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HomeMy WebLinkAboutOctober 12 2026 LAB Official Meeting NotesLibrary Advisory Board Official Meeting Minutes Date: Monday, October 12, 2026 Time: 3:00 p.m. Location: Person County Public Library, 319 S. Main St., Roxboro, NC 27573 1. Call to Order The Meeting was called to order at 3:05 p.m. by Charles Harvey, Chair. a. Roll Call Board Members Present: Chairperson Charles Harvey, Paul Ehresmann, Kathryn Greenwold Staff Present: Director Von Yeager; Deputy Director Justin Stout, Assistant County Manager Brian Hart Board Members Absent: Jonathan Bradsher, Rev. Elizabeth McCoy, County Commissioner Kyle Puryear Quorum Certification: Quorum was not established, so no official business was conducted b. Welcome The Chair, Charles Harvey, called to order and members were welcomed. 2. Approval of Agenda and Minutes a. Approval of Agenda for October 12, 2026: No quorum. b. Approval of Minutes from July 13, 2026: No quorum. 3. Old Business - None 4.New Business A. Person County Advisory Board Policy Updates The Board members in attendance briefly removed the draft of the Person County Advisory Board Policy as established by Person County. The Board discussed designating a committee of Board members to further review the policy in the coming months. 5. Directors Report i. FY27 Budget Update The Director shared an update on the FY27 budget. Overall the FY27 budget remains on track. Revenue is on pace. Photocopy revenues are ahead of schedule and the Library received a donation from Kiwanis Club that will be used for programming. Postage fees are continuing to go up, having increased by approximately $2.50 per passport mailing over the past two years, which is reflected by an increase in postage expenditures. Supplies and programs expenditures are on pace. There is an increase in fuel spending due to increased usage of library vehicles to perform outreach programming. Chairman Harvey asked for more details about how books are purchased, and the Director detailed how POs are issued for continuing orders for books. Assistant Manager Hart clarified that all FY 27 numbers reflect amounts approved by the County. ii. Branch Updates A. Staffing Updates The Director shared that the Library’s Library Assistant for Adult Programming resigned to take a position at another library. The position has been rewritten to be a professional position with an MLS/MLIS degree requirement, and is currently in the process of being reclassified by the County. The Director and Assistant Manager Hart clarified the value of reclassifying the position and how it will improve past experiences with filling the position. The Director also shared that Sybil Fitzgerald and Harrison Hicks and Sybil Fitzgerald have just started in Library Page positions. B. FY 26 Library of North Carolina Survey Results The Director shared some highlights from the Library’s annual statistcal survey submitted to the Library of North Carolina for FY 26: -The Library currently has 6,702 registered users, received 95,931 visits, and 5,056 public computer sessions. -The Library had 290 Summer Reading 2026 participants who logged 40,769 reading minutes, up from 33,000 minutes in 2025. -There were 140 Outreach and Bookmobile programs -81,311 items circulated, including 4,108 items sent and 3,918 received through NC Cardinal and Interlibrary Loan -There were 20,495 interactions and 3,086 reference questions answered at the service desk -There were 158 passport appointments resulting in 235 passports processed, -There were 73 in-building programs with 1,252 attendees and 18 passive programs with 1,509 interactions C. Library Highlights The Director and Deputy Director gave a brief overview of recent library activities including America 250 programming at the Library such as a Genealogy Workshop, a lecture on Sappony Warriors, and Summer Reading including Comic-Con, as well as a resource fair for seniors. For outreach the Bookmobile has made visits at many places across the county and the Library is offering regular computer classes at the Senior Center and Housing Authority, and offered a workshop on Internet Safey at the Senior Center’s Aging with Gusto event. D. Recognition of Service Chairman Harvey recognized Commissioner Puryear’s service on the Library Advisory Board. 6. Open Floor 7. Adjournment No quorum.