appeal
has expired.
E. Collection: Interest accrues on all amounts due from and after the payment
due date at the rate of 1.5% per month. If the Airport retains the services of an attorney to
collect any amounts due pursuant to this Agreement the Lessee shall be responsible for costs
of collection including, but not limited to, the payment of all reasonable attorney fees.
SECTION 6. NEGOTIATIONS FOR THE SALE OF THE PURCHASE LOT.
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A. Negotiations Conducted in Good Faith: For the avoidance of doubt, during
the Term of this Lease, Lessor has entered into good-faith negotiations with Lessee regarding
a sale of a to-be-identified portion of the Property to Lessee for Less ee’s non-aviation
business purposes. However, there is no absolute commitment to consummate such a sale,
and such a sale of a portion of the Property to Lessee is subject to approval by third parties
over which Lessor has no control. Lessor has not granted a right of first refusal or option to
purchase to Lessee. Except for Lessee’s early termination rights described in Section 4(B)
above, Lessor shall have no liability whatsoever of any kind or type to Lessee if, for any
reason, a sale of a portion of the Property to Lessee is not consummated.
B. Purchase Price Not to Include Value of Leasehold Improvements: If a sale of
a portion of the Property to Lessee is consummated, the parties agree (1) that the purchase
price shall be determined with reference to the value of the appropriate portion of the
Property in its condition as of the execution of this Agreement and (2) that the purchase price
shall not include the value of any improvements made to the Property by Lessee during the
Lease Term.
SECTION 7. UTILITIES:
A. Payment For Utilities: It is understood and agreed that the Rent does not
include payment for utilities. Lessee shall throughout the Term of this Agreement pay all
utility bills which may accrue in the operation of Lessee's business on the Property, including
but not limited to installation of meters, utility connections, etc.
B. Right of Connection: Lessor shall permit Lessee, at Lessee's expense, to
connect to all utilities at the nearest points of existing utility lines, and shall thereafter
maintain, repair and replace all such utilities to and including the points of such connections.
C. Waiver of Damage: Unless caused by the gross negligence or willful
misconduct of Lessor or its contractors, agents or employees, Lessee hereby waives and
releases Lessor from any and all claims for damage arising or resulting from failures or
interruptions of utility services including but not limited to electricity, gas, water, plumbing,
sewage, telephone, communications, heat, ventilation, or for the failure or interruption of any
public or passenger conveniences for facilities.
SECTION 8. MAINTENANCE AND REFUSE:
A. Maintenance of Leased Property: Lessee shall, throughout the Term of this
Agreement, at its own cost, and without any expense to Lessor, keep and maintain the
Property in good, sanitary and safe order, condition and repair. Lessor shall not be obligated
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4900-0389-1263, v. 1
to make any repairs, replacement or renewals of any kind, nature, or description, whatsoever
to the Property.
B. Removal and Disposal of Refuse: Lessee shall arrange for such removal and
disposal of trash, clippings, refuse, garbage and other debris from the Property at Lessee's
own expense in accordance with applicable laws and ordinances. Trash, clippings, garbage
and other debris shall be stored in closed containers suitably screened and protected from
public view, pending their removal and disposal. Such storage shall not generate odors,
attract rodents or insects, or become offensive in any manner. The containers shall have
paved access for the service providing their removal and disposal. The storage area must be
kept neat and clean at all times.
SECTION 9. INDEMNIFICATION AND INSURANCE
A. General Indemnification and Hold Harmless: Unless caused by the gross
negligence or willful misconduct of Lessor or its elected or appointed officials, agents,
boards, commissions, employees or representatives, Lessee shall indemnify, defend and hold
harmless, on demand, Lessor, its elected or appointed officials, agents, boards, commissions,
employees and representatives, for, from and against any and all liabilities, suits, obligations,
fines, damages, penalties, claims, costs, charges and expenses, including but not limited to
reasonable attorneys' fees, of any character or nature arising out of or resulting from any act
or occurrence in or upon the Property or any part thereof, or otherwise arising from Lessee’s
operations under and during the Term of this Agreement. In any case in which Lessee
provides a defense to the Lessor pursuant to this indemnity, the defense will be provided by
attorneys acceptable to Lessor. Lessee's obligations under this Section shall survive any
expiration or earlier termination of this Agreement.
B. Environmental Compliance and Indemnification: Lessee agrees to the terms
and conditions contained in "Compliance with Environmental Laws" attached as Exhibit "B"
hereto, including the indemnification provisions.
C. Liability Insurance: Lessee shall maintain in force during the Term of this
Agreement comprehensive general public liability and property damage insurance, including
products liability/completed operations and personal injury liability insurance, in the
minimum amount of $1,000,000.00 with respect to each person, and in the minimum sum of
$1,000,000.00 with respect to each accident or occurrence, and in the minimum sum of
$1,000,000.00 for injury or damage to property. This insurance shall include coverage for
contractual liability assumed under the indemnity provisions of this Agreement.
Lessee shall maintain aircraft liability insurance covering all aircraft operated by and
for Lessee at limits acceptable to Lessor but not less than $1,000,000.00 each occurrence.
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D. Fire Insurance: Lessee shall obtain and provide during the Term of this
Agreement, fire and extended coverage insurance covering the Property and the Lessee’s
property located on the Property. The Lessee shall pay the premiums for such insurance.
E. Worker’s Compensation and Employer’s Liability Insurance: Lessee shall
maintain worker’s compensation and employer’s liability insurance in the amounts and form
required by the laws of the State of North Carolina.
F. Certificates of Coverage: Lessee shall name Lessor as an additional insured
on all insurance policies. Lessee shall furnish to the Airport Director within thirty (30) days
after execution of this Agreement a certificate or certificates evidencing such insurance
coverage as is required pursuant to this Agreement from companies doing business in North
Carolina and acceptable to Lessor covering:
1. The required coverage and policy limits.
2. The location and the operations to which the insurance applies.
3. The expiration date of policies.
4. Certificate to contain Lessee's contractual insurance coverage.
5. The name and address of party to whom the certificates should be
issued:
ATTN: Airport Director
____________________
_____________________
6. If such coverage is canceled, reduced or materially changed, Lessee
shall, within fifteen (15) days after such cancellation, reduction or
material change of coverage, file with the Airport Director a certificate
showing that the required insurance has been reinstated or provided
through another insurance company or companies.
7. Prior to ten (10) days before the expiration of such certificate, Lessee
shall deliver to the Airport Director a certificate renewing or
extending the terms for a period of at least one (1) year or a certificate
acceptable to Lessor evidencing the required insurance coverage.
G. Blanket Insurance: Nothing in this Section shall prevent the taking out of
policies of blanket insurance, which may cover real and/or personal property and
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improvements in addition to the Leasehold Improvements; provided, however, that in all
other respects each such policy shall comply with the other provisions of this Section 9.
SECTION 10. CONDEMNATION OF PROPERTY:
A. Condemnation: In the event of condemnation, or any taking by eminent
domain, by any governmental entity, the proceeds of any award for the taking shall belong
to the Lessor.
SECTION 11. RIGHT OF ENTRY / ENCUMBRANCES:
A. Inspection: Lessor or its duly authorized representatives may enter upon the
Property at any and all reasonable times upon reasonable advance notice during the term of
this Agreement for the purpose of determining whether or not Lessee is complying with the
terms and conditions hereof or for any other purpose incidental to the rights of Lessor.
B. Encumbrances: The Property shall be accepted by Lessee subject to any and
all then existing easements or other encumbrances. Lessor shall have the right to install, lay,
construct, maintain, repair and operate such sanitary sewers, drains, storm water sewers,
pipelines, manholes, connections, water, oil or gas pipelines, communications facilities,
navigational aids, and any other equipment or facilities related to the operation of the Airport
(including but not limited to roads and other facilities related in to ingress and egress), and
any other appliances and appurtenances necessary or convenient in connection therewith,
over, in, upon, through, across and along the Property, or any part thereof, and to enter
thereon upon reasonable advance notice (except that no notice shall be required in the event
of an emergency) at reasonable times for any and all such purposes; provided, however, that
no right of the Lessor provided for in this section shall be so exercised as to interfere
unreasonably with the Lessee’s operations, and no underground utilities shall be installed
underneath any vertical improvements on the Property.
SECTION 12. DEFAULT BY LESSEE:
A. Events of Default by Lessee: The happening of any one or more of the
following listed events and the expiration of any notice and cure periods herein provided
(which events, upon such expiration, are hereinafter referred to singularly as “Event of
Default by Lessee” and plurally as “Events of Default by Lessee”) shall constitute a breach
of this Agreement on the part of Lessee:
1. The filing by, on behalf of, or against Lessee of any petition or pleading to
declare Lessee a bankrupt, voluntary or involuntary, under any Bankruptcy Act or law, which
is not dismissed within sixty (60) days after the date of filing.
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2. The commencement in any court or tribunal of any proceeding, voluntary or
involuntary, to declare Lessee insolvent or unable to pay its debts, which is not dismissed
within sixty (60) days after the date of filing.
3. The failure of Lessee to pay any rent or any other amount payable under this
Agreement within ten (10) days after written notice by the Lessor that the same is due and
payable.
4. The appointment by any court or under any law of a receiver, trustee or other
custodian of the property, assets or business of Lessee, who is not dismissed within sixty (60)
days after the date of appointment.
5. Except as expressly permitted in this Agreement, the assignment by Lessee
of all or any part of its property or assets for the benefit of creditors.
6. The failure of Lessee to use the Property over a continuous period in excess
of sixty (60) days for reasons that are not otherwise excused under this Agreement. Any
personal property belonging to Lessee and left upon the Property and any or all of Lessee's
improvements and facilities thereon after abandonment shall, at the option of the Lessor, be
deemed to be abandoned by Lessee and shall, at the sole option of the Lessor, become the
property of Lessor.
7. Repeated violations of the Airport Rules and Regulations, Minimum
Standards, and any other applicable federal, state or local rule, regulation or ordinance
governing the Airport, defined as receiving five (5) notices of violation from the Airport in
any six (6) month period.
8. Except as specifically provided in Section 12(A)(1)-(6), the failure in any
material respect of Lessee to perform, fully and promptly, any act required of it under the
terms of this Agreement, or otherwise to comply with any term or provision hereof within
thirty (30) days after written notice by the Lessor to the Lessee to do so, unless such default
cannot be cured within such period and Lessee has in good faith commenced and is
prosecuting the cure thereof, in which case the Lessee shall have a reasonable extension of
such period in order to cure such default.
B. Lessor’s Remedies: Upon the occurrence of an Event of Default by Lessee,
Lessor may pursue any one or more of the following remedies separately or concurrently,
without prejudice to any other remedy herein provided or provided by law: (a) Lessor may
terminate this Agreement by giving written notice to Lessee and upon such termination shall
be entitled to recover from Lessee damages as may be permitted under applicable law; or (b)
Lessor may terminate this Agreement by giving written notice to Lessee and, upon such
termination, shall be entitled to recover from the Lessee damages in an amount equal to all
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Rent which is due and all Rent which would otherwise have become due throughout the
remaining term of this Agreement, or any renewal or extension thereof (as if this Agreement
had not been terminated): (c) Lessor, as Lessee’s agent, without terminating this Agreement,
may enter upon and rent the Property, in whole or in part, at the best price obtainable by
reasonable effort, without advertisement and by private negotiations and for any term Lessor
deems proper, with Lessee being liable to Lessor for any deficiency, if any, between Lessee’s
Rent hereunder and the price obtained by Lessor on reletting, provided however, that Lessor
shall not be considered to be under any duty by reason of this provision to take any action to
mitigate damages by reason of Lessee’s default and expressly shall have no duty to mitigate
Lessee’s damages. No termination of this Agreement prior to the normal ending thereof, by
lapse of time or otherwise, shall affect Lessor’s right to collect Rent for th e period prior to
termination thereof.
SECTION 13. DEFAULT BY LESSOR:
A. Events of Default by Lessor: The happening of any one or more of the
following listed events (which events are hereinafter referred to singularly as “Event of
Default by Lessor” and plurally as “Events of Default by Lessor”) shall constitute a breach
of this Agreement on the part of Lessor:
1. The Lessor’s execution of an agreement to sell all or a portion of the Property
to a third party; or
2. The Lessor’s conveyance of all or a portion of the Property to a third party
(except for a conveyance upon condemnation or taking by eminent domain by any
governmental entity).
B. Lessee’s Remedies: As described more particularly in Section 4(B) above,
the Lessee has the option (but not the obligation) to exercise early termination rights upon
the occurrence of an Event of Default by Lessor. For the avoidance of doubt, nothing in this
Agreement requires the Lessee to terminate this Agreement prior to the expiration of the
Term, whether upon the occurrence of an Event of Default by Lessor or otherwise.
SECTION 14. NON-WAIVER OF DEFAULTS:
No Waiver by either party of default by the other party of any terms, covenants, or
conditions hereof to be performed by such other party shall be construed to be a waiver of
any subsequent default. No term, covenant, or condition hereof can be waived except by
written consent of the non-defaulting party. The acceptance of rental or the performance of
all or any part of this Agreement by the Lessor for or during any period or periods after
default of any of the terms, covenants and conditions herein contained to be performed, kept
and observed by the Lessee, shall not be deemed a waiver of any right on the part of the
Lessor to declare a default or cancel this Agreement for a subsequent breach thereof.
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SECTION 15. LESSEE'S ENCUMBRANCES:
A. Liens: Lessee shall keep the Property and all improvements thereon free from
any and all liens including those arising out of any work performed, materials furnished or
obligation incurred by Lessee, or its employees, agents, or contractors. Notwithstanding the
foregoing, if any Lien is filed against the Property for work claimed to have been done for,
or materials claimed to have been furnished to the Lessee, Lessee shall either cause the same
to be discharged of record within thirty (30) days after the date of filing, or , if Lessee, in
Lessee’s discretion and in good faith, determines that the lien should be contested, shall
furnish such security as may be necessary or required to prevent the pendency of such
contest, and Lessee shall indemnify and hold Lessor harmless from and against any and all
costs, expenses, claims or losses resulting there from by reason thereof. If Lessee shall fail
to discharge said Lien, or, in the event the lien cannot be discharged within the time period,
if Lessee shall fail to undertake the steps necessary to secure the discharge of such lien, then,
Lessor may, but shall not be obligated to discharge the same, either by paying the amount
claimed to be due or by procuring the discharge of such lien, and Lessee shall, within ten
(10) days after written demand by Lessor, reimburse Lessor for all of its costs and expenses
arising in connection with the lien, including reasonable attorney fees.
B. Memorandum of Lease: Notwithstanding the foregoing paragraph, the parties
shall cooperate in executing and recording an appropriate memorandum of lease in the land
records of Person County, North Carolina so as to put third parties on notice of the essential
terms of this Agreement.
SECTION 16. TERMINATION:
A. Termination at end of Term: Lessee shall have the right to remove during the
Term hereof any and all fixtures which Lessee may have placed or installed upon the
Property. Lessee shall, upon termination of this Agreement in any manner, quit and deliver
up the Property to Lessor peaceably, quietly, and in as good order and condition as the same
now are or may be hereafter improved by Lessee or Lessor, with the exception of reasonable
use and normal wear.
B. Early Termination by Lessor: Should this Agreement terminate by the action
of the Lessor as required by law (other than laws passed by Lessor’s governing body or
promulgated by any of Lessor’s agencies), for reasons other than an Event of Default by
Lessee, prior to the expiration of the Term, Lessor shall owe no compensation to Lessee.
SECTION 17. LESSOR'S LIEN:
If Lessee is in default under any covenant, term or provision of the Agreement after
any applicable cure period, or has abandoned the Property, in addition to any other rights
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pursuant to this Agreement, Lessee hereby g rants to Lessor a lien upon any improvements,
personal property and trade fixtures of Lessee upon the Property, which lien Lessor may
satisfy by selling said improvements, personal property or trade fixtures at public or private
sale without notice to Lessee and from the proceeds of said sale satisfy first any costs of
storage, removal and sale, and any other debts due from Lessee to Lessor, and secondly,
satisfy the total amount of unpaid rent due hereunder and hold any balance for the account
of Lessee. This lien shall inure to Lessor's benefit whenever Lessee is in default hereunder
and when Lessor exercises any right, which Lessor may have at law, in equity or under this
Agreement.
SECTION 18. QUIET ENJOYMENT:
Lessee, upon payment of the fees and all other payments and charges to be paid by
Lessee under the terms of this Agreement and upon observing and keeping the agreements
and each of the covenants of this Agreement on the part of Lessee to be observed and kept,
shall lawfully and quietly hold, occupy and enjoy the Property during the term of this
Agreement.
Lessee shall not commit or suffer to be committed in or upon the Property any other
act or thing which may unreasonably disturb the quiet enjoyment of any other tenant at the
Airport or adjoining property to the Airport.
SECTION 19. SALE, ASSIGNMENT, TRANSFER AND SUBLETTING:
Lessee shall not sell, assign, or transfer this Agreement without the prior written
consent of the Lessor, which consent may be withheld by Lessor for any reason in its sole
and absolute discretion. Lessee shall not sublease the Property or any portion thereof, nor
shall Lessee sublet any privileges granted with respect to the operation of said Property or
any portion thereof. No assignment or sublease shall serve to release the Lessee from any of
its obligations, duties or responsibilities under this Agreement unless the Lessor agrees
thereto in writing. No assignee for the benefit of Lessee's creditors, and no trustee, receiver,
or referee in bankruptcy shall acquire any rights under this Agreement by virtue of this
Section. The provisions of this Agreement shall bind and inure to the benefit of the
successors and assigns of the parties hereto.
SECTION 20. PUBLIC USE AND FEDERAL GRANTS:
A. Grant Agreements: The parties acknowledge that the Property and the Airport
are subject to the terms of those certain sponsor's assurances made to guarantee the public
use of the Airport as incidental to grant agreements between Lessor and the United States of
America as amended, and that this Agreement is subordinate to those obligations.
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B. Federal Grants and Public Use: The parties acknowledge that the Airport will
be operated as a public airport, subject to the provisions of the Federal Aviation Act so that
nothing contained in this Agreement shall be construed to grant or otherwise authorize the
granting of an exclusive right within the meaning of Section 308 of the Federal Aviation Act
of 1958. Lessor reserves the right to develop or improve, as it sees fit, the Airport, its landing
areas and taxiways, regardless of the desires or views of Lessee and without interference or
hindrance therefrom. This Agreement shall be subordinate to the provisions of any existing
or future agreement between the Lessor and the United States of America, including
instrumentalities thereof, relative to the operation and maintenance of the Airport, the
execution of which has been or may be required as a condition precedent to the expenditure
of federal funds in developing the Airport.
C. Modifications to Comply with State or Federal Laws: Should the United
States or any instrumentality thereof having authority to do so, or the State of North
Carolina, require that any provision of this Agreement that is in violation of any federal or
state law or regulation or any provision of an existing grant agreement between the Lessor
and the United States or any instrumentality thereof, or the State of North Carolina, be
changed or deleted or should any such change or deletion be required in order for the Airport
to continue to retain its eligibility to receive federal funds or to participate in federal or state
programs or to avoid forfeiture of previous financial assistance, the Lessor may give the
Lessee notice that it elects that any such change or deletion be made. Lessee shall then elect
either to consent to any such change or deletion or to terminate this Agreement. Such election
shall be made in writing and delivered to the Lessor within thirty (30) days of the date the
Lessor gave notice to the Lessee of its election that any such change or deletion be made.
D. Airport Rules and Regulations: The Lessee agrees to abide by all rules and
regulations concerning operational safety, parking of aircraft and other vehicles, fire
prevention and all other pertinent rules and provisions as promulgated by Lessor, the Airport,
and the Airport Director, copies of which rules are available to Lessee in the office of the
Airport Director.
E. FAA Rules and Regulations: Lessee shall at all times conduct its business in
a lawful manner and at all times conform to the rules and regulations of the Federal Aviation
Administration in so far as applicable to Lessee’s possession of the Property and in the
conduct of its business, and shall comply with the applicable Federal Aviation
Administration Required Contract Provisions, attached hereto as Exhibit “C”.
F. Americans with Disability Act: Lessee shall fully comply with all applicable
provisions of the Americans With Disabilities Act of 1990, P.L. 101-336, 104 Stat. 327
(ADA), expressly including, but not limited to, all requirements otherwise imposed on the
Lessor regarding the Property and invitees of Lessee, insofar as the Property is considered a
place of public accommodation and invitees or employees are covered by the services,
programs and activity previsions of Title II of ADA.
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G. Non-Discrimination: Lessee for itself, its successors and assigns, agrees that
in its operation and use of the Property no person shall be excluded from participation in,
denied the benefit of, or be otherwise subjected to discrimination in the use of the Airport’s
facilities because of his or her race, color, sex or national origin and that Lessee shall not, on
the grounds of race, color or national origin, discriminate or permit discrimination against
any person or group of persons in any manner prohibited by 49 CFR Part 21 of the
Department of Transportation Regulations. A breach of this provision shall constitute an
Event of Default by Lessee under the terms of this Agreement.
SECTION 21. SIGNS:
Lessee is granted the right to install reasonably compatible identification signs on and
about the Property, subject to the prior written approval of the Aviation Director, not to be
unreasonably withheld. All signs shall be installed and maintained in compliance with all
governmental rules and regulations governing such signs, including Person County
Development Ordinances and FAA requirements and standards as to signs.
SECTION 22. RELATIONSHIP BETWEEN THE PARTIES:
Lessor is neither a joint venture with nor a partner or associate of the Lessee with
respect to any matter provided for in this Agreement. Nothing herein contained shall be
construed to create any such relationship between the parties or to subject Lessor to any
obligation of the Lessee whatsoever.
SECTION 23. TIME OF THE ESSENCE:
Time is expressly to be of the essence in this Agreement.
SECTION 24. GOVERNING LAW AND VENUE:
This Agreement, its execution, interpretation and performance, shall be governed by
and construed in accordance with the laws of the State of North Carolina. Any controversy
or claim arising out of or in any way related to this Agreement or the relationship established
by it, or the alleged breach thereof, whether at common law, in contract, in tort, or under
statute, shall be governed by the laws of the State of North Carolina. Venue for any case or
controversy in any way arising from or related to this Agreement shall be exclusively in
Person County, North Carolina or the United States District Court for the Middle District of
North Carolina, except for the enforcement of judgments issued from that court.
