HomeMy WebLinkAbout10-05-2026 Agenda Packet BOCPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
October 5, 2026
6:00 p.m.
This meeting will convene in Room 215 of the County Office Building.
1.CALL TO ORDER....................................................................Chairman Puryear
2.INVOCATION
3.PLEDGE OF ALLEGIANCE
4.DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
5.RECOGNITION
A.Proclamation Honoring Person County’s Manufacturing Industry
and Workforce (pgs.3-4) ..................................................................................Bryan Eatmon
B.Domestic Violence Awareness Month Proclamation (pgs.5-6)..............................Brian Hart
6.PUBLIC HEARING
A.Petition RZ-1-26, an application from Lauren Middleton to
Rezone Tax Map and Parcel 117 1 1 from Residential- R to
Rural Conservation- RC (pgs.7-39).......................................................................Jay Jennings
7.INFORMAL COMMENTS
The Person County Board of Commissioners has established a 10-minute period for
informal comments, excluding matters scheduled for a public hearing. Time will be
divided equally among those wishing to speak. Individuals must sign up with the Clerk
to the Board; registration opens 30 minutes prior to the start of the meeting.
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8.DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.September 21, 2026, Minutes (pgs.40-72)
B.Budget Amendment #8 (pgs.73-74)
C.Resolution Appointing Review Officers (pgs.75-76)
D.ABC Board Travel Policy (pgs.77-89)
E.Resolution Amending the 2026 Schedule of Regular Meetings for the Person
County Board of Commissioners (pgs.90-92)
9.NEW BUSINESS
A.Medicaid Funding to Support Continued Medicaid Expansion
Eligibility Changes and H.R.1-Request for Four Medicaid
Positions (pgs.93-105)......................................................................................Adonica Hampton
10.CHAIRMAN’S REPORT
11.MANAGER’S REPORT
12.COMMISSIONERS’ REPORTS/COMMENTS
13.CLOSED SESSION
A.Closed Session #1 per General Statute 143-318.11(a)(3) for the purpose to consult
with the county attorney in order to preserve the attorney-client privilege and
General Statute 143-318.11(a)(6) for the purpose to discuss personnel with the
following individuals permitted to attend: Interim County Manager Ralph Clark,
Clerk to the Board Michele Solomon, County Attorney T.C. Morphis, Jr., and
Human Resources Director Sonya Carver.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by
the Board.
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AGENDA ABSTRACT
October 5, 2026
Proclamation Honoring Person County’s Manufacturing Industry and Workforce
This agenda item presents a proclamation recognizing Manufacturing Week in Person County.
On September 14, 2026, Governor Josh Stein officially proclaimed September 28 – October
2, 2026 as “North Carolina Manufacturing Week” to honor the statewide significance of
the manufacturing sector and its workforce
The proclamation highlights the vital role manufacturing plays in Person County’s economic
strength and community wellbeing. Person County is home to thirty-six manufacturing
companies employing more than 1,600 residents, representing a significant portion of both the
total workforce and private-sector employment. These companies contribute over $319.9
million in gross regional product, offer wages well above the county average, support local
transportation and service industries, and provide a stable tax base essential to public services.
The proclamation also acknowledges the advanced skills required in today’s manufacturing
environment and the critical support provided by Piedmont Community College through
relevant coursework and customized training programs. Manufacturing Week serves as an
important opportunity to celebrate Person County’s manufacturers and workforce development
partners for their ongoing contributions to economic growth, innovation, and workforce
Financial Impact:
Recommended Action:
Submitted By:
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Proclamation
Manufacturing Week 2026
WHEREAS, Person County is home to thirty-six manufacturing companies, employing 1,606 workers that
represent 8 percent of the county’s total workforce and 21 percent of the county’s private sector workforce; and has
a concentration of private-sector manufacturing employment 1.38 times higher than the national average; and
WHEREAS, Person County’s manufacturers make significant contributions to our economy, accounting for $319.9
million in gross regional product in 2025, by providing well-paying jobs with an average weekly wage 31% higher
than the county average weekly wage, supporting a large supply chain, creating demand for raw materials, logistics,
and services that assist in the growth of other industries, and providing a stable tax base that supports public
services; and
WHEREAS, the Person County Board of Commissioners recognizes the immense skills and training required to
work in manufacturing today; the North Carolina Community College System, specifically Piedmont Community
College, offers relevant courses covering manufacturing skills and provides customized training to manufacturers;
and
WHEREAS, the Governor of North Carolina has declared September 28, 2026 through October 2, 2026 as
Manufacturing Week in North Carolina, underscoring the statewide commitment to celebrating the manufacturing
industry and its workforce; and
WHEREAS, during Manufacturing Week, we acknowledge and celebrate the contributions of manufacturers in our
county, as well as our manufacturing workforce development programs;
NOW, THEREFORE, BE IT RESOLVED that the Person County Board of Commissioners formally recognizes
September 28 through October 2, 2026 as Manufacturing Week in North Carolina, as declared by the Governor, and
affirms its support for celebrating and acknowledging the essential contributions of Person County’s manufacturers
and workforce; and
BE IT FURTHER RESOLVED, that the Board encourages continued partnership among manufacturers,
educators, and workforce development organizations to strengthen and grow the manufacturing sector in Person
County.
Adopted, this, the 5th day of October 2026.
____________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
ATTEST:
_____________________________
Michele Solomon, NCCCC
Clerk to the Board
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AGENDA ABSTRACT
October 5, 2026
Domestic Violence Awareness Month Proclamation
This proclamation recognizes October 2026 as Domestic Violence Awareness Month in
Person County.
None
Adopt DVAM Proclamation recognizing October 2026 as Domestic Violence Awareness Month in
Person County.
Brian D. Hart, Assistant County Manager and Human Services Director
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Proclamation
Domestic Violence Awareness and Prevention Month
October 2026
WHEREAS, Domestic Violence Awareness and Prevention Month is observed each October, providing
an opportunity to raise awareness about domestic violence, promote prevention efforts, and support
survivors of this devastating but common issue; and
WHEREAS, the impacts of domestic violence are not confined to any group or groups of people but cross
all economic, age, racial, and societal barriers and are often supported by silence or societal indifference
here in Person County and across the United States; and
WHEREAS, domestic violence is physical, emotional, sexual, psychological, and economic abuse; and
WHEREAS, historically underserved populations face some of the highest rates of domestic violence,
along with additional barriers to safety and support; and
WHEREAS, the North Carolina State Bureau of Investigation reported that there were 162 victims of
domestic violence-related homicide during 2025, which represented an increase of 4.5% from 2024; and
WHEREAS, research shows that by creating communities where people are connected, supportive and
care for one another can reduce incidents of domestic violence; and
WHEREAS, in Person County individuals and organizations, such as Safe Haven of Person County,
which is committed to ensuring that no survivor faces domestic violence alone, play a part in supporting
survivors by providing therapeutic, legal, educational, housing, advocacy, and medical services; and
WHEREAS, we recognize that by coming together as a community, we can raise awareness, challenge
harmful attitudes and behaviors, and work towards preventing domestic violence in all its forms;
NOW, THEREFORE, in recognition of Domestic Violence Awareness and Prevention, the Person
County Board of Commissioners do hereby proclaim October as Domestic Violence Awareness and
Prevention Month and urge all residents to become involved in efforts to prevent and respond to domestic
violence and recognize the impact of domestic violence in our community.
Adopted, this the 5th day of October 2026.
_______________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
ATTEST:
_______________________________________
Michele Solomon , NCCCC
Clerk to the Board of Commissioners
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AGENDA ABSTRACT
October 5, 2026
Petition RZ-1-26, an application from Lauren Middleton to Rezone Tax Map and Parcel 117 1
1 from Residential- R to Rural Conservation- RC
The County has received an application from Lauren Middleton to rezone approximately 0.54
acres along Burlington Road (NC 49 S) from Residential (R) to Rural Conservation (RC), which
permits a broader range of uses within areas
single-
Commercial (B-1) parcels consisting
Farther north toward Roxboro, the corridor transitions to commercial development, including
Rolling Hills Garden Center & Village Gallery Florist, Fabulous Feet Dance Academy, and Mad
Financial Impact:
Recommended Action:
A motion to approve could be worded as follows: “I hereby move to recommend approval of
request to rezone TM 117-1-
County & City of Roxboro Joint Comprehensive Land Use Plan, specifically, Guiding Principle
1.1: Implement policies that direct de
support economic growth.”
request to rezone TM 117-1-1 from R to RC and find it inconsistent with the adopted Person
County & City of Roxboro Joint Comprehensive Land Use Plan, specifically, Guiding Principle
Submitted By:
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Attached:
Attachment 1- Staff Report
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REZONING REQUEST RZ-01-26 / SEPTEMBER 10, 2026
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Person County Planning Department
APPLICANT LAUREN MIDDLETON
PROPERTY OWNER LAUREN MIDDLETON
REQUEST REZONE PROPERTY ON EAST SIDE OF BURLINGTON ROAD,
NC 49 S, (TAX MAP 117, PARCEL 1 1) FROM RESIDENTIAL
(R) TO RURAL CONSERVATION (RC)
LOCATION 889 BURLINGTON ROAD
ROXBORO TOWNSHIP
BACKGROUND AND SUMMARY
The County has received an application from Lauren Middleton to amend the official
zoning map. The request is to rezone a 0.54-acre parcel located on Burlington Road NC 49
S from Residential to Rural Conservation. If rezoned, all land uses permitted in the RC
District will be allowed. The general intent of the RC, Rural Conservation District, shall be
to provide for only limited land use controls in areas with limited nonagricultural
development. The area along Burlington Road is primarily zoned Residential but there are
some B-1 properties. There are two parcels that are zoned B-1 (Highway Commercial, one
is the National Guard Armory, and the other parcel is vacant. Immediately adjacent to the
parcel on Burlington Road there is a mixture of vacant land and single-family dwellings.
The property adjoining the site is the Pine Lakes Subdivision. North along Burlington Road
is Rolling Hills Garden Center & Village Gallery Florist, Fabulous Feet Dance Academy and
Mad Hair Design. These properties have been annexed by the City of Roxboro and are
zoned B-1.
Attached to this report is a map showing the area and zoning of adjacent parcels.
The Person County Land Use Plan’s “Future Land Use Map” shows this area as Residential
Neighborhood surrounded by Growth Areas. Desired Characteristics of Residential
Neighborhoods include:
• Building Height: 1 – 2 Stories
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REZONING REQUEST RZ-01-26 / SEPTEMBER 10, 2026
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• Residential Density: Low – Medium
• Primary Uses: Single Family Homes
• Secondary Uses: Supporting Services
Desired Characteristics of Growth Areas include:
• Building Height: 1 – 2 Stories
• Residential Density: Medium, Predominantly Single Family
• Primary Uses: Residential
• Secondary Uses: Supporting Commercial Uses
Land uses within this category could develop with or without public sewer.
Section 15.4-4(2) of the Planning Ordinance states: “The Planning Board shall provide a
written recommendation to the Board of County Commissioners that addresses whether
the proposed amendment is consistent with the comprehensive plan, but a comment by
the Planning Board that a proposed amendment is inconsistent with the comprehensive
plan shall not preclude consideration or approval of the proposed amendment by the
Board of County Commissioners. Prior to adopting or rejecting any zoning amendment,
the Board of County Commissioners shall adopt a statement describing whether its action
is consistent with an adopted comprehensive plan and why such action is reasonable and
in the public interest.
The Land Use Plan has Goals and Objectives for future land development within the
County. The following item is listed within this section:
Guiding Principle 1
Objective: Implement growth management policies that direct development to growth
areas, helping preserve prime agricultural and sensitive natural areas.
