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08.19.2025 Agenda Packet BOA PERSON COUNTY PLANNING AND ZONING DEPARTMENT 325 S. Morgan Street, Suite B Roxboro, North Carolina 27573 PERSON COUNTY BOARD of ADUSTMENT PERSON COUNTY OFFICE BUILDING, ROOM 215 MEETING AGENDA August 19, 2025 7:00 P.M. A. Call To Order / Determination of Quorum B. Introductions C. Election of Chair and Vice-Chair D. Review of Roles and Responsibilities of Board Members (Bylaws attached) E. Review of Person County Strategic Plan (attached) F. Question and Answer Session G. Adjournment Updated copies of the Planning Ordinance will be provided at the meeting. PERSON COUNTY PLANNING AND ZONING DEPARTMENT 325 S. Morgan Street, Suite B Roxboro, North Carolina 27573 PERSON COUNTY BOARD of ADUSTMENT PERSON COUNTY OFFICE BUILDING, ROOM 215 MEETING AGENDA August 19, 2025 7:00 P.M. A. Call To Order / Determination of Quorum B. Introductions C. Election of Chair and Vice-Chair D. Review of Roles and Responsibilities of Board Members (Bylaws attached) E. Review of Person County Strategic Plan (attached) F. Question and Answer Session G. Adjournment Updated copies of the Planning Ordinance will be provided at the meeting. 1 Rules of Procedure Board of Adjustment Person County, N. C. (Revised May 6, 1998) I. GENERAL RULES A. Governing Provisions. The Zoning Board of Adjustment shall be governed by the terms of Article 18 of Chapter 153A, Section 345 of the General Statutes of North Carolina and by Article XIV of the Person County Planning Ordinance. B. Rules. All members of the Board shall thoroughly familiarize themselves with these rules. II. OFFICERS AND DUTIES. A. Chairman. The chairman shall be elected by majority vote of the membership of the Board from among its members. His term of office shall be for one year, and until his successor is elected, beginning on July first and the Chairman shall be eligible for reelection. Subject to these rules, the Chairman shall decide upon all points of order and procedure unless directed otherwise by a two-thirds (2/3) majority vote of the Board in session at the time. The Chairman shall appoint any committees found necessary to investigate any matter before the Board. B. Vice Chairman. A Vice Chairman shall be elected by the Board from among its members in the same manner and for the same term as the Chairman. He shall serve as active Chairman in the absence of the Chairman and at such times, he shall have the same powers and duties as the Chairman. C. Secretary. The Person County Planning Director or his or her designee shall serve as Secretary to the Board. The Secretary shall maintain the minutes of every meeting of the Board. These shall be and show the record pertaining to each meeting and hearing, every resolution acted upon by the Board, and all votes of members of the Board upon any resolution or upon the final determination of any question, indicating the names of members absent or failing to vote. If the Secretary is chosen from outside the membership of the Board, he shall not be eligible to vote upon any matter. Ill. ALTERNATE MEMBERS Alternate Members. Alternate members of the Board shall be called on to attend meetings and hearings in case one or more regular members are absent or are unable to participate in hearing a case because of financial or other interest. Regular members, on receiving notice of a special meeting that they cannot attend or on learning that they will be unable to participate in a particular case, shall 2 give prompt notice to the Board secretary that they are unable to attend or participate. On receiving such notice, the secretary shall, by the most expeditious means, notify an alternate member to attend. At any meeting that they are called on to participate, alternate members shall have the same powers and duties as regular members. IV. MEMBERSHIP A. General. Membership on the Zoning Board of Adjustment shall be governed by the terms of Article 18 of Chapter 153A, Section 345 of the General Statutes of North Carolina and by Article XIV, Section 140 of The Person County Planning Ordinance. B. Appointment & Terms. The Person County Board of Commissioners shall appoint members to serve on the Board in accordance with a resolution entitled "Appointment process for Boards, Commissions, Authorities, and Committees" and is included as attachment A. V. RULES OF CONDUCT A. Faithful attendance at all meetings of the Board and conscientious performance of the duties required of members of the Board shall be considered a prerequisite of continuing membership on the Board. B. No Board member shall take part in the hearing, consideration or determination of any case in which he has a personal or financial interest. C. No Board member shall vote on any matter deciding an application or