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Jan 12 2026 LAB Meeting NotesLibrary Advisory Board Unofficial Meeting Minutes Date: Monday, January 12, 2025 Time: 3:00 p.m. Location: Person County Public Library, 319 S. Main St., Roxboro, NC 27573 1. Call to Order The Meeting was called to order at 3:02 p.m. by Charles Harvey, Chair. a. Roll Call Board Members Present: Charles Harvey, Jonathan Bradsher, Kathryn Greenwold, Rev. Elizabeth P. McCoy, Commissioner Kyle Puryear Staff Present: Von Yeager Board Members Absent: Susan Powell Quorum Certification: Quorum was established b. Welcome The Chair, Charles Harvey, called to order and members were welcomed. Attendees were reminded that the library is a “happy place” filled with valuable resources including books, periodicals, and archives. 2. Approval of Agenda and Minutes a. Approval of Agenda for January 12th, 2025: Motion by Comm. Kyle Puryear to approve the agenda. Seconded by Kathryn Greenwold. Motion carried unanimously. b. Approval of Minutes from July 14, 2025: Motion by Rev. Elizabeth McCoy to approve the minutes. Seconded by Kathryn Greenwold. Motion carried unanimously. 3. Old Business Further discussion of the attendance policy in relation to board members considering a sitting member being in violation of the present policy. Attempts have been made by phone and email to contact the member. It was determined that only the County Board of Commissioners are empowered to remove and add members to the LAB. 4.New Business a. Policy & Procedures Review - Sect. 2.0 Library Org Chart Review of updated library chart in response to changes in job responsibilities and reclassification of the Deputy Director position in Fall 2025 focused on Outreach oversight and expansion. The Director explained the reasoning behind the changes in Deputy duties and the change in the Outreach Librarian position due to a reclassification and minimum education requirement for the Outreach Librarian position. The new Outreach Librarian and library pages will now report directly to the new Deputy Director for supervision and evaluation. In total 4 (1FTE, 3PTE) staff members will report to the Deputy position. Approved Unanimously. b. Action item – Deletion of Section 5.0 Technology Use Policy The Director proposed the deletion of the Technology Use policy due to changes in the circulation of hotspots, laptops due to lack of circulation and loss of resources through damage and loss. The devices at present are only used in house for programming and outreach efforts. New devices (MAC & PC) are coming in the spring through a Kerr-Tar grant and will be used in conjunction with the remaining devices. Programming directed at nursing homes, the senior center, for technology instruction and workforce development will continue. Motion brought forward by approve the suspension of the policy by Kathleen Greenwold. (16:39) Seconded by Chair, Charles Harvey Motion carried unanimously. 5. Directors Report i. FY26 Budget Update Overall budget remains on track. Expenditures: On schedule; no major concerns. We are on budget for revenues for Photocopies coming in at $2500 thus far. Fines collected is more than $1500 surpassing our budget projection. Passports fees collected are at $2400 with a projection of $5000 for the year. Book budget currently at $45,600 with $27,000 encumbered. Number will be higher by $10,000 once we liquidate the last Baker & Taylor PO due to their closure in Fall 2025. The library has boosted purchasing with our new distributor (Ingram) to catch up on materials and yearly budget timeline. ii. Branch Updates A. Staff Update a, Outreach Coordinator, Susan Bowen will retire on March 31, 2026, after 25 years of service to Person County upon the completion of her leave in March 2026. b. We have hired a new Deputy Director, Justin Stout. He comes to us from Neuse River and he will lead Outreach services and the pages upon his February start date. C. Deputy Director and Outreach Coordinator positions have been reclassified due to responsibilities and educational requirements. B. Kerr-Tar Grant update Awaiting delivery from PC IT. Materials have been delivered to IT for software updates and prep for dispersal. C. Book Distribution Changes As of December 2025, we have officially severed ties with Baker & Taylor and are receiving materials from Ingram and Follett. iii. Branch Highlights Circulation Statistics Door Count – 20,000 last quarter Passive programs- 17 Circulation Desk- 4,085 interactions (Questions, Technical support, etc.) Outreach – 517 patrons served; 525-Juveniles; 464 attendees-Programs 6. Open Floor Discussion by Advisory board on possible use of library minivan in a pilot program to deliver books to Mayo Lake education center. The Director will consider a pilot program once the Outreach position is filled in late Spring 2026. 7. Adjournment Motion by Rev. Elizabeth McCoy to adjourn the meeting. Seconded by Kathryn Greenwold. Motion carried unanimously. Meeting adjourned at 3:58 p.m.