Guiding Principle 2
Objective: Designate sufficient developable land and sites to support economic growth.
This parcel consists of 0.54 acres.
There is City water available on Burlington Road and septic is on site.
Access to the site is from Burlington Road NC 49 S.
If the property is rezoned to Rural Conservation, the following uses would be permitted
by right: retail sales, banks, bowling alley, car wash, convenience store, single family
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REZONING REQUEST RZ-01-26 / SEPTEMBER 10, 2026
3 | P a g e
dwelling, fire station/law enforcement center, funeral home, nursery (plants), office and
personal office, reception center for recycling, storage, household and commercial, etc.
The Rural Conservation district allows other uses with a Special Use Permit such as
automobile repair, hospital, mobile home park, private recreation for profit, planned
building group, etc.
PHYSICAL CHARACTERISTICS
Watershed: Located in the Flat River Watershed Protection Overlay District and the
Neuse/Falls Watershed Basin and is subject to the Falls Watershed Stormwater
Ordinance.
Flood Hazard: The subject property is listed in Zone X, Minimal Flood Risk per Map
3710999500J, dated June 4, 2007. The property adjoins the largest lake in Pine Lakes.
CHARACTER OF THE SURROUNDING AREA
The property is located on Burlington Road, NC 49 South. There is a mixture of uses within
the area. Along NC 49, there is vacant land, single family dwellings, a garden supply/florist,
National Guard Armory, dance studio, and hair salon.
ORDINANCE PROVISIONS
15.4-1 Initiation of Amendment
The Board of Commissioners may, at any time, amend, supplement, change, modify or
repeal the boundaries or regulations in this Ordinance, or subsequently amended.
Proposed changes or amendments may only be initiated by the Board of Commissioners,
Planning Board, Board of Adjustment, or by one or more owners, optionees or lessees of
property within the area proposed to be changed or affected. This may be done in
accordance with the provisions of this section.
15.4-2 Submission of Petitions
Petitions to amend this Ordinance or the zoning map shall be submitted to the Planning
and Zoning Department for review according to the adopted Planning Board and Board
of Commissioners yearly schedule. The petition shall include the following:
1. A completed Application for Map Amendment or Application for Text Amendment.
2. For Amendments to the Official Planning Map, a map drawn to scale showing the
exterior boundaries of the lot(s) which will be covered by the proposed map amendment;
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REZONING REQUEST RZ-01-26 / SEPTEMBER 10, 2026
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3. For amendments to the Planning Ordinance text, a copy of the existing text provisions
which the applicant proposes for amendment, and a written statement which describes
in detail changes the applicant proposes to make to the text of the Ordinance.
4. The alleged error in the Official Planning Map and/or Planning Ordinance Text which
will be corrected by the proposed amendment with a detailed explanation of such and
detailed reasons how the proposed amendment will correct the same;
5. The changed or changing conditions, if any, in the area or in the County generally, which
makes the proposed Official Planning Map and/or Planning Ordinance text amendment
reasonably necessary to the promotion of the public health, safety and general welfare;
6. The manner in which the proposed Official Planning Map and/or Planning Ordinance
text amendment will carry out the intent and purpose of the Comprehensive Plan or part
thereof; and,
7. All other circumstances, factors and reasons which the applicant offers in support of
the proposed Official Planning Map and/or Planning Ordinance text amendment.
(Amended 8/5/96)
Each petition, unless initiated by the Board of Commissioners, Planning Board, or Board
of Adjustment, shall be accompanied by a fee to defray the cost of advertising and other
administrative costs involved.
15.4-3 Planning Board Review and Recommendation
After submission of a completed application, the Zoning Administrator will schedule a
public hearing for the Planning Board in accordance with the published Planning Board
meeting schedule on file in the Planning and Zoning Department. A notice of such public
hearing shall be published once a week for two (2) consecutive weeks in a newspaper of
general circulation in Person County. Said notice shall be published the first time not less
than ten (10) days and not more than twenty-five (25) days prior to the date established
for such public hearing. (Amended 11/5/01; 7/22/02; 3/13/2006). For map amendments,
the Zoning Administrator will be responsible for mailing written notices
to all property owners within 500’ of the property including the applicant and properties
separated from the subject property by street, railroad, and other transportation corridor
(N.C.G.S. 160D-602). The Zoning Administrator shall post notice on the land subject to the
application within the same time period specified for mailed notice of the hearing using
weatherproof signs, one sign per road frontage and posted no more than 25’ from the
street right-of-way (NCGS 160D-602) (Amended 8/4/25). Signs must be clearly visible
from the street and designate “Zoning Proposal Pending” with the phone number of the
Planning and Zoning Department. When multiple parcels are included, a posting on each
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REZONING REQUEST RZ-01-26 / SEPTEMBER 10, 2026
5 | P a g e
individual parcel is not required, but there should be reasonable notice provided to
interested persons.
1. When conducting a review of proposed zoning text or map amendments pursuant
to this section, the Planning Board shall advise and comment on whether the
proposed action is consistent with the County’s comprehensive plan that has been
adopted. The Planning Board shall provide a written recommendation to the
Board of Commissioners that addresses plan consistency and other matters as
deemed appropriate by the Planning Board, but a comment by the Planning Board
that a proposed amendment is inconsistent with the comprehensive plan shall not
preclude consideration or approval of the proposed amendment by the Board of
Commissioners (N.C.G.S. 160D-604 (d)).
2. When reviewing any zoning text or map amendment, the Planning Board shall
approve a brief statement describing whether its action is consistent or
inconsistent with the adopted comprehensive plan and a brief statement of
reasonableness. The statement of reasonableness and plan consistency required
in this section may be approved as a single statement. Board members may adopt
this statement when acting upon the zoning text or map amendment or as a
separate motion (N.C.G.S. 160D-605).
STAFF COMMENTS
Based on the above, the Planning & Zoning Department staff recommends that the
Planning Board approve or deny Rezoning Petition RZ-01-26 for Lauren Middleton with
the recommended motions below:
1. A motion to approve could be worded as follows: “I hereby move to recommend
approval of Lauren Middleton’s request to rezone TM 117-1-1 from R to RC and
find it consistent with the adopted Person County & City of Roxboro Joint
Comprehensive Land Use Plan, specifically, Guiding Principle 1.1: Implement
policies that direct development to growth areas and 2.1: Designate sites to
support economic growth.”
2. A motion to approve could be worded as follows: “I hereby move to recommend
denial of Lauren Middleton’s request to rezone TM 117-1-1 from R to RC and find
it inconsistent with the adopted Person County & City of Roxboro Joint
Comprehensive Land Use Plan, specifically, Guiding Principle 1.1: Implement
policies that direct development to growth areas and 2.1: Designate sites to
support economic growth.”
PLANNING BOARD ACTION:
On September 10, 2026, the Person County Planning Board voted 5-1 to recommend
denial of Rezoning Petition RZ-01-26.
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Exhibit B
AN ORDINANCE AMENDING THE PERSON COUNTY OFFICIAL ZONING MAP
FOR ZONING AMENDMENT APPLICATION RZ-01-26
WHEREAS, Person County received a verified and complete Zoning/Map
Amendment Application from the Applicant/Property Owners, Tax Map 117 Parcel 1 1, in
Person County. The Applicant petitioned to change the zoning designation on the Subject
Property from Residential (R) to Rural Conservation (RC) (hereafter "Zoning Map Amendment
RZ-01-26"); and
WHEREAS, the Person County Board of Commissioners, voted ____ to adopt the
portion of Zoning Map Amendment RZ-01-26; and
WHEREAS, the Person County Board of Commissioners finds that the proposed
zoning/text amendment is consistent with the Person County & City of Roxboro Joint
Comprehensive Land Use Plan; and
WHEREAS, the Person County Board of Commissioners finds that the proposed
rezoning is reasonable and in the public interest through Guiding Principle No. 2.1 - Designate
sufficient developable land and sites to support economic growth.
NOW THEREFORE, BE IT ORDAINED BY THE PERSON COUNTY BOARD
OF COMMISSIONERS THE FOLLOWING:
Section 1. Applicability. Zoning Amendment Application RZ-01-26, amended, is
hereby adopted by the Person County Board of Commissioners and the Person County
Official Zoning Map is amended accordingly.
Section 2. Conflicts and Severability. All provisions of any County Ordinance or
Resolution that are in conflict with this Ordinance are hereby repealed.
Section 3. Effective Date. This Ordinance shall become immediately effective upon
adoption. The foregoing Ordinance, having been submitted to a vote, and received the following
vote, was duly adopted _ day of October, 2026.
Kyle Puryear, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Michele Solomon, NCCCC
Clerk to the Board
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COUNTY COMMSIONERS
OCTOBER 5, 2026
15
RZ-1-26
REQUEST REZONE PROPERTY ON EAST SIDE OF BURLINGTON ROAD, NC 49 S,
(TAX MAP 117, PARCEL 1 1) FROM RESIDENTIAL (R) TO RURAL
CONSERVATION (RC)
LOCATION 889 BURLINGTON ROAD
ROXBORO TOWNSHIP
16
RZ-1-26
BACKGROUND AND SUMMARY
The County has received an application to amend the official zoning map.The request is to rezone a 0.54-acre
parcel located on Burlington Road NC 49 S from Residential to Rural Conservation.If rezoned, all land uses
permitted in the RC District will be allowed.The general intent of the RC,Rural Conservation District,shall be to
provide for only limited land use controls in areas with limited nonagricultural development.The area along
Burlington Road is primarily zoned Residential but there are some B-1 properties.There are two parcels that are
zoned B-1 (Highway Commercial,one is the National Guard Armory, and the other parcel is vacant.Immediately
adjacent to the parcel on Burlington Road there is a mixture of vacant land and single-family dwellings.The
property adjoining the site is the Pine Lakes Subdivision.North along Burlington Road is Rolling Hills Garden
Center &Village Gallery Florist,Fabulous Feet Dance Academy and Mad Hair Design.These properties have been
annexed by the City of Roxboro and are zoned B-1.
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RZ-1-26
Recorded
Plat
18
RZ-1-26
The Person County Land Use Plan’s “Future Land Use Map” shows this area as Residential Neighborhood
surrounded by Growth Areas. Desired Characteristics of Residential Neighborhoods include:
•Building Height: 1 –2 Stories
•Residential Density:Low –Medium
•Primary Uses: Single Family Homes
•Secondary Uses: Supporting Services
Desired Characteristics of Growth Areas include:
•Building Height: 1 –2 Stories
•Residential Density: Medium, Predominantly Single Family
•Primary Uses: Residential
•Secondary Uses: Supporting Commercial Uses
Land uses within this category could develop with or without public sewer.
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RZ-1-26 –General Map
20
RZ-1-26 –Future Land Use Map
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RZ-1-26 –Current Zoning Map
22
RZ-1-26
23
RZ-1-26
The Land Use Plan has Goals and Objectives for future land development within the County. The following item is
listed within this section:
Guiding Principle 1
Objective: Implement growth management policies that direct development to growth areas, helping preserve
prime agricultural and sensitive natural areas.
Guiding Principle 2
Objective: Designate sufficient developable land and sites to support economic growth.
This parcel consists of 0.54 acres.
There is City water available on Burlington Road and septic is on site.
Access to the site is from Burlington Road NC 49 S.
24
RZ-1-26
If the property is rezoned to Rural Conservation, the following uses would be permitted by right: retail sales, banks,
bowling alley, car wash, convenience store, single family dwelling, fire station/law enforcement center, funeral
home, nursery (plants), office and personal office, reception center for recycling, storage, household and
commercial, etc.