appeal unless he shall have attended the public hearing on that application or appeal. D. No Board member shall discuss any case with any parties thereto prior to the public hearing on that case. E. Members of the Board will not express individual opinions on the proper judgment of any case with any parties thereto prior to the Board's determination of that case. VI. MEETINGS A. Regular Meetings. Regular meetings of the Board shall be held on a regular basis each month in the Person County Office Building, 304 South Morgan Street, Roxboro, North Carolina. A current schedule showing the time and place of regular meetings shall be filed with the Clerk to the Board of County Commissioners and the Person County Planning and Zoning Department. If no business needing the attention of the Board has arisen since the last meeting and no unfinished business is pending, then the Chairman may notify the other members through the Secretary that the meeting for that month will not be held. This notification should be given at least 24 hours in advance of the regularly scheduled meeting. 3 In the event of inclement weather, the Chairman may postpone the Board's meeting. Members and applicants shall be notified as soon as possible. B. Special Meetings. Special meetings of the Board may be called at any time by the Chairman or by the Secretary. Except for an emergency meeting, written notice of the special meeting shall be given by the Secretary or the Chairman to each member of the Board at least 48 hours before the time of the meeting. Notice of a special meeting held for a public hearing must be given in accordance with Article VII. (Appeals and Applications), item D- 2 of these Rules of Procedure. An emergency meeting may be called at any time by the Chairman because of generally unexpected circumstances that require immediate consideration by the Board. Notice of an emergency meeting shall be given to local news media either by telephone or by the same method used to notify Board members immediately after notice has been given to Board members. C. Quorum. A quorum shall consist of a majority of the Board; however, the concurring vote of four-fifths (4/5ths) of the entire membership of the Board shall be necessary to reverse any order, requirement, decision, or determination of the Zoning Administrator; to decide in favor of the applicant any matter which it is required to pass under the Person County Planning Ordinance; or grant any variance. D. Conduct of Meeting. All meetings shall be open to the public as governed by Article 33C of Chapter 143 of the General Statutes of North Carolina. The order of business at regular meetings shall be as follows: (a) call to order; (b) acknowledgment of a quorum; (c) hearing of cases referred from a previous meeting; (d) hearing of new cases; (f) approval of minutes; (g) unfinished business; (h) new business; (i) adjournment. VII. APPEALS AND APPLICATIONS A. Types of Appeals. The Board shall hear and decide all appeals from and review any order, requirement, decision, or determination made by the Zoning Administrator. The Board shall also hear and decide all matters referred to it or upon which it is required to pass by Person County Planning Ordinance. In deciding appeals, the Board may hear both those based upon an allegedly improper or erroneous interpretation of the ordinance and those based upon alleged hardship resulting from strict interpretation of the ordinance. B. Procedure for Filing Appeals. No appeal shall be heard by the Board unless notice thereof is filed within thirty (30) days after the interested party or parties receive written notice of the order, requirement, decision or determination by the Zoning Administrator. Notice of the appeal shall be made by filing written specification of the grounds for the appeal with the Zoning Administrator. C. Procedure for Filing Applications. No application for a variance, vested right status, zoning district boundary interpretation or conditional use permit to be issued by the Board of Adjustment shall be considered by the Board unless a complete application is received by the Zoning Administrator at least fifteen (15) working days prior to the regularly scheduled meeting at which the application is to be heard. All applications shall be made upon the form 4 furnished for that purpose and all required information shall be provided thereon before the application shall be considered as having been filed. D. Fees. No application or notice of appeal shall be considered as complete until a filing fee has been paid to the County of Person as specified in Article XVIII of the Person County Planning Ordinance. E. Hearings. 