SECTION 25. NOTICES:
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All notices, requests, or demands herein provided to be given or made, or which made
be given or made by either party to the other, shall be given and made only in writing and
shall be deemed to have been duly given (i) on the date delivered when sent via nationally
recognized overnight courier (e.g. Federal Express), properly addressed and postage prepaid;
or (ii) upon delivery, if delivery is rejected when delivery was attempted of properly
addressed certified mail, postage prepaid with return receipt requested. The proper address
to which notices, requests, or demands may be given or made by either party shall be the
address set forth below or to such other address or to such other person as any party may
designate. Such address may be changed by written notice given to the other party in
accordance with this Section.
(A) LESSOR:
Attn: Airport Director
(B) LESSEE:
SECTION 26. OBSTRUCTION LIGHTING:
Lessee agrees to install and maintain, including the furnishing of electrical power,
obstruction lights on all structures on or within the Property required under all applicable
FAA criteria.
SECTION 27. AMENDMENT OF LEASE:
The terms of this Agreement may not be changed, modified, waived, discharged or
terminated orally, but only be an instrument or instruments in writing signed by both Lessor
and Lessee.
SECTION 28. AUTHORIZATION TO EXECUTE AGREEMENT:
Lessor and Lessee certify that each of the individuals executing this Agreement are
duly authorized to do so on behalf of each such party.
SECTION 29. OMITTED
SECTION 30. OMITTED
SECTION 31. FORCE MAJEURE
Neither party shall be deemed in default with respect to any of the terms, covenants
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and conditions of this Agreement, if the party fails to perform and its failure is due in whole
or in part to any strike, lockout, labor trouble (whether legal or illegal), civil disorder,
inability to procure materials, failure of power, restrictive governmental laws and
regulations, riots, insurrections, war, fuel shortages, accidents, casualties, Acts of God, acts
caused directly or indirectly by the other party (or the other party’s agents, employees or
invitees) or any other cause beyond the commercially reasonable control of the
nonperforming party, excluding pandemics and their related effects; provided, however, that
nothing in this Section shall excuse Lessee’s failure to pay rent due to Lessor.
SECTION 32. OMITTED.
SECTION 33 CONSTRUCTION OF AGREEMENT
Each party acknowledges that it has participated in the negotiation of this Agreement,
and no provision of this Agreement shall be construed against or interpreted to the
disadvantage of any party hereto by any court or other governmental or judicial authority by
reason of such party having or being deemed to have structured, dictated or drafted such
provision. All parties have at all times had access to an attorney in the negotiation of the
terms of and in the preparation and execution of this Agreement and have had the opportunity
to review and analyze this Agreement for a sufficient period of time prior to the execution
and delivery thereof. No representations or warranties have been made by or on behalf of
any party or relied upon by any party pertaining to the subject matter of this Agreement,
other than those set forth in this Agreement. This Agreement embodies the entire agreement
and understanding among the parties relating to the subject matter hereof and supersede all
prior proposals, negotiations, agreements and understandings relating to such subject matter.
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IN WITNESS WHEREOF, the parties have executed this agreement this __ day of
_______________, 20___.
PERSON COUNTY
NORTH CAROLINA
By: _________________________________
______________
Approved as to Form:
__________________________
County or Staff Attorney
Date:______________________
ATTEST:_____________________________
This instrument has been pre-audited in the manner required by the Local Government
Budget and Fiscal Control Act.
___________________________________
Person County Finance Director
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LESSEE
By: __________________________________
Its: __________________________________
ACKNOWLEDGMENT OF __________________________.
__________________ COUNTY, NORTH CAROLINA
I, _________________, a Notary Public, certify that ____________________personally
appeared before me this day and acknowledged that he is the ___________________ of
_________________________, that by authority duly given and as the official act of this limited
liability company, he/she signed and sealed this Lease Agreement. Witness my hand and official
seal, this___ day of ______________,20_____.
(Seal)
_________________________________
Notary Public
My commission expires:__________________________
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Exhibit "A"
(SITE PLAN)
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EXHIBIT “B”
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EXHIBIT "C"
COMPLIANCE WITH ENVIRONMENTAL LAWS
Lessee shall, at Lessee's own expense, comply with all present and hereinafter enacted
Environmental Laws, and any amendments thereto, affecting Lessee's operation on the Property
(the “Leased Premises”).
A. Definitions:
1. " Environmental Laws " shall mean those laws promulgated for the protection of human
health or the environment, including but not limited to the following as the same are
amended from time to time: the Comprehensive Environmental Response, Compensation,
and Liability Act, 42 U.S.C. Section 9601 et seq.; the Resource Conservation and Recovery
Act, 42 U.S.C Section 6901 et seq.; the Safe Drinking Water Act, 42 U.S.C. Section 300f
et seq.; the Clean Water Act, 33 U.S.C. Section 1251 et seq.; the Clean Air Act, 42 U.S.C.
Section 7401 et seq.; the Occupational Safety and Health Act of 1970, as amended, 84 Stat.
1590, 29 U.S.C. Sections 651-678, and the regulations promulgated thereunder and any
other laws, regulations and ordinance (whether enacted by the local, state or federal
government) now in effect or hereinafter enacted that deal with the regulation or protection
of human health and the environment, including the ambient air, ground water, surface
water, and land use, including substrata soils.
2. The term "Regulated Substances" includes:
a. Those substances identified or listed as a hazardous substance, pollutant, hazardous
material, toxic substance, solid waste, regulated substance, or petroleum in the
Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C.
Section 9601 et seq.; the Hazardous Materials Transportation Act, 49 U.S.C Section
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1801 et seq.; the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et
seq.; and in the regulations promulgated thereto; and Underground Storage Tanks,
U.S.C. Sections 6991 to 6991i. Those substances listed in the United States
Department of Transportation Table (49 C.F.R. Section 172.101 and amendments
thereto) or by the Environmental Protection Agency as hazardous substances (40
C.F.R. Part 302 and amendments thereto); and,
b. All substances, materials and wastes that are, or that become, regulated under, or that
are classified as hazardous or toxic under any environmental law during the term of
this Agreement.
3. The term "release" shall mean any releasing, spilling, leaking, pumping, pouring,
emitting, emptying, discharging, injecting, escaping, leaching, disposing, or dumping.
B. Compliance:
1. Lessee shall not cause or permit any Regulated Substance to be used, generated,
manufactured, produced, stored, brought upon, or released on, or under the premises, or
transported to or from the Leased Premises, by Lessee, its agents, employees, contractors,
invitees for a third party in a manner that would constitute or result in a violation of any
Environmental Law or that would give rise to liability of Lessor under an Environmental
Law. Lessee shall indemnify, defend and hold harmless, on demand, Person County (the
“County”), its successors and assigns, its elected and appointed officials, employees,
agents, boards, commissions, representatives, and attorneys, for, from and against any
and all liabilities, obligations, damages, charges and expenses, penalties, suits, fines,
claims, legal and investigation fees for costs, arising from or related to any claim or
action for injury, liability, breach of warranty or representation, or damage to persons, the
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environment or premises and any and all claims or actions brought by any person, entity
or governmental body, alleging or arising in connection with contamination of, or adverse
effects on, human health or the environment pursuant to any Environmental Law, the
common law, or other statute, ordinance, rule, regulation, judgment or order of any
governmental agency or judicial entity, which are incurred or assessed as a result,
whether in part or in whole, of any use of the Leased Premises by Lessee during the term
of this Agreement or any previous lease for uses of the premises by Lessee or its owners
or affiliated entities, or its agents, employees, invitees, contractors, visitors or licensees.
Lessee's obligations and liabilities under this Article shall continue so long as the County
bears any liability or responsibility under the Environmental Laws for any use of the
Leased Premises during the term of this Agreement or any previous use of the Leased
Premises by Lessee. This indemnification of the County by Lessee includes, without
limitation, costs incurred in connection with any investigation of site conditions or any
cleanup, remedial actions, removal or restoration work required or conducted by any
federal, state or local governmental agency or political subdivision because of Regulated
Substances located on the Leased Premises or present in the soil or ground water on,
under or about the Leased Premises.
2. Without limiting the forgoing, if the presence of any Regulated Substance on, under or
about the Leased Premises caused or permitted by Lessee or by any person or entity under
Lessee's control results in any contamination of the demised or any adjacent premises,
Lessee shall promptly take all actions at its sole cost and expense as are necessary to
mitigate any immediate threat to human health or the environment. Lessee shall then
undertake any further action necessary to return the Leased Premises to the condition
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existing prior to the introduction of any regulated substance to the Leased Premises;
provided that the County's approval of such actions without regard to the potential legal
liability of any other person, however, any remedial activities by Lessee shall not be
construed as to impair Lessee's rights, if any, to seek contribution or indemnity from
another person.
3. Lessee shall, at Lessee's own cost and expense, make all tests, reports, studies and provide
all information to any appropriate governmental agency as may be required pursuant to the
Environmental Laws pertaining to Lessee's use of the Leased Premises. This obligation
includes but is not limited to any requirements for a site characterization, site assessment
and/or a cleanup plan that may be necessary due to any actual or potential spills or
discharges of regulated substances on, or under the premises, during the term of this
Agreement. At no cost or expense to the County, Lessee shall promptly provide all
information requested by the County pertaining to the applicability of the Environmental
Laws to the Leased Premises, to respond to any governmental investigation, or to respond
to any claim of liability by third parties, which is related to environmental contamination.
In addition, the County shall have the right to access, within two (2) days of Lessee’s
receipt of written request, and copy any and all records, test results, studies and/or other
documentation, other than trade secrets, regarding environmental conditions relating to the
use, storage, or treatment of regulated substances by the Lessee on, under or about the
Leased Premises.
4. Lessee shall immediately notify the Airport Director of any of the following: (a) any
correspondence or communication from any governmental agency regarding the
application of Environmental Laws to the premises or Lessee's use of the Leased Premises,
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(b) any change in Lessee's use of the premises that will change or has the potential to
change Lessee's or the County's obligations or liabilities under Environmental Laws, and
(c) any assertion of a claim or other occurrence for which Lessee may incur an obligation
under this Exhibit.
5. Lessee shall insert the provisions of this Article in any agreement or contract by which it
grants a right or privilege to any person, firm or corporation under this Agreement.
6. Lessee shall at its own expense obtain and comply with any permits or approvals that are
required or may become required as a result of any use of the Leased Premises by the
Lessee, its agents, employees, contractors, invitees and assigns.
7. Lessee shall obtain and maintain compliance with any applicable financial responsibility
requirements of federal and/or state law regarding the ownership or operation of any device
used for the treatment or storage of a Regulated Substance and present evidence thereof to
the County, as may be applicable.
8. Lessee shall take reasonable precautions to prevent other persons not acting under
Lessee's authority from conducting any activity that would result in the release of a
Regulated Substance on the Leased Premises. Lessee shall also exercise due care with
respect to any Regulated Substance that may come to be located on the Leased Premises
as a result of the actions of third parties who are not under Lessee's authority.
C. Lessor’s Insurance
Lessor agrees that during the term of this Agreement it shall keep and maintain insurance
covering any environmental contamination that may be caused, in whole or in part, by
Lessor, in such amounts as are determined to be reasonable in the sole discretion of the
Lessor and the Airport Director.
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EXHIBIT D
REQUIRED FAA CONTRACT PROVISIONS
GENERAL CIVIL RIGHTS PROVISIONS
The lessee and its transferee agree to comply with pertinent statutes, Executive Orders and such
rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color,
national origin, sex, age, or disability be excluded from participating in any activity conducted
with or benefiting from Federal assistance.
This provision obligates the lessee or its transferee for the period during which Federal assistance
is extended to the airport through the Airport Improvement Program.
In cases where Federal assistance provides, or is in the form of personal property; real property
or interest therein; structures or improvements thereon, this provision obligates the party or any
transferee for the longer of the following periods:
(a) The period during which the property is used by the airport sponsor or any transferee
for a purpose for which Federal assistance is extended, or for another purpose involving the
provision of similar services or benefits; or
(b) The period during which the airport sponsor or any transferee retains ownership or
possession of the property.
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED
UNDER THE ACTIVITY, FACILITY, OR PROGRAM
A. The lessee, for himself/herself, his/her heirs, personal representatives, successors in
interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a
covenant running with the land that:
1. In the event facilities are constructed, maintained, or otherwise operated on the
property described in this lease for a purpose for which a Federal Aviation Administration
activity, facility, or program is extended or for another purpose involving the provision of similar
services or benefits, the lessee will maintain and operate such facilities and services in
compliance with all requirements imposed by the Nondiscrimination Acts and Regulations listed
in the Pertinent List of Nondiscrimination Authorities (as may be amended) such that no person
on the grounds of race, color, or national origin, will be excluded from participation in, denied
the benefits of, or be otherwise subjected to discrimination in the use of said facilities.
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B. With respect to this lease, in the event of breach of any of the above
Nondiscrimination covenants, Person County will have the right to terminate the lease and to
enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if the lease
had never been made or issued.
TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND AUTHORITIES
During the performance of this Lease, Lessee, for itself, its assignees, and successors in interest
(hereinafter referred to as the “Lessee”) agrees to comply with the following non-discrimination
statutes and authorities; including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of
Transportation—Effectuation of Title VI of The Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975
and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
“programs or activities” to include all of the programs or activities of the Federal-aid recipients,
sub-recipients and contractors, whether such programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 –
12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38;
The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures non-discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
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discrimination because of limited English proficiency (LEP). To ensure compliance with Title
VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
76
AGENDA ABSTRACT
Meeting Date:
May 19,2025
Agenda Title:
Person County Schools’ Request for Distributions from the North Carolina Education Lottery
Public School Building Repair & Renovation Fund
Summary of Information:
The school system requests approval of one project application that is based on their Facility
Needs Study and would be funded by the Public School Building Repair & Renovation Fund.
This fund was established by S.L. 2021-180, Section 4.4.(a1), which provides revenue to
counties for school repair and renovation projects.
As with the Public School Building Capital Fund, the application requires approval by both the
Board of Education and Board of Commissioners before submittal to the Department of Public
Instruction (DPI). Once approved, it must be executed by the chair of each board. The Board of
Education approved the attached applications at their meetings on March 13,2025 and May 8,
2025, and it is now before the Board of Commissioners for consideration.
The project application is for:
1. Person High School – Mill and haul away existing parking lot pavement ($53,000)
2. Person High School – Replace lightening in parking lots ($260,000)
3. Person High School – Flooring tile abatement ($85,000)
4. Person High School – Overlay bus parking lot with asphalt and add striping for bus and
visitor parking ($100,000)
Financial Impact:
None
Recommended Action:
Approve the application for one requested project to be submitted to the Department of Public
Instruction.
Submitted By:
Tracy Clayton, Chief Financial Officer
77
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79
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81
AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Health Insurance Update-Mark III
Summary of Information:
The County's employee health insurance plan is reviewed annually in preparation
for the upcoming fiscal year. Mark III Employee Benefits Broker will provide an
update on the County’s health insurance plans regarding current plan performance
and utilization trends carrier negotiations, employee contributions, and cost
containment strategies.
Financial Impact:
None
Recommended Action:
No formal action is required at this time. This item is for informational purposes
only.
Submitted By:
Sonya Carver, Human Resources Director
82
Mark III Employee Benefits
MEDICAL PLAN
Plan Update
May 19, 2025
83
Mark III Employee Benefits
2
Plan Update
•After years of significant high claimants, the Plan stabilized in 2022.
•2022 –2023 Plan Position: $550,492.79
•2023 –2024 Plan Position: $390,925.75
•For 2024 –2025 Plan claims are up 11% driven by Oncology and Specialty
Pharmacy spend.
•As a reminder, for the past 5 years claims have declined by 2.2% per year.
•This success is in an environment of increasing cost averaging 8% per
year.
•The Plan was bid for 2025 – 2026.
•The result of the bid was an improvement in the CIGNA response of
$320,000 and created no meaningful reason to change payors.84
Mark III Employee Benefits
3
Plan Update
•One other change that is recommended to mitigate the renewal is to change the Specific
Stop Loss Pooling level is from $125,000 to $175,000. The expected savings to the County
is approximately $219,000.
•All of the levers that can be pulled to contain cost, without negatively impacting member
experience, are being deployed.
•From a population health perspective, the County is on the leading edge of change, via
onsite diabetes and weight management strategies that are best in class.
•The managed diabetic population through HealthMapRx (PPCN) has cost that are nearly
$9,500 lower than the non-managed population.
•The weight management strategy is now being recognized by the advisor industry as
innovative and best in class, that Mark III and PPCN deployed in 2022.
•"When you consider the indirect costs of obesity, such as the treatment of comorbidities
and absenteeism, the overall economic burden is striking," said Farheen Dam, head of
Health Solutions for North America at Aon. "Our preliminary insights show that GLP-1s –
when paired with a wellbeing and adherence program that includes nutrition, exercise
and mental health resources –can reduce long-term healthcare expenditures and even
enhance workforce productivity."85
Mark III Employee Benefits
Confidential and Proprietary 4
HMPRxMedical Weight Management Customers
•Person County Participant:
•I’m so super excited for the weight loss! The Wegovy had seriously changed my life and
my relationship with food, it’s unreal how it has shut off the food noise that was
CONSTANT in my head. It’s helped me see that I don’t have to depend on food to make
me happy or celebrate, it need it to nurture me and help me be strong.
•Yes, when I didn’t have time to meal prep last week, it definitely affected the ease of my
meals and my mindfulness. Wegovy has taken away my appetite but I make sure to
always eat at least 3 meals a day no matter what and for them to always have a good
amount of protein if I can help it.
•I’ve had a couple days where I’ve wanted something sweet so I’ll do a rice cake with
peanut butter or 2 mini Reese cups. I stop the moment I’m full and that has been a big
adjustment.