The Rural Conservation district allows other uses with a Special Use Permit such as automobile repair, hospital,
mobile home park, private recreation for profit, planned building group, etc.
PHYSICAL CHARACTERISTICS
Watershed: Located in the Flat River Watershed Protection Overlay District and the Neuse/Falls Watershed Basin
and is subject to the Falls Watershed Stormwater Ordinance.
Flood Hazard: The subject property is listed in Zone X, Minimal Flood Risk per Map 3710999500J, dated June 4,
2007. The property adjoins the largest lake in Pine Lakes.
25
RZ-1-26
CHARACTER OF THE SURROUNDING AREA
The property is located on Burlington Road, NC 49 South. There is a mixture of uses within the area.
Along NC 49, there is vacant land, single family dwellings, a garden supply/florist, National Guard
Armory, dance studio, and hair salon.
TRAFFIC COUNTS
Per the 2024 NCDOT Traffic Count Map: 5100 ADT
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RZ-1-26 –Planning Board Action
On September 10,2026,after conducting a public hearing,receiving a staff report, hearing from the
applicant and the public,the Person County Planning Board voted 5-1 to recommend denial of Rezoning
Petition RZ-01-26.
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RZ-1-26 –Board Of Commissioners
Sample Motion
1.A motion to approve could be worded as follows: “I hereby move to recommend approval of request to rezone
TM 117-1-1 from R to RC and find it consistent with the adopted Person County & City of Roxboro Joint
Comprehensive Land Use Plan, specifically, Guiding Principle 1.1: Implement policies that direct development to
growth areas and 2.1: Designate sites to support economic growth.”
Or
2.A motion to deny could be worded as follows: “I hereby move to recommend denial of request to rezone TM
117-1-1 from R to RC and find it inconsistent with the adopted Person County & City of Roxboro Joint
Comprehensive Land Use Plan, specifically, Guiding Principle 1.1: Implement policies that direct development to
growth areas and 2.1: Designate sites to support economic growth.”
28
889 Burlington Road
Request to Rezone from Residential (R) to Rural Commercial (R-C)
Person County Board of Commissioners
Lauren Middleton
29
The Request
A measured zoning change for an existing property
CURRENT
Residential (R)
REQUESTED
Rural Commercial (R-C)
INTENDED USE
No changes or expansions being
made to existing building/home.
The question is whether R-C is an appropriate zoning classification
for this parcel — not approval of one particular business.
889 Burlington Road | Rezoning Request 2
30
The Property & Its Setting
Existing structure • Established road frontage • Rural character
• I am considered to be inside of
Pine Lake subdivision. However,
my house fronts Burlington Road. I
am not located inside of the actual
neighborhood or on the residential
street/streets of Pine Lake.
• Existing home, driveway, and
established site will have no
changes.
• Clients would access the property
directly from Burlington Road on
existing driveway and parking. No
changes being made to either of
them.
889 Burlington Road | Rezoning Request 3
31
Property & Surrounding Parcels
Person County Tax Parcel Viewer • 889 Burlington Road highlighted
889 Burlington Rd
Subject Property
Source: Person County Tax Parcel Viewer 4
32
Reuse, Not Large New Development
The request makes productive use of what is already here
EXISTING BUILDING
No large new
commercial building
is proposed.
The concept reuses the existing
structure at its existing scale
while maintaining the property's
established character.
889 Burlington Road | Rezoning Request 5
33
Why R-C Fits This Parcel
A lower-intensity rural commercial request
Measured Request
R-C was chosen deliberately instead of
B-1 or B-2 general business zoning.
Existing Corridor
Burlington Road already includes a mix
of homes and small businesses.
Existing Building
The request reuses a structure already
on the parcel rather than creating a
new commercial site from scratch.
Nearby examples cited in the Planning Board
presentation• Mad Hair Studio — 520 Burlington Road
• Rolling Hills Garden Center — 590 Burlington Road
• Village Gallery Florist — 590 Burlington Road
Small-scale nonresidential uses
are already part of the character
of Burlington Road.
889 Burlington Road | Rezoning Request 6
34
My Intended Use
Small, local, appointment-based business opportunities
A home for local health &
beauty professionals
• Potential professionals include hairstylists, nail
technicians, estheticians, massage therapists and
similar providers.
• Primarily independent professionals building
their own businesses.
• Appointment-based scheduling keeps activity
modest and predictable.
889 Burlington Road | Rezoning Request 7
Traffic, Access & Parking
A small appointment-based concept • Clients arrive on a schedule rather
than all at once. Like a guest coming
to your home, they’ll be no increased
traffic.
• Conceptual layout anticipates using
the parking spaces as it currently
exist. No changes.
• Access is from Burlington Road
only.
• Final parking and access will meet
applicable county requirements.
Rezoning will not bypass any
planning requirements.
889 Burlington Road | Rezoning Request 8
36
Protections Remain After Rezoning
R-C zoning does not approve every development detail
Wastewater / Septic
Must be separately satisfied before
operating at the proposed capacity.
The environmental health department
will permit change of use approval.
Building Codes
All required building approvals still
apply through the building inspection
department.
Parking & Access
Will meet applicable requirements per
planning ordinance.
Watershed & Stormwater
Applicable county requirements remain
in place.
Signage & Lighting
Will comply with county standards;
intent is modest and compatible with
the area.
Future Uses
Any future use will still comply with the
requirements that apply to it.
889 Burlington Road | Rezoning Request 9
37
What This Can Bring to Person County
•Economical Development • Entrepreneurship • Community connection & Local service
LOCAL
ENTREPRENEURSHIP
Affordable, professional space can
help independent professionals
establish and grow businesses close
to home.
LOCAL SERVICES
Residents can receive health and
beauty services from local
professionals without the property
becoming a high-intensity commercial
development.
Economic Asset
This project supports small-business
growth, encourages
entrepreneurship, creates income
and employment opportunities,
promotes continued property
investment, and contributes to local
economic activity.
COMMUNITY
CONNECTION
The goal is to partner with local
businesses, support charitable efforts
and host service-oriented events.
The goal is for this property to be an economic asset to Burlington Road and
Person County — not simply a house.
889 Burlington Road | Rezoning Request 10
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Why I’m Asking for Your Support
• R-C is a measured rural commercial request.
• The parcel fronts an established road with existing small
businesses.
• The request reuses an existing building rather than creating
large new development.
• County review and development requirements remain in place.
• The property can create opportunities for local professionals and
serve local residents.
I respectfully ask that you approve the rezoning of 889 Burlington
Road from Residential to Rural Commercial.
Thank you for your time and consideration.
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PERSON COUNTY BOARD OF COMMISSIONERS September 21, 2026
MEMBERS PRESENT OTHERS PRESENT
Kyle Puryear Katherine M. Cathey, County Manager
Sherry Wilborn Michele Solomon, Clerk to the Board
Jason Thomas T.C. Morphis, Jr. County Attorney
Antoinetta Royster
Donald Long
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, September 21, 2026, at 9:00 a.m. in the Commissioners’
Boardroom 215 in the Person County Office Building located at 304 S. Morgan Street,
Roxboro, NC.
Chairman Puryear called the meeting to order and recognized a quorum was present.
Commissioner Thomas offered an invocation, and Commissioner Long led the group in the
Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice-Chair Wilborn and carried 5-0 to approve the
agenda.
Chairman Puryear noted additional information needed to be included in Closed
Session #2 regarding attorney-client privilege and requested adding the lawsuit Person
County v. Yarboro.
A motion was made by Commissioner Long and carried 5-0 to add Person
County v. Yarboro to Closed Session #2.
RESOLUTION OF APPRECIATION FOR DEPUTY NICHOLAS MARTIN
Chief Deputy Mark Massey introduced Deputy Nicolas Alexander Martin,
accompanied by his wife, Diana. Massey highlighted Deputy Martin’s dedication to both
Person County and the United States Army National Guard, where he serves as a combat
medic.
Vice-Chair Wilborn read a Resolution of Appreciation Recognizing Deputy Martin’s
deployment orders beginning September 30, 2026, in support of Operation Spartan Shield;
he will be deployed for approximately 400 days.
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A motion was made by Commissioner Long and carried 5-0 to approve the Resolution
of Appreciation for Deputy Nicholas Martin.
Chairman Puryear presented the Resolution to Deputy Martin and thanked him for his
service. Commissioners expressed thanks to Deputy Martin and indicated that his dedication
to Person County and our nation is deeply appreciated.
Deputy Martin thanked the Board, Sheriff’s Office leadership, and his family. Chief
Deputy Massey expressed appreciation on behalf of Sheriff Wilborn.
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PUBLIC HEARING:
FY28 5311 COMMUNITY TRANSPORTATION PROGRAM APPLICATION
A motion was made by Vice-Chair Wilborn and carried 5-0 to open the duly
advertised public hearing for FY28 5311 Community Transportation Program
Application.
Transportation Director Mitch Fleig provided an overview of PATS’ operations,
staffing levels, annual trip counts, and vehicle fleet size. He highlighted PATS’
contribution to transportation access across the county, noting that in FY28 alone the
system provided nearly 53,000 individual trips, covering more than 399,000 miles with its
fleet of vans and buses. He emphasized the importance of state and federal funding in
continuing to provide accessible transportation for medical appointments, senior services,
employment travel, and other essential needs for Person County residents.
Mr. Fleig explained that the Community Transportation Program includes both
administrative and capital components, describing each in detail:
Administrative Grant Request:
Total of $214,507 with a 15% local match of $32,177. This funding supports
salaries, operations, compliance, and support systems critical to day-to-day
functioning.
Capital/Technology Grant Request:
Total of $11,200 with a 10% local match of $1,120, earmarked specifically for
technology upgrades. He noted this year’s cycle did not include bus
replacements, as the county’s existing vehicles did not meet state replacement
criteria.
He confirmed the Transportation Advisory Board had unanimously recommended
submitting the application during its June 3 meeting. He stated that the request before the
Board was to approve the use of local matching funds in the amount of $33,297 and
authorize submission of the application to NCDOT.
There were no individuals that appeared before the Board to speak in favor of or in
opposition of the FY28 5311 Community Transportation Program Application.
A motion was made by Commissioner Thomas and carried 5-0 to close the duly
advertised public hearing for FY28 5311 Community Transportation Program Application.
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CONSIDERATION TO GRANT OR DENY FY28 5311 COMMUNITY
TRANSPORTATION PROGRAM APPLICATION
A motion was made by Vice-Chair Wilborn and carried 5-0 to approve the FY28 5311
Community Transportation Program Application and the local share in the amount of
$33,297.
INFORMAL COMMENTS:
The following individual appeared before the Board to speak during informal comment
period:
Patricia West of 174 Martin Hills Lane, Roxboro expressed concerns regarding
environmental and water supply impacts from the proposed Microsoft Data Center Campus.
She referenced issues observed in Clarksville and Boydton, Virginia, urging transparency
and assurance that local wells and water supply would be protected.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
Commissioner Royster requested pulling Item 8D-Resolution to Name the John
Eggleston Gym at Huck Sansbury Park for discussion under New Business.
A motion was made by Vice-Chair Wilborn and carried 5-0 to approve the Consent
Agenda with the following items:
A. September 8, 2026, Minutes
B. Budget Amendment # 6
C. Budget Amendment #7
D. Resolution to Name the John Eggleston Gym at Huck Sansbury Park
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NEW BUSINESS:
PERSON COUNTY FARMLAND PRESERVATION ORDINANCE
AMENDMENT
Soil and Water Director Nancy McCormick presented revisions required due to NC
General Statute changes, including:
Adding definitions distinguishing agricultural district types.