1. Time. After receipt of the completed notice of appeal or application, the Zoning Administrator shall schedule the time for a hearing at the next regularly scheduled meeting within thirty-six (36) working days from the filing of such notice or completed application or at a special meeting. 2. Notice. The Board shall give public notice of the hearing by all of the following means: (a) by publishing or advertising or advertising notice of the hearing in a newspaper of general circulation in Person County at least once and at least five (5) days prior to the date of the hearing; (b) by mailing notices of the hearing to the parties to the action at least five (5) days prior to the hearing; (c) by mailing notices of the hearing to the residents of all properties adjoining any portion or within five-hundred (500) feet of the property which is the subject of the action at least five (5) days prior to the hearing. 3. Conduct of Hearing. Any party may appear in person or by agent or by attorney at the hearing. The order of business for each hearing shall be as follows: (a) the Chairman, or such person as he shall direct, shall give a preliminary statement of the case; (b) the Chairman shall swear in all those wishing to give testimony; (c) the applicant shall present the arguments in support of his case or application; (d) persons opposed to granting the application shall present the argument against the application; (e) both sides will be permitted to present rebuttals to opposing testimony; (f) the Chairman shall summarize the evidence which has been presented, giving the parties an opportunity to make objections or corrections. Witnesses may be called and factual evidence may be submitted, but the Board shall not be strictly limited to consideration of such evidence as would.be only admissible in a court of law. The Board may, in its discretion, view the premises and obtain additional facts in the matter before arriving at a determination of the case. 4. Rehearing. An application for a rehearing may be made in the same manner as provided by an original hearing. Evidence in support of the application shall initially be limited to that which is necessary to enable the Zoning Administrator to determine whether there has been a substantial change in the facts, evidence, or conditions in the case. A rehearing shall be denied by the Zoning Administrator if, in his or her judgment, there has been no substantial change in the facts, evidence, or conditions in the case. If the Zoning Administrator finds that there has been such a change, he or she shall thereupon treat the request in the same manner as any other application. 5 F. Decisions: 1. Time. Decisions by the Board shall be made not more than thirty-six (36) days from the time of the hearing. 2. Form. Written notice of the decision in a case shall be given to the applicant by the Secretary as soon as practicable after the case has been decided. The final decision of the Board shall be shown in the record of the case as entered in the minutes of the Board as approved by the Board. The record shall show the reasons for the decision with a summary of the evidence introduced and the findings of fact made by the Board. 3. Expiration of Permits. Unless otherwise specified, any order or decision of the Board granting a variance or a conditional use permit shall expire if a building permit or Certificate of Occupancy for such use is not obtained by the applicant within six (6) months from the effective date of the decision. 4. Voting at Hearing. The concurring vote of four-fifths (4/5ths) of the entire membership of the Board shall be necessary to reverse any order, requirement, decision, or determination of the Zoning Administrator to decide in favor of the applicant any matter which it is required to pass under the Person County Planning Ordinance; or to grant a variance. 5. Public Record of Decisions. The decisions of the Board, as filed in its minutes, shall be a public- record available for inspection at all reasonable times. Written notice of the decision in a case shall be filed by the Secretary with the Planning and Zoning Department as soon as practicable after the case has been decided. VIII. AMENDMENTS A. These rules may, within the limits allowed by law, be amended at any time by an affirmative vote of not less than a majority of the Board, provided that such amendment be presented in writing at a regular or special meeting preceding the meeting at which the vote is taken. ORGANIZATIONAL CHART Register of Deeds Sheriff County Attorney Cooperative Extension Elected Appointed Governing Board Health Assistant County Manager InspectionsPerson Industries Finance Planning and Zoning GIS Recreation, Arts & Parks General Services Information Technology Elections Tax Administration Board of Commissioners Voters of Person County Economic Development Emergency Services Library PATS Animal Services Human