•So thankful to this program for the support, encouragement and help with this
medicine. It’s exactly what I needed to get myself going and giving me that boost of
confidence to know I could succeed.86
Mark III Employee Benefits
5
2024 –2025 Experience
HDHP
Month Subs Mbers Medical Pharmacy Fixed Cost Total Claims
Claims Per
Sub Total Specific Total Cost
Stop Loss
Credits
Credits
Rebates Net Cost County Budgeted
July-24 100 132 $16,739.00 $13,119.00 $5,043.00 $34,901.00 $349.01 $27,565.00 $75,470.00 $0.00 $75,470.00 $122,560.00
August-24 100 136 $35,481.00 $32,680.00 $3,749.00 $71,910.00 $719.10 $27,565.00 $112,479.00 $0.00 $112,479.00 $122,560.00
September-24 100 136 $18,060.00 $17,344.00 $4,135.00 $39,539.00 $395.39 $27,565.00 $80,108.00 $0.00 $80,108.00 $122,560.00
October-24 100 136 $7,690.00 $43,992.00 $4,184.00 $55,866.00 $558.66 $27,565.00 $96,435.00 $0.00 $96,435.00 $122,560.00
November-24 99 135 $32,214.00 $39,479.00 $4,804.00 $76,497.00 $772.70 $27,289.35 $116,660.31 $0.00 $116,660.31 $121,334.40
December-24 101 140 $24,824.00 $21,447.00 $4,743.00 $51,014.00 $505.09 $27,840.65 $91,988.69 $0.00 $91,988.69 $123,785.60
January-25 101 139 $65,805.00 $48,043.00 $4,941.00 $118,789.00 $1,176.13 $27,840.65 $159,763.69 $0.00 $159,763.69 $123,785.60
February-25 103 141 $37,385.00 $22,686.00 $5,094.00 $65,165.00 $632.67 $28,391.95 $106,951.07 $0.00 $106,951.07 $126,236.80
March-25 103 137 $86,635.00 $24,659.00 $4,331.00 $115,625.00 $1,122.57 $28,391.95 $157,411.07 $0.00 $157,411.07 $126,236.80
April-25
May-25
June-25
Total 907 1,232 $324,833.00 $263,449.00 $41,024.00 $588,282.00 $648.60 $250,014.55 $997,266.83 $0.00 $997,266.83 $1,111,619.20
Position $114,352.37
HDHP - Retiree
Month Subs Mbers Medical Pharmacy Fixed Cost Total Claims
Claims Per
Sub Total Specific Total Cost
Stop Loss
Credits
Credits
Rebates Net Cost County Budgeted
July-24 3 5 $0.00 $122.00 $168.00 $290.00 $0.00 $826.95 $1,507.07 $0.00 $0.00 $1,507.07 $3,676.80
August-24 3 3 $0.00 $0.00 $57.00 $57.00 $0.00 $826.95 $1,274.07 $0.00 $0.00 $1,274.07 $3,676.80
September-24 4 6 $0.00 $81.00 $197.00 $278.00 $0.00 $1,102.60 $1,900.76 $0.00 $0.00 $1,900.76 $4,902.40
October-24 4 6 $1,867.00 $321.00 $195.00 $2,383.00 $0.00 $1,102.60 $4,005.76 $0.00 $0.00 $4,005.76 $4,902.40
November-24 4 6 $2,272.00 $123.00 $228.00 $2,623.00 $0.00 $1,102.60 $4,245.76 $0.00 $0.00 $4,245.76 $4,902.40
December-24 4 6 $3,597.00 $130.00 $221.00 $3,948.00 $0.00 $1,102.60 $5,570.76 $0.00 $0.00 $5,570.76 $4,902.40
January-25 4 6 $2,826.00 $154.00 $216.00 $3,196.00 $799.00 $1,102.60 $4,818.76 $0.00 $0.00 $4,818.76 $4,902.40
February-25 4 6 $1,916.00 $148.00 $230.00 $2,294.00 $573.50 $1,102.60 $3,916.76 $0.00 $0.00 $3,916.76 $4,902.40
March-25 4 6 $1,909.00 $74.00 $191.00 $2,174.00 $543.50 $1,102.60 $3,796.76 $0.00 $0.00 $3,796.76 $4,902.40
April-25
May-25
June-25
Total 34 50 $14,387.00 $1,153.00 $1,703.00 $15,540.00 $457.06 $9,372.10 $31,036.46 $0.00 $31,036.46 $41,670.40
Position $10,633.94
OAP
Month Subs Mbers Medical Pharmacy Fixed Cost Total Claims
Claims Per
Sub Total Specific Total Cost
Stop Loss
Credits
Credits
Rebates Net Cost County Budgeted
July-24 298 355 $164,304.00 $156,575.00 $14,640.00 $335,519.00 $1,125.90 $82,143.70 $431,382.62 $431,382.62 $365,228.80
August-24 293 349 $222,096.00 $147,622.00 $12,747.00 $382,465.00 $1,305.34 $80,765.45 $476,720.17 ($229.00)$476,949.17 $359,100.80
September-24 288 345 $144,840.00 $176,336.00 $17,080.00 $338,256.00 $1,174.50 $79,387.20 $430,902.72 $0.00 $430,902.72 $352,972.80
October-24 282 335 $165,449.00 $163,306.00 $14,731.00 $343,486.00 $1,218.04 $77,733.30 $434,202.58 $0.00 $434,202.58 $345,619.20
November-24 281 334 $258,198.00 $120,212.00 $15,388.00 $393,798.00 $1,401.42 $77,457.65 $484,192.89 $6,095.00 $478,097.89 $344,393.60
December-24 284 339 $221,721.00 $120,090.00 $15,054.00 $356,865.00 $1,256.57 $78,284.60 $448,224.96 $56,545.00 $391,679.96 $348,070.40
January-25 284 340 $182,398.00 $149,232.00 $18,916.00 $350,546.00 $1,234.32 $78,284.60 $441,905.96 $55,453.00 $386,452.96 $348,070.40
February-25 284 340 $127,084.00 $159,659.00 $17,593.00 $304,336.00 $1,071.61 $78,284.60 $395,695.96 $26,280.00 $369,415.96 $348,070.40
March-25 282 337 $193,952.00 $182,360.00 $13,689.00 $390,001.00 $1,382.98 $77,733.30 $480,717.58 $64,224.00 $416,493.58 $345,619.20
April-25
May-25
June-25
Total 2,576 3,074 $1,680,042.00 $1,375,392.00 $3,195,272.00 $1,240.40 $710,074.40 $4,023,945.44 $208,368.00 $3,815,577.44 $3,157,145.60
Position -$658,431.84
87
Mark III Employee Benefits
6
2024 –2025 Experience
OAP - Retiree
Month Subs Mbers Medical Pharmacy Fixed Cost Total Claims
Claims Per
Sub Total Specific Total Cost
Stop Loss
Credits
Credits
Rebates Net Cost County Budgeted
July-24 16 16 $2,017.00 $13,918.00 $1,452.00 $17,387.00 $1,086.69 $4,410.40 $22,534.04 $22,534.04 $19,609.60
August-24 13 13 $4,296.00 $13,201.00 $486.00 $17,983.00 $1,383.31 $3,583.45 $22,164.97 $22,164.97 $15,932.80
September-24 13 13 $8,546.00 $11,502.00 $380.00 $20,428.00 $1,571.38 $3,583.45 $24,609.97 $24,609.97 $15,932.80
October-24 13 13 $6,841.00 $10,671.00 $508.00 $18,020.00 $1,386.15 $3,583.45 $22,201.97 $0.00 $22,201.97 $15,932.80
November-24 14 14 $3,121.00 $18,219.00 $485.00 $21,825.00 $1,558.93 $3,859.10 $26,328.66 $0.00 $26,328.66 $17,158.40
December-24 14 14 $7,032.00 $13,467.00 $623.00 $21,122.00 $1,508.71 $3,859.10 $25,625.66 $0.00 $25,625.66 $17,158.40
January-25 14 14 $1,521.00 $11,603.00 $623.00 $13,747.00 $981.93 $3,859.10 $18,250.66 $0.00 $18,250.66 $17,158.40
February-25 14 14 $1,537.00 $9,199.00 $663.00 $11,399.00 $814.21 $3,859.10 $15,902.66 $0.00 $15,902.66 $17,158.40
March-25 14 14 $3,954.00 $14,699.00 $546.00 $19,199.00 $1,371.36 $3,859.10 $23,702.66 $0.00 $23,702.66 $17,158.40
April-25
May-25
June-25
Total 125 125 $38,865.00 $116,479.00 $161,110.00 $1,288.88 $34,456.25 $201,321.25 $0.00 $201,321.25 $153,200.00
Position -$48,121.25
Combined -Includes Runout
Month Subs Mbers Medical Pharmacy Fixed Cost Total Claims
Claims Per
Sub Total Specific Total Cost
Stop Loss
Credits
Credits
Rebates Net Cost County Budgeted
July-24 417 508 $183,060.00 $183,734.00 $21,303.00 $388,097.00 $930.69 $114,946.05 $522,241.73 $0.00 $0.00 $522,241.73 $511,075.20
August-24 409 501 $261,873.00 $193,503.00 $17,039.00 $472,415.00 $1,155.05 $112,740.85 $603,986.21 -$229.00 $0.00 $604,215.21 $501,270.40
September-24 405 500 $171,446.00 $205,263.00 $21,792.00 $398,501.00 $983.95 $111,638.25 $528,785.45 $0.00 $78,951.92 $449,833.53 $496,368.00
October-24 399 490 $181,847.00 $218,290.00 $19,618.00 $419,755.00 $1,052.02 $109,984.35 $548,109.31 $0.00 $0.00 $548,109.31 $489,014.40
November-24 398 489 $295,805.00 $178,033.00 $20,905.00 $494,743.00 $1,243.07 $109,708.70 $622,775.62 $6,095.00 $0.00 $616,680.62 $487,788.80
December-24 403 499 $257,174.00 $155,134.00 $20,641.00 $432,949.00 $1,074.32 $111,086.95 $562,590.07 $56,545.00 $146,684.53 $359,360.54 $493,916.80
January-25 403 499 $252,550.00 $209,032.00 $24,696.00 $486,278.00 $1,206.65 $111,086.95 $615,919.07 $55,453.00 $0.00 $560,466.07 $493,916.80
February-25 405 501 $167,922.00 $191,692.00 $23,580.00 $383,194.00 $946.16 $111,638.25 $513,478.45 $26,280.00 $0.00 $487,198.45 $496,368.00
March-25 403 494 $286,450.00 $221,792.00 $18,757.00 $526,999.00 $1,307.69 $111,086.95 $656,640.07 $64,224.00 $182,676.61 $592,416.07 $493,916.80
April-25
May-25
June-25
Total 3,642 4,481 $2,058,127.00 $1,756,473.00 $188,331.00 $4,002,931.00 $1,099.10 $1,003,917.30 $5,174,525.98 $208,368.00 $408,313.06 $4,740,521.53 $4,463,635.20
97.92%$565.11 $482.28 $51.71 Change 111.22%20.76%Position -$276,886.33
Change 131.67%2019 -2020 89.27%
•Over the past couple of years we have been working hard to get the CIGNA
pharmacy contract terms improved.
•That is finally coming to pass and the impact to the Plan will be over $500,000.
88
Mark III Employee Benefits
7
2025 –2026 Fixed Cost
2024 -2025
Cigna
Administration
Stop-loss Paid/12
County Retains Rebates
$125,000 Specific
2025 -2026
Cigna
Administration
Stop-loss Paid/12
County Retains Rebates
$125,000 Specific Change
2025 -2026
Cigna
Administration
Stop-loss Paid/12
County Retains Rebates
$125,000 Specific
Revised
2025 -2026
Cigna
Administration
Stop-loss Paid/12
County Retains Rebates
$175,000 Specific
Revised
Administration $20.16 $20.16 100.00%$20.16 100.00%$20.16 100.00%
Network Access Fee $19.76 $19.76 100.00%$19.76 100.00%$19.76 100.00%
HMCM Standard $0.00 $0.00 $0.00 $0.00
Specific Stop-loss $275.65 $320.78 116.37%$275.65 100.00%$199.23 72.28%
Aggregate Stop-loss -120%$5.71 $6.01 105.25%$5.71 100.00%$5.71 100.00%
Stop Loss Integration Fee
Broker Compensation $0.00 $0.00 $0.00 $0.00
Vision Fee $0.41 $0.41 100.00%$0.41 100.00%$0.41 100.00%
Total $321.69 $367.12 114.12%$321.69 100.00%$245.27 76.24%
Annual Cost $1,558,588.05 $1,778,696.40 $1,558,588.05 $1,188,333.15
Lasers $0.00 $220,108.35 $0.00 -$370,254.90
Wellness Fund
$35,000 Tech Fund -Pays for
PPCN
$20,000 Wellness
$35,000 Tech Fund -Pays for
PPCN
$20,000 Wellness
$75,000 Tech Fund -Pays
for PPCN
$20,000 Wellness
$80,000 Fee Holiday
$75,000 Tech Fund -Pays
for PPCN
$20,000 Wellness
$80,000 Fee Holiday
Quote includes Stop Loss
Dividend Option program.
Eligible refund defined as
25% of 65% of Specific
No New Lasers
Rate Cap
Tech Fund
Quote includes Stop Loss
Dividend Option program.
Eligible refund defined as
25% of 65% of Specific
No New Lasers
Rate Cap
Tech Fund
Quote includes Stop Loss
Dividend Option program.
Eligible refund defined as
25% of 65% of Specific
No New Lasers
Rate Cap
Tech Fund
Quote includes Stop Loss
Dividend Option program.
Eligible refund defined as
25% of 65% of Specific
No New Lasers
Rate Cap
Tech Fund
•The bid was successful.
•Moving to a $175,000 Specific Stop Loss pooling level is expected to save the
County a net approximately $219,000.89
Mark III Employee Benefits
8
2025 –2026 Renewal Calculation
Person County
Total Number
of Employees Medical Pharmacy
Total Benefit
Payments
April-24 388 $296,802.00 $167,414.00 $464,216.00
May-24 406 $179,059.00 $195,310.00 $374,369.00
June-24 409 $121,511.00 $173,203.00 $294,714.00
July-24 417 $183,060.00 $183,734.00 $366,794.00
August-24 409 $261,873.00 $193,503.00 $455,376.00
September-24 405 $171,446.00 $205,263.00 $376,709.00
October-24 399 $181,847.00 $218,290.00 $400,137.00
November-24 398 $295,805.00 $178,033.00 $473,838.00
December-24 403 $257,174.00 $155,134.00 $412,308.00
January-25 403 $252,550.00 $209,032.00 $461,582.00
February-25 405 $167,922.00 $191,692.00 $359,614.00
March-25 403 $286,450.00 $221,792.00 $508,242.00
Total 4,845 $2,655,499.00 $2,292,400.00 $4,947,899.00
Standard Renewal Calculation
2025 -2026
Current Plan Designs CIGNA BCBSNC -IHA
Claims $4,698,899.00 $4,698,899.00
Net Claims $4,698,899.00 $4,698,899.00
Trended Claims 8%$5,168,788.90 $5,168,788.90
Benefit Change $5,168,788.90 $5,168,788.90
Fee Credits/Holidays $175,000 $30,000.00
Rebates $500,000 $300,000
$175,000 Pooling Level $219,000
Annual Employee Count 4,845 4,845
Fixed Cost $1,558,588.05 $1,187,606.40
PPACA -Fee for Comparative Effectiveness Research Agency -7/31/25 $1,693.72 $1,693.72
Screening Cost $0.00 $0.00
HSA -$1,100 $132,000.00 $132,000.00
$250 Wellness Initiative $0.00 $0.00
Diabetes Management $44,506.80 $44,506.80
Medical Weight Management $37,800.00 $37,800.00
Data Analytics $12,000.00 $12,000.00
Renewal Calculation $6,061,377.47 $6,254,395.82
County 2024 -2025 $5,938,032.00 $5,938,032.00
2025 -2026 Rate Action - Projection 102.08%105.33%
Dollar Change $123,345.47 $316,363.82
•We are recommending
the County remain with
CIGNA.
•The County is funding a
3% increase by the
County only.
•We are recommending
a pooling increase to
$175,000.
90
Mark III Employee Benefits
9
2025 –2026 Medical Plan Rates
2025 -2026 Rates
Consumer Driven Plan –HSA Plan
Count
County
Contribution County Total
Employee
Contribution
Employee
Total
Total
Contribution
County and Ee
Total
Employee 83 $1,177.00 $97,691.00 $0.00 $0.00 $1,177.00 $97,691.00
Ee & Child 0 $1,177.00 $0.00 $200.00 $0.00 $1,377.00 $0.00
Ee & Children 21 $1,177.00 $24,717.00 $260.00 $5,460.00 $1,437.00 $30,177.00
Ee & Spouse 2 $1,177.00 $2,354.00 $741.00 $1,482.00 $1,918.00 $3,836.00
Ee & Family 1 $1,177.00 $1,177.00 $967.00 $967.00 $2,144.00 $2,144.00
Retiree 0 $1,177.00 $0 $0.00 $0.00 $1,177.00 $0.00
Sub Total 107 $125,939.00 $7,909 $133,848.00
103.23%100.00%Per Sub $1,250.92
Change 103.03%
PPO/OAP
Count
County
Contribution County Total
Employee
Contribution
Employee
Total
Total
Contribution
County and Ee
Total
Employee 263 $1,177.00 $309,551.00 $50.00 $13,150.00 $1,227.00 $322,701.00
Ee & Child 0 $1,177.00 $0.00 $400.00 $0.00 $1,577.00 $0.00
Ee & Children 35 $1,177.00 $41,195.00 $480.00 $16,800.00 $1,657.00 $57,995.00
Ee & Spouse 0 $1,177.00 $0.00 $1,216.59 $0.00 $2,393.59 $0.00
Ee & Family 0 $1,177.00 $0.00 $1,580.79 $0.00 $2,757.79 $0.00
Retiree 0 $1,177.00 $0.00 $50.00 $0.00 $1,227.00 $0.00
Sub Total 298 $350,746.00 $29,950.00 $380,696.00
100.00%
$476,685.00 $37,859.00 $514,544.00
Total 405 103.23%100.00%Per Sub $1,277.50
Change 102.97%
$514,544.00
$1,270.48
Change 102.98%
$6,174,528.00 91
Mark III Employee Benefits
92
AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Presentation of the Fiscal Year 2025-2026 Recommended Budget
Summary of Information:
North Carolina General Statutes require that on or before June 1 of each year, managers
present their recommended budget for the next fiscal year to the Board of Commissioners. An
overview of the budget will be presented, along with copies of the budget document for
review. The schedule for the budget work sessions will also be presented for the board’s
feedback. A public hearing on the budget is scheduled for June 2, 2025 with adoption of the
budget planned for June 16, 2025.
Financial Impact:
None (presentation only).
Recommended Action:
Receive the manager’s recommended budget.
Submitted By:
Katherine M. Cathey, County Manager
93
AGENDA ABSTRACT
Meeting Date:
May 19. 2025
Agenda Title:
Strategic Plan Quarterly Report and FY26 Update
Summary of Information:
On February 20, 2024, the Board of Commissioners adopted the FY25-27 Strategic Plan which
includes vision and mission statements, organizational values and five strategic focus areas
with associated goals and strategies. The goals provide a two- to four-year view of priorities,
and the accompanying strategies describe specific tasks, outputs and/or outcomes intended to
be accomplished over the next one to two fiscal years. The FY25 budget process incorporated
the strategic plan.
This plan will be a guiding document for county elected officials, staff, and volunteers. The
attached quarterly report for the timeframe of July 1, 2024-March 31, 2025 informs the board
and the public on progress made towards achieving the goals of the strategic plan.
Financial Impact:
None.
Recommended Action:
Receive report and provide feedback to staff.
Submitted By:
Katherine M. Cathey, County Manager
94
Administration
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 2 :
2.1 Support completion of the City of
Roxboro’s Western Sewer Project
$654,648 in county funding available to
support project.
Making
Progress
Worked with city to provide right-of-way
access on county properties. $654,648 in
county funding available to support project.
Making
Progress
Worked with city to provide right-of-way
access on county properties. $654,648 in
county funding available to support project.
Additional reimbursements are pending.
Making
Progress
2.2 Evaluate needs for water and sewer
expansion outside the city limits
Other economic development projects have
taken priority.Not Started Other economic development projects have
taken priority.Not Started Other economic development projects have
taken priority.
Making
Progress
2.3
Partner with NC DIT to provide
broadband to all unserved and
underserved areas
Supporting ISP efforts to complete two GREAT
Grant projects and two CAB projects.
Approximately 2,000 unserved/underserved
locations remain unfunded. Working with
NCDIT and ISP's to identify and fund next
project.
Making
Progress
Supporting ISP efforts to complete two GREAT
Grant projects and two CAB projects.
Approximately 2,000 unserved/underserved
locations remain unfunded. Working with
NCDIT and ISP's to identify and fund next
project through CAB 2.0.
Making
Progress
Supporting ISP efforts to complete two GREAT
Grant projects and two CAB projects.
Partnered with NCDIT and Spectrum on a CAB
2.0 project serving 200+ locations. Just under
2,000 unserved/underserved locations remain
unfunded. Working with NCDIT and ISP's to
identify and fund next project through CAB
2.0.
Making
Progress
2.4
Complete Person County Trail
Feasibility Study and work with
partners to implement
recommendations
Completed study. Will present to BOC in Nov.
2024. Working with partners to identify
funding opportunities.
Making
Progress
Completed study. Will present to BOC in
March 2025. Working with partners to identify
funding opportunities.
Making
Progress
BOC approved study on March 17, 2025.
Working with partners to identify funding
opportunities.
Making
Progress
Goal 6 :
6.1
Negotiate lease renewal or purchase
of Human Services Building or secure
new facility prior to Aug. 2025
Negotiated purchase of Human Services
Building. Issued 2024 LOB's to fund purchase.
Plan to close in Oct. 2024.
Making
Progress Purchased building in Oct. 2024.Completed
6.2
Complete PI/MRF construction and
physical and operational merger
before May 2025
Construction is underway on new facility.
Issued 2024 LOB's to fund construction.
Making
Progress
Addition is complete and remodel of recycling
center has started. On target to move PI staff
to new facility prior to end of lease in May
2025.
Making
Progress
Addition is complete and remodel of recycling
center has started. On target to move PI staff
to new facility prior to end of lease in May
2025.
Making
Progress
6.3
Utilize facility feasibility assessment
to plan for current and future needs
of the Emergency Services
Department
Emergency Services facility needs will need to
be evaluated in this fiscal year. Not Started
Drafted RFQ for Grant/ Architectural/
Engineering and Technology Migration
Services for a new 911 Center for Person
County. This is tied to a NC 911 Board Grant
we are planning to pursue for a new
Emergency Telecommunications facility.
Making
Progress
Drafted RFQ for Grant/ Architectural/
Engineering and Technology Migration
Services for a new 911 Center for Person
County. This is tied to a NC 911 Board Grant
we are planning to pursue for a new
Emergency Telecommunications facility.
Making
Progress
6.4 Complete construction and open
“County Farm” park
Construction is underway and additional
outside funding has been secured.
Making
Progress
Construction is underway and additional
outside funding has been secured. 2025
opening planned.
Making
Progress
Construction is underway and additional
outside funding has been secured. 2025
opening planned.
Making
Progress
Goal 7 :
7.2
Partner with the PCS to evaluate
population/ enrollment growth, class
size mandates, etc. to determine
need for new construction
County staff provides data but may be able to
partner more closely.
Making
Progress
PCS staff evaluated anticipated growth and
will incorporate and report findings in the FY26
budget process.
Making
Progress
PCS staff evaluated anticipated growth and will
incorporate and report findings in the FY26
budget process.
Making
Progress
Economic Opportunity and Growth
Capital Investment
Develop and maintain infrastructure that enhances quality of life
Ensure county facilities meet the needs of the public and employees
Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC)
195
Administration
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
7.3
Partner with PCC to plan for and fund
the Center for Health, Advanced
Technology & Trades (CHATT)
Purchased Carolina Pride Carwash Building.
Issued 2024 LOB's to fund purchase. Next step:
Enter into agreement with PCC for use of the
building.
Making
Progress
Finalized Facilities Use Agreement with PCC.
Received state funds for PCC's portion of the
purchase.
Completed
Goal 8 :
8.1 Increase funding to support
improvements in pre-K-12 education
Funded 10.2% increase for FY25 current
expense budget.
Making
Progress
Funded 10.2% increase for FY25 current
expense budget.
Making
Progress
Funded 10.2% increase for FY25 current
expense budget.
Making
Progress
8.2 Ensure funding meets PCC’s
operational needs
Funded 20.0% increase for FY25 current
expense budget. Purchased building for
CHATT.
Making
Progress
Funded 20.0% increase for FY25 current
expense budget. Purchased building for
CHATT.
Making
Progress
Funded 20.0% increase for FY25 current
expense budget. Purchased building for
CHATT.
Making
Progress
Goal 9 :
9.2
Partner with PCC and PCS to offer
programs to develop skills for
employment in county positions with
a concentrated focus on areas of
critical need
Discussions happen on a case-by-case basis.
No organized initiative to date. Not Started Discussions happen on a case-by-case basis.
No organized initiative to date. Not Started Discussions happen on a case-by-case basis.
No organized initiative to date. Not Started
Goal 11 :
11.1
Monitor and analyze population
growth and demographic changes
and structure services to meet
changing needs
Each department pays attention to these
changes and anticipates potential impacts.
Need to implement countywide, standardized
approach.
Making
Progress
Each department pays attention to these
changes and anticipates potential impacts.
Need to implement countywide, standardized
approach.
Making
Progress
Each department pays attention to these
changes and anticipates potential impacts.
Need to implement countywide, standardized
approach.
Making
Progress
11.2 Measure progress and update the
strategic plan
Developed tracking spreadsheet and plan to
report to BOC in Oct. 2024 and each
subsequent quarter.
Making
Progress
First quarter report provided to BOC in Oct.
2024 and second quarter in March 2025.
Making
Progress
Third quarter report provided to BOC in May
2025. Strategic plan updates will be considered
and finalized during the FY26 budget process.
Making
Progress
11.3 Work with partners to improve
digital equity and inclusion
Digital Inclusion Taskforce is finalizing Digital
Equity Plan and will present to BOC in
Nov./Dec. 2024.
Making
Progress
Digital Inclusion Plan presented to the BOC in
Jan. 2025.
Making
Progress
Evaluating options for implementation during
FY26 budget process.
Making
Progress
Goal 12 :
12.1
Implement provisions of Public
Records Request Policy and online
public records request platform
Updated policy. Implemented NextRequest in
Sept. 2024.Completed
12.2 Conduct a community survey Future initiative.Not Started Future initiative.Not Started Future initiative.Not Started
12.3 Offer a Citizens Academy Developed schedule for 8-week Civics
Academy to be offered in Spring 2025.
Making
Progress
Developed program for 8-week Civics
Academy to be offered in Spring 2025.
Making
Progress
Kicked off 8-week Civics Academy on March 7,
2025 with full roster of 15 particpants.
Making
Progress
12.4
Improve online access to public
meeting materials and county
ordinances and policies
Created online database for agendas and
minutes in Laserfiche (accessible through
county website).
Making
Progress
Worked with advisory board liaisons to upload
current information and begin adding
historical documents to database.
Making
Progress
Continued working with advisory board
liaisons to upload current information and
begin adding historical documents to
database.
Making
Progress
Goal 13 :
13.1 Minimize tax increases based on
necessity
Implementing FY25 approved budget with no
tax increase.
Making
Progress
Implemented FY25 approved budget with no
tax increase. Closely monitored fund balance
and FY26 revenues and expenditures with the
goal of improving fund balance at year end.