Adjustments to Advisory Board membership language, removing agency-
nominated members.
Clarification of farm proximity requirements (recommended 2 miles).
Statute-required changes including:
o Public hearings now required (not optional),
o Rezoning included alongside condemnation,
o Hearings must occur within 45 days,
o No action may be taken by agencies until 120 days after Advisory Board’s
final report.
Added authority for Soil & Water Director to administer conservation easement
grants.
A motion was made by Commissioner Royster and carried 5-0 to approve the
amendment to the Person County Farmland Preservation Ordinance with corrections and
wording clarification.
ADVISORY BOARD POLICY
County Manager Katherine Cathey introduced the revised Advisory Board Policy,
noting that this draft had been reviewed by the Board multiple times and had undergone
refinements based on commissioner feedback. She explained that the most recent changes
particularly resulted from questions raised by Vice Chair Wilborn, with whom she met
following the prior meeting to address specific concerns.
She stated that the policy:
Establishes consistent standards for all advisory boards in Person County,
Defines expectations for operations, membership, communication, and meeting
procedures,
Ensures alignment with the Board’s goals for transparency, governance
consistency, and community engagement,
Consolidates existing guidance while eliminating conflicting or outdated policy
language.
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With this new policy, all advisory boards will operate under one unified
framework while maintaining unique board-specific policies and procedures.
Key Policy Change: Remote Meetings
County Manager Katherine Cathey highlighted the principal modification
incorporated after commissioner feedback: remote meeting provisions.
She explained the revisions:
1.Special or Emergency Meetings
All advisory boards would be permitted to hold special or emergency meetings
remotely or with remote participation, regardless of individual board bylaws.
This ensures flexibility in urgent situations and reflects modern communication
needs.
2.Regular Meetings
Remote regular meetings would not be automatically authorized.
Instead:
o Boards wishing to hold regular meetings remotely must include
remote-meeting provisions in their own policies and procedures
document.
o These provisions must then be submitted to the Board of
Commissioners for approval.
This process allows the Board to evaluate:
Whether remote meetings are appropriate for each advisory board,
Whether adequate technology and staff resources exist to ensure
compliance with public meeting laws,
How remote participation might affect quorum and function.
Cathey emphasized that some advisory boards—such as the Juvenile Crime
Prevention Council (JCPC)—already utilize remote meetings due to the complexity and
geographic distribution of their membership, including judges and district-level partners.
She noted that the Board of Health also has remote provisions in its bylaws, though they
have not used them recently. She clarified that this policy does not invalidate existing
bylaws, but boards will still need to submit updated policies and procedures once the new
Advisory Board Policy takes effect.
Implementation Timeline
The policy would become effective January 1, 2027.
This extended timeline:
Provides advisory boards sufficient time to review, revise, and submit their
own policies and procedures,
Allows the County Administration to guide staff liaisons through the transition,
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Ensures alignment with emerging state laws, meeting practices, and county
governance expectations.
Additional Policy Components
The policy also includes:
A requirement that all advisory boards develop a formal policies and
procedures document, establishing:
o Board purpose or “charge,”
o Membership composition and terms,
o Meeting schedules,
o Officer roles,
o Expected conduct,
o Reporting requirements.
A standard procedure for Commissioner appointment and removal of advisory
board members, consistent with broader county governance rules.
Clarification that any previously adopted resolutions or policies that conflict
with this new Advisory Board Policy will be repealed once the policy becomes
effective.
Commissioner Royster asked for clarification regarding boards that already have
remote meeting provisions, giving examples from her service on the Board of Health and
JCPC. She noted that some boards had adopted remote meeting options specifically due to
practical needs (such as members serving across multiple districts). Cathey confirmed
those provisions would remain valid but would need to be incorporated into each board’s
formal policy submission for commissioner approval.
Vice-Chair Wilborn emphasized the need to avoid situations where members
suddenly call in and expect remote participation without proper planning or adequate
technology. Cathey advised that the policy would help ensure county staff are not
burdened by last-minute requests.
Commissioners agreed that every advisory board should take time to evaluate its
needs regarding remote meetings and revise its governing documents accordingly.
The following motion was made by Chairman Puryear and carried 5-0 to
Formally adopt the Advisory Board Policy effective January 1, 2027,
Require all advisory boards to submit aligned policies and procedures
within the timeframe established by county administration,
Repeal previously adopted resolutions or policies that conflict with the new
Advisory Board Policy,
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Direct county staff to implement, maintain, and periodically review the
policy and recommend future updates as needed.
AMERICAN RESCUE PLAN ACT (ARPA) CLOSEOUT REPORT
County Manager Katherine Cathey presented the following:
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Highlights from the presentation:
Person County received $7,670,470 in ARPA funding.
All funds were obligated by Dec. 31, 2024 and federally considered expended as
revenue replacement.
Annual expenditure reports were filed; the County is now in the final closeout
phase.
Several projects were funded or partially funded, including broadband, Kirby
upgrades, Register of Deeds digital imaging, emergency medical equipment leases,
ADA upgrades, North Carolina Collection Room, school technology, and the
detention center body scanner.
The Roxboro Community Redevelopment Corporation’s $60,000 allocation is
being requested back due to project cancellation.
Remaining ARPA-designated funds:
o Broadband: $964,170
o Kirby Cargo Lift: $64,664
o Airport Terminal Project: $1,500,000
o Kirby ADA Projects: $570,000
o Mattress/Tire Shredder: $506,910
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Cathey requested Board direction regarding these reserved funds.
Commissioners advised the following:
Continue Kirby ADA projects and airport terminal project.
Keep mattress/tire shredder contingent on grant funding.
Move Kirby lift $64,664 into contingency.
Broadband funding kept as unrestricted but reserved; staff will return with
options for reaching remaining unserved locations (including satellite options
like Starlink).
RESOLUTION TO NAME THE JOHN EGGLESTON GYM AT HUCK
SANSBURY PARK
Commissioner Royster requested discussion to ensure transparency and address
concerns received from constituents following the prior meeting.
Commissioner Royster explained that during the previous Board meeting, the
group proposing the naming of the gym after Mr. John Eggleston presented the resolution
and informed commissioners of an estimated $6,000 cost for signage and related naming
expenses. She clarified that during that earlier discussion, it had been understood — or at
least perceived publicly — that the County might contribute $3,000, matching the $3,000
raised by the supporters of the naming initiative. She shared that this perception prompted
significant community concern.
She elaborated further, stating:
Some community members expressed frustration that the Board appeared
willing to allocate County funds toward naming a gym, while simultaneously
raising questions about the allocation of County resources for youth initiatives.
According to Commissioner Royster, constituents were worried about the
fairness and consistency of supporting youth programs versus supporting
facility naming efforts.
She emphasized that constituents “put the Board in these seats” and that their
concerns warrant discussion and clarity in a public setting.
She also noted her conversation with Mr. Allen, who represents the group leading
the naming proposal. She stated that Mr. Allen reaffirmed that the supporters of the
naming initiative did not intend for the County to absorb any portion of the naming cost.
She reported that he was clear and indicated that they don’t want the County to provide
funds or be put in any strained financial position.
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Commissioner Royster added that her discussion with Mr. Allen helped clarify the
initiative’s goals and shed light on Mr. Eggleston’s legacy in Person County. She
described Mr. Eggleston as someone who dedicated himself to youth athletics, opening
gym spaces, hosting recreational opportunities, and fostering community involvement —
values she noted were important to acknowledge publicly.
She stated her intention was not to oppose the resolution or the naming of the gym.
Rather, she wanted to ensure that the public fully understood that no County funds would
be used unless deliberately authorized, and that the perception of the Board subsidizing
the naming effort was incorrect.
She added:
The Parks and Recreation Department is already managing multiple programs
and increased community demand, and she did not want this naming discussion
to shift expectations onto departmental staff for new services or facility
demands.
She expressed support for private citizens taking pride in raising funds to honor
Mr. Eggleston, calling it “a beautiful example of community stepping
forward.”
Chairman Puryear acknowledged Commissioner Royster’s explanation and
reiterated that transparency and clarity are important to the Board.
Vice-Chair Wilborn stated that no constituents appeared at public comment during
either meeting to speak against the naming, despite the issue being publicly posted and
open for comment. She added that her own earlier remarks — favoring full donation
funding for the project — reflected her belief that community-driven contributions are
appropriate for naming efforts.
A motion was made by Vice-Chair Wilborn to approve the Resolution Naming the
John Eggleston Gym at Huck Sansbury Park contingent upon the full $6,000 cost being
raised through private donations, with no County funds used toward the naming.
Commissioner Long asked County Attorney T.C. Morphis, Jr. whether he needed
to recuse himself from the vote, given that Mr. Eggleston is his uncle. Morphis stated that
recusal was not required because there was no financial benefit to Commissioner Long,
nor any conflict, though he appreciated the disclosure.
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Hearing no further discussion, the motion was called and carried 5-0 to approve
the Resolution Naming the John Eggleston Gym at Huck Sansbury Park contingent upon
the full $6,000 cost being raised through private donations, with no County funds used
toward the naming.
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RECOGNITION OF OUTGOING COUNTY MANAGER
Chairman Puryear introduced the item recognizing County Manager Katherine
Cathey, noting that this meeting marked her final day of service with Person County. He
stated it was both a privilege and an honor to present a resolution that reflects her
contributions over six years in county government.
Chairman Puryear read the Resolution of Appreciation, detailing Cathey’s career
progression:
August 24, 2020 – October 3, 2022:
Served as Assistant County Manager, demonstrating professionalism, strong
organizational leadership, and dedication to public service.
October 4, 2022 – September 21, 2026:
Appointed and served as County Manager, providing strategic direction,
strengthening department collaboration, and ensuring responsible stewardship
of public resources.
The resolution highlighted her integrity, consistent professionalism, and her efforts
to advance county operations, noting that she earned the respect and admiration of staff,
elected officials, and community members. It acknowledged the lasting, positive impact of
her leadership.
A motion was made by Commissioner Royster and carried 5-0 to approve the
Resolution of Appreciation for County Manager Katherine Cathey.
Chairman Puryear presented Cathey with the Resolution of Appreciation and a
recognition plaque, inscribed with her years of service and titles held. He expressed
personal appreciation for her responsiveness, steady leadership, and willingness to assist
commissioners throughout her tenure.
Commissioner Remarks:
Vice Chair Wilborn shared that Cathey’s leadership style, professional clarity, and
responsiveness were deeply valued, adding that staff consistently spoke highly of
their interactions with her. She offered best wishes and reiterated plans to visit
Cathey in Oak Island.
Commissioner Thomas reflected on beginning their respective roles around the
same time and commended her steadfast presence, professionalism, and guidance
through challenges. He wished her well in future endeavors.
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Commissioner Royster thanked Cathey for helping her navigate the complexities
of local government, noting how instrumental her advice and support had been.
She emphasized her gratitude for Cathey’s mentorship and wished her continued
success.
Commissioner Long noted that, despite occasional disagreements, he always
respected her dedication, professionalism, and commitment to the county. He
joked about her being in her office late into the night, praising her work ethic and
stating she would be missed.
County Attorney Morphis added that working with Cathey had been a pleasure,
noting her professionalism and collaborative approach. He expressed confidence in
her future success.
Clerk to the Board Solomon delivered a heartfelt message, calling Cathey both a
mentor and a friend. She expressed deep appreciation for their work together and
stated Cathey would be missed not only professionally but personally.
