12-01-2025 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
December 1, 2025
6:00 p.m.
This meeting will convene in Room 215 of the County Office Building.
1.CALL TO ORDER...................................................................................................Chairman Puryear
2.INVOCATION
3.PLEDGE OF ALLEGIANCE
4.ORGANIZATION OF BOARD
• Election of Chair...........................................................................County Attorney, T.C. Morphis, Jr.
• Election of Vice-Chair........................................................................................Newly Elected Chair
5.APPROVAL OF BONDS (pg.3)...................................................County Attorney, T.C. Morphis, Jr.
•The Finance Director
• The Register of Deeds
• The Sheriff
• The Tax Administrator
6.DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
7.PUBLIC HEARING
A.RZ-02-25 – Rezoning Request from Chris and Brian
Hicks to Rezone 6.62 acres in 6 different parcels near
the intersection of Jim Thorpe Highway and Virgilina
Road from Residential (R) to Highway Business (B-1),
Tax Map and Parcel 72-22, 72-43, 72-44, 72-45, 73-36
and 73-69 (pgs.4-22)......................................................................................................Nish Trivedi
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8.INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment which
is open for informal comments and/or questions from citizens of this county on issues,
other than those issues for which a public hearing has been scheduled. The time will
be divided equally among those wishing to comment. It is requested that any person
who wishes to address the Board, register with the Clerk to the Board prior to the
meeting.
9.DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.October 30, 2025 Minutes (pgs.23-26)
B.November 18, 2025 Minutes (pgs.27-67)
C.Budget Amendment #10 (pgs.68-69)
D.Person County Public Library Grant Application for Libraries Strengthening
Connections (pgs.70-80)
E.Late Exemption Tax Applications (pgs.81-82)
10.NEW BUSINESS
A.Caswell-Person County Line Survey (pgs.83-123)..........................Sallie Vaughn, Russell Jones
B.CIG Tax Appeal for Exemption (pgs.124-168)..........................................................Russell Jones
C.Strategic Plan Quarterly Report (pgs.169-212)....................................................Katherine Cathey
D.Quasi-Judicial Processes Training (pgs.213-234)....................County Attorney, T.C. Morphis, Jr.
11.CHAIRMAN’S REPORT
12.MANAGER’S REPORT
13.COMMISSIONERS’ REPORTS/COMMENTS
14.CLOSED SESSION
A.Closed Session #1 per General Statute 143-318.11(a)(5) to establish, or to instruct
the public body's staff or negotiating agents concerning the position to be taken by
or on behalf of the public body in negotiating (i) the price and other material
terms of a contract or proposed contract for the acquisition of real property by
purchase, option, exchange, or lease; or (ii) the amount of compensation and other
material terms of an employment contract or proposed employment contract with
the following individuals permitted to attend: County Manager Katherine Cathey,
Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr, and
Economic Development Director Brandy Lynch.
B.Closed Session #2 per General Statute 143-318.11(a)(3) for the purpose to consult
with the county attorney in order to preserve the attorney-client privilege with the
following individuals permitted to attend: County Manager Katherine Cathey,
Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and
Assistant County Manager/Human Services Director Brian Hart.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by
the Board.
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AGENDA ABSTRACT
Meeting Date:
December 1, 2025
Agenda Title:
Approval of Bonds of the Finance Director, the Register of Deeds, the Tax Administrator and
the Sheriff
Summary of Information:
Chapters 161 (Register of Deeds) and 162 (Sheriff) of the North Carolina General Statutes
require the Board of County Commissioners to approve the official bonds at the first meeting
in December. The bonds are a continuation of existing bonds and were secured by the Human
Resources Director, who also serves as Insurance Liaison. The Human Resources Director
provided information that the Sheriff’s bond, in the amount of $25,000, is for the length of his
term and also confirmed the bonds of the Register of Deeds in the amount of $50,000, the Tax
Administrator in the amount of $100,000 and the Finance Director in the amount of
$1,000,000 (amount of each bond is dictated by legislature).
Financial Impact:
None
Recommended Action:
Approve the bonds of the Finance Director, the Register of Deeds, the Tax Administrator and
the Sheriff.
Submitted By:
T.C. Morphis, Jr., County Attorney
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AGENDA ABSTRACT
Meeting Date:
'HFHPEHU, 2025
Agenda Title:
RZ-02-25 --Rezoning Request from Chris and Brian Hicks to Rezone 6.62 acres in 6 different parcels
near the intersection of Jim Thorpe Highway and Virgilina Road from Residential (R) toHighway
Business (B-1),Tax Map and Parcel 72-22, 72-43, 72-44, 72-45,73-36 & 73-69
Summary of Information:
The Applicant/Owners Chris and Brian Hicks for Rezoning approval on 6 parcels located at the
intersection of Jim Thorpe Hwy and Virgilina Road from R (Residential) to B1 (Highway
Commercial Business). Parcel 73-69 is partially zoned B1 by previous board action.
At the Planning Board public hearing, Chris Hicks was present and spoke in favor of the request
filed by himself and his brother. Representatives of the adjacent church shared a number of
concerns about business activity being inconsistent with the adjoining cemetery. Concern was
also raised about impact to water quality in the area.
Member Wagstaff moved to approve the request. Member James seconded. The vote was 4-2.
Financial Impact:
Not applicable
Recommended Action:
The text amendment is complete and ready for decision by the Board of Commissioners.
The Board could adopt a written Statement of Reasonableness and Plan Consistency in a single-
statement potential motion, as follows:
“I hereby move to approve Rezoning/Map Amendment Application RZ-02-25, for the Hicks
rezoning request to rezone the 6.62 acres at the intersection of Virgilina Road and Jim Thorpe
Hwy from the R (Residential) to B1 (Highway Commercial) district, and find it is consistent
with the adopted Person County & City of Roxboro Joint Comprehensive Land Use Plan because
(please provide a description).”
Submitted By:
1LVK7ULYHGL, Planning 'LUHFWRU
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MEMORANDUM
To: The Person County Board of County Commissioners
From: T.C. Morphis, Jr., Person County Attorney
Re: RZ-02-25 – Hicks Rezoning
Date: November 21, 2025
On November 3, 2025, the Board of County Commissioners considered RZ-02-25, which was a rezoning request made by Mr. Chris Hicks and Mr. Brian Hicks for six parcels located at the intersection of Jim Thorpe Hwy and Virgilina Road from R (Residential) to B1 (Highway Commercial Business). A portion of this land was already zoned B1 by previous Board action. The Board of Commissioners voted to rezone a portion of the land to B1.
After the board voted on this matter, it came to the attention of the County staff that the public hearing notice mailed to the applicant indicated that November 3 meeting would begin at 7:00 p.m., instead of the correct time of 6:00 p.m. Because of this error, it is unclear whether the applicant had actual notice of the public hearing. I have recommended that the applicants can either accept the rezoning as it was approved on November 3, 2025, or they can request a new hearing by the Board of Commissioners, which would correct any deficiencies in the required notice.1 The applicants have been informed that if they request a new hearing in front of the Board of Commissioners, the Board is not bound by its earlier decision. It can affirm its earlier decision, deny the rezoning request entirely, approve the entire rezoning, or approve only a portion of the request.
1 The rezoning application does not need to go back before the Planning Board for a second consideration because there has been no indication of any procedural errors with regard to the Planning Board’s consideration of the request.
5
Hickss Rezoning
JI MM THORP EE HIGHWAYY && VIRGILINA RD
RZ-02-25
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Hickss Rezoningg (RZ-02-25)
Aerial Photo
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Hickss Rezoningg (RZ-02-25)
Zoning Map
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Hickss Rezoningg (RZ-02-25)
Future Land Use Map
9
Hickss Rezoningg (RZ-02-25)
Thank You
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PERSON COUNTY PLANNING & ZONING DEPARTMENT STAFF REPORT
Rezoning/Map Amendment RZ-02-25 – A request by the Applicant/Owners Chris and Brian Hicks for
Rezoning approval on 6.62 acres located at the intersection of Jim Thorpe Hwy and Virgilina Road, Tax
Map 72-22, -43, -44, -45, 73-36 ad 73-69 from R (Residential) to B1 (Highway Commercial Business).
Request
Rezoning/Map Amendment RZ-02-25 – A request by the Applicant/Owners Chris and Brian Hicks for
Rezoning approval on 6 parcels located at the intersection of Jim Thorpe Hwy and Virgilina Road from R
(Residential) to B1 (Highway Commercial Business). The application and scale drawing of the properties
preceded this report in the agenda packet. The parcels are partially developed. Parcel 73-69 is partially
zoned B1 by previous board action. (Exhibit A: Aerial Photo).
Existing Land Use & Land Use Compatibility
The application covers 6 parcels owned by the Hicks brothers. A portion of 73-69 was zoned B1 under a
2024 previous request, as was another parcel they own in the vicinity (72-48). The sites with access to
Providence Cemetery Road have dwellings on them while the other sites are vacant. No specific
development plans have been mentioned. The owners are simply requesting commercial zoning to
improve marketability and have all of their holdings in one zoning district. The parcels are surrounded by
rights of way. The adjacent uses are as follows:
x North: Providence Rd right of way and 2 manufactured homes
x South: Virgilina Road right of way and vacant land (although tax card lists a small house)
x East: Providence Cemetery Road and church property
x West: Residential
Surrounding zoning (see Exhibit B):
North: Residential
South: Residential and B-1 (highway Commercial)
East: Residential
West: Residential
Residential District: The purpose of this district is to provide for single family residential uses and
compatible development.
B-1 Highway Commercial Business District: The purpose of this district shall be to provide for commerc ial
and light industrial development which operate in a relative quiet, clean and non-noxious manner.
(Exhibit B: Zoning Map)
Comprehensive Plan & Zoning Consistency
Person County Planning Ordinance Section 152, Zoning Permits, as well as, North Carolina General Statues
(NCGS) § 160D-604 & § 160D-605 requires plan consistency and a recommendation from the Planning
Board and the Board of Commissioners. Zoning amendment review shall also follow specific criteria, as
listed in NCGS Article 7, § 160-701, as follows:
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RZ-02-25 - Staff Report
10/20/2025
Page 2 of 3
Purposes. Zoning regulations shall be made in accordance with a comprehensive plan and shall be
designed to promote the public health, safety, and general welfare. To that end, the regulations may
address, among other things, the following public purposes: to provide adequate light and air; to prevent
the overcrowding of land; to avoid undue concentration of population; to lessen congestion in the streets;
to secure safety from fire, panic, and dangers; to facilitate the efficient and adequate provision of
transportation, water, sewerage, schools, parks, and other public requirements; and to promote the
health, safety, morals, or general welfare of the community. The regulations shall be made with
reasonable consideration, among other things, as to the character of the district and its peculiar suitability
for particular uses and with a view to conserving the value of buildings and encouraging the most
appropriate use of land throughout the local government's planning and development regulation
jurisdiction.
This site is designated Growth Area in the Future La nd Use Plan, as are the surrounding properties (Exhibit
C: Future Land Use Map):
The Growth Areas future land use category is applied to areas which should be prioritized for future
development. These areas are generally within close proximity to the City of Roxboro and can be easily
served by both water and sewer infrastructure based on the topography and drainage patterns of the
areas to which this land use classification is applied. For these reasons, the density and intensity of
development should be higher than other unincorporated areas of the County as a whole; though these
areas should be targeted primarily for residential land uses. It is anticipated that new development in
these areas will eventually become part of Roxboro’s corporate limits.
Primary Uses: Residential
Secondary Uses: Supporting Commercial Uses
Exhibit D contains the Permitted Use Table from the Planning Ordinance to help compare the uses
currently allowed on site with those that would be allowed if the rezoning is approved. This is a
legislative decision, so all the uses listed in the Permitted Use Table must be considered as potential
uses for the site. No conditions or limitations for particular uses or categories of use can be added with a
legislative rezoning application. The parcels are not currently served by Roxboro water or sewer.
The Person County & City of Roxboro Joint Comprehensive Land Use Plan (Comp Plan) includes the
following Guiding Principles, with relation to this rezoning request (listed in italics):
Guiding Principle No. 2 – Facilitating Sustainable Economic Growth
x Guiding Principle No. 2.1 – Designate sufficient developable land and sites to support economic
growth.
Planning Staff Analysis & Recommendation
The Hicks brothers own a number of parcels in the vicinity of this intersection. In 2024 just over 1 acre
was zoned B-1 at their request on Thaxton Road. About 1 acre of a parcel they own on Providence
Cemetery Road is also zoned B-1. The parcels have a lot of visibility and access as they are surrounded
by rights of way. If the request is approved, 3 development sites would be created of various sizes: 1.9
acres, 2.6 acres, and 3.2 acres.
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RZ-02-25 - Staff Report
10/20/2025
Page 3 of 3
Planning Board Recommendation
Chris Hicks was present and spoke in favor of the request filed by himself and his brother. Representatives
of the adjacent church shared a number of concerns about business activity being inconsistent with the
adjoining cemetery. Concern was also raised about impact to water quality in the area since the
neighborhood had to be served by Roxboro water after contamination from business activity. Not all
dwellings in the area have been connected to municipal water.
Member Wagstaff moved to approve the request. Member James seconded. The vote was 4-2.
Planning & Zoning Department Staff Analysis & Potential Motion
Based on the above, Planning & Zoning Department staff states that the amendments are consistent with
the Comprehensive Plan and the Board could adopt a written Statement of Reasonableness and Plan
Consistency in a single-statement potential motion, as follows:
“I hereby move to approve Rezoning/Map Amendment Application RZ-02-25, for the Hicks rezoning
request to rezone the 6.62 acres at the intersection of Virgilina Road and Jim Thorpe Hwy from the R
(Residential) to B1 (Highway Commercial) district, and find it is consistent with the adopted Person
County & City of Roxboro Joint Comprehensive Land Use Plan” because (please provide
a description).
Attachments:
Exhibit A – Aerial Photo
Exhibit B - Zoning Map
Exhibit C – Future Land Use Map
Exhibit D – Permitted Use Table
Exhibit E – Application and surveys
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APPENDIX C
TABLE OF PERMITTED USES
(Amended: 5/18/92; 11/17/92; 4/4/94; 7/11/94; 2/19/96; 6/3/96; 7/8/96; 5/5/97; 12/6/99; 5/4/2001;
12/1/2003; 6/6/2005; 11/1/2004; 11/19/2007; 11/3/2008; 12/1/2008; 4/20/2015; 9/6/2016; 10/2/17;
10/5/20, 11/16/20; 5/3/21, 8/4/25, 11/3/25, 11/18/25)
Districts in which particular uses are permitted as a Use-By-Right are indicated by "X". Districts
in which particular uses are permitted as a Use-By-Right with certain conditions are indicated by
"X" with a reference to a footnote to this Table.
District in which particular uses are permitted as a special use upon approval of the Board of
Commissioners are indicated by "S". See Section 153 for details in obtaining a Special Use
Permit.