Making
Progress
Implemented FY25 approved budget with no
tax increase. Closely monitored fund balance
and FY26 revenues and expenditures with the
goal of improving fund balance at year end.
Making
Progress
Lifelong Learning
Enhance transparency and communication
Promote fiscal responsibility and financial sustainability
Support our educational partners, Person Count Schools (PCS) and Piedmont Community College (PCC)
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Proactively meet the changing needs of the community
Service Excellence
296
Administration
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
13.2
Develop and implement an annual
balanced budget and capital
improvement plan
Implementing FY25 approved budget and CIP.Making
Progress
Implemented FY25 approved budget and CIP.
Began planning for FY26.
Making
Progress
Implemented FY25 approved budget and CIP.
Kicked off FY26-30 CIP process.
Making
Progress
Goal 15 :
15.1 Improve access to healthcare
services See updates from other departments.Making
Progress See updates from other departments.Making
Progress See updates from other departments.Making
Progress
15.2 Promote healthy lifestyles and
behaviors See updates from other departments. Making
Progress See updates from other departments. Making
Progress See updates from other departments. Making
Progress
15.3 Develop and implement plan for
utilizing Opioid Settlement Funds
FY25 budget includes funding for Post-
Overdose Response Team in Emergency
Services and an Early Intervention program in
Person County Schools. Opioid Settlement
Committee continues to meet quarterly.
Making
Progress
Developed plans for Post-Overdose Response
Team in Emergency Services. PCS
implemented Early Intervention program.
Opioid Settlement Committee met quarterly.
Making
Progress
Continued developing plans for Post-Overdose
Response Team in Emergency Services. PCS
implemented Early Intervention program.
Opioid Settlement Committee met quarterly
and considered request for funding from
Freedom House.
Making
Progress
Service
Excellence
Improve employee recruitment and
retention.
Working with HR to implement FY25 benefit
enhancements, offering training and activities
to enhance organization culture, adding video
recruitment tools for departments with high
staffing needs, etc.
Making
Progress
Offered training and activities to enhance
organization culture, added video recruitment
tools for departments with high staffing needs,
etc.
Making
Progress
Offered training and activities to enhance
organization culture. Evaluated employee pay
and benefits in preparation of making FY26
budget requests.
Making
Progress
Service
Excellence
Develop communications plan and
strategies for improving
communications and community
engagement.
Continuing to improve county website,
managing social media, planning for Civics
Academy, etc.
Making
Progress
Continued to regularly update website, PIO
working with IT to meet new ADA Compliance
standards for website, developed schedule to
launch Civics Academy in Spring 2025, etc.
Making
Progress
Continued to update website to meet new
ADA Compliance standards, launched 8-week
Civics Academy in March 2025, began planning
for second session of Civics Acadeny in Fall
2025.
Making
Progress
Service
Excellence
Prioritize professional development
for all County staff.
Funding provided through the budget process
and expectations communicated.
Making
Progress
Funding provided through the budget process
and expectations communicated.
Making
Progress
Funding provided through the budget process
and expectations communicated.
Making
Progress
Economic
Opportunity
and Growth
Improve broadband accessibility and
digital inclusion throughout the
County.
See above.Making
Progress See above.Making
Progress See above.Making
Progress
Service
Excellence
Continue to support the evaluation
and efficient operations of the newly
formed Consolidated Human Services
Agency.
Working with CCR, Human Services staff and
Board of Commissioners to evaluate services
and develop plan for improvements where
needed.
Making
Progress
Worked with CCR, Human Services staff and
Board of Commissioners to evaluate services
and develop plan for improvements where
needed. CCR report expected in April 2025.
Making
Progress
Worked with CCR, Human Services staff and
Board of Commissioners to evaluate services
and develop plan for improvements where
needed. CCR provided draft report. Final
report will be presented in May/June 2025.
Making
Progress
Quality of Life
Provide additional support for
volunteer boards and committees
and the departmental liaisons.
Developed Volunteer Handbook. Plan to
provide staff training and volunteer
training/appreciation in late 2024/early 2025.
Making
Progress
Developed Volunteer Handbook. Plan to
provide staff training in early 2025 and
volunteer training/appreciation later in 2025.
Making
Progress Provided staff liasion training in Jan. 2025.Making
Progress
Quality of Life Improve access to and availability of
affordable housing options.
Exploring opportunities to partner locally and
regionally for planning and funding purposes.
Making
Progress
Exploring opportunities to partner locally and
regionally for planning and funding purposes.
Applied for Carolina Across 100 Our State, Our
Homes cohort but was not selected.
Making
Progress
Exploring opportunities to partner locally and
regionally for planning and funding purposes.
Making
Progress
..
..
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Quality of Life
Promote healthy communities
397
Administration
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
..
498
Airport
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 4 :
4.1 Complete runway strengthening
project
Project is underway with expected completion
in November 2024
Making
Progress
Runway phase of project was completed in
early December 2024. Only thing remaining
on Runway is the final painting which has to be
scheduled around weather events.
Making
Progress
No progress made during winter months due
to cool temperatures. Plans are currently being
made to complete this project within the next
couple months
Making
Progress
4.2 Complete beginning phases of
runway extension project
Making
Progress
Environmental phase is complete and pending
NCDOT approval. Upon approval, design phase
will start and expected to take about 1 year.
Making
Progress
Waiting on FAA/DOA aproval of the
Environmental phase. Should have this
approval within next couple weeks. Then, we
can start design phase and possible land
acquisition phase.
Making
Progress
4.3 Secure funding for and construct box
hangars Not Started Project is in the DOT grant system and Eligible
for STI funding, but no award at this time.Not Started Not Started
4.4 Design and secure funding to
renovate or build new terminal
Currently working on design for new proposed
terminal with presentation at October Airport
Commission meeting.
Making
Progress
Airport Commission and County
Commissioners have approved to proceed
with this project. A study was conducted to
identify the location and general concept of
what we wanted in a new Terminal. Design
phase has now started.
Making
Progress
New planned terminal building is being
designed. A funding source has not yet been
identified. However, in many cases, funding is
not available until design plans are ready to
bid. Thus, we are proceeding with design.
Making
Progress
Capital
Investment
Runway/Taxiway Rehabilitation
construction project planned for
FY25.
Airport closure began Sept. 30, 2024.
Completion expected in 35 days.
Making
Progress
Airport was reopened December 4, 2024, well
beyond the scheduled 35 day closure. Project
is now 95% complete but remaining items
waiting for appropriate weather.
Making
Progress See 4.1 above Making
Progress
Capital
Investment
Begin process to design the airport
Access Road Rehabilitation project.
Access road to corporate hangar is in the
planning/ design stage and is on hold until the
rehabilitation project is complete because the
rehabilitation project may further damage the
existing road.
Making
Progress
Talbert & Bright is beginning the design of this
proposed access road, now that the
Runway/Taxiway Rehabilitation project is
almost complete.
Making
Progress Planning to bid this project next month Making
Progress
Capital
Investment
Initiate a study of the Airport
Terminal (build new or add-on).
Various design scenarios presented to the
Airport Commission. Evaluating funding
options. The refined Terminal Study will be
presented to the Airport Commission on Oct.
24 for further evaluation.
Making
Progress See 4.4 above Making
Progress see 4.4 above Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
Economic Opportunity and Growth
Expand Raleigh Regional Airport at Person County to facilitate economic opportunity and growth
599
Airport
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Capital
Investment
Refurbish and re-logo the exterior of
airport water tank. Completed
..
..
..
..
..
New Initiatives
6100
Animal Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 14 :
14.4 Promote responsible pet ownership
and public safety Community involvement and education.Making
Progress
Installed first public use Pet Microchip station
at Police Department. Looking to do 1 more by
July.
Making
Progress
Continued to prioritze the well being of pets
and the safety of our community thru monthly
newsletters, local radio station, and offsite
events.
Making
Progress
Service
Excellence
Continue to increase adoptions and
rescued animals to increase overall
save rate.
Slight increases each year. Ongoing effort.Making
Progress
Record 77% Save rate reached during 2nd
quarter. Goal of 75-80% consistently
(monthly).
Making
Progress
Overcrowding has slowed down our rescue
rates, but we continue to have adoptions at
the shelter and also at 2 Petsense Stores
Making
Progress
Quality of Life
Pop-up rabies clinics throughout
county; low-income
communities/local Fire
Departments/local businesses.
Offered 3 community pop up clinics and 2
major clinics.
Making
Progress
257 vaccines during a one-day clinic in Nov.
One Year vaccines were free. Next 1 & 3 Year
clinic scheduled for April 26.
Making
Progress
Muliple public announcements with 2 positive
rabies cases this year of rabies vaccinations
offered at the shelter. Have had offsite events
at local businesses throughout county.
Making
Progress
Quality of Life Community-oriented services to keep
pets in current homes.
Collaborated with Christian Help Center food
bank and APS food bank.
Making
Progress
Multiple resources given out to get in-home
help with food/supplies.
Making
Progress
We provided multiple families with necessary
items such as dog houses, food, flea
prevention, collars and leashes etc. all from
donated items.
Making
Progress
Quality of Life
Continue working with local Animal
Protection Services to provide Chewy
food donation to their food pantry
They pull from this as needed.Making
Progress
Finished distributing the food in the
warehouse to Christian Help Center. We will
request another truck if available.
Completed
Asked to be put on another chewy truck
delivery when one becomes available for
Person County.
Making
Progress
Lifelong
Learning
Increase presence and participation
in community and school events.
Off site school events for education of basic
animal care.
Making
Progress
RCS Community Days, Earl Bradsher visits,
Events at Tractor Supply, Petsense, and OD on
Coffee.
Making
Progress
Started a new Pet A Pup program for county
departments to have a dog brought to them
for a brief period. Two local day cares visited
our shelter for a learning day.
Making
Progress
..
..
..
..
..
Quality of Life
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Enhance public safety and community wellbeing
7101
Cooperative Extension
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 9 :
9.1
Offer education-based programs for
all ages and expand outreach
through partnerships with
community organizations
Working with over 10 agencies we organized
Aging with Gusto with over 60 participants.
Making
Progress
Worked with over 12 local businesses and
agencies to help with Farm-City Breakfast,
over 100 were in attendance.
Making
Progress Worked with 15-20 County and State agencies.Making
Progress
Goal 11 :
11.3 Work with partners to improve
digital equity and inclusion
Programs on Cancer Prevention and
Nutrtion,50 Shades of Cancer, Cooking which
goes over position size, and snacks, Budgeting,
home safety and several others.
Making
Progress
Digital Agent held over eight classes and 23
Face-to-Faces and was the principal author of
the County Digital Plan.
Making
Progress
Digital Agent held over five classes and 7 Face-
to-Faces and was the principal author of the
County Digital Plan which was approved by the
Person County Commissioners.
Making
Progress
Goal 15 :
15.2 Promote healthy lifestyles and
behaviors
Programs on Cancer Prevention and
Nutrtion,50 Shades of Cancer, Cooking which
goes over position size, and snacks, Budgeting,
home safety and several others.
Making
Progress
Helped and presented at the Cancer
Awareness Symposium, Extension Community
Association Open House, and Community
Health Screening and held monthly class with
Lunch N' Learns.
Making
Progress
Working with the health department six weeks
of classes on diabetes and self management,
extension at home virtual series over 60
participants. Worked with Person industries
with 25 employees on well-being and work life
balance.
Making
Progress
Goal 16 :
16.2 Promote agri-business and agri-
tourism
Planning Farm-City with local foods. Working
with Kerr-Tar Regional Foods Counsel,
recruiting food processors.
Making
Progress
Held Farm-City with local foods. Working with
Kerr-Tar Regional Foods Counsel, recruiting
food processors.
Making
Progress
Working with Kerr-Tar Regional Food Council
and Agr-tourism work team. Working with 3
individual farms about Agr-tourism.
Making
Progress
Lifelong
Learning
Support digital equity with the
recruitment, hiring and onboarding
of Digital Equity Agent and
continuing to steer and support the
work of the County-wide Digital
Equity Task Force.
We have hired a Digital agent and she has lead
the steering committee and has the plan
digital inclusion plan for the county
Making
Progress
The Digital Agent led the steering committee
and developed a digital inclusion plan for the
county. ECA continued to hold classes, and the
Master Gardener classes will graduate 14
adults who will be our volunteers
Making
Progress
The digital skills agent had 5 digital classes as
well as 7 to 8 face-to-face sessions 1-on-1.
Also partnered with Google as well as the
University of Utah with mastering remote work
education certificates program. Agent
resigned, and we are currently working on
recruiting a new agent.
Making
Progress
Quality of Life
Provide Healthy Weight and Chronic
Disease Prevention programs to help
empower youth and families to lead
healthier lives and become
community leaders
Several classes Making
Progress Held several Diabetes class.Making
Progress
Worked with the Health Department and the
senior center in February and March to
celebrate Heart Healthy Month and National
Nutrition Month. Also did training for NC Safe
Plate training, food service employees as well
as healthcare providers on colors on healthy
nutrition programs.
Making
Progress
Lifelong
Learning
Provide Youth Development
programs to train teachers in 4-H
STEM hands-on curriculum, which
will increase youth knowledge and
understanding of STEM
4-H had several day camps this summer with
safety Explorers camp with several county
dept., Textiles, investigation with DNA
analyses
Making
Progress
Held the 4-H Feather Classic, which is part of a
poultry program where 4-H'ers get
instructions on how to raise and show poultry
and get baby chicks and show the adult birds.
Making
Progress
Worked with hunter safety classes for 4-Hers.
Also introduced the chick embryology to 12
classrooms across the county both middle and
elementary schools along with 27 projects for
the butterfly metamorphosis project.
Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
Service Excellence
Quality of Life
Lifelong Learning
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Proactively meet the changing needs of the community
Promote healthy communities
Preserve and celebrate rural character and lifestyle
8102
Cooperative Extension
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Lifelong
Learning
Provide youth with improved
knowledge of local food, agricultural
systems and understanding of life
skills.
Summer day camps about plant and animals Making
Progress
At the Farm-City Breakfast, several youths
showed their involvement in the community
gardens at their school.
Making
Progress
The livestock club met and looked at turkeys as
well as getting ready for the feather, classic
teaching, housing care and treatment of birds.
Also prep work for spring break and summer
break day camp for 4-Hers. Master gardeners
helped with community gardens at schools and
at the library.
Making
Progress
Economic
Opportunity
and Growth,
Quality of Life
Continue to assist agricultural
producers with their enterprises in
maintaining their profitability, which
supports local economy.
Making
Progress
The Kerr-Tar Food Council is working to help
producers get more local markets. Farm-City
Breakfast had many local food and restaurants
working together and finding new markets in
Person County.
Making
Progress
Worked with Kerr-Tar on their food council to
enable us to have a full circle from production
to conception to waste management working
with both restaurants and food pantry. Also
work with PCC and EDC on Agri-business
coming to the county.
Making
Progress
Lifelong
Learning,
Quality of Life
Disseminate current information to
producers on the latest research
related to quality and safety.
Presented Lawn Care at the Person County
Library also held pesticide recertification
classes for private applicator. Starting Master
Garden classes.
Making
Progress
Presented Lawn Care at the Person County
Library and also held pesticide recertification
classes for private applicators, several are
planned for the winter. Graduation of Master
Garden classes.
Making
Progress
Farmer education has gone from in grass,
workshops, Piedmont, forage, conference, gap
trainings, soybean, trainings grain, marketing
trainings, hosted a pesticide classes continuing
Ed programs and testing center. Along with
several homeowners questions and a plethora
of soil testing education.
Making
Progress
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New Initiatives
9103
Economic Development
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 1 :
1.1
Attract new businesses that create
well-paying jobs, add to the tax base
and provide valued services and
products
The Economic Development Department is
currently working with potential prospects.
Making
Progress
The Person County Mega Park was sold on
October 31. The Department is working on
other projects currently.
Making
Progress
The Person County North Park Site was sold to
Spuntech, an existing industry in Person
County.
Making
Progress
1.2
Expand and support existing
businesses
New Existing Industry Specialist is making new
contacts and has been well-received. Some
discussion about local expansions taking place.
Making
Progress
The New Industry Specialist has been working
well meeting companies' needs. Expansion
and intern possibilities are in the works.
Making
Progress
The Exisisting Industry Specialist have made
over 50 visits to local industries and businesses
in the county.
Making
Progress
1.3
Work with partners to create and
support opportunities for the current
and future workforce to learn and
develop new skills
This will be an upcoming focus.Not Started Started working with PCC and NC State.Making
Progress
Continue work with PCC and NC State.
Currently working wiht NC State to have
summer interns at several industries.
Making
Progress
Goal 8 :
8.3 Ensure the 6-14 Workforce Pipeline
Remains Strong
Assisting both partners as needed. Including
helping securing internships and visiting
industries with PCC.
Making
Progress
Assisting both partners as needed. Attended
CTE meetings and worked with Judy Bradsher.
Still working with PCC.
Making
Progress
Maintaining a strong relationship with PCC and
PCS. Staff participated in several events
including a "career day" to teach kids how to
manange money.
Making
Progress
Goal 11 :
11.1
Monitor and analyze population
growth and demographic changes
and structure services to meet
changing needs
Had a meeting last week about housing needs
in Person County. As soon as some projects
are completed we will work on this more.
Not Started
Had several meetings with brokers and
developers about new housing projects and
needs of the county.
Making
Progress
Continue meetings with brokers,
infrastructuire parterns, and developers to
provide data on the needs of Person County.
Making
Progress
Economic
Opportunity
and Growth
Continue product development for
North Park Site and continue to look
for additional sites for industry
recruitment
The North Park site is still active. There is
currently a lawsuit pending on the site and the
Golden Leaf grant is still open.
Making
Progress
Settled the lawsuit on North Park. Worked on
closing the grant with Golden Leaf. Have a
project looking at North Park.
Making
Progress Sold North Park Site Completed
Economic
Opportunity
and Growth
Work on new marketing for the
North Park Site.
The slide show has been updated, and a new
sign is at the site.Completed
Quality of Life
Update and streamline the Economic
Development strategic plan to
incorporate workforce development,
housing and education as priorities
Began baseline meetings with attention to all
three priorities. Not Started
Meetings have commenced with PCS and PCC.
The Economic Development Department has
engaged with brokers and developers to
address housing needs.
Making
Progress
Continue meetings with brokers,
infrastructuire parterns, and developers to
provide data on the needs of Person County.
Working with business to provide knowledge
of needs of comsumers.
Making
Progress
Lifelong
Learning
Continue to support training and
professional development
opportunities for staff and the
business community
The ED boardroom has been a great resource
for local businesses to have meetings and
trainings. The department began offering this
service in the summer of 2024. The
department also completed a Small Business
informational guide to inform business of the
resources available.
Completed
The ED boardroom continues to be used for
other county department training and local
industry training. Staff continues training on
their NC Certified Economic Development
Certification. Staff attended training on record
retention. Staff works with PCC and NCSU to
provide training and coordination of
internships.
Completed
Service
Excellence
Enhance the department’s focus to
support the many aspects of
Economic Development
Enhanced the department's focus to support
the many aspects of Economic Development.
Making
Progress
Attending multiple events for Chamber, URG
and PCC. Minutes for last three years are on
Laserfiche. Started new website development.
Making
Progress
Continue to grow community involvement. The
ED department is more visiable than ever
before.
Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
Economic Opportunity and Growth
Lifelong Learning
Service Excellence
Recruit, grow, and retain business and industry
Support our educational partners, Person County Schools (PCS) and Piedmont Community College (PCC)
Proactively meet the changing needs of the community
10104
Economic Development
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
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New Initiatives
11105
Environmental Health
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Implement new available technology
to provide more comprehensible
documentation.
The implementation of a ground penetrating
radar (GPR) in conjunction with GPS arrow
units allows for delineation of existing septic
systems on GIS maps.
Making
Progress Implementation is complete.Completed
Economic
Opportunity
and Growth
Maintain onsite wastewater site
evaluation processing time at 4
weeks.
Current processing time for onsite wastewater
evaluations averages 4 weeks.
Making
Progress
Current processing time for onsite wastewater
evaluations averages 6 weeks.
Making
Progress
Current processing time for onsite wastewater
evaluations averages 6 weeks.
Making
Progress
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FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
12106
Elections
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Prepare for the 2024 Presidential
General Election and follow all
updated procedures and processes
administered by the NCSBOE and
changes in the law as outlined in the
General Statues.
Successfully completed the 2024 NCSBOE
Wellness Audit. Conducting absentee
meetings, preparing for a large voter turnout
during early voting & on election day,
conducting trainings for precinct officials, &
keeping our board members abreast of
updated procedures and processes
administered by the NCSBOE.
Making
Progress
Successfully completed candidate filing and
ballot preparation. Conducted all required
trainings for EV & ED precinct officials
including changes that affected processes and
procedures. Also, successfully completed
mandatory machine recount, hand-eye
recount, & election protest hearing.
Completed
Lifelong
Learning
Further develop Safety/Emergency
Preparedness protocols for election
day precincts and early voting sites
and properly prepare and train part-
time employees and contract
workers.
Plans for our 2nd TTX with county & city
management were canceled due to Hurricane
Helene. Kim Strickland and Chris Puryear gave
presentations in our precinct official training
sessions to enhance the understanding of
cybersecurity, AI technology, & verifying
resources.
Making
Progress
Facilitated training sessions to include
presentations from our Director of Emergency
Services, County CIO, & the County PIO.
Focused efforts to develop greater
understanding and confidence of technology
and resources and the use of social media
platforms.
Completed
Service
Excellence
Collaborate with other county
departments to build relationships
and trust to achieve common goals.
Specifically, continue to strengthen
efforts with the PIO to keep the
public informed of upcoming events,
dates, and services provided.
On going meetings with other departments to
prepare for Early Voting & Election Day.
Working closely with Kim Strickland to
enhance the use of social media & other
platforms to heighten awareness to the public
of dates, precinct information, & other
election related events.
Making
Progress
Worked together with Emergency Mngt.,
General Services, County CIO and the IT
Department, & PIO. Collaboration included
set-up of equipment, telephone access,
installed cameras, use of monitors, daily
access to the building, the PCOB Auditorium
set-up with access to SEIMS virtual desktop
apps, voter photo ID equipment, etc.
Making
Progress
Hosted the CIVICS Academy students and
presented information regarding the 2024
General Election results. Also, shared statistics
and information regarding the elections
department. Also, working with the GIS dept.
and the State Board to update addresses in
our SEIMS database.
Making
Progress
Capital
Investment
Drive results with the highest
integrity by creating an environment
of transparency and accuracy.