County Manager Remarks:
Cathey thanked the Board for the opportunity to serve and the trust placed in her,
noting that Person County would always hold a special place in her heart. She spoke
warmly of county staff, describing them as “like family,” and thanked her own family
members for their support throughout her career.
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CHAIRMAN’S REPORT
Chairman Puryear thanked County Manager Katherine Cathey for her service and
wished her the best. He commended the Veterans Council for an outstanding 9/11 Service
and First Responder Monument Dedication. He offered a tribute to Dave Bradsher, “the
voice of Roxboro” and expressed condolences to his family.
MANAGER’S REPORT
County Manager Katherine Cathey thanked the Board, staff, and community, and
expressed gratitude for her time in Person County. She encouraged citizens to register to
vote by October 9, 2026.
COMMISSIONER REPORTS/COMMENTS
Vice-Chair Wilborn provided a detailed update on recent community events, board
representation activities, and local accomplishments.
She began by acknowledging the Chairman’s attendance at the Veterans Council’s
9/11 Patriot Day Service and thanked him for representing the Board with thoughtful and
well-received remarks. She noted the significance of the event and expressed appreciation
to the Veterans Council for organizing a moving ceremony and unveiling the First
Responder Monument, which she described as “an exceptional addition to our community
and a tribute to the men and women who protect us.”
She reported on the Early American Living Fair held at the Person County
Museum of History, sharing that staff had documented over 500 attendees, a turnout she
described as “tremendous for a county-level cultural event.” She highlighted how events
like this demonstrate strong local engagement and interest in preserving Person County’s
historical heritage.
She provided an update on the Bushy Fork Grange recognitions referenced at a
prior meeting. Charles Howerton had messaged her to notify the Board that two of the
Grange’s community honorees, Sergeant Mark Sharlow (Law Enforcement Officer of the
Year) and Colonel Sean Bowes (Military Person of the Year), have advanced to the state-
level awards and will be recognized at the statewide Grange conference. She stated that
this recognition “reflects positively on our county and on the individuals who serve our
community with distinction.”
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Vice-Chair Wilborn shared information reported at the recent Roxboro City
Council meeting regarding water revenues associated with the Moriah Energy Center tank
test. The City reported approximately $167,000 in water sales, which will fund repair or
replacement of a lift station on the City system and still leave an estimated $67,000
surplus for its general fund. She described this as “a significant one-time financial benefit
from a project that also supports industrial development.”
She reminded the Board and the public about the upcoming Leadership Summit
scheduled for October 29, noting it will be held at the Kirby Cultural Arts Complex due to
auditorium availability. She encouraged participation from community leaders,
organizations, and residents.
Commissioner Thomas reflected on the passing of Dave Bradsher, praising his
kindness and dedication, and asked for continued prayers for Margaret Bradsher.
Commissioner Royster offered an expanded report focusing on community
engagement, historical recognition, local housing improvements, youth athletics, and
professionalism in public service.
She began by reflecting on the recent dinner honoring Curtis Bradsher, Person
County’s first Black County Commissioner. She described the event as “an inspiring
celebration of Person County’s history and the individuals who helped shape more
inclusive leadership in our community. She noted that during the event, Angie Brown
shared a powerful story about her early career as an educator during segregation and
integration in Person County Schools, and Avie Lester was also honored for longstanding
contributions to youth development and community service. She stated that both honorees
“embody service, resilience, and commitment to lifting others.”
She updated the Board on discussions with the new management team at
Brookwood Apartments. She stated that the new management is conducting a full
inventory of units and property conditions to assess necessary improvements. She relayed
that management is asking residents for patience during this transition, and she expressed
optimism that these changes could lead to enhanced living conditions and greater stability
for families.
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Commissioner Royster then emphasized the importance of professionalism and
de-escalation for all county staff when engaging with residents. As a social worker, she
shared her expertise, stating: “We represent Person County wherever we are—whether at
work or in the community. When residents approach us upset or at a high emotion level,
we should be the ones modeling calm, respectful, and professional interaction.” She noted
she has recently worked with families experiencing stressful interactions and encouraged
staff to seek guidance if needed, stating she is willing to assist departments in
understanding de-escalation techniques.
Lastly, she spoke with enthusiasm about the successful weekend for Person
County’s youth football teams. She reported that 8U football played in Greensboro,
defeating two Division II teams, and described the excitement among players and families.
She recounted how the 12U team encouraged the 8U players on the field and how “a sea
of Person County blue” filled the stands. She thanked Recreation Director John Hill for
providing opportunities for youth athletics and noted that the community is already
energized for 8U’s upcoming game at Northern.
Commissioner Long began by joining his fellow commissioners in honoring the
memory of Dave Bradsher, describing him as a mentor, a friend, and “the voice of Person
County.” He emphasized that Mr. Bradsher’ s influence extended deeply throughout the
community and that his passing leaves a significant void. He encouraged everyone to keep
the Bradsher family in their thoughts, noting that Mrs. Margaret Bradsher, a respected
former school board member, faces a difficult road ahead.
He reported that he recently attended a Planning Board meeting, stating that he
values staying informed about development matters and land-use issues that impact
residents. He also attended the 9/11 First Responder Memorial Dedication, offering praise
for the event’s organization and emotional resonance. He commended Chairman Puryear
specifically for “rising to the occasion” and providing thoughtful remarks during the
ceremony. He highlighted the impactful visual moment during the dedication when the
ceremonial gun salute lit up the evening sky, noting how the muzzle flashes created an
unexpected “fireworks effect” that added to the emotional significance of the event.
He attended a ribbon cutting at Hillstead Farm on Shiloh Church Road, describing
the event as a positive example of local agricultural entrepreneurship, rural development,
and community connection. He expressed appreciation for the investment being made in
the county’s agritourism and farming landscape.
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For transparency, Commissioner Long disclosed a professional matter involving
his family’s business, Long Incorporated, which is a grading and paving contractor. He
shared that several months ago, a large contractor that Long Inc. has historically worked
with — either directly or indirectly — on major industrial projects since 2017 issued bid
requests for a local project. Long Inc. submitted a quote along with other firms. He
reported that last week Long Incorporated was awarded the project based solely on their
quotation and qualifications through NCDOT to construct the turnaround/cul-de-sac on
Country Club Road at the entrance to the former Person County Mega Site. He stated the
project began that morning and clarified emphatically that “nothing happened in a dark,
smoky back room,” emphasizing transparency and the absence of any conflict of interest
in the procurement process. His disclosure was made to ensure full openness with fellow
commissioners and the public.
He concluded his report by praising the county’s Parks and Recreation
Department. He thanked Recreation Director John Hill and his staff for their continued
work supporting local youth programs, noting that Hill is “running one good football
program.” He echoed Commissioner Royster’s remarks about 8U football’s recent
successes and expressed pride in the department’s role in promoting positive youth
development in Person County.
EXECUTIVE SEARCH FIRM INTERVIEWS
Chairman Puryear announced that the Board would begin the first executive search
firm interview with Developmental Associates, followed by MGT at 11:00 a.m., and SGR
at 12:00 p.m.
SUMMARY OF EXECUTIVE SEARCH FIRM INTERVIEWS
1. Developmental Associates
Steve Straus-President and Co-Founder
Developmental Associates presented a highly structured, competency-based
recruitment model emphasizing evidence-based assessment. They stressed that traditional
interviews alone are not reliable for evaluating leadership roles and outlined their six-step
process that includes detailed job analysis, national recruitment, structured application
review, screening by retired county managers, and a multi-exercise skills assessment
(writing, coaching simulation, meeting facilitation, and emotional intelligence testing).
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Developmental Associates highlighted a reported 92.1% success rate, tailored
recruitment, and post-hire coaching support.
They confirmed they could adjust their timeline to allow the commissioners-elect
to participate in final interviews between Election Day and December 7th.
During questions, Developmental Associates stated they handle several searches at
a time, have deep experience placing managers in North Carolina counties, and maintain a
strict ethical stance regarding confidentiality.
2. MGT Consulting Group (MGT)
Sarah McKee-Senior Consultant-Human Capital Solutions
MGT described their organization as a full-service public-sector consulting firm
operating in strategy, human capital, technology, and cybersecurity, with executive
recruitment as a major practice. Their approach focuses on aligning candidates with local
government realities, emphasizing leadership style, relationships with elected officials,
and public administration knowledge.
They presented a dedicated recruitment team model, with a senior consultant
leading the process and a national network of 20+ recruiters supporting outreach. MGT
highlighted experience in North Carolina municipalities and extensive county manager
searches across 11 states. Their recruitment methodology includes organizational
assessment, custom brochure development, national outreach, structured one-on-one
screening interviews, candidate ranking, and ongoing support through selection and
negotiation.
Cost estimate: $26,000 total, including advertising and background checks.
MGT stated a 97% success rate in fulfilling searches within planned timelines and
a 98% placement success rate overall, with approximately 77% five-year retention. They
confirmed they could meet Person County’s timeline between Election Day and December
7th.
They reported positive client and candidate feedback, ability to work with rural
counties, and ongoing post-placement support including check-ins and help with
evaluations.
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3. SGR – Strategic Government Resources
Rebecca Fleury-President of Executive Recruitment
Billy Owens- Senior Vice- President
SGR provided a presentation focused on their philosophy as a public-sector-only
recruitment firm built on a practitioner model, employing retired city/county managers
and public-sector leaders. They emphasized understanding community culture and telling
the “story” of the opportunity.
SGR operates in 37 states and uses an extensive national network, digital
marketing, a major job board (the #2 public-sector board in the U.S.), newsletters reaching
4,800+ subscribers, LinkedIn Recruiter tools, and direct outreach to identify both active
and passive candidates. They reported that 47% of semifinalists in previous searches came
from SGR’s direct outreach rather than job postings.
Their process includes stakeholder input gathering, a 30-day national recruitment
campaign, semi-finalist virtual interviews, written questionnaires, and finalist in-person
interviews. SGR offers a full-service package at $29,000, which includes two on-site visits
and a 12-month placement guarantee, plus a no-cost leadership retreat after placement.
SGR stated a 99.9% success rate for staying on budget and schedule and
highlighted strong candidate feedback due to personalized communication. They
confirmed that their proposed lead recruiter currently manages five searches but stated this
is manageable and supported by additional staff.
They affirmed they can meet Person County’s required final interview timeframe
between Election Day and December 7th.
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September 21, 2026
32
A motion was made by Vice-Chair Wilborn and carried 5-0 to enter into Closed
Sessions at 11:22 a.m.
Chairman Puryear called the closed sessions to order at 11:24 a.m.
CLOSED SESSION #1
A motion to enter into Closed Session #1 per General Statute 143-318.11(a)(6) for
the purpose to discuss personnel with the following individuals permitted to attend:
County Manager Katherine Cathey, Clerk to the Board Michele Solomon, County
Attorney T.C. Morphis, Jr., and Human Resources Director Sonya Carver.
CLOSED SESSION #2
A motion to enter into Closed Session #2 per General Statute 143-318.11(a)(3) for
the purpose to consult with the county attorney in order to preserve the attorney-client
privilege in matters related to the following lawsuit: Clayton v. Person County and Person
County v. Yarboro with the following individuals permitted to attend: County Manager
Katherine Cathey, Clerk to the Board Michele Solomon, and County Attorney T.C.
Morphis, Jr.
A motion was made by Commissioner Royster and carried 5-0 to return to open
session at 11:46 a.m.
A motion was made by Vice-Chair Wilborn and carried 5-0 to reclassify the
Clerk to the Board/Executive Assistant to the County Manager position as a Grade 121, at
mid-range.
A motion was made by Commissioner Royster and carried 5-0 to go back into
closed session at 11:48 a.m.