PRINCIPAL USES ZONING DISTRICTS
R B-2 B-1 GI RC
Accessory Building X X X X X
Accessory Uses Incidental To Any Permitted Use X X X X
AGRICULTURAL OR FARM USE EXEMPT FROM PLANNING ORDINANCE
Aircraft Equipment, Parts and Supplies (*See Note 5) XX* X
Airport Operations (*Note 5 and Sections 90 & 91) S S S X* S
Airstrips, (Private) /Heliport Without Commercial Activity
(*See Note 8) (Added 5/7/01) X* X* X* X* X*
Ambulance Service or Rescue Service S X X S X
Amusement Parks S X
Animal Medical Care (Including Kennel Operations) X X X
Automobile Off-Street Parking, (Commercial) XXX X
Automobile Parts and Accessory Sales XX X
Automobile Rentals and Leasing (*See Note 5) X X X* X
Automobile Repair and/or Body Work (Excluding commercial
wrecking, dismanteling, or storage of junk vehicles) Amended
12/01/2008
XS
Automobile Sales, New and Used S X X
Automobile Service Station Operations XX X
Bank, Savings and Loan Company and Other Financial Activities XXS X
Barber or Beauty College Instruction XX X
Bed and Breakfast Inns, Boarding and Rooming Houses S X X
Boats and Accessories, Retail Sales and Service S X X
Books and Printed Matter, Distribution XX
Bowling Alley XX X
Brewery, Distillery, Winery (Added 10/2/17) S XXX S
Exhibit D
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PRINCIPAL USES ZONING DISTRICTS
R B-2 B-1 GI RC
Bus Repair and Storage Terminal Activities (Amended 12/1/2008) X S
Bus Station Activities (*See Note 5) S X X* X
Camper/Recreational Vehicle Park (Amended 8/2/2010, 11/3/2025) S S S X
Carwash XX X
Catering XX X
Cemeteries - Church or Family X X X S X
Cemeteries Commercial S S S X
Church, Temples, Synagogues X X X X X
Clinic Services, Medical and Dental S X X S X
Club or Lodge S S S X
Commercial Modular Building (Adopted 5/5/97) X X X
Contractor & Construction Trades with outside storage or equipment or
supplies (Amended 11/19/2007) S X X X
Contractor & Construction Trades without outside storage or equipment
or supplies X X
Convenience Stores S X X X
County Governmental Facility (Adopted 2/3/97) S X X X
Data Center (Added 11/18/25) X X X X
Day Care Center S X X X X
Dwelling, Accessory X X
Dwelling, Single-Family X X X X
Dwelling, Multiple-Family (See Planned Building Group) S S S S
Eating and Drinking Facilities (Amended 12/1/2008) X X S
Equipment Rental (Amended 11/16/20)XXXX
Event Center (Amended 09/09/2019) S X X X X
Family Care Home X X X X
Farm Machinery Sales and Servicing S X X
Fire Station And Law Enforcement Operations S X X X X
Firearms Training/Education Center (Added 8/4/2025) X
Funeral Home S X X X
Game and Sports Facilities (Amended 5-18-92) S S
Golf Courses S X X X
Grocery, Wholesale X X
Group Home for Developmentally Disabled Adults X X X X
Gunsmith X X X
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PRINCIPAL USES ZONING DISTRICTS
R B-2 B-1 GI RC
Health Spas, Fitness Center (Amended 2/7/2011) X X X
Historical Preservation Commercial Use S X X X
Home for the Aged S S X X
Hospital or Sanitarium Care (Except for the Insane, Feeble-Minded and
Addicted) (Amended 12/1/2008) S X S
Hotel or Motel X X
Industrial, Light (See Appendix C Note 2) (Amended 11/16/20) S X X X
Industrial, Heavy (See Appendix C, Note 2) (Amended 11/16/20) S X
Karate and Other Martial Arts Instruction X X X
Kennel Operations, Care S X X
Library S X X X
Livestock Sales and Auctions (Amended 12/1/2008) S S
Lodging Unit (Added 11/3/25) X X X X X
Manufactured Home for Temporary Dwelling During Construction of
Permanent Dwelling (Adopted 5/5/97) X X X X
Manufactured Home (Individual) for Residential Occupancy - Class B
(Rev. 5/5/97) X X X X
Manufactured Home (Individual) for Residential Occupancy - Class A
(Rev. 5/5/97) X X X X
Manufactured Home Supplies and Equipment Sales S X X
Manufactured Homes Under the Hardship Class A and B X X
Marinas X X X
Mobile Home Park but Excluding Any Mobile Home Sales
(Amended 11-17-92, 7/11/94) S S S S
Mobile Home Sales and Service X X
Modular Homes (Amended 11-17-92) X X X X
Moving and Storage Operations (Amended 12/1/2008) X X X
Nonhazardous, Non-Toxic Solid Waste Disposal (Adopted 5/18/92) S S S S S
Nursery Operation (Plant) - Agricultural X X X X
Nursing Home S S X X
Office and Personal Office (Adopted 12/6/99) X X X X
Planned Building Group (See Article Viii, Section 80) (Added 12/1/03) S X X S
Post Office X X X X
Private Recreation Club Or Swimming Club Activities Not Operated As
A Business Or Profit (Amended 12/1/2008) S S S S S
Private Recreation Facilities For Profit (Amended 5/18/92, 7/8/96) S S S S S
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PRINCIPAL USES ZONING DISTRICTS
R B-2 B-1 GI RC
Public Recreations (Such as Community Center Buildings, Parks,
Museums, Playgrounds, and Similar Facilities Operated on a Nonprofit
Basis)
S X X X
Public Utility Station, Bulk Station or Substations (Amended 12/1/2008) S S S S S
Radio or Television Studio Activities Only X X
Radio, Telephone and TV Transmitting Tower (See Note 9 and Article
VII & IX) (Amended 11/6/95) S XXX S
Railroad Passenger Station Operations (Amended 12/1/2008) S S S
Railroad Yard Operations X X
Reception Centers for Recycling S X X
Rest Home S S X X
Retail Sales with outdoor storage or display of merchandise XX X
Retail Sales without outdoor storage or display of merchandise XX X
Salvage Operation/Junkyard - Commercial S S
School, Private or Public (Elementary, Secondary, or Higher Level)
(Amended 12/1/2008) S S X X S
Solar Energy Systems (Added 10/2/17; Deleted 10/5/20) See Person County Solar
Energy System Ordinance
Stables, Horse (Amended 4/4/94) X S X
STORAGE, HAZARDOUS, TOXIC AND RADIOACTIVE WASTE NOT PERMITTED
IN ANY DISTRICT
Storage, Household and Commercial S X X
Storage, Open (Amended 5-4-01) S S S
Tanning Salons XX X
Taxicab Stand Operations (*See Note 5) X X X* X
Teaching of Art, Music, Dance, Dramatics, or Other Fine Arts S X X X
Temporary Construction Building (Amended 6/6/2005) X X X X X
Theater Productions S X X X
Tire Recapping X X
Tire Sales Centers XX X
Truck Stop X
Truck Terminal Activities Repair and Hauling and/or Storage X
Warehouse/distribution facilities XX X
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AN ORDINANCE AMENDING THE PERSON COUNTY OFFICIAL ZONING MAP
FOR ZONING AMENDMENT APPLICATION RZ-02-25
WHEREAS, Person County received a verified and complete Zoning/Map Amendment
Application from the Applicant/Property Owners, Chris and Brian Hicks, to rezone 6.62 acres of
land, which are identified as Tax Map No. 72-22, 72-43, 72-44, 72-45, 73-36, and part of 73-69,
in Person County. The Applicant petitioned to change the zoning designation on the Subject
Property from Residential (R) to Highway Commercial (B1) (hereafter “Zoning Map Amendment
RZ-02-25”); and
WHEREAS, the Person County Board of Commissioners, voted ________ to adopt
Zoning Map Amendment RZ-02-25 amending and updating the Person County Official Zoning
Map from Residential (R) to Highway Commercial (B1); and
WHEREAS, the Person County Board of Commissioners finds that the proposed
zoning/text amendment is consistent with the Person County & City of Roxboro Joint
Comprehensive Land Use Plan; and
WHEREAS, the Person County Board of Commissioners finds that the proposed rezoning
is reasonable and in the public interest through Guiding Principle No. 2.1 – Designate sufficient
developable land and sites to support economic growth.
NOW THEREFORE, BE IT ORDAINED BY THE PERSON COUNTY BOARD OF
COMMISSIONERS THE FOLLOWING:
Section 1. Applicability. Zoning Amendment Application RZ-02-25 is hereby adopted
and approved by the Person County Board of Commissioners and the Person County Official
Zoning Map is amended accordingly.
Section 2. Conflicts and Severability. All provisions of any County Ordinance or
Resolution that are in conflict with this Ordinance are hereby repealed.
Section 3. Effective Date. This Ordinance shall become immediately effective upon
adoption. The foregoing Ordinance, having been submitted to a vote, and received the following
vote, was duly adopted this VW day of 'HFHPEHU25.
_____________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
Attest:
_____________________________
[SEAL] Michele Solomon, NCCCC
Clerk to the Board of Commissioners
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October 30, 2025
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PERSON COUNTY BOARD OF COMMISSIONERS October 30, 2025
MEMBERS PRESENT OTHERS PRESENT
Kyle Puryear Katherine M. Cathey, County Manager
Jason Thomas Michele Solomon, Clerk to the Board
Sherry Wilborn
Antoinetta Royster
Donald Long
The Board of Commissioners for the County of Person, North Carolina, met in a
joint session with Roxboro City Council and the Person County Economic Development
Commission for the Person County Leadership Summit on Thursday October 30, 2025 at
4:00 p.m. in the Person County Office Building Auditorium located at 304 S. Morgan
Street, Roxboro, NC.
Chairman Puryear called the Person County Board of Commissioners meeting to order
and recognized a quorum was present. Mayor Marilyn Newell called the Roxboro City
Council meeting to order and recognized a quorum was present. Chairman Dr. Scott
McKinney called the Person County Economic Development Commission meeting to order
and recognized a quorum was present.
Creative Economic Development Consulting, LLC Founder and CEO Crystal Morphis
facilitated the Person County Leadership Summit. Topics discussed included the following:
Fundamentals of Economic Development
Assessment of Person County’s Competitiveness
Visioning-Vision and Mission Statements
Priority Initiatives for County-City Partnership
o Product Development
o Business Attraction, Retention, and Expansion
o Capacity Building
o Small Business/Entrepreneurship
o Communications
The following is a summary of the Leadership Summit, provided by Morphis:
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October 30, 2025
2
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October 30, 2025
3
25
October 30, 2025
4
ADJOURNMENT
A motion was made by Chairman Puryear and carried 5-0 to adjourn the Person
County Board of Commissioners meeting at 6:57 p.m. followed by Mayor Newell and
Chairman McKinney to adjourn their Boards respectively.
____________________________ ______________________________
Michele Solomon Kyle Puryear
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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November 18, 2025
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PERSON COUNTY BOARD OF COMMISSIONERS November 18, 2025
MEMBERS PRESENT OTHERS PRESENT
Kyle Puryear Katherine M. Cathey, County Manager
Jason Thomas Michele Solomon, Clerk to the Board
Sherry Wilborn T.C. Morphis, Jr., County Attorney
Antoinetta Royster
Donald Long
The Board of Commissioners for the County of Person, North Carolina, met in
Regular session on Tuesday November 18, 2025 at 9:00 a.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
Chairman Puryear called the meeting to order and recognized a quorum was present.
Vice-Chairman Thomas offered an invocation, and Commissioner Wilborn led the group
in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Wilborn and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
PETITION TA-08-25—TEXT AMENDMENT TO AMEND THE SUBDIVISION
REGULATIONS TO MORE CLEARLY IDENTIFY THE TYPES OF
SUBDIVISIONS AND THE TYPES OF ACCESS NEEDED FOR EACH TYPE
A motion was made by Vice-Chairman Thomas and carried 5-0 to open the duly
advertised public hearing that was continued from November 3, 2025, for Petition TA-
08-25 – Text Amendment to Amend the Subdivision Regulations to more clearly identify
the types of subdivisions and the types of access needed for each type.
Planning and Zoning Director Nish Trivedi presented the following:
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November 18, 2025
2
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November 18, 2025
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There were no individuals appearing before the Board to speak in favor of or in
opposition to Petition TA-08-25 – Text Amendment to Amend the Subdivision
Regulations to more clearly identify the types of subdivisions and the types of access
needed for each type.
A motion was made by Commissioner Royster and carried 5-0 to close the
public hearing for Petition TA-08-25 – Text Amendment to Amend the Subdivision
Regulations to more clearly identify the types of subdivisions and the types of access
needed for each type.
CONSIDERATION TO GRANT OR DENY PETITION TA-08-25—TEXT
AMENDMENT TO AMEND THE SUBDIVISION REGULATIONS TO MORE
CLEARLY IDENTIFY THE TYPES OF SUBDIVISIONS AND THE TYPES OF
ACCESS NEEDED FOR EACH TYPE
A motion was made by Commissioner Wilborn and carried 5-0 to approve the
ordinance amending the subdivision regulations to identify types and describe access
requirements, and find the amendment reasonable in the public’s interest, and consistent
with the Person County and City of Roxboro Joint Comprehensive Land Use Plan
because it improves the clarity of the land development regulations.
PUBLIC HEARING:
PETITION TA-09-25- TEXT AMENDMENT TO AMEND THE PLANNING
ORDINANCE TO CREATE SECTION 61 TO CLEARLY ALLOW MULTIPLE
DWELLINGS ON LOTS SUBJECT TO CONDITIONS WITH AMENDMENTS
TO THE PERMITTED USE TABLE AND DEFINITIONS SECTION TO ADD
CLARITY
A motion was made by Commissioner Wilborn and carried 5-0 to open the duly
advertised public hearing that was continued from November 3, 2025, for Petition TA-
09-25 – Text Amendment to Amend the Planning Ordinance to create Section 61 to
clearly allow multiple dwellings on lots subject to conditions with amendments to the
permitted use table and definitions section to add clarity.
Planning and Zoning Director Nish Trivedi presented the following:
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There were no individuals appearing before the Board to speak in favor of or in
opposition to Petition TA-09-25 – Text Amendment to Amend the Planning Ordinance to
create Section 61 to clearly allow multiple dwellings on lots subject to conditions with
amendments to the Permitted Use Table and definitions section to add clarity
A motion was made by Vice-Chairman Thomas and carried 5-0 to close the
public hearing for Petition TA-09-25 – Text Amendment to Amend the Planning
Ordinance to create Section 61 to clearly allow multiple dwellings on lots subject to
conditions with amendments to the Permitted Use Table and definitions section to add
clarity.
CONSIDERATION TO GRANT OR DENY PETITION TA-09-25- TEXT
AMENDMENT TO AMEND THE PLANNING ORDINANCE TO CREATE
SECTION 61 TO CLEARLY ALLOW MULTIPLE DWELLINGS ON LOTS
SUBJECT TO CONDITIONS WITH AMENDMENTS TO THE PERMITTED
USE TABLE AND DEFINITIONS SECTION TO ADD CLARITY
A motion was made by Commissioner Wilborn and carried 5-0 to approve TA-
09-25 and find the amendment reasonable, in the public’s interest, and consistent with the
Person County and City of Roxboro Joint Comprehensive Land Use Plan because it
clarifies and documents well established actions.
PUBLIC HEARING:
PETITION TA-12-25-TEXT AMENDMENT TO AMEND THE PLANNING
ORDINANCE APPENDIX B AND C TO CONSOLIDATE USES IN THE
PERMITTED USE TABLE AND ADD NEW DEFINITIONS
A motion was made by Commissioner Wilborn and carried 5-0 to open the duly
advertised public hearing that was continued from November 3, 2025, for Petition TA-
12-25 – Text Amendment to Amend the Planning Ordinance Appendix B and C to
consolidate uses in the Permitted Use Table and add new definitions.
Chairman Puryear asked if this was in any way related to solar farms, to which
Planning and Zoning Director Nish Trivedi stated no, that it excludes solar.
Planning and Zoning Director Nish Trivedi presented the following:
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The following individual appeared before the Board to speak in favor of Petition
TA-12-25 – Text Amendment to Amend the Planning Ordinance Appendix B and C to
consolidate uses in the Permitted Use Table and add new definitions:
Don West of 426 Fieldstone Drive, Burlington stated that he owns property in
Person County that is the General Industrial (GI) Zoning District. He stated that he is in
favor of this Text Amendment change as it relates to adding open storage to the Permitted
User Table in the GI District. He stated that he thinks it is practical and necessary. He
stated that General Industrial areas are designated for high intensities uses including
manufacturing, distribution, and storage, and that allowing outdoor storage simply aligns
the ordinance with how industrial is actually used. He stated that right now, the lack of
explicit permission creates uncertainty for property owners, investors, which slows
development and discourages growth. He stated that Person County is on the brink of
explosive construction activity.
There were no individuals that appeared before the Board to speak in opposition
to Petition TA-12-25 – Text Amendment to Amend the Planning Ordinance Appendix B
and C to consolidate uses in the Permitted Use Table and add new definitions.
A motion was made by Commissioner Wilborn and carried 5-0 to close the
public hearing for Petition TA-12-25 – Text Amendment to Amend the Planning
Ordinance Appendix B and C to consolidate uses in the Permitted Use Table and add new
definitions.
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CONSIDERATION TO GRANT OR DENY PETITION TA-12-25-TEXT
AMENDMENT TO AMEND THE PLANNING ORDINANCE APPENDIX B AND
C TO CONSOLIDATE USES IN THE PERMITTED USE TABLE AND ADD
NEW DEFINITIONS
A motion was made by Commissioner Wilborn and carried 5-0 to adopt TA-12-
25 to update the Permitted Use Table and add definitions, and find it consistent with the
Person County and City of Roxboro Joint Comprehensive Land Use Plan because the
amendments add clarity to the planning regulations, based on staff recommendation and
not the Planning Board’s recommendation.
Commissioner Long stated that he would like to recuse himself from voting on
this item, and was recorded as an affirmative vote, per the Board’s Rules of Procedure, as
he abstained from voting.
PUBLIC HEARING:
PETITION TA-13-25-TEXT AMENDMENT TO AMEND THE PLANNING
ORDINANCE TO CREATE SECTIONS 80, 81, 82, 83, 84, AND 85 TO DETAIL
REVIEW PROCESSES BY USE FROM THE CURRENT ORDINANCE,
JUNKYARD ORDINANCE, AND MOBILE HOME PARK ORDINANCE
A motion was made by Vice-Chairman Thomas and carried 5-0 to open the duly
advertised public hearing that was continued from November 3, 2025, for Petition TA-
13-25 – Text Amendment to Amend the Planning Ordinance to create Sections 80, 81,
82, 83, 84, and 85 to detail review processes by use from the current ordinance, junkyard
ordinance, and mobile home park ordinance.
Planning and Zoning Director Nish Trivedi presented the following:
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There were no individuals appearing before the Board to speak in favor of or in
opposition to Petition TA-13-25 – Text Amendment to Amend the Planning Ordinance to
create Sections 80, 81, 82, 83, 84, and 85 to detail review processes by use from the
current ordinance, junkyard ordinance, and mobile home park ordinance.
A motion was made by Commissioner Royster and carried 5-0 to close the
public hearing for Petition TA-13-25 – Text Amendment to Amend the Planning
Ordinance to create Sections 80, 81, 82, 83, 84, and 85 to detail review processes by use
from the current ordinance, junkyard ordinance, and mobile home park ordinance.
CONSIDERATION TO GRANT OR DENY PETITION TA-13-25-TEXT
AMENDMENT TO AMEND THE PLANNING ORDINANCE TO CREATE
SECTIONS 80, 81, 82, 83, 84, AND 85 TO DETAIL REVIEW PROCESSES BY
USE FROM THE CURRENT ORDINANCE, JUNKYARD ORDINANCE, AND
MOBILE HOME PARK ORDINANCE
A motion was made by Commissioner Wilborn to approve TA-13-25 to
consolidate two freestanding ordinances into the Planning Ordinance and establish a
Permit Review Section, and find the document reasonable, in the public’s interest, and
consistent with the Person County and City of Roxboro Joint Comprehensive Land Use
Plan because it clarifies the regulation language.
A substitute motion was made by Commissioner Long and carried 5-0 to
consolidate two freestanding ordinances into the Planning Ordinance and establish a
Permit Review Section, and find the document reasonable, in the public’s interest, and
consistent with the Person County and City of Roxboro Joint Comprehensive Land Use
Plan because it clarifies the regulation language, and to change the language from “shall”
to “may” under Site-Plan Specifications.
INFORMAL COMMENTS:
There were no individuals that appeared before the Board to make informal
comments.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Wilborn and carried 5-0 to approve the
Consent Agenda with the following items:
A. November 3, 2025 Minutes-Amended to add additional text to reflect letters
received indicating meeting starting at 7:00 p.m.
B. Budget Amendment #9
C. Resolution Amending Review Officers
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NEW BUSINESS:
VAYA HEALTH UPDATE
Vaya Health Regional Director of Community Relations Elliott Clark presented
the following:
________________________________________________________________________
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Commissioner Long asked how can we better support Person Family Medical
Center. Clark stated that Vaya does have a contract with Person Family Medical Center.