Continue efforts to build greater
confidence in the elections processes
and accuracy of data. Initiatives will
include 100% accuracy of data with L
& A Testing, Mock Election Results,
Hand/Eye Audit, and reconciliation
processes.
Completed L&A Testing with 100% accuracy.
The mock election was completed timely and
with 100% accuracy on early voting, election
day, and other reporting groups.
Making
Progress
Completed the early voting period (16,241
voters) voter history, ballot reconciliation, and
tabulator count with 99.96% accuracy.
Election Day (5,112 voters) with 99.98%
accuracy, & Absentee Voting (695 voters) with
99.98% accuracy.
Completed
Service
Excellence
Increase participation and access to
residents living in facilities through
proactive use of Multipartisan
Assistance Teams (MATS) teams.
The MATS team completed 8 site visits prior to
10/09/2024 to provide voting access to
residents living in facilities.
Making
Progress
The MATS team completed 12 site visits prior
to the 2024 General Election to provide voting
access to residents living in facilities.
Completed
Service
Excellence
Coordinate efforts with local party
leaders to appoint/re-appoint board
members and precinct officials for
the 2025-2027 election cycle. Board
members are sworn in July 22, 2025.
Not Started Not Started
Met with the newly appointed local Republican
party chair and the outgoing Democrat party
chair to coordinate efforts on upcoming board
member and precinct official appointments.
Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
13107
Elections
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Prepare for the 2025 Municipal
Election and follow all updated
procedures and processes
administered by the NCSBOE and
changes in the law as outlined in the
General Statues.
Shape files of the current city limits have been
forwarded to the State Board in preparation
for the SEIMS Geocode Audit.
Making
Progress
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14108
Emergency Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 6 :
6.3
Utilize facility feasibility assessment
to plan for current and future needs
of the Emergency Services
Department
Planning efforts continue but funding was
removed from the CIP so no further progress
has been made on a new facility. Some
cosmetic renovations have been made to the
current EMS and Communications building to
improve quality of the working environment
for the employees but space limitations
persist.
Making
Progress
Planning efforts continue. Held multiple
discussions with NC 911 Board about grant
funding opportunities for the 911 portion of a
new facility. An RFQ was written to be
submitted to hire a company to assist with the
grant process to include (if successful) building
planning, construction management and
migration.
Making
Progress
Planning efforts continue. Held multiple
discussions with NC 911 Board about grant
funding opportunities for the 911 portion of a
new facility. Continue to work closely with
Economic Development to look at existing and
potential spaces.
Making
Progress
Goal 14 :
14.1
Enhance the resiliency of the
community by coordinating and
collaborating the emergency and
disaster mitigation, preparedness,
prevention, response and recovery
activities
Conducted numerous public events to address
emergency and disaster planning and recovery
strategies. Attended Disaster Recovery
Financial Planning Workshop along with the
City of Roxboro to strengthen planning for
financial recovery for the localities after a
disaster. Continue to work on hazardous
materials mitigation project and to strengthen
LEPC activities. Work has begun on the 5 year
re-write of the regional hazard mitigation plan.
Continue to promote mass notification system
and iPaws system for community notification
and information sharing during emergencies.
Training staff on WebEOC application and
participating in quarterly exercises to increase
proficiency.
Making
Progress
Conducted numerous public events to address
emergency and disaster planning and recovery
strategies. Continue to work on hazardous
materials mitigation project and to strengthen
LEPC activities. Attended Tier II training to
better assist businesses in the community with
Tier II mandatory reporting for hazardous
materials. Work continues on the 5 year re-
write of the regional hazard mitigation plan.
Continue to promote mass notification system
and iPaws system for community notification
and information sharing during emergencies.
Training staff on WebEOC application and
participating in quarterly exercises to increase
proficiency. Completed deliverables for two
Community Building Capacity Grants - 1.
Portable Communications Center/Mobile EOC
Project to increase capabilities to
communicate during emergencies and
disasters and enhance command and control
operations on major incidents. 2. Shelter
Generator and Transfer Switch - Installed a
generator and power transfer switch at
Warren's Grove Methodist Church so that
facility has the ability to serve as a community
mass shelter during emergencies. Applied for
and received a Duke Energy Disaster
Preparedness Grant for a Tethered Drone
Program to enhance situational awareness,
investigation, data collection and damage
assessment capabilities during incidents.
Applied for and received a Community
Building Capacity Grant for a Utility Terrain
Vehicle to enhance patient movement and
wildland firefighting capability. Completed all
deliverables for the FY25 Emergency
Management Preparedness Grant Program.
Making
Progress
Conducted numerous public events to address
emergency and disaster planning and recovery
strategies. Continue to work on hazardous
materials mitigation project and to strengthen
LEPC activities. Attended Tier II training to
better assist businesses in the community with
Tier II mandatory reporting for hazardous
materials. Work continues on the 5 year re-
write of the regional hazard mitigation plan.
Continue to promote mass notification system
and iPaws system for community notification
and information sharing during emergencies.
Training staff on WebEOC application and
participating in quarterly exercises to increase
proficiency. Completed deliverables for two
Community Building Capacity Grants - 1.
Portable Communications Center/Mobile EOC
Project to increase capabilities to
communicate during emergencies and
disasters and enhance command and control
operations on major incidents. 2. Shelter
Generator and Transfer Switch - Installed a
generator and power transfer switch at
Warren's Grove Methodist Church so that
facility has the ability to serve as a community
mass shelter during emergencies. Applied for
and received a Duke Energy Disaster
Preparedness Grant for a Tethered Drone
Program to enhance situational awareness,
investigation, data collection and damage
assessment capabilities during incidents.
Applied for and received a Community Building
Capacity Grant for a Utility Terrain Vehicle to
enhance patient movement and wildland
firefighting capability. Completed all
deliverables for the FY25 Emergency
Management Preparedness Grant Program.
Making
Progress
Capital Investment
Quality of Life
Ensure county facilities meet the needs of the public and employees
Enhance public safety and community wellbeing
15109
Emergency Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
14.3
Support volunteer fire departments'
efforts to maintain or lower their ISO
ratings and provide greater
protection to the community
Assisted three departments in achieving lower
ISO rating this year. No other department is
scheduled for ISO inspections in 2024. Through
the ALS360 program, provide the fire
departments with high quality and maintained
AED's and LUCAS devices to provide better
patient care. Acquisition of a UTV with both
patient movement and fire suppression
capability to be available for all public safety
agencies to assist when needed. Complete
deployment of Portable Communication
Center to improve field communications
during incidents.
Making
Progress
Assisted one department with completing
their ISO certification rating process with
OSFM. Acquired the AED's and LUCAS CPR
chest compression devices from the Stryker
ALS360 program for the fire departments and
have started training the individual
departments on the equipment. Received a
Hazardous Materials Preparedness Grant to
purchase HAZMAT training equipment for the
fire departments.
Making
Progress
Assisted one department with completing their
ISO certification rating process with OSFM.
Acquired the AED's and LUCAS CPR chest
compression devices from the Stryker ALS360
program for the fire departments and have
started training the individual departments on
the equipment. Received a Hazardous
Materials Preparedness Grant to purchase
HAZMAT training equipment for the fire
departments.
Making
Progress
Goal 15 :Promote healthy communities
15.1 Improve access to healthcare
services
Continue to partner with Person Memorial
Hospital to promote access of expanded
services. Two recent additions have been
orthopedics coverage and telestroke.
Currently working to expand cardiology
services. Continue to develop a post overdose
response program (PORT). Continue to work
collaborative with law enforcement on the Co-
Responder Program. Continue to participate in
the Person County Crisis collaborative to
address access to behavioral health services.
Continue to participate in RACECARS Clinical
Trial and implement a Public Access AED
program for the general public.
Making
Progress
Continue to partner with Person Memorial
Hospital to promote access of expanded
services. Currently working to expand
cardiology services. Collaborated with hospital
on chest pain and stroke accreditation.
Continue to develop a post overdose response
program (PORT) as part of a larger Mobile
Integrated Healthcare Program. Continue to
work collaboratively with law enforcement on
the Co-Responder Program. Continue to
participate in the Person County Crisis
Collaborative to address access to behavioral
health services. Continue to participate in
RACECARS Clinical Trial and implement a
Public Access AED program for the general
public. Continue CPR/AED training for all new
county employees. Entered into discussions
with Person County School Division on a
Traumatic Bleeding Control program for the
schools.
Making
Progress
Continue to partner with Person Memorial
Hospital to promote access of expanded
services. Currently working to expand
cardiology services. Collaborated with hospital
on chest pain and stroke accreditation.
Continue to develop a post overdose response
program (PORT) as part of a larger Mobile
Integrated Healthcare Program. Continue to
work collaboratively with law enforcement on
the Co-Responder Program. Continue to
participate in the Person County Crisis
Collaborative to address access to behavioral
health services. Continue to participate in
RACECARS Clinical Trial and implement a Public
Access AED program for the general public.
Making
Progress
15.2 Promote healthy lifestyles and
behaviors
Participate in community events to promote
health, first aid and response to emergencies.
In discussion with PCSD on two additional
initiatives.
Making
Progress
Participate in community events to promote
health, first aid and response to emergencies.
Introduced several mental health initiatives for
department employees. Exploring the
possibility of creating a county-wide Critical
Incident Response Team. Continue to support
department personnel attending Crisis
Intervention Team training to better serve
those in the community experiencing
behavioral emergencies.
Making
Progress
Participate in community events to promote
health, first aid and response to emergencies.
Introduced several mental health initiatives for
department employees. Partnered with faith-
based organizations to teach CPR/AED to their
congregations. Exploring the possibility of
creating a county-wide Critical Incident
Response Team. Continue to support
department personnel attending Crisis
Intervention Team training to better serve
those in the community experiencing
behavioral emergencies.
Making
Progress
16110
Emergency Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
15.3 Develop and implement plan for
utilizing Opioid Settlement Funds
PORT team in development phase. Looking to
implement in second quarter.
Making
Progress
PORT Team / Mobile Integrated Healthcare
Program policies and procedures are
completed. One employee transferred into
this role to assist in finalizing development.
Reporting and tracking software still being
developed.
Making
Progress
PORT Team / Mobile Integrated Healthcare
Program policies and procedures are
completed. Tracking and data collection
software design has been completed and
tested. Advertised through HR to hire an
additional provider for the program
(interviews pending). Continue to procure
equipment for the program. Actively
participate in Opoiod Settlement committee.
Making
Progress
Quality of Life
Complete re-write of operational
policies and procedures for the EMS
division.
Entered into agreement with a contractor to
assist staff with revision of EMS policies. Initial
assessment completed. Developing work plan.
Making
Progress Still in progress from 1st quarter. Making
Progress Still in progress from 1st quarter. Making
Progress
Service
Excellence,
Quality of Life
Revision of County EMS Plan as a
requirement of the NC Office of
Emergency Medical Services
Initial planning meetings held. Not Started
This project will be on hold until Policies and
Procedures re-write is completed to make
sure both documents remain compatible and
to not duplicate staff efforts.
Not Started
This project will be on hold until Policies and
Procedures re-write is completed to make sure
both documents remain compatible and to not
duplicate staff efforts.
Not Started
Quality of Life
Collaboratively work with
stakeholders to increase education
and capability for mass casualty
events, active threat events and
vehicle extrications.
Continue to work with public safety
stakeholders on all three areas. Participated in
an active threat, radiological dispersion device
and pediatric burn surge exercises to increase
awareness and assess gaps in response plans.
Making
Progress
Continue to work with public safety
stakeholders on all three areas. Participated in
a hazardous materials transportation accident
exercise. Continue to increase capabilities to
respond to hazardous material incidents.
Implemented new active threat/mass casualty
incident responder bags on emergency
services vehicles.
Making
Progress
Continue to work with public safety
stakeholders on all three areas. Participated in
a hazardous materials transportation accident
exercise. Continue to increase capabilities to
respond to hazardous material incidents.
Implemented new active threat/mass casualty
incident responder bags on emergency
services vehicles.
Making
Progress
Service
Excellence
Continue development in division
logistics to achieve efficiencies in
procurement and sustainability.
Logistics continues to look for efficiencies in
procurement and management of equipment,
supplies and vehicles. ALS360 program is a
significant step in ensuring high quality
equipment is available at a cost savings to the
County. Continue to develop and evaluate
EMS vending machine program. Continue to
pursue grants across all four divisions.
Making
Progress
Successfully implemented the EMS vending
machine program. Based on successful
feedback and metrics we have purchased a
second machine (awaiting delivery). Finished
specifications for three new ambulances to
replace units within the EMS division that are
at end of service life and have increased
maintenance costs and reliability issues.
Making
Progress
Continue to work with public safety
stakeholders on all three areas. Participated in
a hazardous materials transportation accident
exercise. Continue to increase capabilities to
respond to hazardous material incidents.
Implemented new active threat/mass casualty
incident responder bags on emergency
services vehicles.
Making
Progress
Service
Excellence
Continue to rebuild education branch
with a focus on not just clinical
education but also on professional
development, ethics, leadership and
personnel management training.
Developed a new training plan for all EMS
personnel. Focus on key clinical areas and non-
clinical areas such as personal growth, ethics,
and leadership.
Making
Progress
Implemented a complete re-write of the
911/Emergency Telecommunications Training
program to be more efficient. Implemented
"Reality Based Training" into the third training
phase. Had all 911 Supervisors complete EMD
QA training to better be able to assess and
correct any deficiencies found in their shift
EMD process. Established better relationships
with Piedmont Community College for EMS
continuing education classes and course
management.
Making
Progress
Continuing to aggressively recruit, train and
retain staff. Completed CARES Registry data
input for 2024 for national standards
reporting. Continued planning process for
significant 911 system upgrades that will occur
next quarter and first quarter of FY26.
Completed 911 Board Technology Plan.
Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
17111
Emergency Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Continue aggressive recruitment and
hiring and focus on retention within
the division.
Posting continuous job openings to allow flow
of applicants, participating in college open
houses, focusing on internal employee
retention activities through engagement and
workplace culture development.
Making
Progress
Continued focus on internal employee
retention and workplace culture. Continuing to
seek recruitment opportunities.
Making
Progress
Continued focus on internal employee
retention and workplace culture. Continuing to
seek recruitment opportunities. Continue to
make incremental improvements to facilities
and spaces for the employees.
Making
Progress
Service
Excellence
Develop and publish a new
Continuity of Operations Plan.
Worked collaboratively with all department in
the County and City of Roxboro to develop a
new and comprehensive Continuity of
Operations Plan.
Making
Progress
Continuity of Operations Plan was approved
by the Board of Commissioners and published.
A COOP training plan is being developed.
Making
Progress COOP training plan still being developed. Making
Progress
Quality of Life Develop and publish a new County
Emergency Operations Basic Plan.
Develop and publish a new County Emergency
Operations Basic Plan.
Making
Progress
Develop and publish a new County Emergency
Operations Basic Plan.
Making
Progress
Continued development County Emergency
Operations Basic Plan. Held meeting with
Anerican Red Cross to look at partnerships
with the EOP and Shelter Plan.
Making
Progress
Quality of Life
Restructure and reorganize the Local
Emergency Planning Committee to
ensure federal compliance and to
better assist county Tier II facilities
meet their reporting requirements.
Attended multiple classes on the Tier II
process to determine the best way to assist
the County to meet these requirements.
Wrote new by-laws for the LEPC and will be
restructuring the LEPC Committee. From
January to March 2025, will assist facilities in
meeting their Tier II reporting requirements
while simultaneously going through a
reauthorization process with NCEM.
Making
Progress
Presented to BOC a plan to move the LEPC
from a stand-alone committee to a BOC
appointed committee. This was approved. By-
laws revised to reflect new changes. By-laws
and new structure sent to NCEM for review.
Actively recruited for new membership on the
LEPC to meet BOC approval.
Making
Progress
Completed by-laws draft for membership to
review and adopt. Will host LEPC meeting this
quarter. Assisted Tier II facilities with their
mandatory federal reporting. All identified Tier
II facilities were able to complete their reports
and submit them by the deadline.
Making
Progress
..
..
New Initiatives
18112
Finance
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 5 :
5.1
Develop and adequately fund a five-
year Capital Improvement Plan
annually
The FY26-FY30 CIP process will begin in Q2.Not Started Developing FY26-FY30 CIP budget Making
Progress FY26-30 CIP budget has been adopted Completed
5.2
Maintain a healthy debt affordability
model per established financial
policies
Making
Progress
Collaborating with the County Manager to
minimize use of Fund balance and maximize
interest earnings.
Making
Progress
Collaborating with the County Manager to
minimize use of Fund balance and maximize
interest earnings.
Making
Progress
Goal 7 :
7.1 Fund PCS ADA and safety projects
with bond issuances in FY25 and FY27 Future debt issuances.Not Started Delayed next bond issuance until FY26 per PCS
request.
Making
Progress Preparing for FY26 LOBs issuance Making
Progress
7.3
Partner with PCC to plan for and fund
the Center for Health, Advanced
Technology & Trades (CHATT)
Purchased Carolina Pride Carwash Building.
Issued 2024 LOB's to fund purchase. Next step:
Enter into agreement with PCC for use of the
building.
Making
Progress
Person County and PCC have a signed lease for
PCC's use of the CHATT building.Completed
Goal 8 :
8.1 Increase funding to support
improvements in pre-K-12 education
Funded 10.2% increase for FY25 current
expense budget.
Making
Progress
Working with PCS and the Budget team to
meet PCS funding needs.
Making
Progress
Working with PCS and the Budget team to
meet PCS funding needs.
Making
Progress
8.2 Ensure funding meets PCC’s
operational needs
Funded 20.0% increase for FY25 current
expense budget. Purchased building for
CHATT.
Making
Progress
Working with PCC and the Budget team to
meet PCC funding needs.
Making
Progress
Working with PCC and the Budget team to
meet PCC funding needs.
Making
Progress
Goal 13 :
13.1 Minimize tax increases based on
necessity
Implementing FY25 approved budget with no
tax increase.
Making
Progress
Following tax revaluation, evaluating current
budget requests to determine needs and
recommended tax rate.
Making
Progress
Following tax revaluation, evaluating current
budget requests to determine needs and
recommended tax rate.
Making
Progress
13.2
Develop and implement an annual
balanced budget and capital
improvement plan
Implementing FY25 approved budget and CIP.Making
Progress
Meeting with Person County departments
individually to evaluate FY26 budget requests
Making
Progress
Working wiith the County Manager to prepare
the Recommended FY26 budget
Making
Progress
13.3 Hire a grant writer and capitalize on
grant opportunities Not Started Contracted with a grant writer and currently
beginning the process of applying for grants.
Making
Progress
Grant writer worked with departments to
research and iniatite grant applications.
Making
Progress
Service
Excellence
Fully transition the CFO’s
replacement due to retirement of
current CFO on August 1, 2024.
The Deputy CFO is serving as Interim CFO.Making
Progress Transitioned to new CFO in January 2026 Completed
Capital
Investment
Successfully issue new debt in August
2024 for the acquisition of
properties, renovation and upgrades
to the Recycling Center in
preparation of the merger with
Person Industries, and a school
roofing replacement.
2024 LOBs issued in August 2024 Completed
FY 2024-25 OBJECTIVES (See Adopted Budget)
Capital Investment
Service Excellence
Sustain the capital planning process
Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC)
Lifelong Learning
Support our educational partners, Person Count Schools (PCS) and Piedmont Community College (PCC)
Promote fiscal responsibility and financial sustainability
19113
Finance
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Coordinate with audit firm to
complete and submit the County’s
FY24 audit report by the State’s
deadline of October 31, 2024.
Working towards completing the FY24 audit.Making
Progress Submitted FY24 audit on October 30, 2024.Completed
Service
Excellence
Complete final phase of
implementation of new purchasing
card system and necessary training
for users on how to submit their card
transactions and approvals into
Munis.
Accounting Supervisor has contacted
Alamance County to visit and learn the Munis
migration steps.
Making
Progress
Accounting Supervisor is exploring different
options to implement a system to download
purchase directly into Munis.
Making
Progress
Accounting Supervisor is exploring different
options to implement a system to download
purchase directly into Munis.
Making
Progress
Service
Excellence
Hire and train new Accounts Payable
Technician
Accounts Payable Technician has been hired
and is training for the position.
Making
Progress
Currently training a different Accounts Payable
Technician.
Making
Progress
Currently training a different Accounts Payable
Technician.
Making
Progress
Service
Excellence Hire and train a new Payroll Technician Not Started Hire and train a new Payroll Technician Making
Progress
Service
Excellence Hire and train a new Deputy CFO Making
Progress Hire and train a new Deputy CFO Making
Progress
Service
Excellence
Transition more vendors to electronic vs paper
check to improve efficiency and reduce costs.
Making
Progress
Transition more vendors to electronic vs paper
check to improve efficiency and reduce costs.
Making
Progress
..
New Initiatives
20114
General Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 6 :
6.1
Negotiate lease renewal or purchase
of Human Services Building or secure
new facility prior to Aug. 2025
Purchase of Human Services facility was closed
on October 8, 2024.Completed
6.2
Complete PI/MRF construction and
physical and operational merger
before May 2025
Construction is underway, new building
addition has been 'dried in'. Working on HVAC,
interior sheetrock walls, etc. currently.
Making
Progress
For all practical purposes, the construction is
complete and staff has started moving into the
new space. Demo has started on the old
offices area in PCRC. Plan to move staff from
PI in late April 25.
Making
Progress
Staff has moved most personnel and
equipment from PI. On track to vacate
building prior to May 25.
Making
Progress
6.3
Utilize facility feasibility assessment
to plan for current and future needs
of the Emergency Services
Department
This project is in a 'hold' pattern at this time Not Started
Drafted RFQ for Grant/ Architectural/
Engineering and Technology Migration
Services for a new 911 Center for Person
County. This is tied to a NC 911 Board Grant
we are planning to pursue for a new
Emergency Telecommunications facility.
Making
Progress
Feasibliity study in approved CIP budget for
next year
Making
Progress
6.5
Complete space needs study,
including ADA accessibility, for
county facilities
Project has not started Not Started Project has not started Not Started Project has not started Not Started
Goal 11 :
11.1
Monitor and analyze population
growth and demographic changes
and structure services to meet
changing needs
No action at this time Not Started No action at this time Not Started No action at this time Not Started
Capital
Investment
Coordinate the 10,000 square-foot
addition to the Recycling Center. See 6.2 above Making
Progress See 6.2 above Making
Progress See 6.2 above Making
Progress
Quality of Life Replace the entire HVAC system at
Person County Office Building.
Scheduled to begin in November 2024. Parts
ordered and arriving.
Making
Progress
Heating phase is complete. Started replacing
all piping for cooling phase and have set new
cooling towers on roof.