A motion was made by Vice-Chair Wilborn and carried 5-0 to return to open
session at 12:00 p.m.
71
September 21, 2026
33
BOARD DISCUSSION RELATED TO SELECTION OF EXECUTIVE SEARCH
FIRM
Vice-Chair Wilborn stated that she likes Developmental Associates, LLC. She
stated that they are local, and have done more rural counties across NC. She stated that the
presentation that Steve Straus presented was very engaging, and that he was very familiar
with the process.
Chairman Puryear advised he is in agreement with Wilborn. He asked about the
cost, and Human Resources Director Sonya Carver replied $27,500, and travel is not
included in that figure.
Commissioner Thomas stated that he is also in agreement with Puryear and
Wilborn, and stated that Developmental Associates presented in person and showed up,
where the other firms did not. He also did not like that the other firms did not cite any
rural areas that they have assisted with.
Commissioner Royster stated that she agrees with Wilborn, that Developmental
Associates was more engaged, knowledgeable, and has more rural and local experience in
NC.
Commissioner Long stated that he also is in agreement and that Developmental
Associates was more engaged and gave a good presentation. He noted the rural experience
that they have is also a plus.
A motion was made by Vice-Chair Wilborn and carried 5-0 to move forward with
Developmental Associates, LLC as the executive search form to assist with the
recruitment of the next County Manager.
ADJOURNMENT
A motion was made by Vice-Chair Wilborn and carried 5-0 to adjourn the meeting
at 12:34 p.m.
____________________________ ______________________________
Michele Solomon Kyle Puryear
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
72
10/5/2026
Dept./Acct No.Department Name Amount
EXPENDITURES General Fund
General Government 69,758
Public Safety (2,160)
Culture & Recreation 50,000
Economic & Physical Development 9,842
Contingency 34,664
REVENUES General Fund
Other Revenue 8,991
Intergovernmental Revenues 50,000
Fund Balance Appropriation 103,113
EXPENDITURES Fire Tax District Fund
VFD Expenditures 124,080
REVENUES Fire Tax District Fund
Fund Balance Appropriated 124,080
EXPENDITURES Emergency Telephone System Fund 115,911
REVENUES Emergency Telephone System Fund
Fund Balance Appropriated 115,911
EXPENDITURES Airport Construction Project Fund 150,000
REVENUES Airport Construction Project Fund
Federal Grant 150,000
Explanation:
Account Number Account Description
$Revenues
incr. (decr.)
$Expenditures
incr. (decr.)
10090-399991 General Fund: FBA
1004120-412000 Administration-Salaries And Wages
1004961-449500 Forestry-Payments to Other Govt
1009910-499510 Contingency-P&R
BUDGET AMENDMENT #8
Correct an expenditure classification reported in error on BA-7 dated September 21, 2026 from Public Safety (-$2,160) to
General Government ($2,160); appropriate ($103,113) from General Fund fund balance to provide funding for the pay
reclassification of the Clerk to the Board/Executive Assistant to the County Manager ($28,607), place ($64,664) in
Contingency for future Recreation, Parks and Arts needs, as approved by the Board of Commissioners at its September 8,
2026 meeting, and increase annual funding for Forestry due to delayed State-mandated increases ($9,842); utilize ($30,000)
from Undesignated Contingency for professional recruitment services for the County Manager position; recognize insurance
proceeds of ($8,991) in the Information Technology Systems Fund for repairs related to a lightning strike;appropriate
additional funding to support part-time staffing needs at Ceffo VFD ($55,440) and Timberlake VFD ($68,640); accept a
($50,000) Recreational Trails Program grant from the North Carolina Department of Natural and Cultural Resources for the
construction of multi-use trails and signage at Rotary Club of Roxboro Centennial Park; appropriate ($115,911) from fund
balance in the Emergency Telephone System Fund for eligible upgrades for Emergency Fire Dispatch implementation; and
BUDGET ADJUSTMENT DETAIL
73
1009910-499100 Contingency-Undesignated - (30,000)
1004120-430000 Administration-Contracted Services
10055-361390 RTP2025-Centennial Park Grant revenue
1006120-425590 Centennial Park-RTP Grant expense
11020-389890 ITS-Misc Revenues
1104121-435200 ITS-Maint & Repair/Equipment
25090-399991 Fire Tax District -FBA
2504377-460300 Fire Tax District-Ceffo VFD
2504377-460700 Fire Tax District-Timberlake VFD
26090-399991 Emg Teleph Sys Fund: FBA
2604325-435600 Emg Teleph Sys Fund: Maint & Repair/System & Software
40035-380030 Airport Constr Fund-Federal-FAA NPE-2026
4004530-551730 Airport Constr Fund-FAA NPE-2026 NPE.36237.26
Totals 552,095 552,095
74
AGENDA ABSTRACT
October 5, 2026
Resolution Appointing Review Officers
Pursuant to NC General Statute 47‑30.2, the Board of County Commissioners in each county
is required to appoint, by resolution, one or more individuals to serve as Review Officers.
Review Officers are responsible for examining each plat prior to recording and certifying that
it complies with all statutory requirements. Since the previous resolution was adopted on
November 18, 2025, a name change due to marriage necessitates adoption of a new resolution
Financial Impact:
None
Recommended Action:
Approve Resolution Appointing Review Officers
Submitted By:
75
RESOLUTION APPOINTING REVIEW OFFICERS
WHEREAS, S.L. 1997-309 (S875) made a number of significant changes in the procedures for
recording maps and plats; and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to
determine whether they meet recording requirements from the Register of Deeds to a Review Officer;
and
WHEREAS, G.S. 47-30.2 requires the Board of County Commissioners in each County, by
resolution, to appoint a person (persons) to serve as a Review Officer to review each plat before it is
recorded and certify that it meets the statutory requirements for recording;
WHEREAS, since the last Resolution was recorded, the serving Review Officer formerly
identified as Michie Brandon is now known as Bethany Long due to a change of name arising from
marriage, thereby rendering the existing documentation inaccurate; and
WHEREAS, the desire of the Person County Board of Commissioners is to ensure the
expeditious review of all maps and plats, as required by G.S. 47-30.2, prior to being presented and
recorded by the Register of Deeds.
NOW THEREFORE, BE IT RESOLVED, effective upon adoption of this resolution, that Nishith
Trivedi, John J. Jennings, Bethany Long, Brooks Lockhart, Lauren Wrenn Johnson, and Gemeley Pool, are
hereby appointed to perform all responsibilities as required of a Review Officer under the appropriate
North Carolina General Statutes.
BE IT FURTHER RESOLUTED, that a copy of this Resolution designating the Review Officers be
recorded in the Person County Register of Deeds Office and indexed in the names of the Review
Officers.
This the 5th day of October 2026.
_________________________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
Attest:
__________________________________________
Michele Solomon, NCCCC
Clerk to the Person County Board of Commissioners
76
AGENDA ABSTRACT
October 5, 2026
ABC Board Request for Action to Approve Use of Person County’s Travel Policy
NC ABC Commission requires all ABC Boards to adopt either the State Travel Policy or the
travel policy of their appointing authority. In accordance with General Statute18B-700, the
ABC Board must submit proof each year that its appointing authority has approved the
Financial Impact:
Recommended Action:
Submitted By:
77
Person County Government - Travel Expense Policy Page 1
Person County Government
STANDARD PROCEDURE
SUBJECT: Travel Expense Polic Effective Date: 9/26/11
Prepared b : Am Wehrenber , Finance Directo Revised: 12/01/2023
pproved b : # of Pa es: 10
Table of Contents
Page No.
1.0 Introduction
1.1 Purpose 2
1.2 Applicability 2
1.3 Employee Responsibility 2
2.0 Eligible Expenses
2.1 General 2
2.2 Reimbursable Expenses 2
2.3 Non-reimbursable Expenses 3
3.0 Travel Reimbursements
3.1 Meals 3
3.2 Mileage 4
3.3 Overnight Accommodations 4
3.4 Parking Tolls and Fees 4
4.0 Reimbursement Procedures
4.1 Reimbursement Requests 5
4.2 Travel Advances 5
4.3 Finance Department 5
4.4 Budget Restrictions 5
5.0 Other Travel Information
5.1 Non-County Employees’ Travel/Meals 6
5.2 Other Situations 6
5.3 Failure to Comply 6
Exhibits
Exhibit 1- Overnight Travel Request Form 7
Exhibit 2- Travel Expense Reimbursement Form 8
Exhibit 3- Travel Advance Request Form 9
Exhibit 4- Business Meal Expense Form 10
78
Person County Government - Travel Expense Policy Page 2
1.0 Introduction
1.1 Purpose
Person County recognizes travel is necessary for many of its employees, board of elections members
(GS 163-32) and elected officials (all hereby referred to as “employee”) in conducting County
business. Therefore, the County has established the following guidelines to assist employees in
receiving reimbursement for their allowable expenses pertaining to official travel and subsistence.
1.2 Applicability
All employees of Person County Government are subject to this policy.
1.3 Employee Responsibility
An employee traveling on official County business should incur the lowest reasonable travel expenses
and exercise care to avoid impropriety or the appearance of impropriety. Excess costs, circuitous
routes, incidental travel, luxury accommodations and services unnecessary or unjustified in the
performance of official business are prohibited. Employees and elected officials will be responsible
for unauthorized costs and any additional expenses incurred for personal preference or convenience.
Willful violations of this policy may result in disciplinary action up to and including possible
dismissal.
2.0 Eligible Expenses
2.1 General
An expense is eligible for reimbursement if it was incurred during the employee’s discharge of his/her
official County business and is reasonable, subject to the limitations and requirements under this
policy.
2.2 Reimbursable Expenses
1. Non-overnight meal reimbursement. Business meal expenses on non-overnight travel will be
allowed when during normal meal hours and the meal becomes a reasonable function of the
meeting process. A Business Meal Expense Form (Exhibit 4) is required and subject to Finance
approval.
2. Overnight travel meal reimbursement. Overnight travel will be reimbursed at Per Diem Rates
[see Section 3.1(A)]. The Department Director must approve overnight travel for employees
within the department. The Department Director is responsible for ensuring the travel falls within
budget, and all expenses are legitimate and properly documented.
3. Mileage to and from conferences, meetings, etc. and other transportation costs as required.
Employees have the option of being reimbursed at the current mileage rate for use of privately-
owned vehicles or County vehicles when available. When two (2) or more employees are
traveling to the same destination, maximum use shall be made of special group travel discounts
and joint use of transportation including County-owned or privately-owned vehicles. Travel with
representatives of other government units is encouraged whenever possible.
3. Out-of-state travel. All out-of-state travel must be approved in advance by the County Manager.
The request for out-of-state travel must include the location of the proposed travel, length of
travel, total approximate costs to the County and reason for the travel.
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Person County Government - Travel Expense Policy Page 3
4. Overnight accommodations. The costs of overnight hotel or motel accommodations will be paid
upon approval by a Department Director unless the distance traveled each way is less than 60
miles. For distances less than 60 miles each way, pre-approval by the County Manager is
required. In this situation, the employee must complete the Overnight Travel Request Form
(Exhibit 1), submit it to the Department Director for approval, and then forward it to the County
Manager. If approved by the County Manager, the original form will be returned to the employee
and copied to Finance. Eligible expenses include the lodging charge and tax only and should be
based on the single overnight rate.
5. Documentation. As recommended by our external auditors, documentation of the conference,
meeting or other educational opportunity must be attached to the Travel Expense Reimbursement
Form (Exhibit 2). Conference registration forms and agendas provide the best documentation.
6. Parking tolls and fees. Parking tolls and fees while at the business site will be reimbursed based
on actual charges.