Commissioner Royster stated that she is an advocate for mental health, intervention,
crisis, and keeping individuals out of the jails. Clark stated that in the past they had what
was referred as ‘Recovery Court”, which was through the judicial system.
PERSON COUNTY TOURISM DEVELOPMENT AUTHORITY ANNUAL
REPORT
Person County Tourism Development Authority Executive Director Julie Maybee
presented the following annual report:
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Chairman Puryear expressed thanks to Maybee and the Tourism Development
Authority (TDA) for all they do for Person County. Vice-Chairman Thomas stated that he
appreciated all the hard work they do and applauds them. Commissioner Wilborn asked if
the TDA does any collaboration with Visit NC, to which Maybee replied yes.
APPOINTMENT AND OATH FOR DEPUTY TAX COLLECTORS
Tax Administrator Russell Jones stated that David Bradsher and Hunter Patterson
have met the requirements to be appointed as Deputy Tax Collectors. He stated that in
order to be a Deputy Tax Collector, you have to complete four courses that are offered
through UNC School of Government or the NC Department of Revenue and have two
years of experience. He stated that Deputy Tax Collectors can help the Tax Collector
with duties of collecting taxes.
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Chairman Puryear administered the following Oath to David Bradsher:
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Chairman Puryear administered the following Oath to Hunter Patterson:
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A motion was made by Chairman Puryear and carried 5-0 to appoint David
Bradsher and Hunter Patterson as Deputy Tax Collectors for Person County.
RESOLUTION ADOPTING THE PERSON COUNTY BOARD OF
COMMISSIONERS SCHEDULE OF REGULAR MEETINGS FOR 2026
Clerk to the Board Michele Solomon stated that NC General Statute 153A-40
requires the Board of Commissioners to hold a regular meeting at least once a month. She
advised the Board that before them is a Resolution Establishing the 2026 Schedule of
Regular Meetings for adoption.
A motion was made by Commissioner Wilborn and carried 5-0 to approve the
Resolution Adopting the Person County Board of Commissioners Schedule of Regular
Meetings for 2026.
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BUDGET CALENDAR FOR FY2027
Finance Director Tracy Clayton presented the Budget Calendar for FY2027. She
stated that staff has developed a budget calendar for the Board’s consideration and
adoption. She stated that it outlines a proposed schedule for the FY2026-2027 budget
process. She highlighted a few dates that are key milestones:
February 17, 2026- The Board of Commissioners Annual Retreat
April 20, 2026- Adoption of the Capital Improvement Plan (CIP)
May 18, 2026-Presentation of the Manager’s Recommended Budget
June 1, 2026- Required Budget Public Hearing
June 15, 2026- Adoption of the FY2026-2027 Budget Ordinance
A motion was made by Vice-Chairman Thomas and carried 5-0 to approve the
Budget Calendar for FY2027.
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CHAIRMAN’S REPORT
Chairman Puryear congratulated Cooperative Extension and all that were
involved with Farm City Week. He stated that it was a major success. He stated that they
had a wonderful breakfast, and it was the largest attendance that he could recall for this
event.
MANAGER’S REPORT
County Manager Katherine Cathey stated that County offices will be closed next
Thursday and Friday for Thanksgiving. She wished all a happy Thanksgiving.
COMMISSIONER REPORTS/COMMENTS
Vice-Chairman Thomas had no report.
Commissioner Wilborn echoed Puryear in reference to Farm City Week. She
stated that she was honored to speak at the Veterans Ceremony. She stated that she
attended the ribbon-cutting event at Piedmont Community College. She congratulated Dr.
Rodney Peterson on being recognized as Superintendent for the State, and stated that she
attended a reception that was held for him last week. She stated that she has noticed that
there have been split votes on the Planning Board, and advised that there is supposed to
be an odd number on that board to prevent that from happening. She wanted to make sure
staff liaisons are aware of tracking attendance so that does not happen.
Commissioner Royster echoed Puryear and Wilborn in reference to Farm City
Week. She stated that the breakfast was held in the area that she grew up in. She
expressed thanks to the community for coming together during a time of crisis, as there
are families in the community experiencing food insecurities. She stated that she attended
a book launch for the Shorty Lawson Museum. She stated that it was great, and that it
resonates. She stated that they had two different tours. She stated that people came from
all across the state. She stated that she wanted to commend Person County Museum of
History for heading this up. She stated that the book, “Shared Crop: Life of a Black
Tenant Farmer During Jim Crow” truly resonates with so many families and encourages
all to go out and tour the museum.
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Commissioner Long stated that he attended the following:
Chamber Breakfast for the Veterans Council
Business After Hours with American Legion Post 138
Farm City Week Breakfast with Cooperative Extension and the Thomas
Family- extended appreciation to the Thomas family on their award and for
their hospitality in hosting the event
Veteran’s Day Observance
Chamber Breakfast with the Sheriff’s Office related to active shooters
Planning Board Meeting on November 13
Long stated that he is pushing for both sides for Project Log at
Woodsdale, to be decided. He stated that five months of pushing this issue
since he has been on this Board is long enough. He stated that the
litigants, on both sides, needs an answer, and they need it now. He stated that
at the September meeting, he voiced his concerns about the upcoming 2026
budget process, which he discussed at the June meeting when the Board
passed the 2025-2026 budget, which they were able to reduce the budget at
that time by an additional penny. He stated that also at the September
meeting, he requested staff to provide a path forward, to reduce the fast-
approaching 2026 budget by 15%, as compared to the current 2025 budget.
He stated that if management sent a strong message to Department Heads in
September to expect an overall general budget reduction in funding for 2026,
that it would prepare departments the time to begin reducing spending now,
in the current fiscal year and provide a "trial & error" time frame for those
reductions. He stated that he realizes a few departments, out of necessity, will
need increased funds for 2026, especially EMS. He stated that we can not pass
another tax increase in 2026 on to our friends, neighbors, and taxpayers. He
stated that generally there are three pathways to fund County Government,
increase the tax base by recruiting a new industry to pay taxes, reduce
spending, and raise taxes. He stated that two months have elapsed and he has
not received meaningful, concrete communication, framework, or general
encouragement, that has been discussed with all Department Heads. He stated
that he has many years of management experience formulating and executing
annual budgets in excess of $60 million from 2002 to 2012. He stated that
ignoring our situation will not make the problem go away, in fact, he suspects
this is how we have come to this point, at this time and place.
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Long stated that he wanted to be perfectly clear, as a Commissioner, he
is working for the taxpayer, and does not intend to vote for a tax increase,
and does not intend to continue down the road of no Industrial Park for Person
County, and wants to attract and recruit new Industry to Person County to
provide good paying jobs for our tax payers. He stated that our past
Commissioners have been supportive of economic development and intends
to stay that course also. He stated that he is appreciative of the leadership of
the Chairman and Commissioners have provided and he stands ready to
"work for the taxpayer". He stated that the Board of Commissioners set the
Vision, Mission and Plan for Person County, and that staff executes the plan.
He stated that he would like to encourage every Commissioner to obtain and
read the book "Good to Great" by Jim Collins and to become a student of the
fiscal management philosophy of Mr. Collins and Dr. Peter Drucker. He
stated that success is not final, failure is not final, and it is the courage to
continue that counts. He stated that he means business, and is drawing the
line in the sand.
A motion was made by Vice-Chairman Thomas and carried 5-0 to enter into
Closed Session #1 at 10:22 a.m.
CLOSED SESSION #1
A motion to enter into Closed Session #1 per General Statute 143-318.11(a)6) for the
purpose to discuss personnel with the following individuals permitted to attend: EDC
Executive Committee members: Scott McKinney, Phillip Allen and Merilyn Newell,
County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County Attorney
T.C. Morphis, Jr., and Human Resources Director Sonya Carver.
Chairman Puryear called Closed Session #1 to order at 10:28 a.m.
A motion was made by Commissioner Wilborn and carried 5-0 to return to open
session at 11:51 a.m.
A motion was made by Vice-Chairman Thomas and carried 5-0 to enter into
Closed Session #2 at 11:51 a.m.
CLOSED SESSION #2
A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(3) for the
purpose to consult with the county attorney in order to preserve the attorney-client privilege
with the following individuals permitted to attend: County Manager Katherine Cathey,
Clerk to the Board Michele Solomon, and County Attorney T.C. Morphis, Jr.
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Chairman Puryear called Closed Session #2 to order at 11:52 a.m.
A motion was made by Commissioner Wilborn and carried 5-0 to return to open
session at 11:58 a.m.
ADJOURNMENT
A motion was made by Vice-Chairman Thomas and carried 5-0 to adjourn the
meeting at 11:58 a.m.
____________________________ ______________________________
Michele Solomon Kyle Puryear
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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12/1/2025
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 32,768
Economic & Physical Development 3,500
Human Services 18,500
REVENUES General Fund
Other Revenue 36,768
Fund Balance Appropriation 18,000
EXPENDITURES 2024 LOB's Fund
Contingency (3,377)
2024 LOBs expense 3,377
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
(cr.) dr.
$Expenditures
incr. (decr.)
dr. (cr.)
100-389890 Misc Revs: Insurance Proceeds 5,388
1004370-435300 EMS: Maint & Repair/Vehicles 5,388
100-389890 Misc Revs: Insurance Proceeds 2,380
1004310-435300 Sheriff: Maint & Repair/Vehicles 2,380
10025-334491 Detention-Pay Tel Communication Grant 25,000
1004320-428600 Detention-Spec Supp/Serv-Pay Tel Comm 25,000
10040-345370 Cooperative Extension-Donations 3,500
1004950-425700 Cooperative Extension-Class Expenses 3,500
10090-399991 General Fund-FBA 18,000
1005820-426323 Veterans Service-Spec Supp/Serv-GPCVO-18,000
19050 378540 Donations/DSS 500
1905380 537000 Foster Care Donations 500
BUDGET AMENDMENT #10
Appropriating insurance proceeds of ($5,388) for Emergency Medical Services vehicle repairs and ($2,380)
for Sheriff’s Office vehicle repairs; accepting a ($25,000) communication technology grant in the Detention
Center; recognizing donations of ($3,500) to Cooperative Extension for the Farm City event and ($500) to the
Department of Social Services for Foster Care support; appropriating ($18,000) from General Fund balance
to carry forward the Veteran’s Services Grant from FY25 and applying ($3,377) of 2024 LOBs contingency
funds to satisfy the 2025 property tax liability for the former Person Industries property.
BUDGET ADJUSTMENT DETAIL
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4404260-599100 LOBs 2024-Contingency (3,377)
4404260-519100 LOBs 2024-Admin & Other Costs 3,377
Totals 54,768 54,768
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AGENDA ABSTRACT
Meeting Date:
December 1, 2025
Agenda Title:
Person County Public Library Grant Application for Libraries Strengthening Connections
Summary of Information:
The Libraries Strengthening Connections is a special grant opportunity for eligible North
Carolina libraries. These funds will help libraries to support and increase digital literacy skills
and services for public library staff and users.
Funding is available for programs designed to increase access to digital services and resources,
promote adoption and meaningful use, and improve digital literacy skills for all.
Person County Public Library is submitting a grant proposal for the purchase of two
Bibliotheca remote locker control units to be placed at the Person County Public Library
location and the Mayo Lake Education Center to provide access to the citizens of the county
outside of the library’s physical space and hours of operation.
The grant funding amount is up to $80,000 and provides funding for the remote lockers, IT
infrastructure (wiring upgrades, network switches or boosters, and Wi-Fi kiosks).
Financial Impact:
The grant funds and library budget will cover the expenditures for installation and continued
running of the program. Materials will circulate from our present and future materials
collections.
Recommended Action:
Approve submittal of the grant application.
Submitted By:
Von Yeager, Library Director
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PCPL Libraries
Strengthening
Connections Grant
PRESENTED BY:
VON YEAGER, DIRECTOR
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Strengthening
Connections
Grant
Proposal
Person County Public Library
◦Applying for $80,000 grant to purchase 2 Bibliotheca Outdoor Locker
Systems, and wiring and power infrastructure upgrade.
◦Lockers to be installed at PCPL main location and the Mayo Lake
Education Center.
◦No matching funds are required for the grant.
◦Grant funds and present library budget will fund project.
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AGENDA ABSTRACT
Meeting Date:
December 1, 2025
Agenda Title:
Late Exemption Tax Applications
Summary of Information:
On November 3, 2025 the Board of Commissioners approved fifty-three late applications for
property tax exclusion for Elderly, Disabled and Veterans homestead exemptions. Since this
date, we have received two additional late applications. The Board of Commissioners may
approve late applications if they are received by December 31. These applications met all
guidelines (other than the application deadline) but were not received in time for the Boards
approval on November 3. Included is a spreadsheet that outlines the tax impact and the reasons
for the late applications.
Financial Impact:
None.
Recommended Action:
Approve applications if appropriate.
Submitted By:
Russell Jones, Tax Administrator
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Taxpayer Application Application Date Reason for Late App Map Tax Value County Bill Fire Bill City Bill Total Bill Tax Value County Bill Fire Bill City Bill New Bill Savings
Johnson, Linell T Elderly 10/25/2025 Waiting on paperwork A80 4D 174,450 1,099.04 69.78 0.00 1,168.82 87,225 549.52 34.89 0.00 584.41 584.41
Lutz, Richard & Deborah Veterans 10/27/2025 Waiting on paperwork A57 41 352,260 2,219.24 140.90 0.00 2,360.14 307,260 1,935.74 34.89 0.00 1,970.63 389.51
3,318.27 210.68 0.00 3,528.96 2,485.26 69.78 0.00 2,555.04 973.92
Total County Tax Saving to Taxpayer 833.02
Total Fire Tax Saving to Taxpayer 140.90
Total City Tax Saving to Taxpayer 0.00
Total Saving To Taxpayer 973.92
Before Exemption After Exemption
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AGENDA ABSTRACT
Meeting Date:
December 1, 2025
Agenda Title:
Caswell-Person County Line Survey completed by the North Carolina Geodetic Survey
Summary of Information:
On May 20, 2024 the Person County Board of Commissioners voted to adopt a resolution
authorizing the surveying of the Caswell-Person County Line. In June 2024, the Caswell County
Board of Commissioners adopted an identical resolution. In September 2025, the survey was
completed by the North Carolina Geodetic Survey, plats (maps) drawn, and report submitted to
both counties for review. Overall change in the County Boundaries is minimal, resulting in a
0.28-acre difference as reported in the final report submitted by the North Carolina Geodetic
Survey. Staff from both Counties have performed a comprehensive review of these changes.
Accurate boundary information is crucial to many aspects of County operations including
accurate taxation, zoning, and emergency services.
Financial Impact:
None anticipated. It is possible, but unlikely, that obtaining deeds and/or plats from Caswell
County and recording those documents in Person County may incur a fee of no more than
$1,500.
Recommended Action:
Approve the 2025 North Carolina Geodetic Survey report, plats, and surveyed boundary line
between Person County and Caswell County, effective December 1, 2025.
Submitted By:
Sallie Vaughn, GIS Director
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Caswell-Person County
Boundary Line
December 1, 2025
Sallie Vaughn, GIS Director
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Caswell-Person County Boundary Line
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Timeline
•September 1998 –In accordance with NCGS 153A-18, Caswell County Board of Commissioners requests boundary survey
•July 2001 –In accordance with NCGS 153A-18, Person County Board of Commissioners requests boundary survey
•September 2003 –Survey completed by Hobbs, Upchurch, and Associates. Monuments placed.
•Neither County adopted the survey
•2003 –2024 NCGS 153A-18 was updated with a prevision to allow automatic approval of boundary resurveys one year after requested by all involved Counties
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Timeline
•May 20 th 2024 –Person County
Board of Commissioners voted
5-0 to adopt a resolution
authorizing county line
surveying
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Timeline
•June 2024 –Caswell County Board of Commissioners approved a
resolution for a survey
•September 2025 –Survey completed, plats (maps) drawn, and report
submitted to both Counties for review
•September 2025 to present –Staff from both Counties reviewed the
changes and discussed potential impacts on the tax base
•Calculated difference between the “old” and “new” County boundaries is 0.28
acres or 12,250.1 square feet
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Timeline
•December 1st, 2025 –results of the survey presented to the Board
•If approved today, the boundary survey will go into effect immediately to align with the tax year
•After adoption of the surveyed boundary
1.North Carolina Geodetic Survey will contact property owners by mail
2.Additional monuments will be set
•February/March 2026 –Boundary change reported to US Census by State of North Carolina
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Monuments
North Carolina / Virginia Monument
Monument CP 2
Monument CP 1A
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Exaggerated example of survey line (yellow)
Not representative of actual survey118
Survey in Detail
•Survey line is yellow
•Northern junction with Virginia and
southern junction with Orange
County are identical
•Survey line differs by about 70 feet
at Semora Rd
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Survey in Detail
•Boundary mostly passes through
agricultural areas
•Minor shifts along Cunningham Rd, Canal
Cir, Bunny Rabbit Rd, Kelly Brewer Rd,
Sunny Ln
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Why is this important?
•County determines:
•Property tax, sales tax
•Zoning
•School District
•Law, Fire, EMS, Rescue, and 911 services
•Voting/elections
•Permitting
•Environmental Health
•Other local regulations
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Statewide Status
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Questions and Staff Recommendation
•Questions?
•Approve the 2025 North Carolina Geodetic Survey report, plats, and
surveyed boundary line between Person County and Caswell County,
effective December 1, 2025.
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AGENDA ABSTRACT
Meeting Date:
December 1, 2025
Agenda Title:
CIG Tax Appeal for Exemption
Summary of Information:
Person County received a timely application for property tax exemption from CIG 48
BARDEN RIDGE LLC on January 27, 2025. The exemption was requested under North
Carolina General Statute 105-278.6 (A non-profit organization providing housing for
individuals or families with low or moderate incomes).