Resources Clerk to the Board Soil and Water Human Services (Social Services & Veterans Services) County Manager Public Information Advisory Boards and Committees Adopted: 2/20/24, Amended: 7/1/25 Community -We are family-friendly,celebrate our agricultural and industrial heritage,and prioritize public safety and a strong quality of life. Professionalism -As knowledgeable leaders and public servants, we adhere to ethical standards and take ownership of our responsibilities. We serve with respect, kindness, empathy, courage, creativity, humility, and flexibility. Transparency -We act with honesty, integrity, and respect. We are accountable to our community. Adhering to open government policies and statutes is a priority. Opportunity -We work to catalyze economic growth, financial security, and personal and professional enrichment (lifelong learning) for individuals and businesses to prosper. Stewardship -We take responsibility for our natural, historical, economic and human resources. We act resourcefully, promote equity and sustainability, and seek efficiency and innovation. Vision: Person County is a safe, thriving, and diverse community where people come to live, work, learn, play, serve, and grow. Mission: To provide effective government services that enhance the quality of life for individuals and businesses in Person County by preserving local history and resources, catalyzing economic growth, and supporting lifelong learning. Adopted: 2/20/24, Amended: 7/1/25 Economic Opportunity and Growth Creating and sustaining the conditions to facilitate economic development, security, and prosperity. Goal 1: Recruit, grow, and retain business and industry Goal 2: Develop and maintain infrastructure that enhances quality of life Goal 3: Ensure the development process is thorough, accessible and efficient Goal 4: Expand Raleigh Regional Airport at Person County to facilitate economic opportunity and growth 1.1 Attract new businesses that create well-paying jobs, add to the tax base and provide valued services and products (Economic Development) 2.1 Support completion of the City of Roxboro’s Western Sewer Project (Administration, GIS) 3.1 Reduce the time that it takes to issue environmental health, zoning and building permits (Environmental Health, Planning and Zoning, Inspections., GIS) 4.1 Complete runway strengthening project (General Services) 1.2 Expand and support existing businesses (Economic Development) 2.2 Evaluate water and sewer capacity and city/county needs for future growth, revisit interlocal agreement (Administration, Economic Development) 4.2 Complete beginning phases of runway extension project (General Services) 1.3 Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills (Economic Development) 2.3 Partner with NC DIT to provide broadband to all unserved and underserved areas (Administration, GIS) 4.3 Secure funding for and construct box hangars (General Services) 1.4 Promote the county's assets locally, regionally, and nationally through online and social and print media platforms and in-person marketing and recruitment (Economic Development) 2.4 Complete Person County Trail Feasibility Study and work with partners to implement recommendations (Recreation, Arts, and Parks, Administration, GIS, Planning and Zoning, Soil and Water) 4.4 Design and secure funding to renovate or build new terminal (General Services) 2.5 Evaluate transportation and rail capacity and needs for current and future growth (Planning and Zoning, Economic Development, Administration) Adopted: 2/20/24, Amended: 7/1/25 Capital Investment Being good stewards of public funds and support in developing and maintaining facilities and other resources. Goal 5: Sustain the capital planning process Goal 6: Ensure county facilities meet the needs of the public and employees Goal 7: Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) 5.1 Develop and adequately fund a five-year Capital Improvement Plan annually (Finance) 6.1 Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 (Administration, General Services, Finance, Social Services, Health, IT) 7.1 Fund PCS ADA and safety projects with bond issuances in FY25 and FY27 (Finance) 5.2 Maintain a healthy debt affordability model per established financial policies (Finance) 6.2 Complete PI/MRF construction and physical and operational merger before May 2025 (Person Industries, General Services, Administration, IT) 7.2 Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new construction (Administration, Planning and Zoning, Inspections, GIS) 6.3. Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department (Emergency Services, General Services, Finance, Administration, IT) 7.3 Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) (Administration, Finance) 6.4 Complete construction and open “County Farm” park (Recreation, Arts, and Parks, GIS, Soil and Water, Planning and Zoning, Administration) 6.5 Complete space needs study, including ADA accessibility, for county facilities (General Services) Adopted: 2/20/24, Amended: 7/1/25 Lifelong Learning Supporting the educational, learning and skill development activities of all Person County residents Goal 8: Support our educational partners, Person County Schools (PCS) and Piedmont Community College (PCC) Goal 9: Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills 8.1 Increase funding to support improvements in pre-K-12 education (Administration, Finance) 9.1 Offer education-based programs for all ages and expand outreach through partnerships with community organizations (Library, Cooperative Extension, Recreation, Arts and Parks, Soil and Water, Health) 8.2 Ensure funding meets PCC’s operational needs (Administration, Finance) 9.2 Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need (Administration, Human Resources, Other Departments) 8.3 Ensure the 6-14 Workforce Pipeline remains strong (Economic Development) 9.3 Increase participation and work opportunities for parents through the Work First Family Assistance Program (Social Services) Adopted: 2/20/24, Amended: 7/1/25 Service Excellence Prioritizing the provision of stellar internal and external service through efficient operations, fiscal responsibility and transparent communications Goal 10: Identify, attract, and onboard the most qualified individuals whose skills, experience, and values align with our mission, fostering a culture of excellence Goal 11: Proactively meet the changing needs of the community Goal 12: Enhance transparency and communication Goal 13: Promote fiscal responsibility and financial sustainability 10.1 Enhance recruitment strategies and streamline selection processes that aggressively seek out the best talent to fill county positions and minimize position vacancy time (Human Resources) 11.1 Monitor and analyze population growth and demographic changes and structure services to meet changing needs (Administration, Inspections, Planning and Zoning, GIS, All Departments) 12.1 Implement provisions of Public Records Request Policy and online public records request platform (Administration) 13.1 Minimize tax increases based on necessity (Administration, Finance, All Departments) 10.2 Offer a competitive compensation program (Human Resources) 11.2 Measure progress and update the strategic plan (Administration) 12.2 Offer a Citizens Academy (Administration) 13.2 Develop and implement an annual balanced budget and capital improvement plan (Administration, Finance) 10.3 Offer professional development opportunities and a supportive work environment to attract and retain a talented workforce (Human Resources) 11.3 Work with partners to improve digital equity and inclusion (Cooperative Extension, Administration, Digital Equity Taskforce) 12.3 Improve online access to public meeting materials and county ordinances and policies (Administration, IT) 13.3 Hire a grant writer and capitalize on grant opportunities (Finance, All Departments) 10.4 Offer leadership education to build the skills of current and future leaders in decision- making, communications, problem solving, team building, and adaptability (Human Resources) Adopted: 2/20/24, Amended: 7/1/25 Quality of Life Working collaboratively with the community to ensure that Person County remains a great place to work, live and play Goal 14: Enhance public safety and community wellbeing Goal 15: Promote healthy communities Goal 16: Preserve and celebrate rural character and lifestyle 14.1 Enhance the resiliency of the community by coordinating and collaborating the emergency and disaster mitigation, preparedness, prevention, response and recovery activities (Emergency Services) 15.1 Improve access to healthcare services (Health, Social Services, Veterans Services, Emergency Services, Administration) 16.1 Implement conservation programs (Soil and Water) 14.2 Strengthen partnerships with law enforcement agencies, community organizations, and residents to address root causes of crime (Sheriff) 15.2 Promote healthy lifestyles and behaviors (Health, Recreation, Arts and Parks, Library, Cooperative Extension, Social Services, Veterans Services, Administration, Emergency Services) 16.2 Promote agri-business and agri-tourism (Cooperative Extension, Planning and Zoning) 14.3 Support volunteer fire departments' efforts to maintain or lower their ISO ratings and provide greater protection to the community (Emergency Services) 15.3 Develop and implement plan for utilizing Opioid Settlement Funds (Health, Emergency Services, EMS, Opioid Settlement Advisory Committee, Administration) 14.4 Promote responsible pet ownership and public safety (Animal Services)