Making
Progress
Cooling phase underway. Anticipated
completion in early May 2025
Making
Progress
Quality of Life Replace exterior windows on front of
Person County Office Building Scheduled to begin in Spring 2025 Not Started Scheduled to bid this project in Spring 2025 Not Started Scheduled to bid next month Making
Progress
Capital
Investment
Continue planned roof replacements
on County buildings, Person County
School buildings, and Piedmont
Community College
Currently nearing completion of the new
South Elementary roof replacement and soon
to schedule replacement for Government
Building (Inspections)
Making
Progress
Roof replacement on South Elementary is
complete and scheduled to bid out the
Government Building (Inspections) in Spring
2025
Making
Progress
Scheduled to bid roof on Govt Building in May
2025
Making
Progress
Capital
Investment
Acquire, assume maintenance and
upkeep responsibilities and make
improvements to the current Human
Services Building.
As of October 8, 2024, the building now
belongs to Person County. We are beginning
to access and prioritize building needs.
Making
Progress
We have completed most of the immediate
needs regarding HVAC upgrades. Currently,
having engineers evaluate the roof and rear
wall of building for needed repairs.
Making
Progress
Roof/wall evaluations are due this week.
Appears that roof replacement of Human
Services building will be required soon!
Making
Progress
Service
Excellence
Complete CIP projects within
proposed budgets.
To date, all CIP projects are within budget
parameters.
Making
Progress
CIP project continue to operate and complete
within designated budgets
Making
Progress Completed under budget so far Making
Progress
Service Excellence
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Capital Investment
Ensure county facilities meet the needs of the public and employees
Proactively meet the changing needs of the community
21115
General Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
..
..
..
..
..
22116
GIS
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 2 :
2.1 Support completion of the City of
Roxboro’s Western Sewer Project
Assistance with identifying impacted property
owners, easement mapping
Making
Progress No actions completed during this quarter.Making
Progress No actions completed during this quarter.Making
Progress
2.3
Partner with NC DIT to provide
broadband to all unserved and
underserved areas
Supporting ISP efforts to complete two GREAT
Grant projects and two CAB projects.
Approximately 2,000 unserved/underserved
locations remain unfunded. Working with
NCDIT and ISP's to identify and fund next
project.
Making
Progress
Mapped Broadband Serviceable Location
Fabric v6.
Making
Progress No actions completed during this quarter.Making
Progress
2.4
Complete Person County Trail
Feasibility Study and work with
partners to implement
recommendations
Completed study. Will present to BOC in Nov.
2024. Working with partners to identify
funding opportunities.
Making
Progress
Spoke with developers of a City project to
incorporate possible greenway routes into
their project.
Completed
Goal 3 :
3.1
Reduce the time that it takes to issue
environmental health, zoning and
building permits
Assigned 64 addresses and added 2 new
roads. Ordinance modification for road
naming forthcoming
Making
Progress
Assigned 50 addresses. Ordinance
modification for road naming forthcoming.
Making
Progress
Assigned 172 addresses, added 8 roads to 911
database
Making
Progress
Goal 6 :
6.4 Complete construction and open
“County Farm” park
Assisted with trail and asset mapping,
estimates for gravel and pavement, provided
maps to forester and road developers
Making
Progress Assisted with grant audit at County Farm Park.Making
Progress
Identified areas of recreation conflict within
park and communicated to steakholders
Making
Progress
Goal 11 :Proactively meet the changing needs
of the community
11.1
Monitor and analyze population
growth and demographic changes
and structure services to meet
changing needs
Updated the NC Secretary of State's office
with annexation information. Provided
population estimates and change rates for
specific age ranges in the County.
Making
Progress
Completed annual Boundary and Annexation
Survey for US Census.
Making
Progress No actions completed during this quarter.Making
Progress
Capital
Investment,
Service
Excellence
Develop a solution to catalog and
streamline needed transportation-
related projects to better inform
staff during the grant writing process.
Will begin once new planning staff are hired
and up to speed.Not Started Will begin once new planning staff are hired
and up to speed.Not Started Will begin once new planning staff are hired
and up to speed.Not Started
Economic
Opportunity
and Growth
Complete mapping state appraised
parcels to include both Mayo and
Hyco Lakes.
Approximately 2/3 of the way through
mapping 300+ parcels from registered deeds.
Making
Progress Approximately 75% complete.Making
Progress Approximately 85% complete.Making
Progress
Capital
Investment,
Service
Excellence
Develop a solution to create one-
click access to historical files and
records relating to re-zonings,
Special/Conditional Use Permits,
Annexations, subdivisions, and other
documents.
No actions completed during this quarter.Not Started No actions completed during this quarter.Not Started No actions completed during this quarter.Not Started
Lifelong
Learning
Hold additional GIS website training
opportunities for the staff and the
public.
Next event scheduled for mid-November Making
Progress No actions completed during this quarter.Not Started No actions completed during this quarter.Not Started
Service Excellence
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Economic Opportunity and Growth
Capital Investment
Develop and maintain infrastructure that enhances quality of life
Ensure the development process is thorough, accessible and efficient
Ensure the development process is thorough, accessible and efficient
23117
GIS
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
..
Assist the City of Roxboro with a lead
and copper service line inventory as
required by the EPA
Set to be complete by October 16th Completed Lead and Copper Survey complete.Completed
..Build asset management and work
order system for Arts, Parks, & Rec
Likely a 2 year project. Recently trained Arts,
Parks, & Rec staff to collect asset information
via mobile device and computer
Making
Progress
Trails, signs, and other features mapped at
Mayo Park.
Making
Progress
Trails mapped at Centennial Park, coordination
with EM/911 for response has begun
Making
Progress
..Analyze impact of road closures on
the community
Performed road mileage analysis for Fire, EMS,
and Law Enforcement Completed
..Conversion of GIS system to next
generation software
Prepared existing web applications for
conversion
Making
Progress
Prepared existing web applications for
conversion.
Making
Progress
Geoprocessing services updated, key
functionality documented, discussions with
parcel vendor have begun
Making
Progress
..
Add new infrastructure information
to existing system maps for Water
and Sewer
For new subdivisions/apartment complexes Making
Progress
24118
Health
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 6 :
6.1
Negotiate lease renewal or purchase
of Human Services Building or secure
new facility prior to Aug. 2025
Negotiated purchase of Human Services
Building. Issued 2024 LOB's to fund purchase.
Plan to close in Oct. 2024.
Making
Progress
Purchase of Human Services Building
completed October 2024.Completed
Goal 9 :
9.1
Offer education-based programs for
all ages and expand outreach
through partnerships with
community organizations
Through partnerships, PCHD has provided
health related information for ages ranging
from preschool to older adults at multiple
events. Several programs are scheduled.
Making
Progress
PCHD continues to partner with other
organizations to jointly provide health related
information. Health Education staff offered
the "Catch My Breath" program to middle
school students.
Making
Progress
PCHD has participated in several outreach
events with several others forthcoming. In
partnership with Cooperative Extension,
"Living Healthy with Diabetes" was offered.
Staff secured grant funding from Blue Cross
Blue Shield of NC to offer a class in Q4.
Making
Progress
Goal 15 :
15.1 Improve access to healthcare
services
ADA Accessibility Assessment of both health
department buildings has been completed to
help plan ways to improve access and services.
Eleven offsite flu vaccination clinics have been
held with several more scheduled. An evening
immunization clinic was held for school age
children.
Making
Progress
ADA Accessibility Assessment
recommendations have been assessed, and
implementation plans developed.
Making
Progress
Six additional accessible parking spaces have
been delineated in the front parking lot of the
Human Services Buildling and are being utilized
frequently.
Making
Progress
15.2 Promote healthy lifestyles and
behaviors
A new Diabetes Prevention Program Cohort
has started.
Making
Progress
Diabetes Prevention Program Cohort
continued. Health Education staff offered the
"Catch My Breath" program to middle school
students.
Making
Progress
Living Healthy with Diabetes was offered.
Diabetes Prevention Program Cohort
continued. Health Education staff offered the
"Catch My Breath" program to middle school
students.
Making
Progress
15.3 Develop and implement plan for
utilizing Opioid Settlement Funds
FY25 budget includes funding for Post-
Overdose Response Team in Emergency
Services and an Early Intervention program in
Person County Schools. Opioid Settlement
Committee continues to meet quarterly.
Making
Progress
Opioid Settlement Advisory Committee
continues to meet the first Wednesday of
each odd numbered month. An additional
funding request was submitted to the
committee.
Making
Progress
Opioid Settlement Advisory Committee
continues to meet the first Wednesday of each
odd numbered month. An additional funding
request was approved for recommendation for
funding by the committee and will be
presented to the Board of Commissioners in
Q4.
Making
Progress
Service
Excellence
Convene community partners to
continue to address the two
identified health priorities
overweight/obesity and substance
abuse.
The Healthy Personians' subcommittees,
"Chronic Disease Action Team" and the
"Substance Use Disorders Subcommittee",
have met and are planning initiatives in the
next quarter.
Making
Progress
SUDS is actively working on the initiatives as
planned in quarter 1. SUDS offered a suicide
prevention training for the faith community.
Making
Progress
SUDS is planning another suicide prevention
training in Q4.
Making
Progress
Service
Excellence
Increase client understanding and
participation in clinical services such
as Family Planning, Immunization,
Maternal Health, and STD/I program
services through outreach and
marketing.
New educational materials have been
developed for the Family Planning program.
All programs are highlighted regularly on social
media.
Making
Progress
PCHD staff participated in a health fair at
Piedmont Community College; staff offered
education and STD/I testing in November
2024. Staff began the updating of the Child
Health Services brochure. All programs
continue to be highlighted on social media.
Making
Progress
Staff participated in a community health fair at
Person High School. Family planning materials
have been distributed at multiple events.
Immunization Program brochure has been
updated. All programs continue to be
highlighted on social media.
Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
Capital Investment
Lifelong Learning
Quality of Life
Sustain the capital planning process
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Promote healthy communities
25119
Health
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Continue to monitor WIC Program
participation rates carefully to ensure
that the average participation meets
or exceeds 97% of the assigned base
caseload.
To increase awareness of the WIC program,
outreach efforts have been made at Earl
Bradsher Preschool, Person County Public
Library, and multiple events. WIC participants
who miss appointments receive a telephone
call and a letter providing a new appointment.
Making
Progress
WIC staff increased the average participation
of participants to 100.8% of the assigned base
caseload from October 2024 - December 2024.
Making
Progress
WIC staff increased the average participation
of participants to 102.5% of the assigned base
caseload (847) from January 2025-March
2025.
Making
Progress
..
..
..
..
..
New Initiatives
26120
Human Resources
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 10 :
10.1
Enhance recruitment strategies and
streamline selection processes that
aggressively seek out the best talent
to fill county positions and minimize
position vacancy time
Videos for job posting have been completed.
Raw footage will be reviewed very soon.
Making
Progress Videos are attached to our job postings.Completed
10.2 Offer a competitive compensation
program Implemented COLA.Making
Progress
Monitoring pay and making adjustments as
needed.
Making
Progress
Continuing to monitor hot spots. Proposal to
add a COLA for the upcoming fiscal year.
Making
Progress
10.3
Offer professional development
opportunities and a supportive work
environment to attract and retain a
talented workforce
Not Started
Conducted customer service training at Person
Industries and safety training at PATS.
Quarterly CPR training. Dare to Lead book
sessions.
Making
Progress
This will be incorporated in the formal training
program for FY27.
Making
Progress
10.4
Offer leadership education to build
the skills of current and future
leaders in decision making,
communications, problem solving,
team building, and adaptability
Teague and Campbell will conduct supervisor
training for Title VII and touch on culture
competency.
Not Started
Teague and Campbell will conduct supervisor
training for Title VII and touch on culture
competency.
Making
Progress
This will be incorporated in the formal training
program for FY27.
Making
Progress
Goal 9 :
9.2
Partner with PCC and PCS to offer
programs to develop skills for
employment in county positions with
a concentrated focus on areas of
critical need
Not Started Not Started
Met with Roxboro Community School and will
be developing a program to work with
students on various job related trainings and
internship.
Making
Progress
Service
Excellence
Work closely with Social Services to
incorporate the department into
county processes.
Successfully incorporated the interview
process, offering of position and scheduling
orientation.
Making
Progress Social Services is now a part of our processes.Completed
Service
Excellence
Continue to review and update the
Personnel Policy and other polices as
needed.
Completed draft for voluntary shared leave.
Currently drafting changes to the disciplinary
section. Safety and Health Handbook,
Workplace Violence, Hazard Communications,
department Emergency Action Plans.
Currently reviewing Bloodborne Pathogens.
Making
Progress
Completed draft for disciplinary section,
ethical standards and dress policy.
Making
Progress
Working on performane evaluation policy to
add to the Personnel Policy.
Making
Progress
Service
Excellence
Implement onboarding and
performance modules in NEOGOV.
Meetings with department heads have been
conducted for feedback. Currently drafting a
performance evaluation for review.
Making
Progress
Currently drafting a performance evaluation
for review.
Making
Progress
Drafing of performance evaluation is almost
complete and will start creating the evaluation
in NEOGOV soon.
Making
Progress
Service
Excellence
Coordinate a job fair, enhance job
postings and create video(s) for
recruitment and retention purposes.
Tentative set for the spring.Not Started Planning and coordination has been started.Making
progress
Postponing PC's job fair. We are particpating
in PCC, Kerr Tarr and PHS job fairs in the next 3
weeks.
Making
Progress
Service
Excellence
Revamp performance evaluations
and the merit system.
Meetings with department heads have been
conducted for feedback. Currently drafting a
performance evaluation for review.
Making
Progress
Currently drafting a performance evaluation
for review.
Making
Progress
Drafing is almost complete. A new merit
system will be postponed until FY27 due to
budget restraints of the upcoming year.
Making
Progress
Service Excellence
Lifelong Learning
FY 2024-25 OBJECTIVES (See Adopted Budget)
Identify, attract, and onboard the most qualified individuals whose skills, experience, and values align with our mission, fostering a culture of excellence
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
27121
Human Resources
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Complete job description revisions
for all positions.
Majority of job descriptions have been
reviewed. All have been placed on new
format.
Making
Progress
All job descriptions have been reviewed and
loaded into Neogov except Social Services.
Making
Progress
All job descriptions have been reviewed and
loaded into Neogov.Completed
Service
Excellence
Implement approved changes to
employee benefits package.
Making
Progress
NC529 has been completed and will be offered
during open enrollment the end of April. 401K
and 457B for part-time employees was
implemented in January.
Completed
Service
Excellence
Begin personnel file review and
restructure of contents.Not Started Not Started Not Started
Service
Excellence
Start creating a training program for
supervisors and managers.
Teague and Campbell will conduct supervisor
training for Title VII and touch on culture
competency.
Making
Progress
The majority of this training program will be
next year's goal.
Making
Progress
The majority of this training program will be
next year's goal.
Making
Progress
Service
Excellence
Continue to expand wellness and
morale programs with a focus on
mental health.
Expanded Weight Management program for
FY25. Conducted wellness and morale survey.
Implementing wellness changes. Cooking
demonstration.
Making
Progress
2nd cooking demonstration, daily activity
challenge, gratitude kudos board, fall festival,
longevity awards.
Making
Progress
Wellness & Safety Fair, Mental Health speaker
in May.
Making
Progress
..
..
..
..
..
New Initiatives
28122
Information Technology
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 6 :
6.1
Negotiate lease renewal or purchase
of Human Services Building or secure
new facility prior to Aug. 2025
Not Started This portion is not an IT project; however, any
remodeling will require IT involvement.Completed
6.2
Complete PI/MRF construction and
physical and operational merger
before May 2025
Making
Progress
Phase 1 networking completed. Phase 2
construction in progress.
Making
Progress
Quotes requested for Phase 2 networking and
other technologies.
Making
Progress
6.3
Utilize facility feasibility assessment
to plan for current and future needs
of the Emergency Services
Department
Not Started Not Started Not Started
Goal 12 :
12.4
Improve online access to public
meeting materials and county
ordinances and policies
Making
Progress
Agendas, minutes, etc. migrated to Laserfiche
online portal.
Making
Progress
Updated links on website to allow easier
access to archived meeting videos.
Making
Progress
Capital
Investment
Replace EOL virtual infrastructure
hardware.
Hardware has been received and
implementation scheduled.
Making
Progress
EOL virtual infrastructure has been refreshed
and is now in production Completed
Capital
Investment
Replace EOL MS Office software with
M365 licensing.
Licenses have been purchased and we are
pushing out software updates to users.
Making
Progress
Continuing to install M365 software on user
computers.
Making
Progress
Continuing to install M365 software on user
computers.
Making
Progress
Service
Excellence
Continue to improve cybersecurity
posture via trainings, policies, and
implementation of industry best
practices.
This is a continues objective that is constantly
being worked on.
Making
Progress
Monthly phishing tests, annual security
awareness training, bi-weekly orientation
participation, and regular collaboration with
other departments.
Making
Progress
Monthly phishing tests, annual security
awareness training, bi-weekly orientation
participation, and regular collaboration with
other departments.
Making
Progress
Service
Excellence
Meet staffing needs due to various
challenges including increased
workload/complexity.
One member deployed via National Guard,
DSS position moving to IT after retirement Not Started DSS position relocated to IT and posted.Making
Progress
National Guard deployment has ended.
Helpdesk Tech position filled and currently
completing training.
Making
Progress
Service
Excellence
Offer training to IT staff to keep up-
to-date with changing technologies.
Staff have participated in various trainings
related to servers, networking, and security.
Making
Progress
Staff have participated in various trainings
related to servers, networking, and security.
Making
Progress
Two staff are currently completing their
degrees. One will finish with their associate's
degree in May and the other will finish with
their bachelor's degree in September.
Making
Progress
..SLCGP round two cybersecurity
projects SLCGP funding approved by NCEM Making
Progress
One of two solutions purchased.
Implementation to begin in May. Second
solution to be purchased in FY26.
Making
Progress
Service
Excellence Assist with EDC website migration Working with EDC staff and PIO as needed to
assist with Granicus subsite.
Making
Progress
Service
Excellence Improve Server Performance
Reconfiguring resources to improve
application response times and user
experience.
Making
Progress
..
Computer imaging solution: will
improve time needed to deploy
computers to users.
Multiple solutions being reviewed for best fit
to meet needs while remaining within budget.
Making
Progress
..
New Initiatives
Capital Investment
Service Excellence
FY 2024-25 OBJECTIVES (See Adopted Budget)
Ensure county facilities meet the needs of the public and employees
Enhance transparency and communication
29123
Inspections
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 3 :
3.1
Reduce the time that it takes to issue
environmental health, zoning and
building permits
We are able to maintain 7 to 10 business days
for plan review and permitting.
Making
Progress We continue to hit the mark on 7 to 10 days.Making
Progress We continue to hit the mark on 7 to 10 days.Making
Progress
Goal 7 :
7.2
Partner with the PCS to evaluate
population/ enrollment growth, class
size mandates, etc. to determine
need for new construction
This is not a task that the Inspections
Department currently handles.Not Started This is not a task that the Inspections
Department currently handles.Not Started This is not a task that the Inspections
Department currently handles.Not Started
Goal 11 :
11.1
Monitor and analyze population
growth and demographic changes
and structure services to meet
changing needs
This is not a task that the Inspections
Department currently handles.Not Started This is not a task that the Inspections
Department currently handles.Not Started This is not a task that the Inspections
Department currently handles.Not Started
Service
Excellence
Continue prioritizing learning and
development for existing and new
staff to provide excellent customer
service.
New and existing staff are required to take
classes every year in every trade
Making
Progress
We continue our training and education every
year to better serve the public.
Making
Progress
We continue our training and education every
year to better serve the public.
Making
Progress
Service
Excellence
Encourage the public to use the
online system and take advantage of
the express review process.
We are having increased activity on the portal Making
Progress We are having increased activity on the portal.Making
Progress We are having increased activity on the portal.Making
Progress
Service
Excellence
Maintain 7 to 10 business days for
plan review.
We manage to maintain 7 to 10 days with the
current growth we are having Completed We continue to hit the mark on 7 to 10 days. Making
Progress We continue to hit the mark on 7 to 10 days. Making
Progress
..
Concurrent review with zoning is in
place to speed up the permitting
process
Making
Progress We continue to hit the mark on 7 to 10 days.Making
Progress We continue to hit the mark on 7 to 10 days.Making
Progress
..Follow up inspections behind staff to
insure consistency in the department
Making
Progress
Conducted checks each month to ensure
consistency.
Making
Progress
Conducted checks each month to ensure
consistency. Finding where extra training is
needed.
Making
Progress
..
Continued plan review and
inspection training to insure
consistency in the department
Making
Progress Trained with new staff on plan reviews Making
Progress
I have more plan review training scheduled in
house
Making
Progress
..Cross training inspectors on the
permitting process
Making
Progress
Permitting technicians worked with inspectors
on cross-training as time allowed.
Making
Progress
Permitting technicians worked with inspectors
on cross-training as time allowed.
Making
Progress
..
New Initiatives
Economic Opportunity and Growth
Capital Investment
Service Excellence
FY 2024-25 OBJECTIVES (See Adopted Budget)
Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC)
Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC)
Proactively meet the changing needs of the community
30124
Library
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 9 :
9.1
Offer education-based programs for
all ages and expand outreach
through partnerships with
community organizations
A variety of programs are offered each month
for all ages.
Completed
Goal 15 :
15.2 Promote healthy lifestyles and
behaviors
The ongoing seed library continues to be used
to promote gardening and healthy lifestyles.
Making
progress
Seed Library is being prepped for Spring 2025
rollout.
Making
Progress Seed Library is displayed in front lobby.Completed
Capital
Investment
Work with the Friends of the Library
to raise additional funds to support
library growth.
New Library Director has recently started and
is exploring opportunities that could be funded
by LSTA grant
Making
progress
Secured funding for garden spaces and
Summer Reading initiatives from Friends of
the Library.
Making
Progress
Summer reading program and garden beds
planned and funded.Completed
Lifelong
Learning
Implement 12 new education-based
programs for all ages by the end of
FY25.
A variety of programs are offered each month
for all ages, with new programs on the
horizon.
Making
progress
Fully staffed, full-time employees have
increased programming output beyond 12
programs.
Making
Progress Fuly staffed as of April 1, 2025 Completed
Lifelong
Learning
Partner with recently hired Digital
Inclusion Agent to host bimonthly
programs.
The Digital Agent has hosted classes at the
Library to help adults and seniors become
more proficient with smart phones, antivirus
software and other technology needs.
Making
progress
Programs are being delivered on a twice per
month basis.