The exemption was denied by the Person County Tax Administrator based on the following:
1. The application states that CIG Community Connections, Inc. is doing business as CIG
274 Holdings, LLC. No assumed name certificate to this effect has been recorded in the
Person County Registry as required by G.S. § 66-71.4.
2. The Addendum to the Operating Agreement of CIG 48 Barden Ridge, LLC was not
fully executed before January 1, 2025. The agreement provided had not been signed.
This agreement is necessary to pass operations to the exempt operator (i.e. CIG
Community Connections, Inc.).
3. CIG Community Connections, Inc. should have control over the property and daily
operations, per the unsigned operation agreement. CIG Community Connections, Inc.
No certificate of authority for this company to operate in North Carolina has been
obtained from the NC Secretary of State.
4. By deed recorded in the Person County Registry at Book 1190, Page 1, CIG 48 Barden
Ridge, LLC, a Virginia LLC, transferred ownership of the property to CIG 48 Barden
Ridge (DE), LLC, a Delaware LLC. The applicant has not presented evidence that
either CIG Community Connection, Inc. or CIG 274 Holdings, LLC have an ownership
interest in CIG 48 Barden Ridge (DE), LLC.
124
5. NCGS 105-278.6 does not define market rents, however it does not appear that the rent
rolls included by the taxpayer are below market rents. Per North Carolina Housing and
Finance, the rent for a 2- bedroom apartment should not exceed $801 per month for
50% median income or $993 for 60% of median income. The rent for a 3-bedroom
apartment should not exceed $892 per month for 50% median income or $1,114 for
60% of median income. This is based on rents with an allowance for utilities.
Financial Impact:
None
Recommended Action:
Deny the request for Property Tax Exemption per North Carolina General Statute 105-278.6.
Submitted By:
Russell Jones, Tax Administrator
125
126
ADDENDUM TO THE OPERATING AGREEMENT OF CIG 48 BARDEN
RIDGE, LLC
A Virginia limited liability company
THIS ADDENDUM to the Operating Agreement (this “Addendum”) of CIG 48
BARDEN RIDGE, LLC, a Virginia limited liability company ( the “Company”), is made and
entered into effective as of November 14th, 2024, by and among the undersigned member of the
Company.
RECITALS
WHEREAS, the Company was formed on May 10th, 2022 pursuant to the Virginia
Limited Liability Company Act, Va. Code Ann. §13.1-1000 et seq. (the “Act”) and operates
under the terms of the Operating Agreement of CIG 48 Barden Ridge, LLC dated May 10th,
2022 (the “Operating Agreement”);
WHEREAS, the member of the Company desire to amend Section 4 and Section 6 of the
Operating Agreement to add a new member with membership interest, CIG Community
Connections Inc. (“Community Connections”), and to include the business relationship, intent,
and obligations of Community Connections;
WHEREAS, Community Connections is a non-profit corporation formed on August 6th,
2024, pursuant to Chapter 10 of Title 13.1 of the Code of Virginia and operates as a charitable
organization with federal tax exemption under Sec. 501(c)(3) of the Internal Revenue Code;
WHEREAS, Community Connections, a Christian faith-based organization, aims to
improve the Person County community located at 12 Barden Place, Roxboro, NC 27573, owned
and operated by the Company, by operating a community connection center that will offer a
variety of outreach services;
WHERAS, in accordance with Section 9(C) and Section 18 of the Operating Agreement,
Community Connections may by admitted to membership in the Company through a unanimous
vote of the member;
WHEREAS, the member of the Company have unanimously voted to approve
Community Connections as a member of the Company, in accordance with Section 9(c) and
Section 18 of the Operating Agreement;
WHEREAS, this Addendum is being adopted in accordance with Section 18 of the
Operating Agreement, which permits the member to amend the Operating Agreement through a
unanimous vote of the member; and
WHEREAS, the member have duly authorized and approved this Addendum in
accordance with the requirements set forth in the Operating Agreement and the Act.
127
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants and agreements contained
herein, and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the member hereby agree as follows:
1. Amendment of the Operating Agreement. The Operating Agreement is hereby amended as
follows:
1.1 Section 4 of the Operating Agreement is hereby deleted in its entirety and
replaced with the following:
“4. MEMBERS;OBLIGATIONS.
A. The names of the Members of the Company are set forth on
Exhibit A attached hereto.
B. Community Connections Intent and Obligations. CIG Community
Connections Inc. (“Community Connections”), a Christian faith-based charitable
organization, aims to improve the Forsyth County community located at 12
Barden Place, Roxboro, NC 27573, owned and operated by the Company, by
operating a community connection center that will offer a variety of outreach
services. This center will provide residents with a secure environment for
fellowship, education, economic opportunities, community and spiritual growth,
engagement, recreation, safety, and environmental management. It is Community
Connection’s intention, and the Company and its members acknowledge and
accept such intention, to utilize the Company’s ownership, operation, and
management of Barden Ridge Apartments to further its own purpose, obligations,
and goals as a charitable organization. The activities will be funded through
public donations, and the organization will be managed by its directors and
volunteers, with plans to hire dedicated employees in the future. All funds raised
will be used exclusively for charitable purposes, ensuring no private interests are
served.”
1.2 Section 6(A) of the Operating Agreement is hereby deleted in its entirety and
replaced with the following:
“A. The Members agree that each Member’s percentage of ownership interest
in the Company (hereinafter referred to as, a “Membership Interest”), shall be as set forth
on Exhibit A, as may be amended from time to time pursuant to this Agreement.”
1.3 A new Exhibit A, as attached to this Addendum, is hereby added to the Operating
Agreement.
128
2. Ratification.
2.1 The Addendum is hereby ratified and confirmed with approval by a unanimous
vote of the member, as evidenced by the undersigned member of the Company, in accordance
with Section 18 of the Operating Agreement.
2.2 Except as expressly modified by this Addendum, the Operating Agreement shall
remain in full force and effect. In the event of any conflict between the terms of this Addendum
and the terms of the Operating Agreement, the terms of this Addendum shall control.
3. Recordkeeping and Compliance. The members shall ensure that this Addendum is
maintained as part of the Company's official records in accordance with Section 11 of the
Operating Agreement and the requirements of the Act. The members further agree to take any
additional actions necessary to ensure the Company's compliance with all applicable legal and
regulatory requirements related to this Addendum.
4. Future Amendments. This Addendum may be further amended or modified only in
accordance with the amendment provisions set forth in Section 18 of the Operating Agreement.
Any such future amendment shall be in writing, shall reference this Addendum, and shall be
executed by the requisite number of members as specified in the Operating Agreement.
5. Severability. If any provision of this Addendum is held to be illegal, invalid, or unenforceable
under present or future laws effective during the term hereof, such provision shall be fully
severable and this Addendum shall be construed and enforced as if such illegal, invalid, or
unenforceable provision had never comprised a part hereof, and the remaining provisions shall
remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable
provision or by its severance herefrom. Furthermore, in lieu of such illegal, invalid, or
unenforceable provision, there shall be added automatically as a part of this Addendum a
provision as similar in terms to such illegal, invalid, or unenforceable provision as may be
possible and be legal, valid, and enforceable.
6. Dispute Resolution. Any dispute, claim, or controversy arising out of or relating to this
Addendum or the breach, termination, enforcement, interpretation, or validity thereof, including
the determination of the scope or applicability of this agreement to arbitrate, shall be determined
in accordance with the Operating Agreement.
7. Governing Law. This Addendum shall be governed by and construed in accordance with
Section 19 of the Operating Agreement.
8. Counterparts. This Addendum may be executed in counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same instrument.
Facsimile signatures, electronic signatures, or scanned copies of original signatures shall be
deemed original signatures for all purposes.
9. Entire Agreement. This Addendum, together with the Operating Agreement (as amended),
129
constitutes the entire agreement among the members with respect to the subject matter hereof
and supersedes all prior agreements and understandings, both written and oral, among the
members with respect to the subject matter hereof.
IN WITNESS WHEREOF, the undersigned member has executed this Addendum to the
Operating Agreement of CIG 48 BARDEN RIDGE, LLC as of the date first written above.
MEMBER:
CIG 274 HOLDINGS, LLC
A Virginia limited liability company
By: CIG MANAGER 274, LLC
a Virginia limited liability company
By: WLBFNF HOLDINGS, LLC
a Virginia limited liability company
By: _______________________________
Bradley G. Newton, Manager
COMPANY:
CIG 48 BARDEN RIDGE, LLC
A Virginia limited liability company
By: CIG MANAGER 274, LLC
a Virginia limited liability company
By: WLBFNF HOLDINGS, LLC
a Virginia limited liability company
By: _______________________________
Bradley G. Newton, Manager
130
COMMONWEALTH OF VIRGINIA
CITY OF ________________, to wit:
The foregoing instrument was acknowledged before me this ____ day of ____________,
2025, by Bradley G. Newton, as Manager of WLBFNF Holdings, LLC, a Manager of CIG
Manager 274, LLC, a Manager of CIG 274 Holdings, LLC, a Virginia limited liability company,
on its behalf.
_______________________________
Notary Public
My Commission Expires: __________
Registration No.: ______________
SEAL
131
EXHIBIT A
to
Operating Agreement of CIG 48 BARDEN RIDGE, LLC
Percentage Membership Interest and Capital Contribution of Members
Number Type Member Percentage
Membership
Interest
Capital
Contribution
1 Member CIG 274 Holdings,
LLC
99.9000% Services
2 Member Community
Connections, Inc.
0.1000% Services
132
133
134
Unit Tags BD/BA Rent Ready Status Sqft Market Rent Rent Lease From Lease To
22-C 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,224 09/01/2024 08/31/2025
52-E 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 999 04/11/2025 04/10/2026
45-E 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,060 02/01/2025 01/31/2026
10-A 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,107 12/21/2023 12/31/2024
45-H 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 08/01/2024 07/31/2025
7-H 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,113 03/31/2024 03/31/2026
52-G 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,176 01/31/2025 01/30/2026
10-B 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,224 07/25/2024 07/24/2025
10-F 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,224 12/01/2024 11/30/2025
10-G 60% AMI, Sub, Classic 3/2.00 Yes Current 1,010 1,331 1,224 05/18/2024 05/31/2026
10-H 60% AMI, Sub, Classic 2/1.00 Yes Current 853 1,152 1,060 08/26/2024 08/25/2025
22-B 60% AMI, Sub, W/D, Reno 3/2.00 Yes Current 1,010 1,331 1,224 08/01/2025 07/31/2026
22-E 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 999 01/31/2025 01/30/2026
22-G 60% AMI, Sub, W/D, Reno 3/2.00 No Notice-Unrented 1,010 1,331 1,224 04/01/2025 03/31/2026
45-F 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,224 05/31/2024 06/30/2025
45-G 60% AMI, Sub, Classic 3/2.00 Yes Current 1,010 1,331 1,221 05/26/2024 05/31/2026
15-B 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,060 03/01/2025 02/28/2026
15-E 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 999 04/11/2025 04/10/2026
15-F 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 09/24/2024 09/23/2025
15-G 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,060 03/01/2025 02/28/2026
7-D 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,060 03/01/2025 02/28/2026
7-G 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 999 12/31/2024 12/30/2025
52-A 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,060 02/29/2024 02/28/2026
52-C 60% AMI, Sub, W/D, Reno 3/2.00 Yes Current 1,010 1,331 1,224 08/01/2024 07/31/2025
7-A 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,060 10/01/2024 09/30/2025
22-H 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 06/30/2024 06/30/2026
22-A 60% AMI, Sub, Classic 2/1.00 Yes Current 853 1,152 1,096 03/01/2025 02/28/2026
45-B 60% AMI, Sub, Classic 3/2.00 Yes Current 1,010 1,331 1,331 04/30/2025 04/29/2026
45-A 60% AMI, Sub, Classic 2/1.00 Yes Current 853 1,152 1,060 05/01/2025 04/30/2026
45-D 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 06/14/2024 06/13/2025
15-C 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,109 04/01/2025 03/31/2026
15-D 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 1,150 11/27/2024 11/29/2025
7-E 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 999 12/23/2024 12/22/2025
10-D 60% AMI, Sub, Classic 2/1.00 Yes Current 853 1,152 1,060 04/11/2025 04/10/2026
52-H 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 07/26/2024 07/25/2025
22-D 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 999 03/31/2025 03/30/2026
15-A 60% AMI, Sub, Reno 2/1.00 Yes Current 853 1,152 999 02/28/2025 02/27/2026
7-F 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 07/01/2025 06/30/2026
10-E 60% AMI, Sub, Classic 2/1.00 Yes Current 853 1,152 1,152 05/16/2025 05/15/2026
15-H 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 12/01/2024 11/30/2025
7-C 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 09/06/2024 09/05/2025
52-F 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,185 04/11/2025 04/10/2026
7-B 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,152 04/30/2025 05/01/2026
52-D 60% AMI, Sub, W/D, Reno 2/1.00 Yes Current 853 1,152 1,060 06/01/2025 05/31/2026
52-B 60% AMI, Sub, Reno 3/2.00 Yes Current 1,010 1,331 1,224 11/15/2023 11/30/2024
10-C 60% AMI, Sub, W/D, Reno 3/2.00 Yes Current 1,010 1,331 1,224 09/19/2024 09/18/2025
22-F 60% AMI, Sub, Reno 3/2.00 No Vacant-Unrented 1,010 1,331
45-C 60% AMI, Sub, Reno 3/2.00 Yes Vacant-Rented 1,010 1,331
48 Units 95.8% Occupied 43,456 58,160 51,105
Total 48 Units 95.8% Occupied 43,456 58,160 51,105
As of: 05/31/2025
Include Non-Revenue Units: No
Barden Ridge
Rent Roll
Exported On: 06/26/2025 12:21 PM
Properties: Barden Ridge Apartments - 12 Barden Pl Roxboro, NC 27573
Units: Active
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AGENDA ABSTRACT
Meeting Date:
Dec. 1, 2025
Agenda Title:
Strategic Plan Quarterly Report
Summary of Information:
On Feb. 20, 2024, the Board of Commissioners adopted the FY25-27 Strategic Plan which
includes vision and mission statements, organizational values and five strategic focus areas
with associated goals and strategies. The goals provide a two- to four-year view of priorities,
and the accompanying strategies describe specific tasks, outputs and/or outcomes intended to
be accomplished over the next one to two fiscal years. The FY26 budget process incorporated
an amended strategic plan.
This plan is a guiding document for county elected officials, staff, and volunteers. The
attached quarterly report for the timeframe of July 1, 2025-Sept. 30, 2025 informs the board
and the public on progress made towards achieving the goals of the strategic plan.
Financial Impact:
None.
Recommended Action:
Receive report and provide feedback to staff.