2.3 Non-reimbursable Expenses
1. Meals for day-trip travel
2. Any miscellaneous expense not supported by a receipt
3. Meals included in registration or provided by hotel (i.e. complimentary breakfast)
4. Travel to and from home to work site (IRS considers this type of travel to be commuting)
5. Travel to and from work site to work site (considered part of your job duties)
6. Travel to and from bank for making County bank deposit
7. Travel between conference site and recreational side trips
8. Travel between conference site and restaurants
9. Souvenirs from the trip
10. Items purchased to be used as door prizes or raffle items
11. Non-employee expense (see exception in Section 5.1) or family members
12. Alcoholic beverages, snacks, tobacco products, clothing, medicine, personal care items, personal
telephone calls
13. Movie rental
14. Any traffic fines or parking tickets
15. Any request for reimbursement after 30 days
All costs incurred for any ineligible expenses listed above shall be paid to the County by the employee or
elected official prior to the County issuing any payment.
Note: These lists of reimbursable and non-reimbursable expenses are not considered all-inclusive. The
Finance Officer or County Manager shall approve or disapprove all other expense
reimbursements not clearly defined in the Policy or those which have been questioned.
Public purpose must be considered for all costs incurred.
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Person County Government - Travel Expense Policy Page 4
3.0 Travel Reimbursements
3.1 Meals
The County offers two methods of payment for meals which include Per Diem and Travel Advance
(see Section 4.2). The Per Diem method is considered a non-accountable plan and offers the ability to
submit a meal reimbursement request without having to provide receipts. The Travel Advance
method, however, is considered an accountable plan, and does require the return of receipts, as well
as a full accounting of costs. Although the Travel Advance method is applicable to meals as well as
other costs incurred while traveling, it is limited to estimated costs that exceed $100. If costs are
estimated to be less than $100, the employee would have to bear the cost of meal expenses and apply
the Per Diem method for reimbursement on their return.
A. Per Diem rates. Meals will be paid to an employee or official based on per diem rates as follows:
Meals Rates
Breakfast $ 9.00
Lunch 12.00
Dinner 22.00
Total $ 43.00
The individual meal rates should be considered as guidelines; employees may be eligible for
reimbursement in excess of the individual meal rate with their supervisor’s approval. The total
Per Diem reimbursement to the employee must not exceed $43.00 per day. All meals claimed
must be listed on the Travel Expense Reimbursement Form (Exhibit 2). Tips are included in the
amount to be reimbursed. (Example Dinner $18+ Tip $ =$22).
B. Partial day travel. Employees and officials may receive reimbursement for meals for partial day
travel according to the following schedule when the partial day is the day of departure or the day
of return. Time of departure and arrival must be listed on the Travel Expense Reimbursement
Form (Exhibit 2).
Breakfast – depart prior to 7:30 a.m.
Lunch – depart prior to 11:00 a.m. (day of departure) or return after 2:00 p.m. (day of return)
Dinner – depart prior to 5:00 p.m. (day of departure) or return after 7:00 p.m. (day of return)
C. Exception to per diem rates. The County Manager may approve meal reimbursements based on
actual receipts on a case-by-case basis.
3.2 Mileage
For the use of an employee’s personal vehicle, reimbursement will be paid for round-trip mileage,
plus business-related mileage while at the job site, at the current Person County allowable rate. The
employee is expected to accurately record the miles of each trip and disclose it on the Travel Expense
Reimbursement Form (Exhibit 2). Employees should include the map route and estimated mileage,
which may be calculated using mapping software/websites such as Google Maps, Map Quest, etc.
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Person County Government - Travel Expense Policy Page 5
3.3 Overnight Accommodations
Actual lodging expenses will be paid if the employee is required to stay overnight. The employee
must provide a receipt supporting the charges. If overnight accommodations exceed the purchase
order threshold ($750), the funds must be encumbered prior to travel.
3.4 Parking Tolls and Fees
Reimbursement for parking tolls and fees while at the business site will be paid based on actual
charges. The employee should retain receipts and attach them to the Travel Expense Reimbursement
Form (Exhibit 2).
4.0 Reimbursement Procedures
4.1 Reimbursement Requests
An employee should submit a payment request, Travel Expense Reimbursement Form,
conference/meeting agenda, map route and mileage support, and any necessary receipts to the County
Finance Department. All reimbursable expenses must be submitted within 30 days after costs
are incurred. Person County will not process requests for reimbursements submitted after the
30th day. The form should be reviewed and approved by the employee’s Department Director or
his/her designee. Employees are responsible for any costs associated with missing receipts. As a
rule, an employee who travels routinely during the month in the County and incurs mileage costs
should request reimbursement only once a month or when the amount incurred totals $100, whichever
comes first. Also, an employee who on occasion travels outside the County and incurs meals expense
should follow the same rule. If overnight travel is incurred where out-of-pocket costs are significant,
an employee may submit a reimbursement request upon completion of the trip.
4.2 Travel Advances
Travel advances must be requested on the approved Travel Advance Request Form (Exhibit 3). The
request should include a list of estimated expenses as well as the purpose, dates and destination. The
request should NEVER exceed the estimated cost. The requesting employee should sign, with the
Department Director approving. Requests are to be made prior to need and in enough time to be in a
regular check run. Advances will not be paid by an off-scheduled check. Checks will not be issued
for less than $100. Travel advances will be reconciled with travel expenses when the Travel Expense
Reimbursement Form is submitted, which should be no later than 10 working days after the
completion of the approved travel. No travel advance will be issued to an employee who has an
outstanding travel advance without both Department Director and Finance Director approval.
If the Travel Expense Reimbursement Form with attached receipts is outstanding for longer than 30
days, the travel advance will be deducted from the employee’s payroll check.
4.3 Finance Department
The Finance Department is responsible for reviewing the reimbursement and travel advance requests
and processing them for payment. Any reimbursement request which does not contain complete and
accurate information and which is not supported by the appropriate receipts when required by County
Policy will be returned and not paid.
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Person County Government - Travel Expense Policy Page 6
4.4 Budget Restrictions
Each Department Director should monitor his/her budget for travel to ensure that adequate funds are
available before the travel is incurred by an employee. Travel incurred in June is recognized as a
reimbursable expense in that fiscal year and will not be carried forward for payment in the subsequent
fiscal year. The lack of available departmental funds could result in a travel reimbursement request
not being paid.
5.0 Other Travel Information
5.1 Non-County Employees’ Travel/Meals
The payment of non-County employees’ travel/meals is allowed only by Department Directors or
Commissioners who conduct official County business during normal meal hours and the meal
becomes a reasonable function of the process. This is the only circumstance and group of employees
that may elect to use County credit cards for meal payments instead of submitting a request for
reimbursement. In this case, receipts for expenditures must be submitted to the County for approval
along with a Business Meal Justification Form (Exhibit 4).
5.2 Other Situations
Any situation not covered by this Policy must be approved in advance by the County Manager to
assure reimbursement. Departmental Policies that deflect from the County's Policy in any way must
be approved by the County Manager and attached as an addendum to the County's Policy to apply to
employees in those departments only.
5.3 Failure to Comply
Failure to comply with this Policy may result in disciplinary action and/or personal liability for
expenses incurred.
83
Person County Government - Travel Expense Policy Page 7
Exhibit 1
DEPARTMENT:
EMPLOYEE NAME(S):
NAME AND TYPE OF
CONFERENCE, ETC.
LOCATION:
DISTANCE:
DATES OF CONFERENCE:
TOTAL COST:
EXPECTED BENEFITS:
IS THERE MONEY IN YOUR
BUDGET TO COVER COSTS?
SUBMITTED BY:
Department Director's Signature
DATE:
APPROVED:
County Manager's Signature
DATE:
This form is to be completed if an employee desires to stay overnight at
a site located less than 60 miles from Person County. Please submit
to County Manager's Office with supporting documentation.
PERSON COUNTY
OVERNIGHT TRAVEL REQUEST
84
Person County Government - Travel Expense Policy Page 8
Exhibit 2
STATEMENT OF TRAVEL EXPENSES OF:
FOR THE PERIOD OF: Current reimbursement rate for mileage is:>>>>> 0.655
NUMBER $AMT. @
DATE FROM TO OF MILES $0.655EA.HOTEL MEALS OTHER TOTAL
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Per Diem (overnight stay only)- -
Breakfast $9 (depart prior to 7:30 am) - -
Lunch $12 (depart prior to 11:00 am or return after 2:00 pm) - -
Dinner $22 (depart prior to 5:00 pm or return after 7:00 pm) - -
- -
- -$ -$ -$ -$ -$
I HEREBY CERTIFY THAT THE DISTANCES FOR WHICH CHARGE IS MADE IN THIS
STATEMENT HAVE BEEN NECESSARILY TRAVELED AND THAT EXPENSES FOR
WHICH REIMBURSEMENT IS CLAIMED WERE INCURRED IN THE SERVICE OF THE
COUNTY.
DEPARTMENT HEAD APPROVAL SIGNATURE OF TRAVELER
PERSON COUNTY
TRAVEL EXPENSE REIMBURSEMENT
85
Person County Government - Travel Expense Policy Page 9
Exhibit 3
REQUESTING DEPARTMENT:
REQUESTING EMPLOYEE:
AMOUNT
-
COURSE TITLE:OVERNIGHT ACCOM…….……....EST. COST
COURSE DATES: From:To:MEALS………………………………EST. COST
COURSE LOCATION: City:State:OTHER:_____________________ EST. COST
COMMENTS:
APPROVAL: DEPARTMENT HEAD/DESIGNEE DATE:
REQUEST: EMPLOYEE DATE:
TOTAL
*TRAVEL ADVANCE 100-127000
* YOU MUST COMPLETE THE FOLLOWING INFORMATION TO RECEIVE A TRAVEL ADVANCE.
ACCOUNT NUMBERDESCRIPTION
PERSON COUNTY
TRAVEL ADVANCE REQUEST
86
Person County Government - Travel Expense Policy Page 10
Ex
This form must be signed by the employee and his/her supervisor and be attached to the reimbursement request form
or p-card log for any business meal expense. Receipts must also be included. Please complete this form for every
individual business meal expense; do not combine meals on the same form.
Employee Name:Department:
Budget Account Charged:
Meeting Start Time:Transaction Date:
Meeting End Time:Location:
List of attendees (REQUIRED):
Name Agency/Company Title
Description of Business Discussed (REQUIRED):
By signing this form, I certify that the meal expenses claimed on this form were business-related, involved a
substantive and bona fide business discussion related to the County's well-being, and provided benefits to the County.
Employee Signature:Date:
Supervisor's Signature: Date:
DESCRIPTION OF BUSINESS MEAL EXPENSE
Business Meal Expense Justification
COUNTY OF PERSON
EMPLOYEE AND SUPERVISOR CERTIFICATION SIGNATURES:
87
PERSON COUNTY
FINANCE OFFICE
Person County Office Building
304 South Morgan Street, Room 219
Roxboro, North Carolina 27573-5245
(336)597-1726 FAX (336) 599-1609
MEMO
TO: Department Heads
FROM: Tracy Clayton
Chief Finance Officer
DATE: August 14, 2026
RE: Mileage reimbursement rate
Effective immediately, the mileage reimbursement rate has changed from $0.725 to $0.76 per
mile.
Please apply the new rate to all travel reimbursement requests and use the attached Travel
Reimbursement Form for all submissions.
88
STATEMENT OF TRAVEL EXPENSES OF:
FOR THE PERIOD OF: Current reimbursement rate for mileage is:>>>>>0.76
NUMBER $AMT. @
OF MILES $0.725EA.