Making
Progress
Adult Services Library Assistanr is taking over
computer and tech courses with changes to
NC State Extension staffing.
Completed
Quality of Life
Partner with the Housing Authority
to host technically-based programing
for all ages.
N/A - awaiting the hire of new Library Director Not started Project planned for FY26.Not Started Not Started
Quality of Life
Increase volunteer opportunities to
encourage increase of quality of life
for Person County.
The Library has a volunteer program and
policy that allows for persons aged 18 and up
to volunteer in a variety of ways.
Completed
Capital
Investment;
Lifelong
Learning
Relocation and access improvement
to NC Historical Collection
Making
Progress
Evaluated options for space. Developed
proposal to relocate collection.
Making
Progress
Enclosure installed and new
micrilm/microrform machine deluvered. Space
is open to the public.
Completed
..
..
..
..
New Initiatives
Lifelong Learning
Quality of Life
FY 2024-25 OBJECTIVES (See Adopted Budget)
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Promote healthy communities
31125
Person Industries
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 6 :
6.2
Complete PI/MRF construction and
physical and operational merger
before May 2025
Continuous meetings, plans, and schedules
being followed
Making
Progress
Continuous meetings, plans, and schedules
being followed, 2 months behind schedule due
to backlogged product
Making
Progress
Continuous meetings, plans, and schedules
being followed; Construction to Phase II began
mid-March
Making
Progress
Service
Excellence
Apply for grants to assist with
equipment upgrades, as needed and
applicable.Not Started Sent all necessary information to contracted
grant writer for desired equipment for grants.
Making
Progress
Awaiting feedback from contracted grant
writer
Making
Progress
Capital
Investment
Facilitate acquisition of MRF
equipment updates.
Presented to commissioners regarding
Tire/Mattress Shredder
Making
Progress
Working with grant writer to see what funding
is available
Making
Progress
Awaiting feedback from contracted grant
writer
Making
Progress
Capital
Investment
Complete merger/expansion and
move Person Industries from
Madison Blvd. location, reducing
overhead cost.
Construction timeline is on schedule Making
Progress
Construction timeline is running 2 months
behind. PCRC office staff have moved into
new building and plans are under way to be
out of Madison Blvd location by 5/9/25.
Making
Progress
Phase II construction has began with goal of
completion by end of July/first of Aug
Making
Progress
Service
Excellence
Obtain production contracts for in-
house work and community job
placements.
Obtained new contract with ZH Filters, job
availability for in-house consumers
Making
Progress No new contracts obtained this quarter Making
Progress
No new contracts obtained this quarter;
Making changes to current contracts due to
building move and space limitations
Making
Progress
..
..
..
..
..
Capital Investment
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Ensure county facilities meet the needs of the public and employees
32126
Planning and Zoning
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 2 :
2.4
Complete Person County Trail
Feasibility Study and work with
partners to implement
recommendations
Completed study. Will present to BOC in Nov.
2024. Working with partners to identify
funding opportunities.
Making
Progress
Completed study. Will present to BOC in
March 2025. Working with partners to identify
funding opportunities.
Making
Progress
BOC approved study on March 17, 2025.
Working with partners to identify funding
opportunities.
Making
Progress
Goal 3 :
3.1
Reduce the time that it takes to issue
environmental health, zoning and
building permits
Making
Progress
In the absence of a Planning Director,
permitting timelines have increased.
Additional part-time resources have helped
but permanent staffing is needed.
Making
Progress
In the absence of a Planning Director,
permitting timelines have increased.
Additional part-time resources have helped
but permanent staffing is needed.
Making
Progress
3.2
Consolidate planning ordinances into
a user-friendly and up-to-date unified
development ordinance
Drafted UDO. Planning Board
recommendation approved on Aug. 22. Will
present to BOC on Oct. 7.
Making
Progress
The UDO has been placed on-hold due to
limited staffing in the Planning Department.
Making
Progress
The UDO has been placed on-hold until 30
days after a permanent planning director
begins work.
Making
Progress
Goal 6 :
6.4 Complete construction and open
“County Farm” park
Substantial progress has been made with
initial construction, marketing and securing
additional funding.
Making
Progress
Construction is underway and additional
outside funding has been secured. 2025
opening planned.
Making
Progress
Construction is underway and additional
outside funding has been secured. 2025
opening planned.
Making
Progress
Goal 7 :
7.2
Partner with the PCS to evaluate
population/ enrollment growth, class
size mandates, etc. to determine
need for new construction
County staff provides data but may be able to
partner more closely.
Making
Progress
County staff provides data but may be able to
partner more closely.
Making
Progress
County staff provides data but may be able to
partner more closely.
Making
Progress
Goal 11 :
11.1
Monitor and analyze population
growth and demographic changes
and structure services to meet
changing needs
Each department pays attention to these
changes and anticipates potential impacts.
Need to implement countywide, standardized
approach.
Making
Progress
Each department pays attention to these
changes and anticipates potential impacts.
Need to implement countywide, standardized
approach.
Making
Progress
Each department pays attention to these
changes and anticipates potential impacts.
Need to implement countywide, standardized
approach.
Making
Progress
Economic
Opportunity
and Growth
Complete Planning Board review and
Board of Commissioners adoption of
the UDO.
Drafted UDO. Planning Board
recommendation approved on Aug. 22. Will
present to BOC on Oct. 7.
Making
Progress
The UDO has been placed on-hold due to
limited staffing in the Planning Department.
Making
Progress
The UDO has been placed on-hold until 30
days after a permanent planning director
begins work.
Making
Progress
Quality of Life
Provide regulations within the UDO
that addresses and minimizes future
Code Enforcement actions and
makes more efficient use of Code
Enforcement Officer time.
Drafted UDO. Planning Board
recommendation approved on Aug. 22. Will
present to BOC on Oct. 7.
Making
Progress
The UDO has been placed on-hold due to
limited staffing in the Planning Department.
Making
Progress
The UDO has been placed on-hold until 30
days after a permanent planning director
begins work.
Making
Progress
Service
Excellence
Complete consultant review of
stormwater regulations and
applications to ensure that all of the
State regulations are provided, while
providing the for an efficient
permitting system.
Consultants reviewed stormwater regulations
and recommendations were included in draft
UDO.
Completed The UDO has been placed on-hold due to
limited staffing in the Planning Department.
Making
Progress
The UDO has been placed on-hold until 30
days after a permanent planning director
begins work.
Making
Progress
Service Excellence
FY 2024-25 OBJECTIVES (See Adopted Budget)
Economic Opportunity and Growth
Capital Investment
Develop and maintain infrastructure that enhances quality of life
Ensure the development process is thorough, accessible and efficient
Ensure the development process is thorough, accessible and efficient
Complete Person County Trail Feasibility Study and work with partners to implement recommendations
Proactively meet the changing needs of the community
33127
Planning and Zoning
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Organize scanned records into a
simple and retrievable file
management system and link
applicable records to the County’s
GIS parcel viewer for efficiencies.
Started organizing records.Making
Progress Continued with organizing records.Making
Progress Continued with organizing records.Making
Progress
Capital
Investment
Work with the Recreation, Arts, and
Parks Department on stormwater
and recreational trail projects.
Working on IAIA projects (Centennial Park and
Sports Plex)
Making
Progress
Worked on IAIA projects (Centennial Park and
Sports Plex)
Making
Progress
Worked on IAIA projects (Centennial Park and
Sports Plex)
Making
Progress
..
..
..
..
..
New Initiatives
34128
Recreation, Arts, and Parks
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 2 :
2.4
Increased participation numbers and
completed research for upcoming
programs.
Completed study. Will present to BOC in Nov.
2024. Working with partners to identify
funding opportunities.
Making
Progress
The Person County Multi-Modal Feasibility
Study for paved side walks and trails was
finalized in August of 2024. The Study has
been adopted by the Person County
Recreation Advisory Board on March 4, 2025.
The study is scheduled to be present for
adoption to the Person County Board of
Commissioners on March 17, 2025.
Making
Progress
The Person County Multi-Modal Feasibilty
Study has been finalized and adopted by the
Person County Board of Commisioners.
Completed
Goal 6 :
6.4 Complete construction and open
“County Farm” park
Substantial progress has been made with
initial construction, marketing and securing
additional funding. Named Centennial Park.
Making
Progress
On schedule: The Parks Department continues
to make significant progress of Centennial
Park construction. Volunteers and Partners
have made significant contributions in
advancements in the development of the
public trail system. Paving is scheduled to start
at the end of March 2025 Electrical utilities
and BMPs are scheduled to be finalized by the
end of March or early April.
Making
Progress
The Parks Department continues to make
progress working with volunteer groups and
organizations developing the Centennial Park
trail system. A total of 6 miles of trail has been
developed to date. Emergency access roads
have been cleared. GIS has mapped the trails
and emergency access roads to develop 911
system. Road paving schedule has been
pushed back due to electrical utilities
installation. The park opening is still schedule
for this summer.
Making
Progress
Goal 9 :
9.1
Offer education-based programs for
all ages and expand outreach
through partnerships with
community organizations
Art Education program are being offered
through the Kirby Learning Studio for all ages.
Outreach program are being offered and
conducted by the Kirby at all the Roxboro
Housing Authority locations. Other
Educational opportunities take place through
activities held at the summer day camp each
year as well as Environmental Educational
programs held at Mayo Lake Park.
Completed
The 2025 Spring and Summer Brochure is
completed and currently being advertised
throughout the County and neighboring
counties. Art and Education programs
continue to be offered at Kirby Learning
Studio, Theater, and rebirth Second floor
Studios for all ages for 2025. Outreach
program will continue to be offered and
conducted by the Kirby at all the Roxboro
Housing Authority locations. Special Programs
Division continues to offer Educational
opportunities through summer day camp for
the youth and each year as well as
Environmental Educational programs are being
offered at Mayo Lake Park Environmental
Education center for the 2025.
Completed
The Parks Department continues to offer
educational based programming for all ages
and outreach programs. Some of our 2025
spring and summer program Offerings that are
education based include: STEM camp, drama
camp, African drumming and dance camp, Art
lessons, Art Expression Outreach Camp,
Outdoor Educational hikes and trails, Bird
feeder building class, River Prewette Classic,
magnet fishing day, escape room and game
camp, Broadway dance camp. Dancing lessons,
Summer day camp, Pottery and ceramic
programs. And the learning studio is open daily
at the Kirby Cultural Arts Complex.
Completed
Goal 15 :
Quality of Life
Economic Opportunity and Growth
Capital Investment
Lifelong Learning
Develop and maintain infrastructure that enhances quality of life
Ensure the development process is thorough, accessible and efficient
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Promote healthy communities
35129
Recreation, Arts, and Parks
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
15.2 Promote healthy lifestyles and
behaviors
Recreation, Arts and Parks Department offers
hundreds of program each year to our citizens
and visitors. All of these programs are gear
toward health and wellness and promoting a
healthy lifestyle through activities for physical,
mental, and positive social behaviors. our
department also offers and maintains over
500 acres of developed public parkland for our
citizens and visitor to enjoy through exercise
and relaxation. we also partner with local
health organizations and health care providers
to promote programs public programs related
to health and wellness.
Completed
The Recreation, Arts, and Parks Department
continues to offer many programs with a wide
range of variety to our citizens and visitors in
2025. All of these programs are gear toward
health and wellness and promoting a healthy
lifestyle through activities for physical, mental,
and positive social behaviors. Our Park System
continues to offer and maintains over 500
acres of developed public parkland for our
citizens and visitor to enjoy through exercise
and relaxation daily. We continue to partner
with local health organizations and health care
providers to promote programs public
programs related to health and wellness. We
have recently partnered with Tar River Land
Conservancy to preserve land in the southern
part of the county that will search are a future
recreational trail site. We continue to partner
with the Person County Friend of the Parks,
TORC, and multiple volunteers to construct
walking, hiking, and mountain biking trails at
Centennial Park.
Completed
The Recreation, Arts, and Parks Department
continues to offer a large variety of activities
and programs to our citizens. Currently our
2025 program brochure has been completed
and distributed throughout the Person County
School system to all the kids. Our programs are
being advertised through social media and our
departments website. The department is
offering many programs for all ages ranging
from Athletics, Health and Wellness, Cultural
Arts, and Outdoor Recreation. Our department
continues to offer quality outdoor and indoor
recreational facilities and amenities for our
citizens ranging from indoor gymnasiums and
auditoriums to outdoor parks and athletic
facilities.
Completed
Economic
Opportunity
and Growth
Develop 281-acre County Farm into a
large regional outdoor recreation
park.
Completion date Spring/ Summer 2025.Making
Progress
On Schedule and significant progress has been
made at Centennial Park. Main access road
has been completed. Stormwater BMP’s and
stormwater mitigation is being finalized.
Volunteers have made significant progress in
developing trails. RFP’s for restroom, facilities
and utilities have been finalized. Electrical
service utilities are in progress.
Making
Progress
The Parks Department continues to make
progress working with volunteer groups and
organizations developing the Centennial Park
trail system. A total of 6 miles of trail has been
developed to date. Emergency access roads
have been cleared. GIS has mapped the trails
and emergency access roads to develop 911
system. Road paving schedule has been
pushed back due to electrical utilities
installation. The park opening is still schedule
for this summer.
Making
Progress
FY 2024-25 OBJECTIVES (See Adopted Budget)
36130
Recreation, Arts, and Parks
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Quality of Life
Increase teen programming through
the Athletics, Arts and Special
Program Divisions.
Increased participation numbers and
completed research for upcoming programs.
Making
Progress
Research for more teen based program has
been conducted and programs developed to
offer in 2025. The 2025 spring and summer
brochure has multiple program offerings that
are geared to toward teens through Mayo
Park, Kirby Theater, Special Programs Division
and the Athletics Divisions. This goal is
complete for this year but we always continue
to research and develop teen based programs
as it has trend that are challenging
Completed
Teen programs currently offered for the
2025 spring and summer season: Athletics
Division- soccer camp, volleyball
camp, Women's volleyball league, summer
Soccer League, co-rec kickball league,
basketball camp. Cultural Arts Division -
drama camp, African drumming and dance
camp, Art lessons, Summer theatre
productions and Art Expression Outreach
Camp, indoor summer movie series. Special
Programs Division - Tennis camp, pickleball
camp, tennis tournaments, Special
Olympics local games, Outdoor summer
movie series. Outdoor Recreation Division -
camping, fishing, biking and mountain
biking, hiking fishing tournaments, Bird
feeder building class, horseshoe
tournaments, River Prewette Classic.
Completed
Capital
Investment
Continue to address deferred
maintenance to building, facilities,
and amenities.
Each year our department submits a capital improvement request to help maintain our departments facilities. This is performed in a manner prioritizing the need of facilities based on age and need to upgrade and repair. We also have our own maintenance division that performs preventative maintenance proactively at each park facility location. Facilities are cleaned daily and inspected daily for routine repairs and upgrade to ensure that quality and safety.Making
Progress
Continue to submit Improvement request to
the county to help remedy deferred
maintenance Issues for an aging
infrastructure. We continue to request funding
in the department's maintenance budget to
address maintenance and deferred
maintenance issues and project each year.
Making
Progress
The Parks Department has submitted the 2025
Capital Improvement Request to help remedy
deferred maintenance Issues for an aging
infrastructure. We will continue to work with
our department's maintenance budget to
address maintenance and deferred
maintenance issues.
Making
Progress
Quality of Life
Increase outreach involvement and
programming through some
contracted opportunities.
The Parks Department is always researching
multiple opportunities to partner with local
organizations and individual
contractor/instructions/productions
companies to increase outreach programs in
the areas of recreations, health/wellness, and
the Arts and Education.
Making
Progress
The Parks Department continues to partner
with local organizations and contract with
individual instructors to provide public
recreational programming. These programs
range from the Special Programs and outdoor
programs division conducting community
movie nights at various location throughout
the county to Arts and Education programs
through the Kirby being conducted at the local
Housing Authorities. Many other outreach
program are conducted in-house at various
locations where participant such as local
schools coming directly to Park Facility
locations such as the Kirby, Mayo Park, Rock
Athletic Complex and local gyms. This is
complete for 2025 but is always and ongoing
process each year.
Completed
Current outreach programs being offered by
our department for spring and summer of
2025 include: Art Expression Outreach Camp
to the Local Housing authority, community
outdoor movie night at various locations
throughout person county, Free movie nights
at the Kirby, operating informational booths
and distributing information at local
community events and schools, implementing
and developing individualized recreational
outreach programs on request by
communities, schools and other organizations.
Completed
..
..
..
New Initiatives
37131
Recreation, Arts, and Parks
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
..
..
38132
Register of Deeds
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Complete 100% of US imaging/deed
vault project, granting online and in-
house access to all deed records
from 1792 to present.
US Imaging returned for last rescans, finalizing
images for system upload. Indexing projected
to begin Q2.
Making
Progress
US Imaging completed all enhancements to
images and delivered images to ROD.
Currently working with Courthouse Computer
Systems to upload images into vendor
workstation.
Making
Progress
Conversion of digitized records ongoing for
upload to Courthouse Computer Systems
software.
Making
Progress
Capital
Investment
Increase capacity to house backup
deed records (physical, electronic,
and cloud) and reevaluate/re-
strategize emergency plan to ensure
little to no interruption in record
availability and recording in the event
of system outage
Addressed physical backup needs, awaiting
delivery. Analyzing and streamlining natural
disaster response.
Making
Progress
Received cabinet delivery, cabinets installed.
Natural disaster response addressed based on
data from counties affected by hurricane
Helene to address any gaps in current plan and
add additional layer for "catastrophic"
weather events.
Making
Progress
Cataloguing all records existing only in one
format (paper) and strategizing plan to include
in electronic records.
Making
Progress
Lifelong
Learning
Ensure deputization of two new
deputies, advanced school for one
deputy, and certification of one
deputy by end of FY25.
Making
Progress
One deputy deputized 12/02/2024, one
deputy certified 01/14/2025.
Making
Progress
Service
Excellence
Partner with Veteran Services to preserve and
record legacy military discharge records
obtained by VS office; make name index
searchable and available to VS office to
streamline veteran experience when
requesting discharge documents.
Making
Progress
Legacy discharge records recorded. Designing
index database to include all fields relevant to
ROD and previously unindexed data present
relevant to VS office.
Making
Progress
Service
Excellence
Utilize NC Dept of Natural and Cultural
Resources/State Archives resources to survey
document retention schedule and currently
available deed vault collection.
Making
Progress
ROD retention schedule receiving full review
and update at state level. Reviewing items
that are not likely to change, pausing major
deep dive until new schedule release (late
2025, early 2026)
Making
Progress
..
..
..
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
39133
Sheriff
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 14 :
14.2
Strengthen partnerships with law
enforcement agencies, community
organizations, and residents to
address root causes of crime
Continued summer camps this year and now
SRO's are teaching L.E.A.D. in 5ht grade at
every school. Several public relations events,
i.e.. parades, many requested community
events and collaboration with the schools
monthly that enable workshops for the
community groups.
Making
Progress
Involved and completed several public
relations events, i.e.. parades, many requested
community events and collaboration with the
schools monthly that enable workshops for
the community groups.Completed
Involved and completed several public
relations events, i.e.. parades, many requested
community events and collaboration with the
schools monthly that enable workshops for the
community groups. Walls that heal event and
assisted in civics academy)
Completed
14.4 Promote responsible pet ownership
and public safety
Making
Progress
Continually responding to more animal related
calls for service with the addition of Animal
Control Officers. The 24/7 access has created
this along with no culling or deferring calls.
Making
Progress
Continually responding to more animal related
calls for service with the addition of Animal
Control Officers. The 24/7 access has created
this along with no culling or deferring calls. AC
units have resigned and it will be
recommended that AC units remain civilian
and authrity be returned to Animal Services.
Not Started
Quality of Life Continue to reduce crime with
efforts that are working.
For Crime prevention the S.O. continues to
oversee several neighborhood community
watches after they were established. Often do
hot spot policing in high crime neighborhoods
or neighborhoods in which are generating
specific crime reports. (HOT SPOT policing
mapping was developed.)
Making
Progress
For Crime prevention the S.O. continues to
oversee several neighborhood community
watches after they were established. Often do
hotspot policing in high crime neighborhoods
or neighborhoods that are generating specific
crime reports. (HOT SPOT policing mapping
was initiated and is in progress)
Making
Progress
For Crime prevention the S.O. continues to
oversee several neighborhood community
watches after they were established. Often do
hotspot policing in high crime neighborhoods
or neighborhoods that are generating specific
crime reports. (HOT SPOT policing mapping
was initiated and is in progress)
Making
Progress
Service
Excellence
Continue to strengthen the Sheriff’s
Office with equipment and an
emphasis on training.
Grants appropriated once again for tasers and
bullet proof vests. Will need County funds for
future BPV matches and to update body worn
cameras.
Making
Progress Grants appropriated once again for tasers and
bullet proof vests. County funds for future BPV
matches and to update body worn cameras
requested for FY26 Budget
Making
Progress
Due to grnat funding delays on the federal
side, tasers yearly monies owed was paid for
with asset forfeiture. County funds for future
BPV matches and to update body worn
cameras requested for FY26 Budget. New
Service K9 purchased via grant and asset
forfeiture and deptuy is currently in training.
Making
Progress
Service
Excellence
Complete the Sheriff’s Office Policy
and Procedure Manual.
Policies have been reviewed by a policy review
team, they have been updated and are in the
process of being created in a new format and
also the addition of new policies.
Making
Progress
Final revision upcoming from policy review
team. Policies have been updated and are in a
new format and new policies added.
Making
Progress
Final revision of ne policy complete. reviewing
and making new formatted forms and
documents available. Will be published for
initial recognition from deputies this quarter)
Making
Progress
Service
Excellence
Continue to apply for grants, as
necessary and appropriate, to help
address departmental needs.
Same grants applied for and granted. (i.e..
BVP, GCC, and NCACC -body armor and
bumper guard.
Making
Progress
Grants applied for and granted. (i.e.. BVP,
GCC, and NCACC body armor and bumper
guard. (Adjusting to changes of the BVP grant
and awaiting release of the GCC Grant)
Completed
Grants applied for and granted. (i.e.. BVP, GCC,
and NCACC body armor and bumper guard.
(GCC Grant was recently released with new
stipulations so will be in the process of the
grant.)
Completed
Service
Excellence
Promotions and placements to help
with the goals and mission of the
Sheriffs Office
Several promotions and replacements are in
progress and will take affect Nov 1.Not Started Several promotions and replacements
completed and even more upcoming with
recent retirements.
Completed
Continue to have openings for different
reasons. (retirees,resignations) We continue
to fill those openings , train those deputies and
move forward with growth from within.