Submitted By:
Katherine M. Cathey, County Manager
169
AdministrationQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 2 : 2.1Support completion of the City of Roxboro’s Western Sewer Project City is in the construction phase of the project. $654,648 in county funding is available to support project. Additional reimbursements are pending.Making Progress2.2Evaluate water and sewer capacity and city/county needs for future growth, revisit interlocal agreementInitial conversations have ocurred with the city manager regarding the interlocal agreement. City will propose a draft contract for the county's consideration. Making Progress2.3Partner with NC DIT to provide broadband to all unserved and underserved areasSupporting ISP efforts to complete two GREAT Grant projects, two CAB projects and two CAB 2.0 projects. These six awards will reach more than 3,700 households and over 200 businesses. Three BEAD projects pending approval at federal level.Making Progress2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendationsStudy completed in FY25. Working with NC DOT, City of Durham, and Durham County to acquire rail corridor from Norfolk Southern for future trail development.Making Progress2.5Evaluate transportation and rail capacity and needs for current and future growth Exploring options for regional collaboration for U.S. 158 widening and other transportation planning. Making ProgressGoal 6 : 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 20256.2Complete PI/MRF construction and physical and operational merger before May 2025 6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department A comprehensive facilities study is funded in the FY26 CIP and will incorporate the needs of the Emergency Services Department. Making Progress6.4Complete construction and open “County Farm” parkConstruction is still underway. Fall 2025 soft opening planned, grand opening in Spring/Summer 2026.Making ProgressGoal 7 : 7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new constructionWorking with PCS and lobbyist to pursue state funding for the construction of a new middle school.Making Progress7.3Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) Purchased building in FY25. Supporting PCC in identifying funding for upfitting building and grounds for the South Campus. Making ProgressGoal 8 : 8.1Increase funding to support improvements in pre-K-12 educationFunded 8.4% increase for FY26 current expense budget (fully funded request). Partially funded capital request.Making Progress8.2Ensure funding meets PCC’s operational needsFunded 6.89% increase for FY26 current expense budget (fully funded request). Partially funded capital request.Making ProgressGoal 9 : 9.2Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need Discussions happen on a case-by-case basis. No organized initiative to date. Not StartedGoal 11 :Work with partners to create and support opportunities for the current and future workforce to learn and develop new skills Service ExcellenceProactively meet the changing needs of the community Economic Opportunity and GrowthDevelop and maintain infrastructure that enhances quality of lifeLifelong LearningSupport our educational partners, Person Count Schools (PCS) and Piedmont Community College (PCC)Capital Investment Ensure county facilities meet the needs of the public and employees Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Completed in FY25.Completed in FY25.1170
AdministrationQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4Progress11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Each department pays attention to these changes and anticipates potential impacts. Need to implement countywide, standardized approach. Making Progress11.2Measure progress and update the strategic plan Strategic plan updates finalized during the FY26 budget process. First quarter report provided to BOC in December 2025. Making Progress11.3Work with partners to improve digital equity and inclusion Library secured additional funding from Kerr-Tar Regional Council of Governments and assumed programming responsibilities in FY26.Making ProgressGoal 12 :12.1Implement provisions of Public Records Request Policy and online public records request platform 12.2Offer a Citizens Academy Offered second session of Civics Academy in Fall 2025 with 13 participants. Next session planned for Spring 2026. Making Progress12.3Improve online access to public meeting materials and county ordinances and policies Staff liaisons routinely upload agendas and minutes to Laserfiche portal for public access. Clerk and PIO working to streamline ordinance and policy informaƟon on website.Making ProgressGoal 13 :13.1Minimize tax increases based on necessity FY26 budget approved with a tax rate lower than FY25 (although higher than revenue neutral). Tax rate set as low as possible to address the loss of one-time revenues budgeted in FY25 and to meet community needs. Monitoring potential revenue and expenditure changes for FY27.Making Progress13.2Develop and implement an annual balanced budget and capital improvement plan First quarter of FY26 annual budget and FY26-30 CIP implemented. Making ProgressGoal 15 :15.1Improve access to healthcare services See updates from other departments.Making Progress15.2Promote healthy lifestyles and behaviors See updates from other departments. Making Progress15.3Develop and implement plan for utilizing Opioid Settlement Funds Implemented Post-Overdose Response Team in Emergency Services. Opioid Settlement Committee met quarterly.Making ProgressService ExcellenceImprove employee recruitment and retention. Focus on creating a positive organizational culture. Promoting effective communication and employee training. Evaluating pay and benefits and updating personnel policies and performance evaluation system. Making ProgressService ExcellenceDevelop communications plan and strategies for improving communications and community engagement. Ongoing ADA Compliance updates for website, planning for redesign of county website to start in Fall 2025. Internal work groups focusing on cross-department marketing and communications collaboration. Making ProgressService ExcellencePrioritize professional development for all County staff. Funding provided through the budget process and expectations communicated. Making ProgressEconomic Opportunity and GrowthContinue to enhance broadband accessibility and digital inclusion throughout the County.See above.Making ProgressService ExcellenceContinue to support the evaluation and efficient operations of the newly formed Consolidated Human Services Agency. Implementing consultant's recommendations. Making ProgressQuality of Life Promote healthy communities FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Enhance transparency and communication Promote fiscal responsibility and financial sustainability Completed in FY25.2171
AdministrationQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4Progress3172
AirportQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 4 :4.1Complete runway strengthening project 4.2Complete beginning phases of runway extension project.Environmental complete. Public meeting scheduled for Dec. 8, 2025 at the airport.Making Progress4.3Secure funding for and construct box hangars.Requested STI funding for this project.Not Started4.4Design and secure funding to renovate or build new terminal.Design is almost complete. Next step is to secure funding.Making ProgressCapital InvestmentPlan to design and prepare for bidding the New Airport Terminal. Same as 4.4 above.Making ProgressCapital InvestmentPlan to design and bid the airport Access Road Rehabilitation project.Designed and bid. Should be completed by early December 2025.Making ProgressCapital InvestmentPlan to start the design phase of the Runway Extension project.Plan to begin design phase following public meeting on Dec. 8, 2025.Making ProgressEconomic Opportunity and GrowthExpand Raleigh Regional Airport at Person County to facilitate economic opportunity and growth FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Completed in FY254173
Animal ServicesQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 14 :14.4Promote responsible pet ownership and public safety Continued in-the-field outreach and education on each call. Also, continued to work with local students in school for proper pet ownership and public safetey.Making ProgressEconomic Opportunity and Growth Secure additional financial resources through grants to support shelter operations, special programs, and initiatives.Currently working with ASPCA on grant funding to help support a livestock cruelty case. Looking into other funding options for food for shelter and the community.Making ProgressService Excellence Reduce the shelter population by increasing the number of successful fosters and adoptions.In the begining stages of getting an onsite vet set up in the parking lot as a contracted vet to spay/neuter all shelter pets. Hopefully, this will be a future spay/neuter option for the public. Making ProgressQuality of LifeExpand and enhance volunteer involvement in daily operations, fostering a sense of community and reducing labor costs.Working with local high schools for fullfilment of community service hours and volunteer hours with local PCC veterinarian program. Also, encourage fosters and shelter volunteers daily. Making ProgressCapital Investment Improve the ability to transport animals to adoption events, veterinary appointments, and othershelters to increase adoption chances and reduce overcrowding.Currently waiting on receiving our new adoption vehicle which will allow us to host more off-site adoption events, and also allow us to transfer more animals to other shelters or rescues. Not StartedQuality of LifeEnhance public safety and community wellbeing FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 5174
Cooperative ExtensionQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations We offered programs from aging with gusto, to summer camps for children, to food distributions for families with more than 40 agencies, Farm groups, and County departments working with us.Making progressGoal 11 :11.3Work with partners to improve digital equity and inclusion Working with Person County library and Kerr-Tar senior center Making progressGoal 15 :15.2Promote healthy lifestyles and behaviors Programs like Aging with Gusto on aging, also teaching workshops on frozen meals, sleeping, heart healthy, and the dimensions of wellness along with Alzheimer's and aging programsMaking progressGoal 16 :16.2Promote agri-business and agri-tourism.Working with the Kerr-Tar food council. Food distribution purchased over $10,000 of local food by local farmers. Working with the Economic Development Department on adding more value to local food.Making progressQuality of LifeProvide Healthy Weight and Chronic Disease Prevention programs to help empower youth and families to lead healthier lives and become community leaders.Had programs on balancing frozen meals, Heart health, and dimensions of wellness.Making progressLifelong LearningProvide Youth Development programs to train teachers in 4-H STEM hands-on curriculum, whichwill increase youth knowledge and understanding of STEM.Several summer camp programs were put into place with Clover buds having an electric day, a STEM camp that was for electrical circuits, as well as a teen retreat where they talked more about science and technology. Making progressLifelong LearningProvide youth with improved knowledge of local food, agricultural systems, and understandingof life skills. Several summer camp programs were put into place with Clover buds having an electric day, a STEM camp that was for electrical circuits, as well as a teen retreat where they talked more about science and technology. Making progressEconomic Opportunity and Growth, Quality of LifeContinue to assist agricultural producers with their enterprises in maintaining their profitability,which supports the local economy. The food distribution purchased $10,000 of local products to be distributed to Person County residence. As a result of the distribution a farmer got a local person to buy exclusively from them. Making progressLifelong Learning, Quality of LifeDisseminate current information to producers on the latest research related to quality and safety.Held several field days and farm tours for producers and farmers to learn more about their product. Newsletters were published bi-monthly.Making progressFY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Lifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills Service ExcellenceProactively meet the changing needs of the community Quality of LifePromote healthy communities Preserve and celebrate rural character and lifestyle 6175
Economic DevelopmentQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 1 : 1.1Attract new businesses that create well-paying jobs, add to the tax base and provide valued services and productsPartnered with new developers on multiple projects focused on attracting businesses that offer well-paying jobs, expand the tax base, and enhance local services. Worked closely with partner organizations to ensure that each project and developer receives the support, resources, and coordination needed to successfully recruit new businesses in the countyMaking Progress1.2Expand and support existing businessesSupported existing businesses by working closely with state partners and local industries on various expansion-related needs. Regularly collaborated with PCC and industry leaders to address workforce training requirements. Zachary Group is expected to begin operations in 2026, and the department has held multiple meetings with both Zachary and PCC to plan for their training needs. Additionally, we have discussed potential housing needs with Zachary to ensure the community is prepared to support their incoming workforce.Making Progress1.3Work with partners to create and support opportunities for the current and future workforce to learn and develop new skillsMet with both local and out-of-town industries in recent months to better understand their workforce needs and align them with training resources available at the local community college and surrounding institutions. Encouraged local industries to provide specialized training equipment to support skill-specific instruction, ensuring students are prepared to meet the needs of these companies upon graduation.Making Progress1.4Promote the county's assetslocally, regionally, and nationallythrough online and social and printmedia platforms and in-personmarketing and recruitmentThe departmental website is now complete, and we regularly update its content to continue attracting new residents, visitors, and businesses. The department is also developing the process for producing a new promotional video. In addition, the county may participate in a regional video project thatRTRP is planning for the upcoming year, which will further enhance our marketing reach locally regionally and nationallyMaking Progress2.2Evaluate water and sewer capacity and city/county needs for future growth, revisit interlocal agreementThe director discussed the interlocal government agreement with the County Manager and understands that conversations have also taken place between the County Manager and City Manager. In addition, the director informed the City Manager that she is available to brief the new City Council and Mayor on economic development matters, including future water and sewer needs to support growth.Not StartedEconomic Opportunity and GrowthRecruit, grow, and retain business and industry7176
Economic DevelopmentQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4Progress2.5Evaluate transportation and rail capacity and needs for current and future growthMaintained ongoing communication with NCDOT and Norfolk Southern regarding transportation and rail capacity to support current and future growth. Worked closely with new businesses to ensure all city and state road transportation requirements are met. Worked to ensure the county is proactive within, given the county's location, it will rarely be prioritized for large-scale DOT road projects.Making ProgressGoal 8 : 8.3Ensure the 6-14 Workforce Pipeline remains strong Supported a strong 6–14 workforce pipeline by actively engaging with local education partners. Attended a meeting with PCS, including the new CTE Director, to review plans for the program and maintained a seat on the Business Development Board. Participated in multiple school-based events such as job fairs and career days. Met with the PCC President to discuss grant opportunities and future partnership initiatives that will strengthen workforce development efforts.Making ProgressEconomic Opportunity and GrowthContinue working on the Economic Development Action Plan.Increased engagement with Veterans Affairs, Senior Center, and environmental interest groups and spoke with the Library about ways to become more involved with them. Surpassed goal of 125 visits and completed visits with all of our partners. Held a job fair at the PCC South Campus in September with NC Works and plan to make it an annual event. The Director and Existing Industry Specialist attend several Carolina Core events. Increased involvement in the airport expansion, including actively engaging with state and federal officials to secure financial support.Economic Opportunity and GrowthCollaborate with support partners. The department has actively collaborated with support partners on a range of initiatives aimed at fostering economic growth. Notably, these efforts have included highly successful events such as job fairs, which provided direct employment opportunities for local residents. Additional support from partners has included personality development programs, small business visits, and guidance on grants and resources for business and industry.Internally, the department has begun discussions to organize an event specifically for partner organizations during Small Business Week, strengthening relationships and promoting shared objectives in local economic development. The RTRP is contributing by producing regional and industry-specific flyers to enhance outreach, while the department has requested a brochure focused on advanced manufacturing, highlighting sector-specific opportunities and resources.FY 2025-26 OBJECTIVES (See Adopted Budget)Lifelong LearningSupport our educational partners, Person County Schools (PCS) and Piedmont Community College (PCC)8177
Economic DevelopmentQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressEconomic Opportunity and GrowthStaff training to enhance Economic Development overall. Continued to prioritize professional development to strengthen economic development capacity. Director received NCCED certification in June 2025 and Existing Industry Specialist is expected to receive certification in May 2026.Making ProgressEconomic Opportunity and GrowthMaintain communication with Microsoft and Spuntech regarding their future plans in PersonCounty. Maintained ongoing communication with Microsoft regarding their future plans in Person County and coordinated with both Microsoft and NCDOT on final plans related to the Country Club Road closure. Worked closely with Spuntech to address infrastructure and permitting needs to support their operations and future planning.Making ProgressEconomic Opportunity and GrowthIdentify potential sites to increase the county's inventory. Conducted appraisals on prospective properties to evaluate suitability and value. Collaborated with developers to identify properties that aligned with their project needs, helping expand the county’s inventory opportunitiesMaking ProgressEconomic Opportunity and GrowthContinue working on upgrades and addressing the needs of the Raleigh Regional Airport toensure it is utilized to its full potential.The county met with the NCDOT Department of Aviation to discuss plans for Raleigh Regional Airport. The department maintains contact with state and federal officials to secure financial support and grant opportunitiesMaking ProgressNew Initiatives 9178
Environmental HealthQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 3 : 3.1Reduce the time that it takes to issue environmental health, zoning and building permitsReceived 105 applications during Quarter 1. Maintaining a 4-5 week processing time.Making ProgressService ExcellenceImplement new available technology to provide more comprehensible documentation.ygyequipment being utilized by staff has contributed to more septic systems being located on difficult properties when system locations are unknown or ground is too hard to probe. The GPS Units used allows for specialists to pinpoint more accurately their septic areas in relation to potential property lines, proposed house sites, etc in cooperation with GIS. The units can then be utilized to precisely pinpoint the installed septic system with house foundations, wells, properties. These methods will further allow use to approve potential building additions for property owners in the future.Making ProgressEconomic Opportunity and GrowthMaintain onsite wastewater site evaluation processing time at 4 weeks.Received 105 applications during Quarter 1. Maintaining a 4-5 week processing time.Making ProgressFY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Economic Opportunity and GrowthEnsure the development process is thorough, accessible and efficient10179
ElectionsQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressService ExcellencePrepare for the 2025 Municipal election and follow all updated procedures and processes administered by the NCSBOE and changes in the law as outlined in the general statues.Completed absentee, early voting, and election day processes and procedures for the 2025 Municipal Election. CompletedLifelong LearningCollaborate with other county departments to build relationships and trust to achieve common goals. Specifically, further development of safety/emergency preparedness for election day precincts and early voting sites, and properly prepare and train our staff and precinct officials.Coordinated efforts with the IT Department to set up laptops and printers in order to conduct precinct official training, early voting, and election day processes. Facilitated a presentation with the Fall Civics Academy students and shared information regarding the elections department. Attended NCSBOE summer conference.Making ProgressCapital InvestmentDrive results with the highest integrity by creating an environment of transparency and accuracy. Continue efforts to build greater confidence in the elections processes and accuracy of data. Initiatives will include 100% accuracy of data with L & A Testing, Mock Election Results, Hand/Eye Audit, and reconciliation processes.Completed the 2025 Municipal Election early voting period (390 voters), election day (297 voters), absentee by mail (6 voters), and provisional (6 voters accepted) voter history, ballot reconciliation, and tabulator count with 100% accuracy. Making ProgressService ExcellenceIncrease participation and access to residents living in facilities through proactive use of MATS teams.Conducted MATS training in preparation for the 2025 Municipal Election. Teams were sent to facilities to assist residents with completing absentee processes and ballot packets.Making ProgressService ExcellenceCoordinate efforts with local party leaders to appoint/re-appoint board members and precinct officials for the 2025-2027 election cycle.Completed the precinct official appointment process for the 2025-2027 election cycle. Continuing to work with newly appointed board members to develop a greater understanding of their responsibilities and role.CompletedCapital InvestmentBoard members have requested that we take the necessary steps to meet requirements for adopting and acquiring a certified voting system. A recommendation will be made to the BOC after witnessing two certified voting system demonstrations.Making ProgressService ExcellencePrepare for the 2026 primary, and possible second primary elections and follow all updated procedures and processes administered by the NCSBOE and changes in the law as outlined in the general statues.Making ProgressFY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 11180