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Per Diem (overnight stay only)- -
Breakfast $9 (depart prior to 7:30 am)- -
Lunch $12 (depart prior to 11:00 am or return after 2:00 pm)- -
Dinner $22 (depart prior to 5:00 pm or return after 7:00 pm)- -
- -
- -$ -$ -$ -$ -$
I HEREBY CERTIFY THAT THE DISTANCES FOR WHICH CHARGE IS MADE IN THIS
STATEMENT HAVE BEEN NECESSARILY TRAVELED AND THAT EXPENSES FOR
WHICH REIMBURSEMENT IS CLAIMED WERE INCURRED IN THE SERVICE OF THE
COUNTY.
PERSON COUNTY
TRAVEL EXPENSE REIMBURSEMENT
Updated July 202389
AGENDA ABSTRACT
October 5, 2026
Amendment to the Resolution Establishing the 2026 Schedule of Regular Meetings for the
Person County Board of Commissioners
Since the last amendment to the schedule of meetings on June 15, 2026, a need has arisen for
an additional change. The Leadership Summit, facilitated by Creative Economic Development
Consulting, LLC, is scheduled to be held on October 29, 2026. The meeting will take place at
4:00 p.m. at the Kirby Cultural Arts Complex.
Financial Impact:
Recommended Action:
Submitted By:
90
RESOLUTION
ESTABLISHING THE 2026 SCHEDULE OF REGULAR MEETINGS
PERSON COUNTY BOARD OF COMMISSIONERS
WHEREAS, North Carolina General Statute 153A-40 requires boards of commissioners to hold a
regularly scheduled meeting at least once each month; and
WHEREAS, the Person County Board of Commissioners customarily meets in Commissioners’
Boardroom 215 in the Person County Office Building located at 304 South Morgan Street, Roxboro,
North Carolina, unless otherwise noted; and
WHEREAS, at its meeting on March 2, 2026, the Board of Commissioners took action to change the
location of the March 16, 2026, and April 6, 2026, meetings to the Person County Office Building
Auditorium; and
WHEREAS, at its meeting on June 15, 2026, the Board of Commissioners took action to add additional
meeting dates necessary for the GO Bond Referendum, specifically July 6, 2026, at 6:00 p.m. and
December 14, 2026, at 9:00 a.m.;
WHEREAS, at its meeting on October 5, 2026, the Board of Commissioners took action to add
an additional meeting date to the regular schedule of meetings to accommodate the Leadership
Summit, facilitated by Creative Economic Development Consulting, LLC, scheduled for October
29, 2026, at 4:00 p.m. at the Kirby Cultural Arts Complex, located at 213 N. Main Street,
Roxboro.
NOW, THEREFORE, BE IT RESOLVED that the Person County Board of Commissioners hereby
establishes the following Schedule of Regular Meetings for calendar year 2026:
January 5, 2026 – 6:00 p.m.
January 20, 2026 (Tuesday) – 9:00 a.m.
February 2, 2026 – 6:00 p.m. *County Office Building Auditorium
February 17, 2026 (Tuesday) – 9:00 a.m. *Raleigh Regional Airport at Person County, Annual Retreat
March 2, 2026 – 6:00 p.m.
March 16, 2026 – 9:00 a.m. *County Office Building Auditorium
91
April 6, 2026 – 6:00 p.m. *County Office Building Auditorium
April 20, 2026 – 9:00 a.m.
May 4, 2026 – 6:00 p.m.
May 18, 2026 – 9:00 a.m.
June 1, 2026 – 6:00 p.m.
June 15, 2026 – 9:00 a.m.
July 6, 2026 – 6:00 p.m.
July 20, 2026 – 9:00 a.m.
August 3, 2026 – 6:00 p.m.
August 17, 2026 – 9:00 a.m.
September 8, 2026 (Tuesday) – 6:00 p.m.
September 21, 2026 – 9:00 a.m.
October 5, 2026 – 6:00 p.m.
October 19, 2026 – 9:00 a.m.
October 29, 2026 (Thursday) – 4:00 p.m. * Kirby Cultural Arts Complex, upstairs
November 2, 2026 – 6:00 p.m.
November 16, 2026 – 9:00 a.m.
December 7, 2026 – 5:30 p.m. *County Office Building Auditorium
December 14, 2026 – 9:00 a.m.
BE IT FURTHER RESOLVED that a copy of this Resolution shall be posted on the Board of
Commissioners’ bulletin board located outside Commissioners’ Meeting Room 215 in the Person County
Office Building at least ten (10) days prior to the first meeting to which it applies. The adopted Schedule
of Meeting dates shall also be posted on the County website and distributed through the Sunshine email
group.
Adopted this the 5th day of October 2026.
_______________________________________
Kyle Puryear, Chairman
Person County Board of Commissioners
Attest:
_______________________________________
Michele Solomon, NCCCC
Clerk to the Board of Commissioners
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AGENDA ABSTRACT
October 5, 2026
New Medicaid funding to support Medicaid Expansion Eligibility Changes (H.R.1) - Request
for Four Medicaid Positions
The county is receiving $191,365.00 for FY2026-2027, along with ongoing funding through
the 2035-2036 state fiscal year. Session Law 2026-1/HB 696 authorizes a one-time, off cycle
quarterly distribution of $7.8 million statewide to support implementation of Public Law 119-
21/H.R.1. These funds are provided to county departments of social services to address
Financial Impact:
2036. The funding helps counties implement H.R.1 changes and manage increased
administrative responsibilities. The funds cover the county share of administrative costs;
without this support, the county would incur additional expenditures. Additional staffing is
necessary to ensure accurate and timely Medicaid services for residents.
Funds not used must be returned to DHHS at the end of each state fiscal year for potential
Recommended Action:
Submitted By:
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JOSH STEIN
DEVDUTTA SANGVAI
MELANIE BUSH Deputy Secretary, NC Medicaid
MICHAEL LEIGHS -Being
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
MAILING ADDRESS: 2501 Mail Service Center, Raleigh NC 27699-2501
TEL: 919-813-FAX: 919-882-8934
AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
July 6, 2026
DEAR COUNTY DIRECTORS OF SOCIAL SERVICES
ATTENTION: DIRECTORS, FISCAL OFFICERS
SUBJECT: SUPPORT FOR IMPLEMENTATION AND ONGOING SUPPORT
OF CHANGES IN ELIGIBILITY REDETERMINATIONS REQUIREMENTS AND
COMMUNITY ENGAGEMENT REQUIREMENTS
REQUIRED ACTION: Immediate Information Only Time Sensitive
PURPOSE: NOTIFY COUNTIES OF A NEW FUNDING DISTRIBUTION TO ASSIST WITH
IMPLEMENTATION OF H.R.1 AND THE CONTINUED SUPPORT OF MEDICAID
EXPANSION ELIGIBILITY CHANGES
Session Law 2026-1/House Bill 696 provides a one-time off cycle quarterly distribution of
$7.8 million dollars in funding to support the implementation of Public Law 119-21/H.R.1.
These funds will be provided funding to county departments of social services to support the
counties with the increased administrative costs related to sections 71107 and 71119 of
Public Law 119-21.
Session Law 2026-1/House Bill 696 also added a supplemental administration fund of $7.8
million dollars to be paid quarterly for each quarter of the 2026-2027 state fiscal year. For
each subsequent
State fiscal year through the 2035-2036 State fiscal year, the supplemental county
administration
subcomponent shall be increased over the prior year's quarterly amount by a percentage that
is
the sum of each monthly percentage change in the Consumer Price Index. This funding is in
addition to the base administration fund (previously known as administration fund) paid
quarterly for each quarter of the 2026-2027 fiscal year as described in Dear County Director
Letter BG-06-23 SUPPORT FOR COUNTIES DURING THE CONTINUOUS COVERAGE
UNWINDING (CCU) AND IN PREPARATION FOR MEDICAID EXPANSION.
Please find below specific conditions to which counties must adhere to receive this funding:
purposes which are eligible for the Medicaid 75% or 50% federal match, via the
standard County Admin Reimbursement/1571 process.
A NEW FUNDING DISTRIBUTION TO ASSIST WITH
IMPLEMENTATION OF H.R.1 AND THE CONTINUED SUPPORT OF MEDICAID
EXPANSION ELIGIBILITY CHANGES
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2
Previous 1571 Codes for Part I and Part II reporting of specified costs still apply.
These funds will be added to the Monthly 411 Report for tracking purposes.
Any unused funds must be reverted back to DHHS by the end of each state fiscal year
for potential reallocation.
Sincerely,
Sarah Gregosky
Assistant Secretary and
Deputy Medicaid Director
On behalf of
Melanie Bush
Deputy Secretary, NC Medicaid
Michael Leighs
Deputy Secretary, Opportunity and Well-
Being
cc: Sarah Gregosky, Assistant Secretary and Deputy Medicaid Director, NC Medicaid
Lisa Tucker Cauley, Division Director for Human Services
Carla West, Division Director for Human Services
Adam Levinson, Chief Financial Officer
Chris Gordon, Chief Finance Officer, NC Medicaid
Wayne Mohr, Director, Division of Budget and Analysis
Laketha M. Miller, Controller, Office of the Controller
Gloria J. Waters, Budget Officer, Division of Social Services
Caleb Hawkins, Lead Local Business Liaison, Division of Social Services
Jill Simmerman Lawrence, Chief of Staff and Senior Advisor, Opportunity and Well-Being
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7/23/26
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New Medicaid Funding
October 5, 2026
Person County Board of Commissioners Meeting
Adonica C. Hampton, Director
Department of Social Services
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Specified Purpose –Medicaid Only
Person County is receiving $191,365.00 for FY2026-2027
Supports the increased administrative costs relating to the implementation of Public Law 119-21/H.R.1/One Big Beautiful Bill Act
Represents the county’s share of administrative costs
Funding is ongoing through FY2035-2036
Any unused funds must be reverted back to DHHS by the end of each state fiscal year for potential reallocation
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Medicaid Changes -County Impacts Include:
October 1, 2026
◦Beneficiaries with an immigration status that is no longer eligible will be disenrolled from
Medicaid
January 1, 2027
◦Beneficiaries receiving coverage through Medicaid expansion must meet work/community
engagement requirements or have an exception to maintain coverage
◦Beneficiaries receiving coverage through Medicaid expansion will have eligibility re-evaluated
every 6 months
◦Beneficiaries who apply for Medicaid may only receive up to 1 –2 months of retroactive
coverage
January 1, 2028
◦Beneficiaries in need of Long-Term Services and Supports will be subject to eligibility
changes
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Medicaid Changes -County Impacts Include:
◦Effective January 1, 2027, the Medicaid expansion case recertification change alone will double the
workload for 40% of Person County Medicaid cases. (40% of cases will be required to recertify every six
months instead of yearly).
◦Recertification is the process of caseworkers ensuring individuals continue to meet all eligibility
requirements of the program.
◦The impact of incorrect Medicaid eligibility processing is the county paying back the cost of incorrect
issuance which is very costly to the county.
◦The impact of late (untimely) recertifications has a community health impact for county residents
(low-income and vulnerable residents) not receiving the healthcare they need, including children
in Foster Care.
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Department Request
The department is requesting:
to utilize a portion of the additional Medicaid funding
for four additional (IMC 2) positions
to manage the additional Medicaid workload/eligibility requirements.
The county share for four additional (IMC 2) positions and their equipment will be $54,575
which will be covered by this new Medicaid revenue leaving $136,790 to be claimed by existing
Medicaid eligibility workers to cover the county portion of administrative cost.
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Thank you
We will respond to questions
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