Completed
Quality of Life
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Enhance public safety and community wellbeing
40134
Sheriff
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Service
Excellence
Addition of Deputies to ensure the
needs of county citizens are being
met
No additions of requested deputies were
granted for the FY25 budget. The Sheriffs
Office will be doing the same request for the
same number of deputies for the FY26 budget.
Not Started Once again requested deputies for the FY26
budget. Completed Once again requested deputies for the FY26
budget. Completed
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41135
Social Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 6 :
6.1
Negotiate lease renewal or purchase
of Human Services Building or secure
new facility prior to Aug. 2025
County Commissioners and County Manager's
office have completed the purchase.Completed
Goal 9 :
9.3
Increase participation and work
opportunities for parents through the
Work First Family Assistance
Program
Work First is advertised at all community events and online as a service provided by DSS.
Making
Progress
DSS continues to inform the community of all
of the services that are provided by DSS and
Work First is one of those programs.
Making
Progress
DSS informed the community of all of the
services that are provided by DSS at the
Huddle Up With Human Services, Chamber
Coffe Hour, the Food Truck Rodeo as well as
other public events this quater.
Completed
Goal 15 :
15.1 Improve access to healthcare
services
DSS continues to assist with Non Emergency
Medicaid Transportation
Making
Progress
DSS continues to assist with Non Emergency
Medicaid Transportation
Making
Progress
DSS continues to assist with Non Emergency
Medicaid Transportation
Making
Progress
15.2 Promote healthy lifestyles and
behaviors
DSS continues to assist families working on
case plans for positive out comes.
Making
Progress
DSS continues to assist families working on
case plans for positive out comes.
Making
Progress
DSS continues to assist families working on
case plans for positive out comes.
Making
Progress
Service
Excellence
Ensure that agency is aligned with
county priorities and operations.
DSS is now under the leadership of the Board
of Commissioners protocols are still being
developed.
Making
Progress
DSS is working with CCR to develop protocols
to ensure maximum efficiency.
Making
Progress
DSS has worked with CCR to develop
protocols to ensure maximum efficiency in
multiple programs.
Making
Progress
Service
Excellence
Hire positions and start training at
DSS for Medicaid units.
Two Staff Development Specialist were hired
and have begun training for Medicaid staff.Completed Two Staff Development Specialist were hired
and have begun training for Medicaid staff.Completed Two Staff Development Specialist were hired
and have continued training for Medicaid staff.Completed
Service
Excellence
Continue leadership training for DSS
Management Team.
Management has attended trainings provided
by NCACDSS, Red Cross, and NCDHHS.
Making
Progress
Management continues to attend trainings
provided by NCACDSS, Red Cross, and
NCDHHS.
Making
Progress
Management continues to attend trainings
provided by NCACDSS, Red Cross, and
NCDHHS.
Making
Progress
Service
Excellence
Continue to pass all audits and report
cards.
Passed all monthly Medicaid report cards this
quarter.Completed Passed all monthly Medicaid report cards this
quarter.Completed Passed all monthly Medicaid report cards this
quarter.Completed
Quality of Life Meet the need of the County with
FEMA shelter and services.
FEMA Shelter training completed by Red Cross
this quarter.Completed FEMA Shelter training completed by Red Cross
this quarter.Completed FEMA Shelter training reveied by managment
team this quater.Completed
Service
Excellence
Continue to develop, update and
implement DSS polices.
Making
Progress
DSS is working with CCR to review internal
policies.
Making
Progress DSS updtaed the dress code this quater.Completed
Service
Excellence
Monitor accountability standards for
all DSS programs.
DSS Continues to monitor all services and
abide by audits.
Making
Progress
DSS Continues to monitor all services and
abide by audits.
Making
Progress
DSS Continues to monitor all services and
abide by audits. Completed
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..
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FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
Capital Investment
Lifelong Learning
Quality of Life
Sustain the capital planning process
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Promote healthy communities
42136
Soil and Water
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 2 :
2.4
Complete Person County Trail
Feasibility Study and work with
partners to implement
recommendations
Completed study. Will present to BOC in Nov.
2024. Working with partners to identify
funding opportunities.
Making
Progress
Completed study. Will present to BOC in
March 2025. Working with partners to identify
funding opportunities.
Making
Progress Study was presented to BOC on 3.17.2025 Completed
Goal 6 :
6.4 Complete construction and open
“County Farm” park
Assisting Piedmont Conservation Council &
Rec. dept. as needed.
Making
Progress
Assisting Rec. dept. as needed; NC DOJ EEG
grant paused due to lawsuit.
Making
Progress
Will continune to assit Rec. dept. as needed;
Work on EEG grant discontinued; Parck still on
schedule to open as planned.
Making
Progress
Goal 9 :
9.1
Offer education-based programs for
all ages and expand outreach
through partnerships with
community organizations
Partnered with 4H offering Cloverbud (5-7
years) summer program; SWCD Board
approved funds for 3rd, 4th, & 5th grade
poster contests.
Making
Progress
Provided educational materials to teachers as
requested. Promoted SWCD poster contests
and Envirothon.
Making
Progress
Completed SWCD poster contest; Awards
scheduled for May; Completed Area 3
Envirothon; Assisting with State Envirothon
Making
Progress
Goal 16 :
16.1 Implement conservation programs Encumbered 48% of cost share funds;
continuing on StRAP grant & BMAP.
Making
Progress
Encumbered 77% of cost share funds; Closed
2022 StRAP grant.
Making
Progress
Followed up with 9 open contracts; Closed 2
contracts; Completed required spot checks
Making
Progress
Quality of Life
Update Farmland Preservation
Ordinance to include the
establishment of a Conservation
Easement Program which will further
protect working farmland and
preserve our rural identity.
Presented ordinance amendment to
commissioners on 8.19.2024.Completed
Quality of Life
Promote and implement County,
State, and Federal programs that
provide technical and financial
assistance to agricultural and non-
agricultural landowners and citizens
that conserve our natural resources.
Press release & notifications sent for PY25 ag
cost share programs & BMAP; funds are being
allocated.
Making
Progress
Continuing to market BMAP and State cost-
share programs and provide technical
assistance; Awarded $75,000 Streamflow
Rehabilitation Assistance Program (StRAP)
grant.
Making
Progress
Refered citizens to BMAP; Provided technical
assistance to pond owners; Began work on
StRAP
Making
Progress
Lifelong
Learning
Expand environmental education
opportunities by partnering with
other departments and
organizations.
Piedmont Conservation Council is hiring an
intern to assist with EE outreach.Not Started
Began working with Piedmont Conservation
Council's AmeriCorp volunteer to assist with
EE outreach.
Making
Progress
Worked with PCC's AmeriCorp on developing
plan to address EE oportunities in the county
however funding for this assistance was
cancelled 3.13.2025; No further work on this
goal sceduled due to staffing constraints and
near end of school year.
Completed
Service
Excellence
Provide support staff to the
Environmental Issues Advisory Board
and Agricultural Advisory Board.
Attended EIAC meetings; Scheduled AAB
meetings & took minutes; Posting agendas &
minutes on Laserfiche for public view.
Making
Progress
Attended EIAC meetings; Scheduled next AAB
meeting; Posting agendas & minutes on
Laserfiche for public view; Marketed litter
sweep & HHHW day.
Making
Progress
Attended EIAC & AAB meetings; Posting
agendas & minutes on Laserfiche for public
view; Worked on tasks as directed by the AAB
Making
Progress
Quality of Life
FY 2024-25 OBJECTIVES (See Adopted Budget)
Economic Opportunity and Growth
Capital Investment
Lifelong Learning
Develop and maintain infrastructure that enhances quality of life
Ensure county facilities meet the needs of the public and employees
Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills
Proactively meet the changing needs of the community
43137
Soil and Water
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Economic
Opportunity
and Growth
Assist in Person County Trail
Feasibility Study and implementation
of recommendations.
Available to assist but no assistance
requested.Not Started Available to assist but no assistance
requested.Not Started Study was presented to BOC on 3.17.2025 Completed
Quality of Life Re-establish the VAD program;
Marketing the VAD/EVAD program
With the new ordinance and GS requirements
all current VAD participants are no eligible;
mailed letters to current VAD requesting to
reapply for either the VAD or EVAD.
Making
Progress
Marketed VAD & new EVAD program; Notified
VAD participants of re-enrollment
requirements & began accepting applications
for VAD & EVAD.
Making
Progress
Ag board met and approved new VAD/EVAD
participants. Applied for ADFP Trust Fund grant
to provide funding for new signs, workshops,
marketing, etc.
Making
Progress
Quality of Life Expand the Person County Quilt Trail
Working with Piedmont Conservation Council,
Person County Arts Council, Tourism, & others
on grant application to expand & promote
quilt trail.
Making
Progress
Assisted in submission of grant application to
expand trail.
Making
Progress
Recieved notification of non-acceptance of
SouthArts grant. PCC has identified another
grant opportunity and the partners met to
discuss.
Making
Progress
..
..
New Initiatives
44138
Tax
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Capital
Investment
Achieve a collection rate of 97.50%,
with a goal of over 99%, and better
than most of our peer counties and
over the state average.
bills mailed 7/19/2024, collection rate at
13.80%.
Making
Progress
Collection rate 97.53%, lien advertisement
published March 6, along with 1,300 certified
letters mailed for delinquent collections.
Making
Progress
Collection rate is ahead of last year, and
looking to close at our highest collection rate
to date. Currently, 98.99%.
Making
Progress
Capital
Investment
Finalize the 2025 reappraisal, which
includes the adoption of the 2025
Schedule of Values, finalizing the real
estate values, mailing notices to all
property owner, and reviewing
values as part of the appeals process.
SOV set for public hearing early November,
photos of properties completed.
Making
Progress
Reappraisal notice of value mailed January 24,
informal appeals accepted until March 1, with
approximately 1,800 received and 500
processed.
Making
Progress
Informal appeals were completed in March,
and we are now working with the Board of
Equalization and Review to complete 200
formal appeals, meeting weekly through June
30.
Making
Progress
..
..
..
..
..
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
45139
Transportation (PATS)
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Capital
Investment
Purchase three replacement vehicles
using grant funding with a 10% local
match.
Waiting for NCDOT to open order period.
Should open 11/24.
Making
Progress
Vehicles have been ordered. Delivery date is
yet to be determined.
Making
Progress
Awaiting FY25 Vehicles. FY23 Vehicles now
delivered and 2 of 3 FY 24 vehicles are
delivered.
Making
Progress
Capital
Investment
Secure additional funding to support
PATS services.
KTOG has made verbal commitment for
$5,600 of advertising.
Making
Progress
KTOG signed contract and paid for advertising.
Will still look for other opportunities.Completed While this is completed, opportunities are still
being sought after Completed
Service
Excellence
Keep personnel turnover rate low /
Continue upward trend in
department morale.
Making
Progress
Continued progress. Experienced candidate
hired following resignation of Senior Admin
staff member.
Making
Progress
Replaced two retiring full time drivers with
experienced part time drivers.
Making
Progress
Service
Excellence
Evaluate staffing levels and route
efficiencies.
Making
Progress Ongoing process. Making
Progress
Ongoing efforts to keep on-time service at a
high level
Making
Progress
Quality of Life
Explore low emission vehicles (LP gas
specifically) as an option and find
funds available for project.
Need to find suitable location for LP fuel
depot.Not Started Need to find suitable location for LP fuel
depot.Not Started Seeking location for LP fuel depot Not Started
..
..
..
..
..
FY 2024-25 OBJECTIVES (See Adopted Budget)
New Initiatives
46140
Veteran Services
Quarter 1 Progress Quarter 2 Progress Quarter 3 Progress Quarter 4
Goal 15 :
15.2 Improve access to healthcare
services
Connect with DAV Van Services and the PATS
program to provide transportation to and
from medical appointments at the Durham
VAMC and Outpatient Clinics. Also hold
seminars to inform veterans, widows, spouses
and children of their benefits and access
within the VA system.
Making
Progress
Seeking to find additional transportation for
veterans to get to and from appointments.
DAV van is down. Participating in Civics
Academy and Huddle Up to get the word out
on Veteran Services in the County.
Making
Progress
Awaiting grant funding to assist with
transportation cost for veterans. DAV van still
down. Planning more outreach to community.
Making
Progress
15.2 Promote healthy lifestyles and
behaviors
Making
Progress
Participating in NCCEH with the BOS (Balance
of State) initiative to end Homelessness in our
community and Veteran community.
Coordinating with local healthcare providers
to establish connection locally for health care.
Making
Progress Also with grant funding planning health fairs.Making
Progress
Service
Excellence
Provide support and assistance to
veterans and their families regarding
various inquiries and benefits.
Acquire larger more confidential office space
to enhance the viability of the veteran service
office. Employ additional administrative
assistance to speed up the processing of
claims and have more availability in office
during times of sickness, vacation or
unforeseen circumstances. Implement
computer stations where veterans can sign on
and see benefits while having access to
Veteran Service Officer for assistance. Initiate
conference room for holding Hearings and
Higher Level Reviews for veterans who do not
have internet access and wish to include the
Veteran Service Officer. Showcase and provide
scholarship information to veterans and their
families for Educational Advancement. This
includes Vocational Rehab and
Colleges/Universities and Technical Schools.
Making
Progress
Participating in the Wall that Heals and other
activities slated for Person County through the
Person County Veterans Council. Conducted
several Informal Conferences with Veterans
and the Decision Review Officers on their
claims. Providing all available scholarship
information to dependents of veterans and
widows/spouses.
Making
Progress
Aligning with the Person Veteran Council to
setup screenings and giving informative
speeches. Assisting with informal conferences
with Decision Reveiw Officers and trainings to
better understand the processes of filing
successful claims to the VA. Researching
information to give to and assist veterans,
spouses and widows/children of other benefits
available.
Making
Progress
..
..
..
..
..
New Initiatives
Quality of Life
Promote healthy communities
FY 2024-25 OBJECTIVES (See Adopted Budget)
47141
AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Public Records Request Process Update
Summary of Information:
During the April 21, 2025 Board of Commissioners’ meeting, the BOC received a presentation
regarding the County’s Public Records Request Policy. The BOC was provided with
information pertaining to the Public Request Policy, informed about our experience with the
Next Request portal, and provided staff with some feedback and action items. Among the
feedback and requested action items were to have a documented, itemized account of the
amount of time that the County Attorney has had to assist with review or redaction of public
records requests, an update on the staff time spent per public records request as tracked in
NextRequest, and a comparative analysis of other counties’ public records request policy for
the purposes of considering possible updates to the current Person County Public Records
Request Policy.
Financial Impact:
None
Recommended Action:
Receive presentation and provide feedback to staff.
Submitted By:
Brian Hart, Assistant County Manager/Human Services Director, and Chris Puryear, Chief Information
Officer
142
Public Records Request
Process Update
Brian Hart, Assistant County Manager
Chris Puryear, Chief Information Officer
May 19,2025
143
Update Overview
Updated Statistical Report Including Staff Time
Comparison of County Policies Regarding Costs For Public Records
Requests
Discussion/Questions
144
Reporting
Sept. 30, 2024 -May 9, 2025
175 requests received
154 requests closed
21 requests open
31 requests became “overdue”
3 requests paused
16 late responses
2 days to respond (median)
4 days to respond (average)
49 fulfilled outside 10 days
107 fulfilled within 10 days
4 days to fulfillment (median)
8 days to fulfillment (average)
Staff Time
31 entries
27.23 total hours
.33 median hours spent on each request
.94 average hours staff spent on each request
8 hours and 30 minutes was the longest time reported
2 minutes was the shortest time reported
145
Comparing Policies
Person County
The special service charge will be applied when searching, retrieving, copying, and refiling records for a public records request or a group of requests submitted by a single requestor the same business day requires more than four (4) hours of an Information Technology Department employee’s time or more than four (4) hours of clerical or supervisory assistance.The requestor will notbe charged for time spent redacting confidential information.The special service charge will be the hourly rate in accordance with the lowest paid employee who would be conducting the work.
Davie County
Special Service Cost: the cost associated with the extensive use of information technology resources, including labor cost of the personnel providing these services, or for a greater use of information technology resources that is actually incurred by theCounty or attributable to the County…. “However, there shall be no additional surcharge for labor involved in reviewing records to determine what records or parts of records shall be provided.”
Granville County
Public Records requests will be satisfied as promptly as possible, but the timeframe for completion will vary depending on the breadth and complexity of the request. Fees for records will be charged in compliance with NCGS §132 and the Granville County Fee Schedule (PDF).(There is no specific mention of public records request on their fee schedule).
146
Questions?
147
AGENDA ABSTRACT
Meeting Date:
May 19, 2025
Agenda Title:
Lobbying Services Agreement
Summary of Information:
As we work through the FY26 budget process, it is clear that there are many unmet needs
within Person County, particularly for major capital expenses, including school facilities. The
FY26-30 CIP includes funding for a comprehensive facility assessment to evaluate county
government’s space needs, and we continue to work with Person County Schools (PCS) to
address the needs identified in its 2018 Long Range Facility Needs Assessment.
Each year, the county’s elected officials and staff advocate for funding at the state and federal
level for a variety of projects, including school buildings, a new airport terminal and runway
extension, the mega park, the Western Sewer project, the CHATT building, a new Emergency
Services facility, and other meaningful projects that will enhance the quality of life and
promote economic growth within the county. Person County has been very fortunate to receive
significant funding from the state for the airport, water and sewer infrastructure, the CHATT
building and other previously unmet needs.
PCS has identified a need to build a new middle school in response to planned new
developments and the resulting population growth. The cost of a new middle school is
approximately $62,000,000, and the county and school system desire to seek funding to enable
this project to move forward. PCS has applied for Needs-Based Public School Capital Funding
in the past without success.
Checkmate Government Relations LLC (“CGR”) is a lobbying firm that can represent the
county’s interests before the North Carolina General Assembly and applicable government
entities of the State of North Carolina and strengthen our efforts to secure funding in the
current state budget cycle.
Per the attached Agreement, lobbying fees are $10,000 per month and may be shared with the
school system, which has funding available for this initiative. If the lobbying firm is successful
148
at securing funding for a new middle school, they may be able to further assist the county with
funding other priorities. The Agreement may be terminated at any time with 30 day’s written
notice.
Financial Impact:
Funding for lobbying and registration fees is available for the reminder of the fiscal year in the
Governing Body contracted services line item. $60,000 has been included as a placeholder in
the FY26 Manager’s Recommended Budget if this Agreement is approved.
Recommended Action:
Discuss funding priorities and consider approval of the Agreement.
Submitted By:
Katherine M. Cathey, County Manager
149
April 29, 2025
Katherine Cathey
Person County, NC
304 S. Morton St.
Roxboro, NC 27573
Mrs. Cathey,
Thank you for the opportunity to represent Person County (“Client”) in North Carolina. This
letter constitutes the proposal of Checkmate Government Relations LLC (“CGR”) to represent
Client and, with your approval on behalf of Client, will constitute our agreement
(“Agreement”).
This Agreement, upon execution, confirms that CGR has been retained, as an independent
contractor and not as an agent, to represent the interests of Client before the North Carolina
General Assembly and applicable government entities of the State of North Carolina,
providing consulting, monitoring, and government relations services to achieve goals in state
policy and/or legislative matters.
It is understood that CGR will use best efforts in furtherance of this representation. It is
understood that Client and CGR will comply with all applicable requirements of state and
federal ethics regulations, state and federal lobbying filing regulations, and state and federal
election laws and regulations regarding activities undertaken during the term of this
Agreement.
CGR agrees to maintain all aspects of representation in the utmost confidence and to take all
reasonable measures to protect the confidence of Client. All discussions between Client
personnel/partners and CGR staff will be kept confidential unless permission is expressly
given by you or your representatives to disclose such information. Confidentiality shall
survive the termination or expiration of this Agreement.
As compensation for these services, CGR will be paid a fixed fee of ten thousand dollars
($10,000) per month (“Fee”), payable to CGR in advance on the first day of each month or
upon receipt of invoice from CGR, commencing May 1, 2025.
In addition to the Fee, Client will be responsible for principal and lobbyist registration fees
($503 for each entity, per year or as may be changed by the North Carolina Secretary of State
or by law) and for expenses related to representation by CGR on behalf of Client. Any
reimbursable expenses over one hundred dollars ($100) will be submitted for approval before
150
incurred. It is understood that such fees and expense s will be paid within 30 days of receipt of
invoice and any required supporting documentation detailing such fees and expenses.
It is understood as part of this Agreement that CGR may recommend to Client that Client join
and/or sponsor certain state, national, or other organizations, and/or retain other outside
assets, contractors or service providers to accomplish the goals of the agreed-upon
statement of work. There may also be circumstances where it is advantageous for Client to
hire or retain additional parties. If any of the aforementioned actions are taken by Client,
membership fees, dues, and/or compensation of additional parties retained on behalf of
Client shall be the financial responsibility of Client and shall not be part of the Fee covered by
this Agreement between Client and CGR.
Client acknowledges that CGR has not made any promise or guarantee concerning the
outcome or results of the services CGR will provide or the total amount of fees and expenses
which may be incurred by Client as those things are impossible to determine until the
services have been completed.
All services will be provided within the context of this Agreement. This Agreement is entered
into pursuant to the laws of the State of North Carolina, which laws shall govern its
interpretation and enforcement, without regard to conflicts of law principles. Any questions
about the terms of this Agreement should be directed to your attorney. Any questions about
the status of work by CGR on behalf of Client should be directed to the attention of Ches
McDowell or such person as Mr. McDowell may direct.
Although CGR employs professionals who maintain licenses as attorneys, this agreement is
NOT a contract for legal services. It is understood that any such person employed by CGR is
NOT forming an attorney-client relationship with you and is NOT being hired or held out to be
acting in his capacity as an attorney for the course of your representation. Additionally, it is
understood that CGR is NOT a law firm and does not offer legal services, and that Client
acknowledges that no one at CGR has provided Client with legal advice regarding the terms
of this Agreement.
This Agreement is binding until terminated by either party for any reason upon thirty (30)
days' written notice. If any provision of this Agreement shall be deemed unenforceable this
Agreement shall be construed as if such provision were not a part of the Agreement and all
other provisions shall remain enforceable. This Agreement is binding on the parties hereto
and their respective principals, successors, and assigns.
If the foregoing terms are acceptable, please sign below to indicate your approval of this
agreement on behalf of Client. We look forward to working with you.
Sincerely,
Charles F. McDowell IV
Managing Partner, Checkmate Government Relations
151
APPROVED AND AGREED:
_____________________________________
BY
_____________________________________
NAME
_____________________________________
COMPANY
_____________________________________
TITLE
_____________________________________
DATE
Invoices should be sent to:
_____________________________________
152