Emergency Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 6 : 6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department Planning efforts continue. Completed planning process for upgrades to current infrastructure within the 911 Center to include coordination with Nash County Emergency Management to erect a temporary shelter on site for continued operations during the remodel. All equipment secured from vendors. And prep for installation completed. Continue to work closely with Economic Development to look at existing and potential spaces for office and storage space.Making ProgressGoal 14 :14.1Enhance the resiliency of the community by coordinating and collaborating the emergency and disaster mitigation, preparedness, prevention, response and recovery activities Conducted numerous public events to address emergency and disaster planning and recovery strategies. Obtained BOC approval for Eno-Haw Hazard Mitigation Plan. Provided assistance to the City of Roxboro and Person-Caswell Lake Authority in their application for FEMA Recovery Public Assistance due to TS Chantal. Coordinated Individual Assistance efforts for TS Chantal. Continue to promote mass notification system and iPaws system for community notification and information sharing during emergencies. Training staff on WebEOC application and participating in quarterly exercises to increase proficiency. Continue to manage two Community Building Capacity Grant (CBCG) grants to increase response capabilities in the county. Acquired and outfitted two UTV vehicles for fire and rescue response to assist county agencies with difficult access incidents. Deployed tethered drone to support three Sheriff’s Office events, one fire investigation and one mass gathering event. Staff completed SARTOPO training to enhance search and rescue response and large event planning.Making Progress14.3Support volunteer fire departments' efforts to maintain or lower their ISO ratings and provide greater protection to the community Continue to support fire departments with medical supply purchases. Continued discussion with Piedmont Community College and Operational Medical Director to develop plans to assist fire departments with ongoing medical training and certifications. Conducted SCBA fit testing for multiple departments. Continue to attend and participate in Chief’s Association activities. Deployed new alerting application to all fire departments and law enforcement agencies to give them better functionality and situational awareness. Assisting fire departments with reporting system requirement changes that go into effect in January of 2026. Continue response and support operations on incidents as needed. Making ProgressGoal 15 :Capital Investment Ensure county facilities meet the needs of the public and employees Quality of LifeEnhance public safety and community wellbeing Promote healthy communities 12181
Emergency Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4Progress15.1Improve access to healthcare services Continue to partner with Person Memorial Hospital to promote access of expanded services. Currently working to expand cardiology services. Continue to participate in Person Memorial Board of Trustees. Continue to serve on DUH Stroke Committee. Continue to navigate collaboratively with PMH on reduced radiology services to minimize impacts to the citizens and EMS operations. Continue to work collaboratively with law enforcement on the Co-Responder Program. Continue to participate in the Person County Crisis Collaborative to address access to behavioral health services. Continue to participate in RACECARS Clinical Trial and implement a Public Access AED Program for the general public. Launched Mobile Integrated Healthcare / Post Overdose Response Team initiative on September, 01, 2025. Making Progress15.2Promote healthy lifestyles and behaviors Participate in community events to promote health, first aid and response to emergencies. Partnered with faith-based organizations to teach CPR/AED to their congregations. Continue to support department personnel attending Crisis Intervention Team training to better serve those in the community experiencing behavioral emergencies.Making Progress15.3Develop and implement plan for utilizing Opioid Settlement Funds Mobile Integrated Healthcare / Post Overdose Response Team initiative launched on September 01, 2025. Memorandums of Agreement established with Piedmont Health and Person Family Medical Center for continuation of care and referral. Actively participate in Opioid Settlement Advisory committee. Conducted training for partner organizations on naloxone administration. Received a second large naloxone distribution through a grant which allowed additional resources for county agencies and first responders. Continue to attend public education events to educate the public on resources and harm reduction techniques.Making ProgressService Excellence, Quality of LifeBring Emergency Communications Division to full staffing through aggressive recruitment, retention and training strategies.Continue to recruit to fill open positions. Continue to adapt and improve training regime to streamline training time to get new hires operational faster. Continue to build upon reality-based assessments as part of the release processMaking ProgressQuality of LifeDevelop Performance Improvement criteria to measure law enforcement and fire service dispatch processes similar to what is already accomplished with Emergency Medical DispatchingContinue EMD QA process and ensuring that all supervisors have EMD QA certification. Began process of sending telecommunicators to EFD and EPD training while concurrently working on policy development.Making ProgressFY 2025-26 OBJECTIVES (See Adopted Budget)13182
Emergency Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressQuality of Life and Service ExcellenceIncrease in-service training provided to Telecommunicators to ensure they remain the most current on dispatch procedures and are able to take advantage on new technologies.Continue to leverage existing training through NENA and APCO and ensuring telecommunicators complete the training. Contracted with 911 Board initiative to increase virtual training options and to use their Learning Management System. Began review of CAD processes to look for areas of workflow improvement and efficienciesMaking ProgressLifelong Learning Increase public outreach and education activities through community interaction to help educate the community on the role of Emergency CommunicationsDeveloped new material for school and public events. Implemented a 911 call simulator for school programs. Participated in multiple community events this quarter to promote the appropriate use of 911.Making ProgressService ExcellenceExercise the new County Emergency Operations Plan.Exercise development in process. Making ProgressQuality of LifeComplete the newly revised County Emergency operations plan in collaboration with the City of Roxboro.In process. Approximately 80% complete. Making ProgressService ExcellenceConduct training and exercises with County personnel on EOC operations.Emergency Services staff continues to train on WebEOC application. Preparing for WebEOC upgrade which will offer additional enhancements to include AI tools for assisting with decision making processes. Once upgrade is implemented and tested, we will begin to train other county staff on the platform. Staff attended All Hazards NIMS training course. Continue to encourage county/city staff to attend required FEMA ICS courses.Making ProgressQuality of Life and Service ExcellenceUpdate County Shelter Plan and conduct validation exercise(s).Review conducted of other rural county shelter plans to learn best practices. Draft outline for county shelter plan has been developed. Met with Red Cross to discuss shelter support operations and training for county staff. Participate in statewide shelter planning committeeMaking ProgressQuality of LifeContinue to pursue Emergency Management grant opportunities to increase the ability of the County to prepare for, respond to, and recover from emergencies and disasters.Most federal and state grants are on hold or have been eliminated due to federal changes at the FEMA level. Did receive a $5,000 grant from United Way to support the Safety Explorer Camp. Continue to look for private grant opportunitiesMaking ProgressQuality of LifeRevision of Local Emergency Planning Committee.In progress. New draft bylaws written. Committee memebers selected. Next meeting in December 2025. Making ProgressQuality of Life and Service ExcellencePlace new Incident Support (HAZMAT) unit in service.Continuing to purchase equipment for the vehicle. Making Progress14183
Emergency Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressQuality of Life and Service ExcellenceContinue to seek avenues to improve/replace emergency services facilities to meet the needs of the staff and the community.Planning efforts continue. Completed planning process for upgrades to current infrastructure within the 911 Center to include coordination with Nash County Emergency Management to erect a temporary shelter on site for continued operations during the remodel. All equipment secured from vendors. And prep for installation completed. Continue to work closely with Economic Development to look at existing and potential spaces for office and storage space. Continue to discuss with County Administration the need for additional office space. Planning concluded for safety and security project at the two EMS stations. Install should begin January 2026.Making ProgressService ExcellencePlace two new supervisor vehicles in service that meet state and federal requirements for safety.Held meetings with selected vendor. Still developing specifications for the vehicle storage.Making ProgressQuality of Life and Service ExcellenceContinue procurement and design processes for the purchase of a new ambulance.Held engineering meeting with vendor. Awaiting vehicle specification document updates for sign off. Chassis has been procured and is at vendor waiting for ambulance body install once specifications are finalizedMaking ProgressQuality of LifeComplete re-write of operational policies and procedures for the EMS division.Work is approximately 60% complete on policy review and revision. Staff is continuing to work with contactor and line level employees on policy revision and creation. Did adopt revised clinical policies in accordance with NCOEMS regulationsMaking ProgressQuality of Life and Service ExcellenceRevision of County EMS Plan as a requirement of the NC Office of Emergency Medical Services.Staff is working on revision with assistance of NCOEMS. Initial draft review palnned for January 2026. Making ProgressQuality of LifeCollaboratively work with stakeholders to increase education and capability for mass casualty events and hazardous materials events.Continue to work with public safety stakeholders on all three areas. Continuing to increase hazardous materials response capabilities. Working on grant application to purchase additional types of hazardous materials monitoring equipment to fill identified gaps. Attended hazardous materials training. Working with EMS and RFD to conduct a full scale hazardous materials exercise in the fall of 2025. Purchased training props for public safety agencies to use for hazardous materials and explosives training. Continue to provide regular training to EMS personnel on mass casualty trauma care. Some staff members have received their instructor certifications in Tactical Emergency Casualty Care and are hosting classes for public safety personnel through collaboration with Piedmont Community College.Making ProgressService ExcellenceContinue development in division logistics to achieve efficiencies in procurement and sustainability.Ongoing. Two additional EMS vending devices acquired and placed into service. Conducting significant reorganization of storage at Station 2 to increase efficiencies and eliminate assets that are no longer needed. Making Progress15184
Emergency Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressService ExcellenceContinue to rebuild education branch with a focus on not just clinical education but also on professional development, ethics, leadership and personnel management training.Continue to refine the newly written of the 911/Emergency Telecommunications Training program to be more efficient. Had all 911 Supervisors complete EMD QA training to better be able to assess and correct any deficiencies found in their shift EMD process and now working on sending the assistant supervisors to the same training for their professional development. Have begun to send 911 supervisors to EFD training to revise the fire department dispatch process for better performance. Implemented new training program for EMS personnel to better enhance field performance. Continue to work on relationships with Piedmont Community College for EMS continuing education classes and course management. Continue to promote educational growth mindset by sending employees to classes outside the agency to broaden their perspectives. Participoated with PCC EMS program reaccreditation process. Making ProgressService ExcellenceContinue aggressive recruitment and hiring and focus on retention within the division.Continuing to aggressively recruit, train and retain staff with a focus on internal employee retention and promotion. Staffing levels are vastly improved in all divisions over previous fiscal years.Making ProgressQuality of Life and Service ExcellenceContinue development and implementation of a Mobile Integrated Healthcare program.Launched Mobile Integrated Healthcare / Post-Overdose Response Team on September 1, 2025 with dedicated staff. Continue to build community partnerships to better help clients find appropriate resources. Continue to be active with the Opioid Settlement Advisory CommitteeMaking ProgressQuality of LifeContinue to work with the fire departments in recruitment of part time staff.Participate in community events in which we promote the role of the volunteer fire depoartments to assist with recruitment. Making ProgressQuality of Life and Service ExcellenceContinue implementing Community Risk Reduction (CRR) Program to help systemically and proactively manage risks within the community.Ongoing. Working with CRR staff to develop a community survey on CRR initioatives and better understand their understanding of risk. Paerticipated in training specifically on risk vulnerabilities in rural/farming operations. Making ProgressService Excellence and Economic Opportunity and GrowthMigrate inspections and permitting from paper to digital. This will streamline the process and assist with record keeping.Not started. Not StartedQuality of LifeContinue to educate citizens of the now adopted Fire Protection and Prevention Ordinance.Continue to promote through local events. Working on developing a social media plan to streamline messaging across all divisions and help promote specific initiatives. Making ProgressQuality of Life and Lifelong LearningIncrease opportunities for public education and outreach on a variety of risk related topics to better inform citizens of common risks and mitigation strategies.Ongoing. Making ProgressQuality of Life and Service ExcellenceSeek funding/donations to purchase and equip and new Fire/Life Safety training simulator to teach the community about life safety mitigation techniques.Continuing to look for grant opportunities designed for this type of purchase. Working with grant writer to assist. Making ProgressNew Initiatives 16185
Emergency Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4Progress17186
FinanceQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 5 : 5.1Develop and adequately fund a five-year Capital Improvement Plan annually FY2026-27 CIP will begin in Qtr 2.Not Started5.2Maintain a healthy debt affordability model per established financial policies Collaborating with debt consultants to update the debt model with FY25 information.Making ProgressGoal 6: 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 6.3Utilize facility feasibility assessment to plan for current and future needs of all Person County office buildingsFunded in FY26 CIP budget.Not StartedGoal 7 :7.1Fund PCS ADA and safety projects with bond issuances in FY25 and FY27 Developing PCS project tmeline for FY27 bond issuance.Making Progress7.3Partner with PCC to plan for and fund the Center for Health, Advanced Technology & Trades (CHATT) Goal 8 : 8.1Increase funding to support improvements in pre-K-12 educationNot Started8.2Ensure funding meets PCC’s operational needsNot StartedGoal 13 :13.1Minimize tax increases based on necessity Not Started13.2Develop and implement an annual balanced budget and capital improvement plan BOC adopted FY26-27 Budget calndar.Making Progress13.3Hire a grant writer and capitalize on grant opportunities Service ExcellenceAchieve the fulfillment of all vacant positions within the department so as to be fully staffed.Hired a Payroll Technician in July. Currently recruiting a Deputy CFO.Making ProgressService ExcellenceStrategically invest more funds in the County’s accounts in the North Carolina Cash Management Trust (NCCMT) to maximize interest earnings revenue.Reviewing bank accounts weekly to ensure the maximum amount possible is maintained in the interest-bearing account.Making ProgressService ExcellenceTransition accounts payable remittances to pay more vendors by ACH to improve efficiency and reduce costs.Actively enrolling additional vendors in ACH payment processing.Making ProgressCapital InvestmentSuccessfully coordinate with the County’s bond attorney and financial consultants for the issuance of the second tier of LOBs in July 2026 for school improvements.Collaborating with debt consultants to update the debt model with FY25 information.Making ProgressService ExcellenceCoordinate with audit firm to complete and submit the County’s FY25 audit report by the State’s deadline of December 31, 2025.Working with TPSA to submit a timely audit.Making ProgressCapital Investment Sustain the capital planning process Lifelong LearningSupport our educational partners, Person Count Schools (PCS) and Piedmont Community College (PCC)Service ExcellencePromote fiscal responsibility and financial sustainability FY 2025-26 OBJECTIVES (See Adopted Budget)Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Ensure county facilities meet the needs of the public and employeesCompleted in FY25Completed in FY25Completed in FY2518187
FinanceQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressService ExcellenceComplete final phase of implementation of new purchasing card system and necessary training for users on how to submit their card transactions and approvals into Munis.The Accounting Supervisor has completed additional training and will begin working with smaller departments, with the goal of full implementation by May 30, 2026.Making ProgressNew Initiatives 19188
General ServicesQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 6 : 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 20256.2Complete PI/MRF construction and physical and operational merger before May 2025 Completed merger of PI/MRF and cancelled lease of old PI building in July 2025.Completed6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department Preparing RFQ to select a firm to access the overall County's space needs, including Emergency Services.Making Progress6.5Complete space needs study, including ADA accessibility, for county facilities Same as 6.3Making ProgressCapital InvestmentContinue to make upgrades to newly acquired Human Services building, particularly roof, walls, and windows.Preparing RFQ to select a firm to provide design, contract/construction administration services for County roof replacements, including the Human Services Building roof, wall, and windows.Making ProgressCapital InvestmentContinue planned roof replacements on County buildings.Currently, replacing roof at Government Services Building , as per scheduled replacementsMaking ProgressCapital InvestmentComplete the upgrade of the HVAC system at Person County Office Building.Project is completeCompletedCapital InvestmentReplace the exterior windows on Morgan Street side of PCOB.Continuing to work with some vendors on pricing/specification issues. Have trouble identifying interested vendors.Making ProgressNew Initiatives Capital Investment Ensure county facilities meet the needs of the public and employees FY 2025-26 OBJECTIVES (See Adopted Budget)Completed in FY25.20189
HealthQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 6 :6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 Goal 9 : 9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations Promoted services as well as provided information on various health/wellness topics at the following events: National Night Out – approximate reach of 120; Guns Down, Books Up Back to School Event – approximate reach of 137; Senior Day at the Library – approximate reach of 25; Aging with Gusto – approximate reach of 55. Partnered with the PCC Nursing Program for a nursing student rotation. Making ProgressGoal 15 :15.1Improve access to healthcare services TST services reinstated August 2025. STD Prevention Initiative- front restroom condom dispensers Family Planning- Continuing to promote and have access to the Nexplanon. Increased “open access” with appointment accommodations. Working with the University of Michigan Adolescent Initiative. Participating in a 10 county initiative- Thriving Hearts.Making Progress15.2Promote healthy lifestyles and behaviors Promoted services as well as provided information on various health/wellness topics at the following events: National Night Out – approximate reach of 120; Guns Down, Books Up Back to School Event – approximate reach of 137; Senior Day at the Library – approximate reach of 25; Aging with Gusto – approximate reach of 55. Social media messaging continued to promote healthy behaviors.Making Progress15.3Develop and implement plan for utilizing Opioid Settlement Funds Entered into an agreement with Freedom House Recovery Center for recovery housing support. PORT is functioning, and Person County Schools are implementing various early intervention initiatives. All annual reports were submitted in accordance with the requirements.Making ProgressService ExcellenceConvene community partners to continue to address the two identified health priorities: overweight/obesity and substance abuseThe Substance Use Disorder Subcommittee (SUDS) continued to meet and is planning a community event for Spring 2026.Making ProgressService ExcellenceIncrease client understanding and participation in clinical services such as Family Planning, Immunization, Maternal Health, and STD/I program services through outreach and marketing.During Aging with Gusto, staff provided a presentation about adult vaccinations (approximate reach of 23).Making ProgressService ExcellenceExplore the need and feasibility of offering additional client services.Exploring the need for additional services, such as primary care. TST services were explored, need determined, and now offered.Making ProgressPromote healthy communities FY 2025-26 OBJECTIVES (See Adopted Budget)Capital Investment Sustain the capital planning process Lifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills Quality of LifeCompleted in FY25.21190
HealthQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressService ExcellenceContinue to monitor WIC Program participation rates carefully to ensure that the average participation meets or exceeds 97% of the assigned base caseload.First quarter WIC participation rate exceeds 97% with a rate of 112.4%.Making ProgressNew Initiatives 22191
Human ResourcesQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 9 :9.2Partner with PCC and PCS to offer programs to develop skills for employment in county positions with a concentrated focus on areas of critical need Working on program to present to Roxboro Community School.Making ProgressGoal 10 :10.1Enhance recruitment strategies and streamline selection processes that aggressively seek out the best talent to fill county positions and minimize position vacancy time Not Started10.2Offer a competitive compensation program Making Progress10.3Offer professional development opportunities and a supportive work environment to attract and retain a talented workforce Not Started10.4Offer leadership education to build the skills of current and future leaders in decision making, communications, problem solving, team building, and adaptability Not StartedService ExcellenceImplement new Performance Evaluation Program for employeesTraining in process. Will be effective 1/1/25.Making ProgressService ExcellenceCreate new merit system.Adjusted slightly for new Performance Assessment Program. Would like to increase percentages but will hold for FY26.CompletedService ExcellenceCreate formal training program for employees and supervisors.Planning what the training will start with and building upon that each year.Making ProgressService ExcellenceContinue to review and restructure contents of personnel files.HR Assistant is making progress with auditing of personnel files.Making ProgressService ExcellenceRound table with Human Resources.Not StartedService ExcellenceMock interview training for employees and interviewers.Not StartedLifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills New Initiatives Service ExcellenceIdentify, attract, and onboard the most qualified individuals whose skills, experience, and values align with our mission, fostering a culture of excellence FY 2025-26 OBJECTIVES (See Adopted Budget)23192
