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October 13, 2025 - Library Advisory Board Unofficial Meeting MinutesPerson County Public Library Library Advisory Board Unofficial Meeting Minutes Date: Monday, October 13, 2025 Time: 3:00 p.m. Location: Person County Public Library, 319 S. Main St., Roxboro, NC 27573 1. Call to Order The Meeting was called to order at 3:12 p.m. by Charles Harvey, Chair. a. Roll Call Board Members Present: Charles Harvey, Jonathan Bradsher, Kathryn Greenwold, Rev. Elizabeth P. McCoy Staff Present: Von Yeager, Brian Hart, Christopher Moore Board Members Absent: Susan Powell, Kyle Puryear Quorum Certification: Quorum was established b. Welcome The Chair, Charles Harvey, called to order and members were welcomed. Attendees were reminded that the library is a “happy place” filled with valuable resources including books, periodicals, and archives. 2. Approval of Agenda and Minutes a. Approval of Agenda for October 13th, 2025: Motion by Rev. Elizabeth McCoy to approve the agenda. Seconded by Kathryn Greenwold. Motion carried unanimously. b. Approval of Minutes from July 14, 2025: Motion by Rev. Elizabeth McCoy to approve the minutes. Seconded by Kathryn Greenwold. Motion carried unanimously. 3. Old Business • Commemoration of the Mont Williams Group: o The board recognized the successful completion of the Mont Williams commemoration event, noting the importance of acknowledging the group’s contributions. 4.New Business a. ACTION ITEM - Bylaws Review and Update Adopt the revised absenteeism language in alignment with county policy. Motion by Jonathan Bradsher to approve absenteeism language revision. Seconded by Rev. Elizabeth McCoy. Motion carried unanimously. • The board discussed aligning the Library Board Bylaws with the Person County Attendance Policy. • The updated language establishes that unexcused absences exceeding 25% of meetings within a 12-month period constitute grounds for resignation. • Members discussed the definition of “unexcused,” agreeing that absences communicated to the Chair or Library Director in advance would generally be considered excused. b. Policy Review Schedule • The board reviewed the Policy Review Schedule, outlining which policies will be reviewed and updated in 2025 and 2026. • It was noted that Policy 2.6 – Public Use was scheduled for review during this meeting, while other policies are slated for 2026. • Members agreed to keep the schedule as presented and continue policy review at each quarterly meeting. c. ACTION ITEM - Public Use Policy (Policy 2.6) and Associated Policies Approve the proposed policy revisions as presented. Motion by Kathryn Greenwold to approve the proposed policy revisions . Seconded by Rev. Elizabeth McCoy. Motion carried unanimously. • Updates were presented for Policy 2.6 – Public Use, 2.6.2 – Display Case Use, and 2.6.3 – Meeting Room Policy. • The revisions clarify that Person County Government programming and use take precedence over Friends of the Library and other community organizations. 5. Directors Report i. FY26 Budget Update • Overall budget remains on track. • Expenditures: On schedule; no major concerns. • Book Vendor Update: Baker & Taylor has filed for bankruptcy and will cease operations by December 1, 2025. The library is exploring new vendors for future purchasing. No budget impact expected; only procedural changes to ordering. ii. Branch Updates a. Staffing Updates • Former Assistant Director Nikki Scoville resigned in August to accept a position with Chapel Hill Public Library. • The position has been revised and re-advertised as Deputy Library Director; applications close October 20, 2025. • Part-Time Page position filled; new hire begins next Monday and holds an MLS degree. b. Library Logo/Branding/Merch Update • New branded library materials (bags, stickers, bracelets) were distributed at Personality Fest. • A comprehensive Library Branding Guide is in development. c. Kerr-Tar Grant Updates • The library received a $7,500 Grant used to purchase Lenovo laptops, iPads, and a Mac Mini to expand programming capabilities across multiple platforms. • Equipment is being processed by IT and is expected to be fully operational by the end of October. iii. Branch Highlights Quarterly Library Statistics (July–September 2025): • Door Count: 25,898 visitors • Total Programs: 47 (2,537 attendees) • Adult Programs: 14 (76 attendees) • Outreach (Bookmobile): 58 programs • Ages 0–5: 702 attendees • Ages 6–11: 623 attendees • Passive Programs: 17 (1,634 interactions) • Circulation Desk Interactions: 6,792 a. Summer Reading Totals • 239 registrants participated in the Summer Reading Program. • Participants logged over 33,000 minutes read. b. Friends of the Library (FOL) Book Sale • The FOL Book Sale raised approximately $900. o aa. Potential Popup Shop (Monthly/Bi-Monthly) ▪ Friends of the Library would like to hold monthly or bi-monthly pop-up sales going forward. c. Senior Day Event – August 2025 • The Senior Day Event, held in partnership with county departments, drew 46 participants. d. Senior Planet Classes – Smartphone Photography • The AARP Senior Tech Classes launched this month, focusing on smartphone photography. 6. Open Floor • Board members shared positive community feedback regarding the Genealogy and Archives Room. o Patrons successfully located valuable family history and statewide research materials. • General discussion was held regarding upcoming library and community events. 7. Adjournment Motion by Rev. Elizabeth McCoy to adjourn the meeting. Seconded by Rev. Kathryn Greenwold. Motion carried unanimously. Meeting adjourned at 3:58 p.m.