Information TechnologyQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 6 : 6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 20256.2Complete PI/MRF construction and physical and operational merger before May 2025 Need to finalize fiber connection - temporary extension is currently in place.Making Progress6.3Utilize facility feasibility assessment to plan for current and future needs of the Emergency Services Department Not StartedGoal 12 :12.3Improve online access to public meeting materials and county ordinances and policies Continuing to stream commissioner meetings. Boards and committees now have access to Laserfiche to publish content.Making ProgressService ExcellenceContinue to improve cybersecurity posture via trainings, policies, and implementation of industry best practiceOngoing - recently adopted the Acceptable Technology Use Policy revisions. Annual cybersecurity awareness training was completed in August. SLCGP funds used to obtain and implement data classification tools and security/vulnerability assessment utility. Partnered with Sheriff's Office during October for social media campaign with cybersecurity awareness tips.Making ProgressService ExcellenceMeet staffing needs due to various challenges including increased workload/complexity.Making ProgressService ExcellenceOffer training to IT staff to keep up-to-date with changing technologies.Ongoing - multiple staff have participated in various classes/conferences.Making ProgressCapital Investment Replace EOL hardware/software to maintain accessibility and integrity of systems. Replacing all computers incompatible with Windows 11. Continuing to install M365 on workstations to replace outdated versions of Office.Making ProgressService ExcellenceSetup/configure role-based provisioningNot StartedCapital Investment Replace/upgrade 911 workstations/consoles3/4 workstations completed. Relocated 911 operations to temporary structure during renovations. Replaced all network wiring between consoles/positions and server room.Making ProgressCapital Investment Replace/upgrade 911 virtual infrastructureNot StartedNew Initiatives Capital Investment Ensure county facilities meet the needs of the public and employees Service ExcellenceEnhance transparency and communication FY 2025-26 OBJECTIVES (See Adopted Budget)Completed in FY25.24193
GISQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 2 :2.1Support completion of the City of Roxboro’s Western Sewer Project Ongoing. Easements mapped, monitoring construction.Making Progress2.3Partner with NC DIT to provide broadband to all unserved and underserved areas Ongoing and as funding becomes available.Not Started2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendations Ongoing.Making ProgressGoal 3 :3.1Reduce the time that it takes to issue environmental health, zoning and building permits Ongoing.Making ProgressGoal 6 :6.4Complete construction and open “County Farm” park Created 911 addressing system for park, created maps for park kiosks.Making ProgressGoal 7:7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new constructionWorking to develop a development web application to share this information.Making ProgressGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Working to develop a development web application to share this information.Making ProgressService Excellence Finalize state-appraised parcel mapping.All but 10 parcels mapped, moving on to work with the Tax Office.Making ProgressService Excellence Transition the GIS Enterprise to updated software versions and train staff.Some staff are on new software, training underway. Enterprise GIS Solution is deployed in a test environment and undergoing testing.Making ProgressService Excellence Develop a reporting mechanism for all departments to track activities related to the County’s Strategic Plan.Proactively meet the changing needs of the community FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Economic Opportunity and GrowthDevelop and maintain infrastructure that enhances quality of life Capital Investment Ensure the development process is thorough, accessible and efficient Ensure the development process is thorough, accessible and efficient Service Excellence Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC)N/A. Will continue to use spreadsheet for reporting.25194
InspectionsQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 3 :3.1Reduce the time that it takes to issue environmental health, zoning and building permits This is a continuous goalMaking ProgressGoal 7 :7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new constructionNot applicableNot StartedGoal 11 :11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Not applicableNot StartedService ExcellenceContinue prioritizing learning and development for staff to provide excellent customer service.This is a continuous goalMaking ProgressService ExcellenceEncourage the public to use the online system and take advantage of the express review process.This is a continuous goalMaking ProgressService ExcellenceContinue training the two new inspectors.This is a continuous goalMaking ProgressService ExcellenceMaintain 7 to 10 business days for plan review and once new staff is trained, improve on those numbers.This is a continuous goalMaking ProgressService ExcellenceMaintain next day or two-day service with the new position.This is a continuous goalMaking ProgressProactively meet the changing needs of the community FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Economic Opportunity and GrowthProvide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Capital Investment Provide modern, safe, and accessible learning and working environments for Person County Schools (PCS) and Piedmont Community College (PCC) Service Excellence26195
LibraryQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations In progressGoal 15 :15.2Promote healthy lifestyles and behaviors Not startedCapital InvestmentWork with the Friends of the Library to raise additional funds to support library growth.Book sales in Fall and popup book sales begin in 2026.In progressLifelong LearningImplement 12 new education-based programs for all ages by the end of FY26.AARP Senior Planets course will be offered in Nov. 2025.In progressLifelong Learning and Quality of LifeSeek opportunities to highlight the NC Historic Collection.Developing America 250 programming.In progressLifelong LearningPartner with the Housing Authority to host technically based programing for all ages.Not startedQuality of LifeIncrease adult and teen volunteer opportunities to encourage increase of quality of life for Person County.Not startedNew Initiatives Lifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills Quality of LifePromote healthy communities FY 2025-26 OBJECTIVES (See Adopted Budget)27196
Person IndustriesQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 6 :6.2Complete PI/MRF construction and physical and operational merger before May 2025 Received CO's for both phases of project, held Open House, Ribbon Cutting, and Grand Opening Celebration 9/5/25.CompletedCapital InvestmentComplete equipment upgrades at PCRC.Equipment upgrades for Phase II completed and machines are running efficiently.CompletedService ExcellenceApply for grants to assist with equipment upgrade, specifically Tire and Mattress Shredder.No grants are open at this time that fit our scope of practice.Not StartedService ExcellenceObtain additional Production Contract for in-house work.Meetings held with Blue San (shoe sole company), awaiting approval.Making ProgressLifelong LearningWorking and planning for Pre-ETS (Employment Transition Services) within Person High School, partnership with EIPD (Employment and Independence for People with Disabilities). Pre-ETS is a program that helps high school students with disabilities prepare for careers and adult life (including career exploration, work readiness training, and community work experiences).Due to Medicaid funding cuts, this planning has been placed on hold while we navigate the revenue decrease and how this will effect our budget over the next year. Once things at the state level are more concise, we will look back into this program and beginning planning.Not StartedCapital InvestmentScale Operations and accepting recycling material from neighboring countiesReview and research has began to figure out cost and rates regarding material.Making ProgressCapital InvestmentEnsure county facilities meet the needs of the public and employees FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 28197
Planning and ZoningQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 2 :2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendations Study completed in FY25. Working with NC DOT, City of Durham, and Durham County to acquire rail corridor from Norfolk Southern for future trail development.Making Progress2.5Evaluate transportation and rail capacity and needs for current and future growthExploring options for regional collaboration for U.S. 158 widening and other transportation planning. Making ProgressGoal 3 :3.1Reduce the time that it takes to issue environmental health, zoning and building permits With the addition of a part-time Planning Director, permitting timelines shortened. This is a continuous goal that will be evaluated by new staff in the second quarter. Making ProgressGoal 6 :6.4Complete construction and open “County Farm” park Construction is still underway. Fall 2025 soft opening planned, grand opening in Spring/Summer 2026.Making ProgressGoal 7 :7.2Partner with the PCS to evaluate population/ enrollment growth, class size mandates, etc. to determine need for new construction County staff provides data but may be able to partner more closely.Making ProgressGoal 11:11.1Monitor and analyze population growth and demographic changes and structure services to meet changing needs Each department pays attention to these changes and anticipates potential impacts. Need to implement countywide, standardized approach. Making ProgressGoal 16:16.2Promote agri-business and agri-tourismConsidered as priorities in staff recommendations pertaining to ordinance updates and development proposals. Researched challenges to agri-tourism through recent news on Farm Parties.Making ProgressEconomic Opportunity and GrowthComplete Board of Commissioners review and adoption of the UDO.Rather than a UDO, work continues on updating and consolidating Planning Ordinances. Permitted Use table and definitions updated, along with other text amendments.Making ProgressQuality of LifeProvide regulations within the UDO that address and minimize future Code Enforcement actions and makes more efficient use of Code Enforcement Officer time.Rather than a UDO, work continues on updating and consolidating Planning Ordinances. Closing multiple code-enforcement cases and working with County Attorney on other long standing cases (e.g. 2024).Making ProgressService ExcellenceComplete consultant review of stormwater regulations and applications to ensure that all of the State regulations are provided, while providing the for an efficient permitting system.Staff is reviewing stormwater regulations. Making ProgressService ExcellenceOrganize scanned records into a simple and retrievable file management system and link applicable records to the County’s GIS parcel viewer for efficiencies.Ongoing.Making ProgressCapital InvestmentWork with the Recreation, Arts, and Parks Department on stormwater and recreational trail projects.Worked on IAIA projects (Centennial Park and Sports Plex).Making ProgressService Excellence Proactively meet the changing needs of the community FY 2025-26 OBJECTIVES (See Adopted Budget)Economic Opportunity and GrowthDevelop and maintain infrastructure that enhances quality of life Capital Investment Ensure the development process is thorough, accessible and efficient Ensure the development process is thorough, accessible and efficient Complete Person County Trail Feasibility Study and work with partners to implement recommendationsQuality of LifePreserve and celebrate rural character and lifestyle 29198
Planning and ZoningQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressNew Initiatives 30199
Recreation, Arts, and ParksQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 2 :2.4Increased participation numbers and completed research for upcoming programs.The Parks division conducts research each year to find ways to increase participation for our programming general park use. Our team is currently researching new programs that can take place at the new Centennial Park for 2026. Some of these programs will include mountain bike races interpretive hikes, 5K races, environmental education, etc. Our athletics division is currently researching new programs geared towards teens. Some of these programs will be mainstream sports. They are also working revive the youth football programMaking ProgressGoal 6 :6.4Complete construction and open “County Farm” park Rotary Centennial Park, formerly named County Farm Park, is at approximately 75% completion.Making ProgressGoal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations Continued to offer educational programs for all ages. These programs included outdoor education, experiential recreation education experiences, arts education, and other special program each year geared toward STEAM and STEM-based education. Continued to offer education-based programs during outreach programs such as arts enrichment camps held at the local housing authorities.Making ProgressGoal 15 :15.2Promote healthy lifestyles and behaviors Promoted a healthy lifestyle through a well-rounded and holistic approach to recreation, health and wellness. This is achieved by offering facilities and programs that are geared towards a range of athletic/fitness, arts and humanities, to outdoor recreation and education.Making ProgressEconomic Opportunity and GrowthIncrease acreage of Developed Parkland to increase the Economic impact of Recreation and tourism for Person County and its local businesses.Continuously looking to increase Person County’s developed parkland acreage to increase economic development, tourism and local health and wellness. Currently, working with partners to secure additional acreage through the purchase of a section of the 501 Railroad Corridor. Working with NCDOT, Durham County and the City or Durham to make this goal come to fruitionMaking ProgressCapital Investment and Quality of LifeComplete Capital Improvement Project including: Centennial Parks, ADA Restrooms and Elevator at the Kirby, various playground ADA Accessibility upgrades, and Huck Sansbury Playground Upgrades.The Parks division has multiple CIP projects currently underway. The following are projects and phases: Centennial Park Is approximately 75% complete. Kirby Cultural Arts Complex ADA accessible restrooms and elevator project is currently in the RFP process. Huck Sansbury fully ADA accessible Playground is complete. Helena Park and Mt. Tirzah Park ADA accessible playground projects are underway. Mayo Lake Park RV Site Expansion is 50% complete. Mount Tirzah Park Ballfield Light replacement is complete. Making ProgressFY 2025-26 OBJECTIVES (See Adopted Budget)Quality of LifePromote healthy communities Economic Opportunity and GrowthDevelop and maintain infrastructure that enhances quality of life Capital Investment Ensure the development process is thorough, accessible and efficient Lifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills 31200
Recreation, Arts, and ParksQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressQuality of LifeIdentify and capitalize of community program needs and continue to expand services.Conducts multiple surveys throughout the year to ensure that we gather information from within our community to help research and develop programs that will continue to serve their needs. Increased multiple programs across division areas to help with the identified needs. Multiple divisions also collaborated this year to meet those needs.Making ProgressCapital InvestmentContinue to address ADA Accessibility needs upgrading playgrounds, amenities, and County building.Continued to address needs for ADA accessibility throughout the Park System. Currently have CIP projects addressing upgrades to Helena Park Playground and Mt. Tirzah Park Playground, and recently completed the Huck Sainsbury Park Playground with new ADA accessible equipment. Currently addressing additional ADA accessibility issues at the Kirby Cultural Arts Complex. These projects are in progress. Will continue to assess facilities frequently to assess and address these needs. Making ProgressQuality of LifeCreate one new athletic league to increase diverse programming for teen.Athletics division is currently researching and developing new athletic programs to meet the needs of they community. Currently working to develop and revive the Youth Football program with the goal of having the program in place by the 2026 season. Other programs being researched and developed are leagues, such as tennis, pickleball, baseball, basketball, and soccer targeted toward attracting teens. Making ProgressQuality of LifeWork to address the programming needs of our youth teen population.Special Programs division is currently working on new programs that are geared towards programming needs for the teen population. Some of these programs include tennis lessons, pickleball clinics and leagues, tennis camps, and free movie nights at local parks. Athletics division is also working on developing new programs within the mainstream sports age groups to address the needs of the teen population.Making ProgressCapital Investment and Quality of LifeAddress maintenance needs, including preventative, in building and recreational facilities.Maintenance division is continuing each day to assess all park facilities to address maintenance needs and upgrades. Maintenance division meets with the director periodically to discuss facility needs and strategies to address deferred maintenance. Many of these projects will be identified in the capital improvement request for 2026; however, the day-to-day maintenance will be addressed with the current operational budget. Maintenance staff attending trainings to develop more skills and strategies for preventive maintenance.Making ProgressService ExcellenceResearch and apply for multiple grant opportunities to help fund maintenance or facilities and implementations of programs.Continuing to work with division leaders to assist in writing and researching multiple grant opportunities. Currently have multiple grant applications out for review and multiple grant awards in progress that will be closed out in 2026. Some of these grant opportunities include: PARTF, LWCF, Transportation Grants, TDA, etc.Making Progress32201
Recreation, Arts, and ParksQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressEconomic Opportunity and GrowthIncrease promotion of Mayo Park by social media, newspaper and billboards.Mayo Park continues to have a high presence on social media and through printed media in our State highway rest spots and visitor centers. Working with the Person County Tourism Development Authority to help with additional billboards and other print media.Making ProgressQuality of LifeContinue to offer a wide variety of recreational opportunities through programs and facilities.The department offers hundreds of recreational programs each year for the citizens and visitors of Person County. Continue to increase acres of developed parkland for citizens and tourists. Staff is currently developing programs and the 2026 program brochure. Currently working to finish Centennial Park for a grand opening in Spring of 2026.Making ProgressQuality of LifeIncrease more water/lake-based programing in summer to increase tourism.Mayo Lake Park division has increased water based programming for 2025. Continue to develop and offer programs such as canoe and kayak trips, canoe and kayak lessons, partnerships with friends of the parks to do weekly paddle excursions, special programs such as night time and evening canoe kayak rides, lighted canoe and kayak tours.Making ProgressEconomic Opportunity and Growth, Service Excellence, and Quality of LifeIncrease more RV sites and cabins for guest to enjoy and to increase tourism impacts increasing revenue.Currently have capital improvement projects at Mayo Lake Park. One of the projects is to add additional RV sites to area #1 and an additional camping cabin. These projects are 50% complete with anticipated completion for the Spring camping season 2026.Making ProgressEconomic Opportunity and Growth and Quality of LifeIncrease amphitheater usage to increase revenue through tourism. Mayor Lake Park Amphitheater has had multiple programs performed for 2025 season with increased movies and rentals. Facility has been rented for multiple concerts this year that were highly visited. Will continue to promote and develop new programs and rental opportunities for 2026.Making ProgressLifelong Learning and Quality of LifeIncrease teen participation in Outdoor Educational and Recreational programs.Outdoor Recreation division is currently researching and developing new outdoor educational programs along with Mainstream outdoor programs. Some of these programs include interpretive hikes, canoe and kayak water-based programs and many more. Working to get the programs developed and ready to implement for the Spring of 2026.Making ProgressQuality of LifeResearch programs that are catered to the SeniorsSpecial Programs division continues to develop programs that are geared towards seniors. Some of these programs include pickleball, exercise classes, vacation trips and excursions, etc. Other programs that are being developed and implemented for the senior population can be found at the Kirby Cultural Arts Complex. Some of these classes include ceramics classes, art classes, theater productions, and special events.Making Progress33202
Recreation, Arts, and ParksQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressLifelong Learning and Quality of LifeIncrease research more sustainable outdoor recreational and educational programs.Outdoor division continues to work on building environmental education and interpretive trail systems. These trail systems will be the locations for interpretive classes, school visits, another outdoor experiential education that will teach about nature and sustainable development. Centennial Park will have multiple interpretive trails that will help teach about the environment and ecosystems throughout the park.Making ProgressCapital InvestmentExpand the number of RV and Campsite to increase revenue and Economic impact.Mayo Lake Park currently has a large capital improvement project that includes expanding the number of RV and campsites in camp area number one. This project is approximately 50% complete. We anticipate this project will increase tourism to Person County and increase revenues for the park system. It will also have a positive economic impact to our community. In addition to this project, Mayo Park is undergoing construction to add a new camping cabin.Making ProgressLifelong Learning and Quality of LifeFocus on growing all areas of participation within Kirby Cultural Arts Center programming.The Kirby Cultural Arts Complex continues to offer a wide variety of programs for our citizens. They have been able to increase the number of programs over the years and continue to do so. Some of these programs include multiple summer camps, outreach programs, theatrical performances, arts and humanities, arts classes, and multiple opportunities for space use and rentals for other organizations' programs. They have also increased their ability to offer programs and their program offerings with the increased development of Kirby Learning Studios (KLS). KLS offers a large number of program and individualized arts and crafts offerings. This has been a big success and continues to grow.Making ProgressLifelong Learning and Service ExcellenceIncrease arts outreach involvement and programming in community and schools.The Kirby Cultural Arts Complex has performed multiple outreach programs for 2025 and plans to do so for 2026. These programs range from working with the public school system through field trips and school performances to mural projects and many other community-based projects. The Kirby also continues to do community outreach with their enrichment camps offered at the Housing Authority.Making ProgressEconomic Opportunity and GrowthIncrease bookings for sports tournaments and host the 2025 Little League Youth Softball All-Star tournament for the district.The Rentals division is working to increase the amount of travel sports bookings for the Rock Athletic Complex. We have increased bookings for 2025 and plan to continue that trend in 2026. Person County again hosted Little League All Stars softball for 2025. The tournaments were a big success. Looking to host All Stars again for 2026.Capital InvestmentContinue to increase outdoor recreation amenities at the complex to fulfill the development masterplanContinued to work with volunteer organizations and individuals to increase the outdoor recreation amenities and the Rock Athletic Complex. Added an additional 3 miles of hiking and mountain biking trails and will continue to add trails and amenities to this location, working towards master plan goals.Making Progress34203
Recreation, Arts, and ParksQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressLifelong LearningWork with the Person County School system and Roxboro Community School to extend the environmental education nature trail onto school property. Continues to work with the Friends of the Parks, Person County Schools and the Roxboro Community School. Have permission to extend trail system onto Person County Schools property. The Friends of the Parks continues to work with volunteers to develop these trails. This project is about 50% complete.Making ProgressEconomic Opportunity and GrowthIncrease program offerings and program participation in athletics at the Sportsplex facility.Athletics division continues to increase participation and athletic programs located at the Rock Athletic Complex. This year there was an increase of Little League participation numbers. We anticipate the new additional programs that we are going to offer in 2026 will have participation increases overall for the Athletics division.Making ProgressNew Initiatives 35204
Register of DeedsQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressCapital InvestmentInvestment in technological updates to streamline work processes for efficiency/accuracy and bring new offerings to the citizens of Person County. (B)Utilizing electronic tools to increase frequency of land record verification/reduce error percentage.Making ProgressService ExcellenceWith technological updates, vital records (birth/death FY26, marriage FY27 (projected date from state)) available for issuance from all 100 NC counties. This will alleviate travel and/or lengthy wait times for Person County citizens when requesting records from other counties/state at current county issuance cost.County and state level requirements completed; anticipate test run 12/2025.Making ProgressFY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 36205
SheriffQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 14 :14.2Strengthen partnerships with law enforcement agencies, community organizations, and residents to address root causes of crime Continuous and on-going for the Sheriff's Office. Continue to strive to work well with other law enforcement agencies and partners.CompletedQuality of LifeContinue to reduce crime with efforts and policing techniques that are proven to be successful.Continuous and on-going for the Sheriff's Office. Continue to implement ways to reduce crime within Person County. (Crime mapping and proactive targeted patrols and checkpoints.)CompletedService ExcellenceContinue to strengthen the Sheriff’s Office with emphasis on equipment and training.The Sheriff's Office and its deputies continue to train with the necessary training. It would be nice to have an increased budget in this area for the 26-27 Fiscal Year in order to grow in this aspect.Making ProgressService ExcellenceContinue to grow personnel in new positions of with lateral movements or promotions.With retirements, resignations and terminations, this remains challenging. Law governing training for deputies puts us behind when hiring new deputies. It's a large window between BLET and Field Training before that deputy is functioning at 100% in that position.Making ProgressService ExcellenceComplete and finalize the Sheriff’s Office New Policy and Procedure Manual.This was completed and are in the Policy's infancy. Deputies and employees have signed Policy acknowledgements. We will continue to update these policies and create new ones for areas that continue to arise. CompletedQuality of LifeContinue to apply for grants, as necessary and appropriate, to help address departmental needs.The usual grants have been submitted for 25-26 fiscal year and there were challenges in receiving ones we have received in the past due to government shutdowns and need for NC western counties' priorities. Making ProgressQuality of LifeNew Body Worn Camera Grant to update and increase the current inventory of Body Worn Cameras.These were received and are in the process of being paid for.CompletedQuality of LifeUpdating locations and addition of FLOCK License Plate Readers (Numerous Successful Cases Solved).These were received and installed and are functional. Working in cooperation with Parks and Rec to get one more up and installed on the new park.CompletedQuality of LifeTo continue recruitment and fill all positions in the Detention Center. Filling staffing positions in the Detention Center (Up to 14 vacancies in 2022/ Currently 5) Implementation of Training Agreement/ Contract )25 retirees, resignations or terminations/ 51 rejections due to not meeting standards/requirements.This is an ongoing battle to retain detention officers. The pay and opportunities are greater at other nearby agencies. Obtaining a high quality of employee in these positions is very challenging. Background checks continue as applications are received to fill vacancies. Deputies have participated in numerous job fairs and have created a flyer for distribution.Making ProgressService ExcellenceTo continue to ensure all new employees are trained and certified.Continue to have retirements. With these, we have openings in which we continuously hire and fill these vacancies. These positions are sometimes filled with uncertified deputies which require more time to get certified and trained and sometimes we fill with certified in which they only need field training.Making ProgressQuality of LifeDevelop relationships with mental health resources that can provide better services for detainees.Reached out to sources in regards to obtaining services for inmates. RHA co-responders have met with us in regards to this.Making ProgressQuality of LifeEnhance public safety and community wellbeing FY 2025-26 OBJECTIVES (See Adopted Budget)37206
SheriffQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressQuality of LifeAgain, attempt implementation of a road cleanup work crew utilizing inmate workers. This will help with much-needed clean-up of roads in Person County and also increase the rate paid to house Statewide Misdemeanant Confinement Program (SMCP) inmates from $40 to $60 per day per inmate. This has been a challenge due to constant staffing shortages.Unable to implement this program until the Detention Center is fully staffed and at a level where they can maintain safety and security of the jail foremost.Not StartedNew Initiatives 38207
Social Services Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 6 :6.1Negotiate lease renewal or purchase of Human Services Building or secure new facility prior to Aug. 2025 Goal 9 : 9.3Increase participation and work opportunities for parents through the Work First Family Assistance Program Progress has been slow due to low participation. Making ProgressGoal 15 :15.1Improve access to healthcare services Marketing and increasing public awareness of the services we provide.Making Progress15.2Promote healthy lifestyles and behaviors DSS has increased awareness of DSS and other agency programs to assist in this goal.Making ProgressService ExcellenceContinue to align the agency for consolidation and continue to provide great customer service.Meetings and conversations with VA to provide services for the community.Making ProgressService ExcellenceExpand in-house training at DSS for IMC and Services programs.The Assistant Consolidated Human Services Director will focus more on evaluating and assisting the Adult Services unit as the elderly population is growing in Person County. The Staff Development Specialist positions in IMC are continuing to train and evaluate all employees in Medicaid.Making ProgressService ExcellenceDevelop more leadership training for DSS Management Team and trainings for all staff.Made plans for leadership trainings and held multiple management meetings to address this. Making ProgressService ExcellenceContinue to pass all audits and report cards.Continued to pass monthly report cards and had a current zero error rate for FNS.Making ProgressService ExcellenceMeet the need of the County with FEMA shelter and create preventative services.Continued to be prepared and work with community agencies to provide this service.Making ProgressService ExcellenceContinue to develop, update and implement pertinent DSS polices.Continuec to work on this goal.Making ProgressService ExcellenceIncrease implementation of accountability standards for all DSS programs.DSS has federal, state, and internal oversight for accountability standards.Making ProgressCapital Investment Continue to provide sheltering and any FEMA services to the county if needed.Continued to work with partnering agencies to be ready to supply this need. Making ProgressPromote healthy communities FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Capital Investment Sustain the capital planning process Lifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills Quality of LifeCompleted in FY25.39208
Soil and WaterQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 2 :2.4Complete Person County Trail Feasibility Study and work with partners to implement recommendations Study completed in FY25; received multiple letters in opposition to the trail; referred questions and concerns the Recreation, Arts and Parks Department.CompletedGoal 6 :6.4Complete construction and open “County Farm” park Worked with Piedmont Conservation Council to identify other resource concerns and grants to address these concerns. Making ProgressGoal 9 :9.1Offer education-based programs for all ages and expand outreach through partnerships with community organizations SWCD Board approved funds for 3rd, 4th, & 5th grade poster contests.Making ProgressGoal 16 :16.1Implement conservation programs $58,667 Cost Share funds allocated - Encumbered 73% of cost share funds; $75,000 StRAP funds - Encumbered 80% of StRAP grant and 15% for administration.Making ProgressQuality of LifePromote and implement County, State, and Federal programs that provide technical and financial assistance to agricultural and non-agricultural landowners and citizens that conserve our natural resources.Collected TS Chantal information and provided technical assistance to impacted landowners. Press release and notifications sent for FY26 ag cost share programs and BMAP; funds are being allocated. Working on StRAP contracts and sites.Making ProgressLifelong LearningExpand environmental education opportunities with additional staff and through partnering with other departments and organizationsHired new part-time Environmental Education & Program Support person; began onboarding new staff.Making ProgressService ExcellenceProvide support staff to the Environmental Issues Advisory Board and Agricultural Advisory Board.Worked with EIAC on internal issues; Empowered AAB to adopt 2026 meeting schedule; Addressed AAB concerns on proposed Solar Energy System ordinance amendment.Making ProgressQuality of LifeEstablish an agricultural conservation easement program fund to assist with Farmland Preservation efforts.Not StartedQuality of LifeContinue to build and promote the VAD/EVAD programs.Received notification of award for ADFP Trust Fund grant of $8,500 to support program; Enrolled and recorded 15 EVAD conservation agreements.Making ProgressQuality of LifeExpand & Promote the Person County Quilt TrailReceived requests to reestablish the Quilt Trail committee.Not StartedQuality of LifeProactively meet the changing needs of the community FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives Economic Opportunity and GrowthDevelop and maintain infrastructure that enhances quality of life Capital InvestmentEnsure county facilities meet the needs of the public and employeesLifelong LearningWork with partners to create and support opportunities for the current and future workforce to learn and develop new skills 40209
TaxQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressService ExcellenceMaintain a collection rate of over 98.5 %, which is higher than the state average and the average of our peer counties.Bills created July 1 and mailed before postage increase. Collection rate as of November 14th was 25%.Making ProgressService ExcellenceMaintain appraisal databases to include updates to real and personal properties due to new construction or additions/deletions of property.Ongoing.Making ProgressService ExcellenceFinish the 2025 reappraisal appeals.8 cases on file with Property Tax Commission. 3 of these have been settled, with no reduction and at the local level, saving attorney costs.Making ProgressFY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 41210
Transportation (PATS)Quarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressCapital InvestmentPurchase three replacement vehicles using grant funding with a 10% local match. Order forms have been published by NCDOT. Orders to be placed by 12/31/2025.Making ProgressCapital InvestmentSecure additional funding to support PATS services. Ongoing process / None found at this timeNot StartedService ExcellenceKeep personnel turnover rate low / Continue upward trend in department morale.Ongoing process / Turnover rate is lowMaking ProgressService ExcellenceEvaluate staffing levels and route efficiencies. Ongoing processMaking ProgressQuality of LifeExplore low emission vehicles (LP gas specifically) as an option and find funds available for project.Multiple conversations with other agencies in area about conversion of LTV's. Currently van conversions are not available.Making ProgressCapital InvestmentFind a location for a LP fuel depot on county owned property.Inquiring about possible location.Not StartedFY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 42211
Veteran ServicesQuarter 1ProgressQuarter 2ProgressQuarter 3ProgressQuarter 4ProgressGoal 15 :15.1Improve access to healthcare servicesWorking with PATS and the DAV van to coordinate transportation to Durham VA.Making Progress15.2Promote healthy lifestyles and behaviors Working to print and distribute to churches and other business a flyer with healthcare and VSO access.Making ProgressService ExcellenceProvide support and assistance to veterans and their families regarding various inquiries and benefits.Implementing a laptop with access to VA.gov and other applications in the VA system for Veterans to use. Will help to educate the veterans and dependents on programs.CompletedQuality of LifePromote healthy communities FY 2025-26 OBJECTIVES (See Adopted Budget)New Initiatives 43212
AGENDA ABSTRACT
Meeting Date:
December 1, 2025
Agenda Title:
Quasi-Judicial Processes Training for the Person County Board of County Commissioners
Summary of Information:
The County Attorney will provide a training session on the legal standards and procedural
requirements governing quasi-judicial hearings conducted by the Person County Board of
County Commissioners. The presentation will highlight key provisions of N.C. General
Statutes Chapter 160D, including but not limited to G.S. 160D-102, G.S. 160D-406, and G.S.
160D-1402, which establish due process requirements, evidentiary standards, decision-making
criteria, conflict-of-interest rules, and judicial review procedures for quasi-judicial boards.
The training will focus on the Board’s responsibilities when conducting quasi-judicial
proceedings related to special use permits.
This training is intended to support the Board in conducting fair, consistent, and legally
defensible quasi-judicial hearings.
Financial Impact:
None
Recommended Action:
No action required. This item is presented for informational and training purposes only.
Submitted By:
T.C. Morphis, Jr., County Attorney
213
Quasi-Judicial
Procedure
Special Use Permits
December 1, 2025
T.C. Morphis, Jr.
214
Overview
1.QJ Conflicts of Interest and the Rule of Necessity
2.Standing
3.Conducting the Hearing
4.Rendering a Decision
215
Quasi-Judicial Decisions
•“Quasi-judicial decisions involve the application of ordinance policies
to individual situations rather than the adoption of new policies.”*
•These proceedings are like miniature court hearings. The applicant’s
due process rights must be protected, and the Board must base its
decision only substantial, competent and material evidence in the
record.
* David W. Owens, Land Use Law in North Carolina, 4th ed., p. 6 (UNC-School of
Government 2023).
216
Conflicts of Interest – G.S. § 160D-109(d)
“A member of any board exercising quasi-judicial functions . . shall not
participate in or vote on any quasi-judicial matter in a manner that would
violate affected persons' constitutional rights to an impartial decision
maker. Impermissible violations of due process include, but are not
limited to, a member having a fixed opinion prior to hearing the matter
that is not susceptible to change, undisclosed ex parte communications, a
close familial, business, or other associational relationship with an
affected person, or financial interest in the outcome of the matter.”
217
The Rule of Necessity
•For SUP-01-25 (Hot Rock Haulers, LLC), three out of five
Commissioners have been recused for conflicts of interest .
•The rule: “[E]ven if disqualifying bias exists, the biased
decisionmakers can still decide the case if they are the only
authority empowered to make the decision.”*
•The rule has not been invoked in NC for a QJ hearing.*
* Arnold Rochvarg. “Is the Rule of Necessity Really Necessary in State Administrative Law: The Central Panel
Solution,” (19 J. NAALJ 35); see also, Berger v. New Hanover County Bd. Of Comm’rs, 2013 NCBC 45 (September 5,
2013).
218
Standing
•A party with standing may participate as a full party to a QJ
proceeding, including presenting evidence and cross-
examination of other parties’ witnesses.
•Persons and associations may have standing.
•But an association (i) must have at least one member who has
standing individually and (ii) cannot have been created solely
in response to the particular development at issue.
219
Automatic Standing
G.S. § 160D-406(d) and 160D-1402(c)
Any person possessing any of the following criteria
automatically has standing:
•An i nterest in the property, created by ownership, leasehold,
easement, or covenant
•An option or contract to purchase the property
•An application whose decision is being appealed
•“Any other person who will suffer special damages as a the
result of the decision” at issue.
220
Standing for Others
Special Damages
•If a party does not automatically have standing then, they
must show “special damages” to have standing.
•“Special damages” means that a party has shown “they
would suffer special damage distinct from the that of the rest
of the community,” amounting to a reduction in property
value.*
* David W. Owens, Land Use Law in North Carolina, 4th ed., p. 238 (UNC-School of
Government 2023).
221
Determining Standing
•Prior to the start of the presentation of the applicant’s evidence,
the Board should determine if there are any other persons
wishing to demonstrate that they have standing to participate.
•The persons should be given the opportunity to present their
evidence of standing.
•A person without standing may still present competent and
material factual testimony as a lay witness.
222
Special Use Permits
Person County Planning Ordinance Sec. 155-3(b)
In granting the permit, the Commissioners shall find the following:
1. That the use will not materially endanger the public health or
safety if located where proposed and developed according to the
plan as submitted and approved.
2. That the use meets all required conditions and specifications.
223
Special Use Permits
3. That the use will not substantially injure the value of adjoining or
abutting property, or that the use is a public necessity, and
4. That the location and character of the use if developed according
to the plan as submitted and approved will be in harmony with the
area in which it is to be located and in general conformity with
comprehensive plan.
224
Evidence and Testimony
•All witnesses and presenting staff must be sworn in.
•Decisions must be based on substantial, competent and
material evidence in the record.
•The parties can direct examine and cross-examine witnesses.
•After the public hearing has been closed, no new evidence
may be introduced, but Board members may ask clarifying
questions.
225
Competent, Material, and
Substantial Evidence
•Competent Evidence: Evidence given by someone qualified
to provide. Especially important for expert testimony.
See, N.C. Gen. Stat. § 160D-1402(j)(3).
•Material Evidence: Evidence that is relevant to question
before the Board.
•Substantial Evidence: “That which a reasonable mind would
regard as sufficiently supporting a specific result.”
226
Lay Versus Expert Testimony
•A “lay person” is a person without professional or specialized
knowledge on the subject. Opinion testimony by a lay person is
generally NOT permitted unless it is accompanied by
corroborating factual evidence.
•An “expert” is someone whose education, skill, and experience
qualifies them to testify to their opinion about a particular issue.
•NOTE: the Board should ask about the expert witness’s
qualifications before allowing him or her to testify as an expert.
227
Lay Versus Expert Testimony Continued
•General Rule: Anyone with material knowledge can provide
factual information, but only experts can provide opinion
testimony.
•Expert testimony is mandatory in 3 situations (G.S. 160A-
393(K)(3)):
•Property values,
•Traffic engineering, and
•Other matters about which only expert testimony would
generally be admissible under the rules of evidence.
228
Hearsay Evidence
•Hearsay evidence is “secondhand” evidence.
•Critical factual findings cannot be based solely on hearsay
evidence.
•Best practice:
•The person needs to be at the hearing in order to testify
about a particular fact.
•If there is a report with no author to testify, the report
itself should be formally entered into the record and not
merely referenced by testimony.
229
Burden Shifting and Rebuttal Evidence
•If the applicant meets their burden of production, they are
presumed to be entitled to the permit.
•The burden then shifts to opponents to present substantial,
competent and material evidence to the contrary.
•After the opposition evidence has been presented, the
applicant may offer additional rebuttal testimony.
230
Building the Record
•Every quasi-judicial decision must be based on evidence in the record.
•Documents and physical evidence such as maps, drawings, reports,
models, charts, or photographs should be retained and made part of
the record.
•Authenticate the documents by:
•Custodian of the record
•Testimony from a witness with firsthand personal knowledge
•Photos may be authenticated by testimony of:
•Date, place where photos were taken, and the photos accurately
represent the subject depicted at the time photos were taken.
231
You Don’t Have to be Matlock to
Examine the Witness
•The Board can only base its decision on
what is in the record.
•The Board cannot consider any evidence or
information that is not properly included in
the hearing record or is presented after the
hearing is closed
•If you, as a Board member, think evidence is
missing on a key point, you should ask as
many questions as necessary to get
evidence in the record on that issue.232
Rendering a Decision
•The decision-making board must make findings of fact and conclusions of
law as to each standard for approvals. The better practice is to do the same
for denials.
•Key factual findings cannot be based solely on nonexpert opinion evidence
and/or unsupported allegations.
•Final decisions must be made in writing.
•Res Judicata applies. In other words, a denial may be reconsidered only if
there is a material change in the applicable standards or conditions.233
Questions?
234